California Code of Regulations
Title 14 - Natural Resources
Division 7 - Department of Resources Recycling and Recovery
Chapter 8 - Used Oil Recycling Program
Article 2 - General Recordkeeping Requirements
Section 18613 - Recordkeeping Procedures for this Chapter

Universal Citation: 14 CA Code of Regs 18613

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

(a) Any records which are required to be maintained pursuant to this Chapter or the Act must be kept in accordance with the following provisions:

(1) CalRecycle must be given notice of the location of applicable records on or before November 30, 1992. Notice of any change in location, or intent to establish a new location of such records, must be provided no less than ten (10) days prior to any change in location or establishment of a new location. Notice shall mean written notice stating the name of the business entity, the complete present and potential future addresses of the location of the records, if applicable, and the names and telephone numbers of the individuals responsible for such records.

(2) Oil manufacturers must maintain records for at least four years. Used oil haulers and used oil recycling facilities must maintain records for at least three years.

(3) All records maintained pursuant to this Chapter must include the books of account that are ordinarily maintained by the average prudent businessperson engaged in the same activity, together with all bills, receipts, invoices, manifests, cash register tapes, or other documents of original entry supporting the entries in the books of account. An Automatic Data Processing (ADP) system must have built into its program a method of producing visible and legible records which will provide the necessary information to determine compliance with the requirements of this Chapter.

1. New section filed 8-20-92 as an emergency; operative 8-20-92 (Register 92, No. 34). A Certificate of Compliance must be transmitted to OAL 12-18-92 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 8-20-92 order transmitted to OAL 12-17-92 and filed 2-2-93 (Register 93, No. 6).
3. Amendment of section heading and section filed 5-8-2017; operative 7-1-2017 (Register 2017, No. 19).

Note: Authority cited: Sections 40502 and 48641, Public Resources Code. Reference: Sections 48657, 48671, 48672 and 48673, Public Resources Code.

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