Arkansas Administrative Code
Agency 203 - Commission for Public School Academic Facilities and Transportation
Rule 203.00.12-003 - Commission Rules Governing the Academic Facilities Partnership Program
Universal Citation: AR Admin Rules 203.00.12-003
Current through Register Vol. 49, No. 2, February 2024
1.00 AUTHORITY
1.01 The Commission for Arkansas Public
School Academic Facilities and Transportation authority for promulgating these
Rules is pursuant to Ark. Code Ann. §§
6-21-114,
6-20-2507,
6-20-2512
and
25-15-201.
1.02 These Rules shall be known as the
Commission for Arkansas Public School Academic Facilities and Transportation
Rules Governing the Academic Facilities Partnership
Program.
2.00 PURPOSE
2.01 The purpose of these Rules is to
establish a process whereby the Arkansas Division of Public School Academic
Facilities and Transportation shall provide state financial participation based
upon a school district's academic facilities wealth index in the form of cash
payments to a school district for eligible new construction
projects.
3.00 DEFINITIONS - For the purpose of these Rules, the following terms mean:
3.01 "Academic facility" - A building or
space, including related areas such as the physical plant and grounds, where
public school students receive instruction that is an integral part of an
adequate education as described in Ark. Code Ann. §
6-20-2302.
3.01.1 A public school building or space,
including related areas such as the physical plant and grounds, used for an
extracurricular activity or an organized physical activity course as defined in
Ark. Code Ann. §
6-16-137
shall not be considered an academic facility for the purposes of these Rules to
the extent that the building, space, or related area is used for
extracurricular activities or organized physical activities courses, except for
physical educational training and instruction under Ark. Code Ann. §
6-16-132;
3.01.2 The Division of Public School Academic
Facilities and Transportation shall determine the extent to which a building,
space, or related area is used for extracurricular activities or organized
physical activities courses based on information supplied by the school
district and, if necessary, on-site inspection;
3.01.3 Buildings or spaces, including related
areas such as the physical plant and grounds, used for pre-kindergarten
education shall not be considered academic facilities for purposes of these
Rules;
3.01.4 District
administration buildings and spaces, including related areas such as the
physical plant and grounds, shall not be considered academic facilities for the
purpose of these Rules; and
3.01.5
Facilities owned and/or operated by education service cooperatives, leased
facilities (other than facilities which are part of a lease purchase
agreement), portable buildings, modular buildings and facilities owned by
others but occupied by school districts are not considered academic school
facilities for purposes of these Rules.
3.02 "Academic Facilities Partnership
Program" - The process under which the Arkansas Division of Public School
Academic Facilities and Transportation shall provide state financial
participation based upon a school district's academic facilities wealth index
in the form of cash payments to a school district for eligible new construction
projects.
3.03 "Academic facilities
wealth index" - A percentage derived from the following computations:
(1) Determine the value of one (1) mill per
student in each school district as follows:
(a) Multiply the value of one (1) mill by the
total assessed valuation of taxable real, personal, and utility property in the
school district as shown by the applicable county assessment for the most
recent year; and
(b) Divide the
product from (1)(a) above by the greater of the prior year average daily
membership of the school district or the prior three-year average of the school
district's average daily membership;
(2) Determine student millage rankings by
listing the computation under (1) above of this section for each school
district from students with the lowest value per mill to students with the
highest value per mill;
(3)
Allocate the student millage rankings into percentiles with the first
percentile containing the one percent (1%) of students with the lowest value
per mill and the one-hundredth percentile containing the one percent (1%) of
students with the highest value per mill; and
(4) Divide the value of one (1) mill per
student in each school district as computed under (1) above by the amount
corresponding to the ninety-fifth percentile of the student millage rankings
under (3) above.
(5) The percentage
derived from the computation under (4) above is the academic facilities wealth
index for a school district, which shall be computed annually and used to
determine the amount of the school district's share of financial participation
in a local academic facilities project eligible for state financial
participation under priorities established by the Division of Public School
Academic Facilities and Transportation.
3.04 "Add-ons" - Additional academic areas or
spaces which are constructed as a part of or separate additions to an existing
academic area or space, and which falls under the definition of "New
Construction" contained in Section 3.15 3.17 of these Rules.
3.05 "Arkansas Public School Academic
Facilities Manual" - A document which contains uniform standards to guide the
planning, design and construction of new academic facilities and additions to
existing academic facilities and which is hereby incorporated into and made a
part of these Rules, as "Appendix B" to these Rules, as if the Manual was fully
set forth herein. The Manual can also be accessed on the Division's website
(www.arkansasfacilities.com).
3.06 "Alternative Project" - A project
proposed by the Division, that will accomplish creating a safe, dry and healthy
atmosphere and meet the suitability need of the school district or individual
school facility and is in compliance with the state standards. The state
financial participation for the alternative project will be determined in
accordance with Sections 3.23, 3.31, 5.02 and 6.03 of these rules. The Division
will coordinate the development of the alternative project with the school
district.
3.07 "Commission" - The
Commission for Arkansas Public School Academic Facilities and
Transportation.
3.08 "Configuration
(Re-Configuration)" - The systematic grouping of grades as determined by the
school district at any school(s) campus. Re-configuration is the process of
changing the present school(s) configuration, by the school district, to align
a different grade configuration. The configuration or reconfiguration is
determined by the school district.
