California Code of Regulations
Title 15 - Crime Prevention and Corrections
Division 3 - Adult Institutions, Programs and Parole
Chapter 1 - Rules and Regulations of Adult Operations and Programs
Article 3.5 - Incarcerated Person Work Timekeeping
Section 3045 - Timekeeping and Reporting

Universal Citation: 15 CA Code of Regs 3045

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

(a) Incarcerated person timekeeping logs. The attendance and participation of each assigned incarcerated person shall be recorded on an approved timekeeping log. If the assignment began or ended during the reporting month, the date(s) of such activity shall be recorded on the timekeeping log. Only the symbols designated on the timekeeping log shall be used to document the incarcerated person's attendance. The symbol(s) and applicable hours for each day shall be recorded in the space corresponding to the calendar day. This log shall be the reference for resolving grievances or appeals and shall be retained at a secure location designated by the facility management for a period of 4 years from the date of completion.

(1) Staff shall record the work or training time and absences of each incarcerated person assigned to their supervision as they occur. At intervals designated by the institution head, the supervisor shall:
(A) Enter the totals, hours worked and ETO hours used in the designated columns of timekeeping log.

(B) Sign the log to authenticate the information.

(C) Forward the log to the division head for review and approval.

(2) Mismanagement or falsification of an incarcerated person timekeeping log may result in adverse action and/or prosecution.

(b) Security of timekeeping logs. Incarcerated persons shall not have unauthorized access to any timekeeping logs.

Note: Authority cited: Sections 2700, 2701 and 5058, Penal Code. Reference: Sections 2932, 2933, 2933.05, 2933.6, 2935, 5005, 5054 and 5068, Penal Code; and In re Monigold, 205 Cal.App.3d 1224.

Note: Authority cited: Sections 2700, 2701 and 5058, Penal Code. Reference: Sections 2932, 2933, 2933.05, 2933.6, 2935, 5005, 5054 and 5068, Penal Code; and In re Monigold, 205 Cal.App.3d 1224.

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