California Code of Regulations
Title 13 - Motor Vehicles
Division 3 - Air Resources Board
Chapter 1 - Motor Vehicle Pollution Control Devices
Article 3.4 - High Priority and Federal Fleets Requirements
Section 2015.4 - High Priority and Federal Fleets Reporting

Universal Citation: 13 CA Code of Regs 2015.4

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

(a) Method of Reporting. Reports submitted to comply with sections 2015 through 2015.6 must be submitted online through the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets in the TRUCRS reporting system, except for exemption or extension requests requiring documentation to be submitted via TRUCRS@arb.ca.gov.

(b) Reporting Deadline and End Date. Except as specified in section 2015.4(e), no later than February 1 of each year until February 1, 2045, fleet owners must annually submit a compliance report that includes all of the information specified in section 2015.4 for their California fleet as it is composed as of January 1 of the corresponding calendar year. The initial report must be submitted by February 1, 2024. The annual reporting period is during the month of January.

(c) Fleet Reporting. Fleet owners must report all of the following:

(1) Entity Information.
(A) Entity name;
1. Fictitious business name, if applicable;

(B) Entity owner name;

(C) Entity physical and mailing addresses;

(D) Designated contact person name;

(E) Designated contact person phone number;

(F) Designated contact person email;

(G) Federal Taxpayer Identification Number;

(H) The following operating authority numbers, if applicable: motor carrier identification number, United States Department of Transportation number, California Carrier Identification number, California Public Utilities Commission transportation charter permit number, International Registration Plan number;

(I) Identify whether the fleet is a federal, state, or local government fleet;

(J) Identify whether the fleet owner is an interstate rental fleet owner or is a waste or wastewater fleet owner;

(K) Identify which of the following apply:
1. The reported fleet is owned by an entity with total annual gross revenue in the year prior to submitting the report that exceeds $50 million;

2. The reported fleet owns, or operates under common ownership and control with other fleets, 50 vehicles or more; or

3. The reported fleet is not in the scope of this article and is voluntarily being reported to be recognized as a "ZEV fleet".

(L) Newly formed or newly subject fleets must report the date the fleet was either formed or became subject to this article;

(M) Fleets that fall below the threshold of the scope and applicability of this article must report the date the fleet became no longer subject to this article;

(N) Identify whether the fleet owner has elected to opt-in to the ZEV Milestones Option specified in section 2015.2; and

(O) Name of the responsible official.

(2) Vehicle Information. The fleet owner must report all of the following information for each vehicle in the California fleet. Controlling parties that comply as a whole with vehicles under common ownership or control as specified in section 2015(f) must also report the following information in their own CARB account for all vehicles in the California fleet including those operated under common ownership or control.
(A) VIN;

(B) Vehicle make and model;

(C) Vehicle model year;

(D) Vehicle license plate number and state or jurisdiction of issuance;

(E) Vehicle GVWR (Less than or equal to 8,500 lbs., greater than 8,500 lbs. and equal to or less than 14,000 lbs., greater than 14,000 lbs. and equal to or less than 26,000 lbs., or greater than 26,000 lbs.);

(F) Vehicle body type;

(G) Fuel and powertrain type;

(H) Date vehicle purchase was made;

(I) Date vehicle was added to or removed from the California fleet;

(J) Whether the vehicle will be designated under or was purchased pursuant to any exemption or extension specified in section 2015.3;

(K) Odometer, or if applicable, hubodometer readings for vehicles as specified in section 2015.4(f);

(L) Engine family for: any vehicles added to the California fleet after January 1, 2024; tractors with a vehicle model year that is 12 years old or older; and all other vehicles with a vehicle model year that is 17 years old or older;

(M) Engine model year for: any vehicles added to the California fleet after January 1, 2024; tractors with a vehicle model year that is 12 years old or older; and all other vehicles with a vehicle model year that is 17 years old or older;

(N) Whether the vehicle being reported by the controlling party is owned by another entity, if applicable;

(O) Funding contract start and end date for vehicles purchased with California State-funding if the vehicle is to be excluded during the funding contract period as specified by the funding program;

(P) Identify whether the vehicle has a heavy front axle;

(Q) ZEV Purchase Reporting. Fleet owners utilizing the Model Year Schedule specified in section 2015.1 that are replacing a vehicle pursuant to the ZEV Purchase Exemption specified in section 2015.3(e) must identify which vehicle is being replaced pursuant to the minimum useful life limitations specified in section 2015.1(c)(5); and

(R) Identify whether the vehicle is replacing another vehicle that was in an accident and is non-repairable, if applicable.

(d) Corporate Joint Compliance Reporting. If an entity chooses to comply jointly as specified in section 2015(h), each individual subsidiary or joint venture must report separately, and include the CARB-issued ID number of the primary controlling corporate parent, joint venture business, or designated primary entity.

(e) Changes to an Existing Fleet. Fleet owners must comply with the following reporting requirements when adding or removing vehicles from the California fleet:

(1) Vehicles added to the California fleet must be reported within 30 calendar days of being added to the fleet;

(2) Vehicles that are permanently removed from the California fleet must be reported within 30 calendar days of removal. The report must include the date of removal;

(3) If a backup vehicle exceeds the allowable mileage limit the change must be reported within 30 calendar days of the date the mileage limit was exceeded; and

(4) ZEV Conversions. Fleet owners that convert a vehicle to a ZEV must report the vehicle's new fuel type within 30 calendar days of being converted.