3.09 "Consolidation/Annexation Project" -A
new, complete school campus or one or more additions to existing campuses for
the specific purpose of supporting a voluntary consolidation or annexation
petition brought by two or more contiguous districts and approved by the
Arkansas State Board of Education pursuant to Ark. Code Ann. §
6-13-1401 et. seq.
after March 1, 2010. Consolidation/annexation projects must fulfill the
requirements of Section 5.05.4 herein.
3.10 "Construction Cost" - The actual cost of
constructing a new facility as defined in Section 3.18 of these Rules. It
consists of all construction related costs, both direct and indirect, to
include but not be limited to construction contract costs and costs associated
with design, advertisement and reimbursable expenses.
3.11 "Conversion Project" - (1) A project
that converts existing academic or non-academic space into a missing academic
core, special education or student dining component of the POR and the
conversion project is part of an add-on project for which the district has
applied for partnership assistance. In such conversions, any partnership
assistance funding from the state is limited to only that amount of square
footage required by the suitability analysis for the add-on project subject to
the requirements of Section 4.01 of these Rules. The component shall meet the
POR specifications when converting or adding such a space to the district; or
(2) A new project that converts existing academic or non-academic space into a
missing academic core space only and is in compliance with the POR space
requirements. For this type of conversion project, state partnership assistance
funding shall only be allowed provided the district has no suitability square
footage need and the project is limited to no more than the component number
and square footage spaces required in Academic Core of the POR.
3.12 "Division" -The Arkansas Division of
Public School Academic Facilities and Transportation.
3.13 "Facility Condition Index" - That
particular index obtained by dividing the existing condition costs (that cost
to bring a public school academic facility up to current standards) by the
facility's replacement cost, using data for such costs available in 2004 or
later data if the Division has such data available.
3.14 "Facilities master plan" - A six-year
plan developed by a school district that contains enrollment projections for
ten (10) years from the date of the plan, the school district's strategy for
maintaining, repairing, renovating, and improving through new construction or
otherwise the school district's academic facilities and equipment and other
information as required by law.
3.15 "Facilities improvement plan" - An
improvement plan developed by a school district for a public school or school
district identified as being in academic facilities distress, or by a school
district which has been notified by the Division of non-participation in the
Academic Facilities Partnership Program by failing to apply for state funding
for necessary facilities to meet adequacy requirements, that supplements the
school district's facilities master plan by:
3.15.1 Identifying specific interventions and
actions the public school or school district will undertake in order to correct
deficient areas of practice with regard to custodial, maintenance, repair and
renovation activities with regard to academic facilities in the school
district; and
3.15.2 Describing how
the school district will remedy those areas in which the school district is
experiencing facilities distress, including the designation of the time period
by which the school district will correct all deficiencies that placed the
school district in facilities distress status.
3.16 "Local Resources" - Any moneys lawfully
generated by a school district for the purpose of funding the school district's
share of financial participation in any academic facilities project for which a
school district is eligible to receive state financial participation under
priorities established by the Division. Also referred to as "raised funds" for
the purpose of defining "Self-Funded Project."
3.17 "New Construction" - Any improvement to
an academic facility and, if necessary, related areas such as the physical
plant and grounds, that brings the state, condition or efficiency of the
academic facility to a state of condition or efficiency better than the
academic facility's current condition of completeness or efficiency. "New
construction" includes a new addition to an existing facility and construction
of a new academic facility.
3.18
"New Facilities" - A new construction project which is neither an addition to,
renovation, or conversion of an existing facility; nor a project involving
maintenance, renovation, or repair of an existing facility; but is a new
addition to a school district's building inventory.
3.19 "Non-academic facility" -A building or
space that is not used for the provision of student instruction that is an
integral part of an adequate education as described in Ark. Code Ann. §
6-20-2302.
The term "non-academic facility" comprises, but is not limited to, those
buildings, spaces and grounds described in Subsections 3.01.1, 3.01.3, 3.01.4
and 3.01.5 of these Rules, or any buildings, spaces or grounds that do not fit
the definition of "Academic Facility" set forth in Section 3.01 of these
Rules.
3.20 "Prioritization" - That
methodology established by the Commission, and set forth in these Rules in
Section 5.05, which provides a system of ranking new construction projects and
those projects which are not categorized "warm, safe and dry" under Section
5.05 of these Rules submitted for state financial participation in the
Partnership Program, in order to comply with Ark. Code Ann. §
6-20-2507
and the necessary and appropriate allocation of limited funding
resources.
3.21 "Program of
Requirements (POR)" -The requirements that each new construction project which
is not a "warm, safe and dry" project is required to adhere to as the
established minimum adequate components, and total square footage required in a
school construction project as otherwise permitted in Section 4.02 of these
Rules for add-on projects and as set forth in the Arkansas Public School
Academic Facilities Manual. The POR is hereby incorporated into and made a part
of these Rules, as "Appendix C" to these Rules, as if the POR was fully set
forth herein.
3.22 "Project" - An
undertaking in which a school district engages in:
(a) Maintenance, repair, and renovation
activities with regard to an academic facility;
(b) New construction (warm, safe and dry) of
an academic facility; or
(c) Any
combination of maintenance, repair, and renovation activities with regard to an
academic facility and new construction activities with regard to an academic
facility.
