Current through Register 2024 Notice Reg. No. 38, September 20, 2024
(a) Eligible Project costs are costs
documented and directly related to the work identified in the Project
description and approved within the Grant Agreement. Final determination of
eligibility will be made by the Department.
(b) All costs charged to the Project shall be
documented within the Budget summary of the Project, address impaired driving
laws and safety, and help meet Performance Measures. Eligible Project costs
include:
(1) Personnel and Administrative
Support: Costs shall be computed consistent with the prevailing wage for
contractual services or the organizational salary scale for Grantee's staff,
and may include benefits (e.g., health care, vacation, sick leave, retirement
and/or social security contribution) that are customarily charged by the
Grantee. Personnel benefit charges shall be calculated in proportion to the
actual time worked on a Project.
(2) Travel: Grantees shall not exceed the
rates paid to exempt, excluded, and represented State of California employees.
The rates are posted at the State of California Department of Human Resources
at
https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx.
Grantees shall retain all records as defined in Section
1890.20 of these
regulations.
(3) Operational Costs:
Supplies and materials may be purchased for a specific Project, provided the
items are claimed at a cost no higher than the original purchase price paid by
the Grantee. Items not specifically listed in Grant Agreement must be approved
by CHP prior to purchase.
(4)
Equipment: The cost of Equipment necessary for the Project shall not exceed the
minimum requirements necessary to successfully accomplish the Project.
Expenditures shall reflect costs outlined in the Project description as defined
in Section
1890.19 of these
regulations.
(5) Contracts:
Contracted services shall be executed only in direct support of Grant
objectives. The Grantee shall be responsible for contractor's compliance with
the program regulations, Grant Agreement, and Project requirements. Contracted
services shall not affect the Grantee's overall responsibility for the
management of the Project. Contracted invoices shall include sufficient
information to allow the Department to determine that the expenditures invoiced
are allowable, reasonable, and necessary for the performance of the
Grant.
(6) The Department may
approve costs not approved in the Grant Agreement on a case-by-case basis when
the cost is directly related to the accomplishment of the Project objectives as
specified in the Grant Agreement. These costs shall be approved by the
Department via e-mail prior to purchase.
1. New
section filed 8-13-2020; operative 8-13-2020 pursuant to Government Code
section 11343.4(b)(3) (Register 2020, No. 33).
Note: Authority cited: Section 2402, Vehicle Code; and
Section 34019, Revenue and Taxation Code. Reference: Section 34019, Revenue and
Taxation Code.
