California Code of Regulations
Title 14 - Natural Resources
Division 3 - Department of Parks and Recreation
Chapter 15 - Off-Highway Motor Vehicle Recreation Grants and Cooperative Agreements Program Regulations
Article 4 - Project Administration Procedures
Section 4970.23.1 - Payment Advances

Universal Citation: 14 CA Code of Regs 4970.23.1

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

(a) Generally, advances are not allowed. However, if extenuating circumstances exist, the OHMVR Division may consider granting an advance. To request an advance, the Grantee shall submit to the OHMVR Division an Advance Justification Request (New 1/19) and Payment Request DPR 364 (new 2019) (refer to Appendix, incorporated by reference) to explain the need for the advance. The OHMVR Division will provide written notification to the Grantee of approval/disapproval for the advance. Requests for an advance typically may not be more than half the total amount of the Grant and shall include a summary list of proposed Project expenditures. The sum of the proposed Project expenditures shall match the amount indicated on the Payment Request form.

(b) Subsequent requests for advances shall document how previous advance funds were expended as follows:

(1) Purchases: paid invoices and/or receipts,

(2) Services: paid invoices and/or receipts,

(3) Timekeeping and equipment logs: transaction register or other electronically generated reports,

(4) Training and travel: paid invoices and/or receipts,

(5) A Project Accomplishment Report (refer to Appendix, incorporated by reference),

(6) GPS coordinates and photos of Project areas where activities were conducted, as applicable, and

(7) Maps and/or any electronic data (such as .shp, .gpx or .kml files) of Project areas where activities were conducted, as applicable.

1. New section filed 1-12-2009; operative 1-12-2009 pursuant to Government Code section 11343.4 (Register 2009, No. 3).
2. Amendment of subsections (a) and (b)(3)-(4) and new subsections (b)(5)-(7) filed 12-20-2011; operative 1-9-2012 pursuant to Government Code section 11343.4 (Register 2011, No. 51).
3. Amendment of subsections (a) and (b)(5) filed 12-14-2018; operative 1-1-2019 pursuant to Government Code section 11343.4(b)(3) (Register 2018, No. 50).
4. Amendment of section heading and subsections (a) and (b)(5) filed 12-22-2020; operative 12-22-2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 52). Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20.

Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.

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