3.23 Project
Cost - A projected construction cost determined by the Division utilizing the
specific project cost funding factors stipulated in Ark. Code Ann. §
6-20-2509
and localized to regional cost centers in the state. It serves as the basis for
the estimated state financial participation for partnership projects per square
foot. The specific project cost funding factors, New Facilities Project Cost
Funding Factor and Warm, Safe and Dry (Renovation) and Conversion Project Cost
Funding Factor, are defined as set forth in Sections 3.23.1 and 3.23.2 of these
Rules. Neither the New Facilities Funding Factor nor the Warm, Safe and Dry
(Renovation) and Conversion Project Cost Funding Factor shall include land
purchases, mold abatement or removal, environmental clean-up, supersite
clean-up, or qualification for LEED or Green Globes certification pursuant to
Section 10.0 of these Rules.
(i) The Project
Cost for newly constructed academic facilities or additions for which a square
foot cost would be applicable to all facets of the construction will be the
lesser of either:
(a) The New Facilities
Project Cost Funding Factor which shall be that factor established on a
regional basis by the Division in effect as of May 1, 2009, and updated
annually by the Division in compliance with Ark. Code Ann. §
6-20-2509;
plus the appropriate soft cost for demolition costs and/or asbestos abatement
in the amount of one (1) percent of the Funding Factor for each category
(however, the Funding Factor shall not increase to more than $175.00 per square
foot without the approval of the Commission) multiplied by the project approved
size in square feet; or
(b) The
actual construction cost amount of the project.
(ii) The Project Cost for projects which are
building systems or components thereof, not covered in Section 3.23(i) of these
Rules (above), will be the lesser of either:
(a) The Warm Safe and Dry (Renovation) and
Conversion Project Cost Funding Factor (which shall be that factor established
on a regional basis by the Division in effect as of May 1, 2009, and updated
annually by the Division in compliance with Ark. Code Ann. §
6-20-2509;
plus the appropriate soft cost for demolition costs and/or asbestos abatement
in the amount of one (1) percent of the Funding Factor for each category
multiplied by the approved unit of measure per project (however, the Funding
Factor shall not increase to more than $175.00 per square foot without the
approval of the Commission) multiplied by the project approved size in square
feet; or
(b) The actual
construction cost of the project.
3.23.1 New Facilities Project Cost Funding
Factor - That factor, based upon grade level configuration of the public school
academic facility and the proposed enrollment within the facility and
regionalized to twelve (12) different areas within the state, which the
Division will use to provide a funding amount for construction projects covered
by Section 6.03(i) of these Rules on a square foot basis.
3.23.2 Warm, Safe and Dry (Renovation) and
Conversion Project Cost Funding Factor - That factor, based upon the amount of
square footage contained, the type of conversion of existing space to a
different use or the type of item or system renovation regionalized to twelve
(12) different areas within the state, which the Division will use to provide a
funding amount for construction projects covered by Section 6.03(ii) of these
Rules on a square foot basis.
3.24 "Project Funding Cycle" - A two (2) year
cycle for which school districts' Partnership Projects submitted by a specified
deadline in an even-numbered year are reviewed by the Division for state
financial participation by May 1 of the succeeding odd-numbered year.
3.25 "Public School Facility" - Any public
school building or space, including related areas such as the physical plant
and grounds, that is used for any purpose, including, without limitation:
3.25.1 An extracurricular activity;
3.25.2 An organized physical activity course
defined in Ark. Code Ann. §
6-16-137;
3.25.3 Pre-kindergarten education;
3.25.4 District administration; or
3.25.5 Delivery of instruction to public
school students that is an integral part of an adequate education as described
in Ark. Code Ann. §
6-20-2302.
3.26 "Renovation Project" - A
"warm, safe and dry" new construction project addressing a facility system. To
receive state financial participation, the project must be a "warm, safe and
dry" project.
3.27 "Resolution" - A
written document voted upon and approved by at least a majority of a quorum of
a school district's Board of Directors at a lawfully called meeting, which
certifies the school district's dedication of local resources to meet the
school district's share of financial participation in the new construction
project.
3.28 "Schematic Drawing" -
A diagram which fully illustrates all of the areas, spaces and dimensions of a
new construction project, and meets any additional requirements set forth in
Section 7.02(i) of these Rules. The schematic drawing does not have to be
prepared by a licensed architect, but must meet the approval of the Division as
to the actual detail required.
3.29
"School district" - A geographic area with an elected board of directors that
qualifies as a taxing unit for purposes of ad valorem property taxes under
Title 26 of the Arkansas Code and which board conducts the daily affairs of
public schools under the supervisory authority vested in it by the General
Assembly and Title 6 of the Arkansas Code.
3.30 "Self-Funded Project" - A project where
the moneys needed to complete the project are one hundred percent (100%) raised
and provided by the school district, and that shall be submitted to and
approved by the Division upon compliance with state codes and standards. Any
project, whether the district requests state financial participation or not,
shall meet the standards of the Arkansas Public School Academic Facilities
Manual or industrial codes and the Program of Requirements.
3.31 "State financial participation" - The
state's share of financial participation in a local academic facilities project
eligible for state financial participation according to the prioritization
schedule established by the Commission and set forth in Section 5.05 of these
Rules.