(f) Odometer Reading Reporting. This subsection applies to fleet owners that own or operate: backup vehicles; vehicles utilizing an exemption due to a declared emergency event as specified in section 2015.3(f)(1); tractors that are ICE vehicles or NZEVs with a vehicle model year that is 12 years old or older and are following the Model Year Schedule specified in section 2015.1; tractors that are ICE vehicles purchased pursuant to an exemption with a vehicle model year that is 12 years old or older and are following the ZEV Milestones Option specified in section 2015.2; or tractors that are ICE vehicles or NZEVs with a vehicle model year that is 12 years old or older and are following the ZEV Milestones Option specified in section 2015.2, but the fleet owner wants to switch to the Model Year Schedule specified in section 2015.1. Fleet owners meeting the above conditions must comply with the following reporting requirements:

(1) Odometer Readings. Report annually the odometer reading from January 1 of the current calendar year and the date the reading was recorded from a properly functioning odometer or hubodometer;

(2) Odometer Failure and Replacement. If the vehicle's originally equipped odometer has failed and is replaced, report the following information within 30 calendar days of the date the original odometer failed or was replaced, whichever comes first: the original odometer's final reading, the new odometer's initial reading, and the date of replacement;
(A) Hubodometers. If the vehicle's originally equipped odometer has failed and is not being replaced, the fleet owner must equip the vehicle with a hubodometer. Fleet owners must report the serial number of the hubodometer within 30 calendar days of the date the hubodometer was installed;

(3) Emergency Mileage. The fleet Owner must report the number of miles travelled in support of an emergency for backup vehicles used in emergency operations that would exceed the backup vehicle mileage limit, or other vehicles utilizing an exemption due to a declared emergency event as specified in section 2015.3(f)(1).

(g) Vehicle Delivery Delay Reporting. Fleet owners utilizing the Vehicle Delivery Delay extension will have 30 calendar days to report the delivery of the newly added ZEV and to either remove the ICE vehicle from the California fleet or to designate it as a backup vehicle.

(h) Rental Vehicle Option Reporting. Individual rental vehicles rented fewer than 180 calendar days under contract with origins and destinations in California do not need to be reported if using the Rental Vehicle Option specified in section 2015.2(d). Interstate rental fleet owners must report the average number of rental vehicles in California within each Milestone Group as determined by contracts or telemetry data as specified in section 2015.2(d).

(i) ZEV Purchase Exemption Supporting Documentation Reporting. Fleet owners that purchase an ICE vehicle pursuant to the ZEV Purchase exemption specified in section 2015.3(e) must submit an email to TRUCRS@arb.ca.gov within 30 calendar days of receiving the new ICE vehicle with the purchase agreement and the following clear and legible digital photographs of:

(1) VIN/GVWR label (typically located on the driver side door or door jamb);

(2) License plate with driver's side of the vehicle visible;

(3) Entire left side of the vehicle with doors closed showing the vehicle's body configuration; and

(4) Entire right side of the vehicle with doors closed showing the vehicle's body configuration.

(j) Requirement For Signature. All reports submitted to CARB electronically are considered signed by the responsible official. Hard-copy documentation submitted must be signed by the responsible official.

(k) Method for Requesting and Approval of Exemptions or Extensions. The Executive Officer will notify the fleet owner by email whether any exemption or extension requests that are required to be submitted to TRUCRS@arb.ca.gov are approved within 45 calendar days from receipt of a complete submission.

(l) Late Reporting. Until January 1, 2027, fleet owners that submit initial reporting information specified in section 2015.4 after the initial reporting deadline specified in section 2015.4(b) may still establish the vehicles in their California fleet as of January 1, 2024, by reporting the information in the TRUCRS Reporting System and submitting vehicle records specified in section 2015.5(a) to CARB by email to TRUCRS@arb.ca.gov when submitting their late report. Beginning January 1, 2025, fleet owners that submit initial reporting information specified in section 2015.4 after the initial reporting deadline specified in section 2015.4(b) are also subject to penalties specified in section 2015.6(b)(1).

(m) Intermittent Snow Removal Vehicle Reporting. Fleet owners may request that vehicles be designated by the Executive Officer as intermittent snow removal vehicles by submitting via email to TRUCRS@arb.ca.gov a copy of the vehicle's specifications sheet from the manufacturer showing the vehicle meets the definition of an intermittent snow removal vehicle, or the following clear and legible digital photographs. The Executive Officer will rely on the information and photos submitted by the fleet owner and their engineering judgement to determine whether vehicle meets the definition of an intermittent snow removal vehicle specified in section 2015(b) and will notify the fleet owner via email within 45 days of receiving a request whether the request is approved. If approved, the Executive Officer will immediately designate the requested vehicles as intermittent snow removal vehicles:

(1) VIN/GVWR label (typically located on the driver side door or door jamb);

(2) License plate with driver side of the vehicle visible;

(3) Entire left side of the vehicle with doors closed showing the vehicle's body configuration;

(4) Entire right side of the vehicle with doors closed showing the vehicle's body configuration; and

(5) The plow mounting attachment and control system; traction material spreader attachment and control system; or the de-icing system attachment and control system.

Note: Authority cited: Sections 38505, 38510, 38560, 38566, 39010, 39500, 39600, 39601, 39602.5, 39650, 39658, 39659, 39666, 39667, 43013, 43018, 43100, 43101, 43102 and 43104, Health and Safety Code. Reference: Sections 38501, 38505, 38510, 38560, 38566, 38580, 39000, 39003, 39010, 39500, 39600, 39601, 39602.5, 39650, 39658, 39659, 39666, 39667, 39674, 39675, 42400, 42400.1, 42400.2, 42402.2, 42410, 43000, 43000.5, 43013, 43016, 43018, 43023, 43100, 43101, 43102, 43104, 43105, 43106, 43153, 43154, 43211, 43212 and 43214, Health and Safety Code.

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