California Code of Regulations
Title 14 - Natural Resources
Division 8 - Environmental Affairs Agency
Chapter 1 - Final Application Procedures: Local Government Coastal Management Improvement Program
Section 19006 - Payment of Grant Funds

Universal Citation: 14 CA Code of Regs 19006

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

Payment of funds will be made on a quarterly basis. The grantee may request payment of funds in advance of or as reimbursement for work undertaken during a given quarter. The grantee must indicate the option in the financial application (Exhibit 2) and quarterly financial status form (Exhibit 3). The grantee opting for advance payment must also complete the financial status report as a part of the grant application.

(a) Advance Payment Method.

(1) Grant funds may be paid in advance. In order to receive an advance payment, the grantee must submit to SEA a completed financial status form and a narrative statement justifying the anticipated expenditures, 45 days prior to the start of each 90 day funding period. For example, a payment request must be submitted by February 15 for the April-June quarter.

(2) For the first 90 day period of the grant, a request for advance payment will be based on the estimated first quarter expenditures as detailed in the initial quarterly financial report. Subsequent payments will be based on the submitted quarterly report, projected needs, and expenditures for the previous quarter.

(3) SEA will not authorize payment for:
(A) any request submitted without the narrative justification or

(B) any single advance payment request for most or all of the grant funds.

Exceptions may be considered when it can be conclusively demonstrated by the grantee that expenditures will occur at the requested level in any one calendar quarter.

(4) The grantee is required to keep track of expenditures and make accurate estimates of cash needs for each quarter. A grantee neglecting to document expenditures and keep cash balances to a minimum will be required to switch to the reimbursement method.

(b) Reimbursement Method.

A grantee choosing to receive funds as reimbursement must submit a quarterly financial status report to SEA within 20 days following the end of each quarter. All reimbursement requests must be accompanied by documentation of expenditures. SEA will not authorize payment for any expenses not identified on the quarterly report.

(c) Release of Funds.

(1) After SEA receives the appropriate reports, it will take approximately 45 days before the funds are released to the grantee. During the 45 day period, SEA will review all submitted reports and authorize the accounting unit to file a claim with the State Controller's Office. When the State Controller receives the claim, he will process it and issue a warrant to the grantee.

(2) SEA will not release funds if any of the agreements or terms of the grant has not been kept. SEA will impose other prepayment conditions as circumstances require.

(d) Retention.

SEA will retain 10 percent of each payment request. SEA will review the grantee's final reports within 45 days after their submission. If SEA determines that the terms of the grant have been met, the funds held in retention will be authorized for release.

(e) Matching Share.

(1) Any financial assistance provided to coastal cities will not exceed 80 percent of the cost of the project. Grant funds provided to coastal counties pursuant to Section 35030 will not be used as the city's matching share.

(2) As grant expenditures occur, the grantee's matching funds must be used concurrently with state grant fund and not be held in reserve.

1. New section filed 7-22-86 as an emergency; effective upon filing (Register 86, No. 31). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed on 11-19-86.
2. Repealed by operation of Government Code Section 11346.1(g) (Register 87, No. 2).
3. New section filed 1-8-87; effective upon filing pursuant to Government Code Section 11346.2(d) (Register 87, No. 2).

Note: Authority cited: Section 35041, Public Resources Code. Reference: Section 35042, Public Resources Code.

Disclaimer: These regulations may not be the most recent version. California may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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