3.32 "Suitability" - The
process undertaken by the Division to determine whether any existing academic
facility is eligible for state financial participation for new construction
projects, as set forth in Section 5.05 of these Rules. The state financial
participation shall be the project cost described in Section 3.23 multiplied by
the difference of one hundred percent (100%) minus the school district's wealth
index. Except for approved warm, safe and dry projects, only that space total
gross square footage required by the POR which is not already deemed available
to a school district, whether on an existing campus or a new school campus,
shall be determined eligible for state financial participation.
3.32.1 On An Existing Campus:
When a school district is proposing to build an academic facility on an existing campus with existing educational facilities, the Division shall compare the appropriate existing total gross square footage space of the existing facility on the campus to the total gross square footage space requirements of the POR for the proposed new school facility based on the projected student enrollment by grade level. After making the comparison, the school will only be deemed to not be suitable and thus eligible for state financial participation on a proposed facility project for the additional gross square footage space required in the POR not currently available on the school campus or on other campuses affected by grade reconfigurations as part of the project. However, the state recognizes that four particular space areas existing in school districts may skew the comparison of existing space to that of the required POR space. Therefore, the Division will not count as existing space that total gross footage area above the required POR standard for the following four areas: Physical Education, Media Center, Student Dining and Performing Arts.
3.32.2
On A New School Campus:
When a school district is proposing to build a new academic facility on a school campus for which the Division determines there are no other currently existing appropriate school facilities or the district is seeking a separate LEA number for the new academic facility, the Division shall compare the total gross square footage required by the POR for the proposed facility for the appropriate student grade population to that currently existing total gross square footage available in the district for the appropriate student grade population in their final grade configuration less the gross square footage to be demolished as part of the proposed project. The Division shall also include other campuses and grades affected by grade reconfigurations as part of the project. After making the comparison the school will only be deemed to not be suitable and thus eligible for state financial participation on a proposed facility project for that additional space required in the POR not currently available in the school district for the appropriate student population in their final grade reconfiguration. The State recognizes that four particular space areas existing in the school district may skew the comparison as mentioned above in Section 3.32.1 of these Rules in the "on an existing campus" comparison. As a result, the Division will give the same consideration and not count as existing space that total gross footage area above the required POR standard already existing in the district.
3.32.3 Warm, safe and dry: For new
construction projects not requesting additional space or replacement of
academic square footage, state financial participation will only be provided
for "warm, safe and dry" projects as defined in Section 3.34 of these Rules.
Suitability for warm, safe and dry analysis and determination shall be made on
a warm, safe and dry project by project basis and shall be determined based on
the actual need as determined by the Division using current Facilities Manual
standards.
3.33 "Waiver"
and "Variance" - The process by which a school district in unusual and limited
circumstances may seek a waiver or variance from Sections 4.06, 4.07, 4.09,
7.06 and 7.07 of these Rules as approved by the Division.
3.34 "Warm, safe and dry" - New construction
projects that support a facility's needs as they pertain to fire and safety
needs, roofing, major plumbing replacements, major electrical replacements,
HVAC systems and structural needs. These projects must apply to the entire
facility or system or if a separate building the entire building. Fire and
safety needs include fire alarms and warning systems and fire prevention
systems, but do not include surveillance systems, security systems or closed
circuit TV systems. Warm, safe and dry projects do not include asbestos
abatement, land purchases, demolition and removal costs of school facility
structures, environmental clean-up or supersite clean-up.
4.00 SUBMISSION PROCESS
4.01 All applications for state financial
participation under a Project Funding Cycle of this Partnership Program shall
be submitted electronically by utilizing the Master Plan Web Tool located on
the Division's Internet website
http://arkansasfacilities.arkansas.gov/
no later than 4:30 p.m. on March 1 of every even-numbered year.
4.01.1 If, during an even-numbered year, the
Arkansas State Board of Education orders the involuntary annexation or
consolidation of school districts, the receiving or resulting school district
after annexation or consolidation may submit an updated master plan to the
Office of the Director of the Division of Public School Academic Facilities and
Transportation no later than January 1 of the following odd-numbered
year.
4.01.2 If, during an
even-numbered year, the Arkansas State Board of Education orders the
involuntary annexation or consolidation of school districts, the receiving or
resulting school district after annexation or consolidation may submit an
application for state financial participation under this Partnership Program to
the Office of the Director of the Division of Public School Academic Facilities
and Transportation no later than February 1 of the following odd-numbered
year.
4.01.3 For the purposes of
Section 4.01.1 and 4.01.2, the phrase "involuntary annexation or consolidation"
includes annexations or consolidations approved or required by the Arkansas
State Board of Education pursuant to Ark. Code Ann. §
6-13-1601 et
seq.
4.02 A school
district may apply for state financial partnership participation under these
Rules for projects that fall under one (1) of the following categories:
* Warm, safe and dry (renovation);
* New facilities;
* Add-ons and/or Conversions; and
* Consolidation/annexation projects.
If the state provides financial participation for an add-on or conversion project, or a consolidation/annexation project that adds space to an existing campus, the district must construct any missing component to the POR specification. The district will have to choose a component contained in the POR it does not have and add it, in the following order:
* Academic Core Areas;
* Special Education;
* Student Dining;
* Administrative
The state will not participate in add-on projects concerning gymnasiums, media centers and/or auditoriums if the district already has this space and is in need (according to the POR) of Academic Core Areas, Special Education or Student Dining Areas.
