Current through Register 2024 Notice Reg. No. 12, March 22, 2024
(a) To receive and to maintain Board
approval, a credentials evaluation service shall: submit an application on Form
11A-54 (11/17), which is incorporated by reference and comply with the
following:
(1) Be a member of and certify to
its membership in either the American Association of Collegiate Registrars and
Admission Officers, the National Association of Foreign Student Affairs, or the
National Association of Credential Evaluation Services;
(2) Furnish the Board with a copy of its
current written procedure for identifying fraudulent transcripts, and certify
on the application to compliance with that procedure;
(3) Certify on the application that it
maintains a complete set of reference materials, that the references are
adequate to prepare complete, accurate evaluations and are the most current
editions available;
(4) Furnish the
Board with resumes or curriculum vitae for each evaluator and translator, which
shall provide biographical information, including a list of languages spoken
and years in service. The service shall have at least one senior staff member
with not less than five years of foreign student college admission experience
or closely related credentials evaluation experience at all academic
levels;
(5) Furnish the Board with
its organization chart showing the ratio of senior staff members to junior
staff members is, at most, one to five, and shall not exceed that
ratio;
(6) Furnish the Board with
written evidence that a minimum of 50% of the evaluations performed by junior
staff members are reviewed by senior staff members, and shall maintain at least
that minimum; for the purposes of this paragraph, "written evidence" means it
provides as a part of the application, for the previous five years, the total
number of evaluations performed, the total number of evaluations performed by
junior staff members, and the total number of evaluations performed by junior
staff members that were reviewed by senior staff members.
(7) Furnish the Board with a list of at least
three accredited colleges and universities or other licensing agencies using
its services;
(8) Furnish the Board
with three letters of reference, written within the last year, from public or
private agencies;
(9) Furnish the
Board with a copy of its appeal procedure for applicants, and certify to
compliance with that procedure on the application;
(10) For the initial application, furnish the
Board with a sample evaluation that complies with the requirements of
subdivision (b);
(11) For the
initial application, certifies it has, or agrees to establish within thirty
days of Board approval, a minimum six-year document retention policy;
(12) As a condition of renewal, a credentials
evaluation service shall certify continued compliance with a minimum six-year
document retention policy.
(b) Each evaluation provided by the Board
approved service shall:
(1) Affirm in a
written statement that the evaluation is based only upon authenticated,
original transcripts and degrees received directly from the educational
institution or its governing body;
(2) Include certified copies of all original
transcripts;
(3) Be furnished
directly to the Board, in English; on tamper-proof paper,
(4) Identify the primary evaluator and any
secondary evaluator;
(5) Include
the name or names of the applicant as shown on the transcripts as well as the
name under which the applicant requested the evaluation;
(6) Include a report of each degree held by
the applicant along with the equivalent degree offered in the United States,
the date the degree was granted and the institution granting the
degree;
(7) Provide the total
number of semester units completed and evaluated;
(8) Include a listing of the course titles
with the semester unit equivalent for each course listed in chronological order
without categorization, extra emphasis, or distinguishing formatting for any of
the courses listed;.
(9) Include
the following disclaimer: "This evaluation service is not authorized by the
California Board of Accountancy to include in this evaluation any opinion as to
whether certain courses will be accepted by the Board as meeting the Board's
requirements or whether the applicant meets the Board's requirements for taking
the Uniform CPA Examination or for licensure."
(c) The credentials evaluation service shall
report to the Board annually whether it has undergone any organizational
changes, including any change in the ratio required in subdivision (a)(5), or
any change in ownership. Approval issued under this section shall expire five
years after the date of issuance unless renewed by the Board prior to its
expiration by meeting the requirements in subsection (a). For purposes of this
subdivision, "change in ownership" means any change in legal ownership of the
approved credentials evaluation service or its business entity form, including
the acquisition by a person of more than 50% of an interest in or stock of the
business entity's parent company, change of the business entity by
incorporation or conversion of the business to another business entity form or
a change in the corporate status that requires a new corporate number as issued
by the Secretary of State.
(d) In
order to remain as a Board approved credentials evaluations service, the
credentials evaluation service shall respond to any inquiries by the Board,
submit any documents requested by the Board, provide any information requested
by the Board and cooperate in any investigation conducted by the Board
regarding the service's compliance with the Board's requirements.
(e) Approval may be withdrawn at any time if
the credentials evaluation service fails to comply with any of the requirements
of this section or furnishes false, inaccurate, incomplete or misleading
information to the Board.
(f) A
credentials evaluation service that received Board approval prior to the date
this subdivision becomes effective shall meet the requirements of this section
at its next renewal.
1. New section
filed 5-10-2000; operative 6-9-2000 (Register 2000, No. 19).
2.
Amendment of NOTE filed 6-12-2002; operative 6-12-2002 pursuant to Government
Code section
11343.4
(Register 2002, No. 24).
3. Change without regulatory effect
amending subsection (c) and NOTE filed 2-27-2012 pursuant to section
100, title 1, California Code of
Regulations (Register 2012, No. 9).
4. Amendment filed 2-9-2017;
operative 4-1-2017 (Register 2017, No. 6).
5. Change without
regulatory effect amending subsection (a) filed 3-1-2018 pursuant to section
100, title 1, California Code of
Regulations (Register 2018, No. 9).
Note: Authority cited: Sections
5010
and
5094,
Business and Professions Code. Reference: Section
5094,
Business and Professions Code.
