California Code of Regulations
Title 12 - Military and Veterans Affairs
Division 2 - Department of Veterans Affairs
Chapter 4 - Veterans' Home of California
Section 515.3 - Mwr-Annual Allocations

(1) The Headquarters Homes Division leadership shall annually determine the amount for disbursement from the MWR Fund to each of the MWRO Funds.

(2) The annual allocations shall be proportionately disbursed based on the Veterans Home's relative population census, as defined by the Headquarters Homes Division leadership's budgeted census for the Veterans Home in the subsequent fiscal year, in comparison to the total budgeted census population of the entire Veterans Home system. The Veterans Home's relative population census shall be expressed as a percentage of the total population of the Veterans Home system.

(3) To determine the annual allocation in subsequent fiscal years, the amount of the previous fiscal years' revenue in the MWR Fund shall be utilized. This total amount shall be multiplied by the Veterans Home's relative population census number to calculate the annual allocation amount for each Veterans Home for the subsequent fiscal year.

(4) "Locally-generated moneys" means the profits derived from the operation of a canteen, base exchange, and any other activities unique to each Veterans Home, after all appropriate state costs, fees, and rent are deducted from the revenue received for those operations.

(5) All locally-generated moneys shall be added to the MWRO Fund allocation for the use of the Veterans Home in the subsequent fiscal year.

(1) In the second quarter of the fiscal year, the Headquarters Homes Division leadership shall inform the MWR Advisory Committees and the MWR Financial Manager in each of the Veterans Homes of their relative allocation for the subsequent fiscal year.

(1) In the second quarter of the fiscal year, the Headquarters Accounting Office shall prepare and submit the annual allocation disbursement schedule to the State Controller's Office. This disbursement schedule shall identify the dates to transfer allocated moneys from the MWR Fund to the MWRO Funds for the subsequent fiscal year.

(2) The State Controller's Office shall make disbursements in three installments. The first installment shall be made before the beginning of the fiscal year and shall be 50 percent of the annual allocation. The second installment shall be made before the end of the calendar year and shall comprise 25 percent of the annual allocation. The third and final installment shall be made before the end of March in the affected fiscal year, and comprise 25 percent of the annual allocation.

(3) The Veterans Homes shall acknowledge receipt of each of the annual allocation installments via a memo signed by the Veterans Home's Administrator, on the Veterans Home's official letterhead, acknowledging the allocation installment was received and deposited into the Veterans Home's MWRO Fund.

(4) If the Veterans Home's MWR Advisory Committee decides not to utilize the entire allocation during the fiscal year, it shall notify the Headquarters Homes Division leadership in writing no less than one month prior to the scheduled disbursement installment. The Headquarters Accounting Office will then notify the State Controller's Office of the modified annual allocation disbursement schedule and the affected installments.

(5) All unexpended funds in the Veterans Home's MWRO Fund shall be available for use in the following year by that Veterans Home.