The state will consider the replacement of demolished space to be a prudent and resourceful expenditure of state funds issue. School districts are encouraged to discuss such issues with the state before entering into demolition projects when the districts will be filing applications for state partnership assistance.
School districts applying for state financial participation for projects that support their Facilities Master Plan shall file applications (and approved schematic drawings) in a format prescribed by the Division and shall list the applications in the district's Facilities Master Plan. No project shall be considered for state financial partnership participation unless it is included in the district's Facilities Master Plan.
4.02.1 The timelines set out in Section 4.01
of these Rules concerning submission of partnership applications with schematic
drawings must be complied with.
4.03 Except for those facilities which have
FCI of greater than .65, any project that applies for state financial
assistance which cannot prove suitability and involves the demolition of space
for replacement of the same space will be considered a prudent and resourceful
expenditure of state funds issue. To the extent that the school district can
show that the facility has a FCI greater than .65 and that the renovation or
replacement of the facility represents a prudent and resourceful expenditure of
state funds, even though there is no suitability need, the state will consider
it a project for state partnership assistance.
4.04 Any submission for state financial
participation which does not comply with applicable state laws and these Rules
shall be denied by the Division. Any district whose submission is denied by the
Division under this Section 4.04 may submit a written appeal of the Division's
decision to the Commission.
4.05 In
order to apply for state financial participation in a new construction project,
a school district shall provide the Division with a detailed narrative,
description and justification for the project and evidence of:
4.05.1 Preparation for the new construction
project as demonstrated by inclusion of the new construction project in the
school district's facilities master plan;
4.05.2
(i)
The adoption of a resolution certifying to the Division the school district's
dedication of local resources to meet the school district's share of financial
participation in the new construction project.
(ii) The resolution shall specify the
approximate date that the board of directors of the school district intends to
seek elector approval of any bond or tax measures or to apply other local
resources to pay the school district's share of financial participation in the
new construction project;
4.05.3
(i)
The total estimated cost of the new construction project that shall be a
minimum of three hundred dollars ($300) per student or one hundred and fifty
thousand dollars ($150,000) whichever is less, per campus or district depending
upon whether the project is a campus or district project.
(ii) Same system projects may not be combined
across multiple facilities (campuses) nor multiple system projects combined to
meet the minimum dollar threshold for Partnership Program funding, unless the
project is a complete building renovation and replacement for all building
systems;
4.05.4 The new
construction project's conformance with sound educational practices;
4.05.5 The new construction project's
compliance with current academic facilities standards, including, without
limitation, appropriate space utilization of the applicable school in the
district as determined by the Division;
4.05.6 The allocation of project costs
between new construction activities and maintenance, repair, and renovation
activities if the new construction project includes improvements that could be
classified as maintenance, repair, and renovation;
4.05.7 How the new construction project
supports the prudent and resourceful expenditure of state funds and improves
the school district's ability to deliver an adequate and equitable education to
public school students in the district; and
4.05.8 A statement of the district's intent,
if any, to seek incentives for LEED Certification or Green Globes Certification
pursuant to Section 10.03 of these Rules.
4.06 All proposed new construction projects
shall be in compliance with the standards set forth in the Arkansas Public
School Academic Facilities Manual which is attached to these Rules as "Appendix
B", as set forth in Section 3.05 of these Rules.
4.06.1 Variances to the Arkansas Public
School Academic Facilities Manual standards may be granted by the Division upon
the presentation of evidence of existing conditions that makes compliance with
applicable standards impractical or unreasonably burdensome, and;
4.06.2 Other conditions determined by the
Division as warranting a variance from applicable public school academic
facility standards.
4.07
All applications for state financial participation under this Partnership
Program for new construction projects which are not considered "warm, safe and
dry" projects pursuant to these Rules shall be prepared in accordance with the
Program of Requirements except in unusual and limited circumstances (including,
but not limited to, the variances set forth in Sections 4.06.1 and 4.06.2 of
these Rules) where the Division determines that a waiver of the POR is the only
means whereby the district can meet adequacy requirements. The POR is attached
to these Rules as "Appendix C", as set forth in Section 3.21 of these Rules. In
such instances, a district may submit a request in writing to the Division,
signed by the district's Superintendent and President of its Board of
Directors, setting forth in detail the circumstances requiring the waiver for
the POR. No waiver request shall be deemed granted unless and until an Order to
that effect has been signed by the Division.
4.08 A district may request and be granted by
the Division a review conference that shall be held within twenty (20) working
days after the date of request. The district may be advised through the review
conference process by an architectural and engineering firm if the school
district pays the cost of the advice from the architectural and engineering
firm.
4.08.1 The review conference shall
consider the following:
(i) That the proposed
project is academic;
(ii) The
application of the space calculation to the project agreed upon by the district
and the Division;
(iii) The wealth
index of the district and the date at which the wealth index will be applied to
the partnership project if approved;
(iv) The project cost promulgated by the
commission under Ark. Code Ann. §
6-20-2509,
for the project and the date on which the project cost data will be applied to
the partnership project if approved;
(v) A projected amount of state funding based
on current application of the wealth index and the project cost promulgated by
the commission under Ark. Code Ann. §
6-20-2509,
to the planned project for planning purposes to allow a projection of local
funding share required.
(vi) The
Division shall make a record of the findings of the review
conference.
