California Code of Regulations
Title 13 - Motor Vehicles
Division 3 - Air Resources Board
Chapter 1 - Motor Vehicle Pollution Control Devices
Article 3.4 - High Priority and Federal Fleets Requirements
Section 2015.5 - High Priority and Federal Fleets Recordkeeping

(a) Entity and Vehicle Documentation. The following records are required to be kept for vehicles in the California fleet:

(b) Operator Documentation. Fleet owners must keep documentation identifying the entity responsible for paying the driver and any applicable shipping documentation or other documentation that identifies the origin and destination of the cargo and the pick-up and termination destination of the cargo.

(c) Odometer Reading Documentation. Fleet owners required to report odometer readings must keep records of the vehicle miles traveled. Acceptable records are those that have an odometer reading from the vehicle and are provided in smoke opacity test results, Basic (previously Biennial) Inspection of Terminals inspection forms, California Highway Patrol-Truck and/or Tractor Maintenance and Safety Inspections Forms (108-Form), maintenance or service work orders, invoices or receipts, unaltered photographs of the odometer or hubodometer, driver logs or inspection sheets, or onboard diagnostics system information downloads that include the vehicle miles travelled or odometer information. Fleet owners of backup vehicles used in emergency operations in support of a declared emergency event or for an exemption due to a declared emergency event as specified in section 2015.3(f) must keep and provide records that document vehicle mileage accrued in support of an emergency event.

(d) Vehicle Delivery Delay Documentation. Fleet owners that utilize the Vehicle Delivery Delay extension must keep copies of the purchase agreement used to qualify for the extension and documentation of order cancellations by the manufacturer outside the control of the fleet owner submitted to CARB as specified in section 2015.3(d) to support their request and qualifications for the extension.

(e) Daily Usage Exemption Documentation. Fleet owners utilizing the Daily Usage Exemption must keep copies of documents submitted as specified in section 2015.3(b).

(f) ZEV Infrastructure Delay Documentation. Fleet owners utilizing the ZEV Infrastructure Delay Extension must keep copies of documents submitted as specified in section 2015.3(c).

(g) Documentation for Exemptions Pursuant to Declared Emergency Events. Fleet owners utilizing the Exemptions Pursuant to Declared Emergency Events must keep copies of documents submitted as specified in section 2015.3(f).

(h) Rental Vehicle Option Records. Interstate rental fleet owners utilizing section 2015.2(d) must keep all documents, records, contracts, global positioning system data, rental vehicle snapshots, or other data used to support their reported annual average number of rental vehicles in the California fleet as specified in section 2015.2(d).

(i) Hiring Entity Documentation. Hiring entities that are subject to section 2015(a)(3) must keep certificates of reported compliance or signed statements received from hired fleets used to verify that hired fleets are compliant with the applicable regulations. Additionally, hiring entities must keep copies of contracts with hired entities that include the disclosure of regulation applicability required by section 2015(g)(2).

(j) ZEV Purchase Exemption Documentation. Fleet owners utilizing the ZEV Purchase Exemption must keep copies of documents submitted as specified in section 2015.4(i), and copies of documents submitted as specified in section 2015.3(e).

(k) Intermittent Snow Removal Vehicle Documentation. Fleet owners approved to designate vehicles as intermittent snow removal vehicles must keep copies of the vehicle specification sheet from the manufacturer and photographs submitted to CARB as specified in section 2015.4(m).

(l) Sales Disclosure Documentation. Any person required to submit a sales disclosure as specified in section 2015(q) must keep a copy of the written sales disclosure.

(m) Waste and Wastewater Fleet Option Documentation. Fleet owners utilizing the Waste and Wastewater Fleet Option specified in section 2015.2(e) must keep the following evidence of eligibility for the option:

(n) Non-repairable Vehicle Documentation. Fleet owners approved to utilize the Non-repairable Vehicle exemption of section 2015.1(c)(9) must keep records of the police report, insurance statement, or signed attestation, photographs, and information submitted to CARB as specified in section 2015.1(c)(9).

(o) Documentation for ZEVs Operated In California. Fleet owners utilizing the ZEV Milestones Option of section 2015.2 must keep documentation showing each reported ZEV was operated in California during every calendar year in which the ZEV was reported as being part of the fleet owner's California fleet, including: the ZEVs registration in California; Basic (previously Biennial) Inspection of Terminals inspection forms; California Highway Patrol-Truck and/or Tractor Maintenance and Safety Inspections Forms (108-Form); maintenance or service work orders; driver logs or inspection sheets; Global Positioning System (GPS) data; Electronic Logging Device (ELD) data; or telematics system data.