4.09 The minimum requirement set forth in
Section 4.05.3 of these rules may be waived by the Division upon a
recommendation being made by the Director of the Division to the Commissioners
for the Division for the minimum to be waived for cause and a majority of the
Commission supports the waiver.
5.00 DIVISION'S EVALUATION AND APPROVAL OF SCHOOL DISTRICT'S APPLICATION
5.01 The
Division shall use criteria to evaluate a school district's application for
state financial participation in a new construction project, pursuant to Ark.
Code Ann. §
6-20-2507,
which shall include, without limitation, the following:
5.01.1 How the school district's facilities
master plan and current academic facilities do not address the following:
(i) Student health and safety, including,
without limitation, but not limited to, critical health and safety
needs;
(ii) Compliance with current
academic facilities standards, including, without limitation, appropriate space
utilization of existing academic facilities in the district;
(iii) Conformance with sound educational
practices;
(iv) Curriculum
improvement and diversification, including, without limitation, the use of
instructional technology, distance learning, and access to advanced courses in
science, mathematics, language arts, and social studies;
(v) Multischool, multidistrict, and regional
planning to achieve the most effective and efficient instructional delivery
system;
(vi) Reasonable travel time
and practical means of addressing other demographic considerations;
and
(vii) Regularly scheduled
maintenance, repair, and renovation;
5.01.2 How the school district's facilities
master plan and any new construction project under the facilities master plan
address the following:
(i) Student health and
safety, including, without limitation, critical health and safety
needs;
(ii) Compliance with current
academic facilities standards, including, without limitation, appropriate space
utilization of existing academic facilities in the district;
(iii) Conformance with sound educational
practices;
(iv) Curriculum
improvement and diversification, including, without limitation, the use of
instructional technology, distance learning, and access to advanced courses in
science, mathematics, language arts, and social studies;
(v) Multischool, multidistrict, and regional
planning to achieve the most effective and efficient instructional delivery
system;
(vi) Reasonable travel time
and practical means of addressing other demographic considerations;
and
(vii) Regularly scheduled
maintenance, repair, and renovation;
5.01.3 How the new construction project
supports the prudent and resourceful expenditure of state funds and improves
the school district's ability to deliver an adequate and equitable education to
public school students in the district;
5.01.4 How the new construction project has
been prioritized by the school district; and
5.01.5 The allocation and expenditure of
funds in accordance with this subchapter and the Arkansas Public School
Academic Facility Program Act, Ark. Code Ann. §
6-21-801 et seq.
5.02 The Project Cost shall be
limited to the cost for an alternative project if the Division determines that
an alternative project meets facility standards and addresses the suitability
and safe, dry and healthy needs expressed by the district in its master plan
and project application. The alternative project may consist of replacement of
the original facility or component to the original configuration of
construction at the most current state standard.
5.03 If a school district should fail to
comply with any of the requirements set forth in state law and/or these Rules
concerning the Division's evaluation of its application, the Division and
Commission can deny the application for state financial
participation.
5.04
(i) The Division shall review all projects
submitted to determine their suitability for state financial participation,
pursuant to the suitability criteria set forth in Section 3.32 of these
Rules.
(ii) No project that is
determined by the Division to go beyond "suitable" will be approved for state
financial participation.
5.05 Prioritization of Projects: All approved
partnership projects for each fiscal year shall be funded according to the
following order as funding shall become available:
5.05.1 Warm, safe and dry
All warm, safe and dry new construction projects for which the Commission determines that a school district is currently not in suitable condition shall be entitled to receive state partnership assistance in a ranking of first order prior to any other partnership project. Any and all warm, safe and dry projects for which the Commission determines the district is currently in a suitable condition shall not be entitled to any state partnership assistance for that particular project or part thereof. To the extent there is limited funding available, the warm, safe and dry project shall be prioritized according to the school district's Actual Growth and Wealth Index and the campus or district FCI (depending upon the type of project for which the district applies for state partnership assistance) as is done in Section 3.32.3 of these Rules.
The suitability analysis and determination of warm, safe and dry shall be performed as per Sections 3.32.3 and 3.34 of these Rules.
5.05.2 New Construction - additions to
existing facilities or entirely new facilities;
All new construction partnership projects which are approved by the Commission because a school district or campus is currently deemed not suitable shall be ranked and, thus, entitled to receive state partnership assistance in the following order according to the following procedure of ranked order:
First, the Division shall numerically rank all school projects based on a ten (10) year actual growth of student population review with the districts with the greatest percentage of growth being ranked first and districts with the least percentage of student growth ranked last. The growth is measured by showing (on a percentage basis) the student population growth when comparing the three quarter average daily membership of the district ten (10) years ago to the district's three quarter average daily membership in the previously completed school year. If a district has not been in existence for at least ten (10) school years as a result of the annexation or consolidation of other districts into it or with it, then for any years within the last ten (10) years for which the district was not in existence its three quarter average daily membership shall be the sum of the three quarter average daily membership of those former school districts that now comprise the school district applying for state financial participation.
Second, the Division shall numerically rank all school projects based on the Facility Condition Index (FCI) of the district or campus depending on what type of project is proposed. The projects with the greatest FCI shall be ranked first and in descending order to the projects with the least FCI.
Third, the Division shall numerically rank all school projects based on the Facilities Wealth Index of the school district. The districts with the least Wealth Index shall be ranked first with the districts with the greater Wealth Index numerically ranked last.
Fourth, the Division shall average the numerical Growth, FCI and Wealth Index ranking of each school's project. Once each project is averaged, the Division shall establish a ranked order with the projects with the lowest average score being ranked first and the projects with the highest average score being ranked last.
Any project for which the Commission determines the district or campus is currently suitable shall not be entitled for any state partnership assistance in that year's partnership cycle.
5.05.3 Conversion Projects: Conversion
projects will be reviewed against POR requirements to determine compliance with
the POR. If the Division determines that the project qualifies for state
financial participation, then the project will be subject to the conditions set
forth in Sections 4.00 and 5.00 of these Rules.
5.05.4 Consolidation/Annexation Projects
All projects that fall within the definition of "consolidation/annexation project" listed in Section 3.09 above and that meet all of the requirements of this section shall be entitled to apply for state Partnership assistance. To the extent that funding is available, consolidation/annexation projects shall be evaluated and funded based upon the following criteria:
(i) Consolidations
or annexations involving school districts that appear on the administrative
consolidation list pursuant to Ark. Code Ann. §
6-13-1602
shall not be eligible for partnership funding for consolidation/annexation
projects;
(ii) A school district
may only apply for state partnership funding for a consolidation/annexation
project if the effect of the consolidation/annexation is to create, from two or
more contiguous districts, one resulting or receiving district, as those terms
are defined by Ark. Code Ann. §
6-13-1401;
(iii) The consolidating or annexing districts
must submit to the Division an order from the Arkansas State Board of Education
granting approval for the consolidation or annexation;
(iv) The consolidating or annexing districts
must submit to the Division all required partnership documentation pertaining
to the project;
(v) The
consolidating or annexing districts must have the proposed project listed in
the district's approved master plan, or in the alternative, submit an amended
or new master plan that includes the proposed project;
(vi) The consolidating or annexing districts
must apply for partnership funding in accordance with the partnership
application procedures contained in this rule;
(vii) The consolidating or annexing districts
must provide the names, LEA numbers and locations of all schools to be closed
as a result of the consolidation or annexation and the applicable dates of such
action when submitting their Master Plan;
(viii) Consolidation/annexation projects for
new schools shall not be penalized for current space as set forth in Section
3.32.2 above, nor shall consolidation/annexation projects be subject to the
provisions set forth in 5.02 above. The resulting or receiving district must
certify to the Division that the district's current available space will either
be used for a valid educational purpose or disposed of in a manner authorized
by law;
(ix) The Division shall
review the proposed consolidation/annexation projects to ensure that the
location of the proposed consolidation/annexation projects supports the prudent
and resourceful expenditure of state funds;
(x) In addition to the criteria set forth in
Section 5.05.4(xi) below, all consolidation/annexation projects containing
proposed additions to existing facilities will be evaluated in accordance with
Section 3.32.1 above; Except that the Division may consider all school closings
in the consolidation-annexation when determining space when available on other
campuses;
(xi)
"Consolidation/annexation" projects shall be prioritized in accordance with
Section 5.05.2 of these rules and as follows:
(a) Growth: Index: For those projects meeting
the definition of a "consolidation/annexation" project and which comply with
the requirements of this section, the Division will numerically rank the
consolidated/annexed school district's growth index at the greater of the
following two levels:
(1) the past ten years'
growth as calculated in 5.05.2 above; or
(2) the same growth level assigned to the
project of the school district with the greatest growth ranking represented in
the same project year for which the consolidation/annexation partnership
application is submitted.
(b) Wealth Index: For those projects meeting
the definition of a "consolidation/annexation" project and which comply with
the requirements of this section, the wealth index used by the Division to
calculate the state financial participation of either a new campus or an
additional space will be the lowest wealth index of the school districts
participating in the consolidation/annexation project. This wealth index will
be used only for the first partnership project undertaken by the resulting or
receiving school district;
(c)
Facility Condition Index: (FCI): For those projects meeting the definition of a
"consolidation/annexation" project and which comply with the requirements of
this section, the Division will numerically rank the consolidated/annexed
school district's project based upon the FCI of the district or campus, as
appropriate.
(xii) After
completion of the first applicable consolidation/annexation project, the
Division will calculate a new wealth index for the resulting or receiving
district that will be used to determine the amount of state financial
participation in future academic facilities projects undertaken by the
resulting or receiving district. These future academic facilities projects will
not be evaluated according to the consolidation/annexation project criteria.
Instead, the future academic facilities projects will be evaluated as a warm,
safe, and dry (renovation) project, a new facility, or as an addon/conversion
project, as applicable;
(xiii)
Funds made available to a resulting or receiving district under the
consolidation/annexation project process shall be in addition to, not in lieu
of, funds made available to the resulting or receiving district under the
Arkansas Department of Education Rules Governing the Distribution of
Consolidation/Annexation Incentive Funding.
5.06 If the school district's new
construction project or "warm, safe and dry" project is approved for funding in
the current funding cycle, then the district must execute the Partnership
Agreement attached to these Rules as "Appendix D", as which is hereby
incorporated into these Rules as if fully forth herein. If the Partnership
Agreement is not executed within the time period set forth in Section 7.06 of
these Rules, unless there is an approved waiver, the state's financial
participation in part or in whole may be deemed null and void by the
Commission.
6.00 AVAILABILITY OF STATE FINANCIAL PARTICIPATION AND TIMELINES
6.01 State financial participation under the
academic facilities partnership program is not available until July 1 of each
year. The Division shall give priority in state financial participation to
school district proposals relating to academic facilities according to the
prioritization process set forth in Section 5.05 of these Rules. In allocating
funds for state financial participation, the Division shall set aside funds
sufficient to pay the incentives set forth in Section 10.0 of these
Rules.
6.02 To the extent a
district's Partnership Project has been ranked of such low priority and there
are not sufficient state funds available to fully fund the district's
Partnership Project, the district shall be entitled to the following:
(i) The Division shall consider the
district's current application a valid application for the next Partnership
Project cycle and will prioritize and fund the application consistent with the
prioritization and funding amounts utilized in the next Partnership Project
cycle; or
(ii) The district may
choose to withdraw its project application prior to the next Partnership
Program cycle and reapply for Partnership Project assistance in a subsequent
cycle based upon that year's availability of funding pursuant to that cycle's
adjusted funding rate and Partnership Program.
6.03 With regard to an academic facilities
project for which a school district intends to apply for state financial
participation, the Division shall notify the school district of its final
decision on the application and the estimated amount of state financial
participation in the new construction project no later than May 1 of each
odd-numbered year.
The Division's notice of its decision on a school district's application for state financial participation in a new construction project shall include an explanation of the evaluation factors underlying the decision of the Division to provide or not provide state financial participation in support of the new construction project.
(i) Projects, which are newly constructed
academic facilities or additions for which a square foot cost would be
applicable to all facets of the construction, may qualify for funding in the
lesser amount of either option A: which is the dollar amount set by the
Division and incorporated herein or otherwise known as New Facilities Project
Cost Funding Factor which shall be that factor established on a regional basis
by the Division in effect as of May 1, 2009, and updated annually by the
Division in compliance with Ark. Code Ann. §
6-20-2509;
plus the appropriate soft cost for demolition costs and/or asbestos abatement
in the amount of one (1) percent of the Funding Factor for each category
multiplied by the approved project square feet multiplied by the difference of
one hundred percent (100%) minus the school district's wealth index (however,
the Funding Factor shall not increase to more than $175.00 per square foot
without the approval of the Commission) or option B: which is the actual
construction cost amount multiplied by the difference of one hundred percent
(100%) minus the school district's wealth index.
(ii) Projects which are building systems or
components thereof, not covered in (i), above may qualify for funding in the
lesser amount of either option A: the dollar amount set by the Division and
incorporated herein or otherwise known as the warm, safe and dry (Renovation)
and Conversion Project Cost Funding Factor (which shall be that factor
established on a regional basis by the Division in effect as of May 1, 2009,
and updated annually by the Division in compliance with Ark. Code Ann. §
6-20-2509;
plus the appropriate soft cost for demolition costs and/or asbestos abatement
in the amount of one (1) percent of the Funding Factor of each category
multiplied by the approved unit of measure per project multiplied by the
difference of one hundred percent (100%) minus the school district's wealth
index (however, the Funding Factor shall not increase to more than $175.00 per
square foot without the approval of the Commission) or option B: the actual
construction cost amount multiplied by the difference of one hundred percent
(100%) minus the school district's wealth index.
7.00 AGREEMENT BETWEEN THE DIVISION AND THE SCHOOL DISTRICT CONCERNING STATE FINANCIAL PARTICIPATION
7.01 If the Division determines that the new
construction project is eligible for state financial participation, the
Division and the school district shall enter into an agreement specifying the
terms of the state's financial participation and the conditions that must be
satisfied by the school district.
7.02 At a minimum, the agreement shall:
(i) Identify the estimated amount of local
financial participation and state financial participation in the new
construction project. The estimated amount of the state's financial
participation, as stated in the agreement, will be arrived at after the
schematic drawings and any variances to the Arkansas Public School Academic
Facilities Manual are considered for new facilities, new additions to
facilities or renovations or conversions. Schematic drawings should include as
a minimum, single line drawings with dimensions, labeled to identify all spaces
in the "footprint" of the entire project. For "warm, safe and dry" projects,
the major system components and their location should be identified. The final
amount of the State's financial participation will be specified upon receipt of
the final contract amount and determined as specified in Section 6.03 of these
rules:
(ii) Define the method of
and schedule for transferring state financial participation funds to the school
district;
(iii) Identify whether
the new construction project includes any improvements that are classified as
maintenance, repair, and renovation, and how the project costs will be
allocated between new construction activities and maintenance, repair, and
renovation activities;
(iv) Define
the detailed scope of work for which the agreement applies;
(v) Provide that changes to the plans for the
new construction project shall be made in consultation with the
Division;
(vi) Provide the areas of
project responsibility of both parties during the course of the
project;
(vii) Provide that the
district shall be in compliance with all state laws concerning bidding and
construction;
(viii) Provide that
the Division or any person acting on behalf of the Division may conduct on-site
inspections of the new construction project as frequently as the Division deems
necessary to assure the prudent and resourceful expenditure of state funds with
regard to public school academic facilities;
(ix) Determine how risk will be allocated
between the school district and the state if the new construction project is
not completed;
(x) Describe how
changes in the school district's wealth index over the course of the new
construction project will be treated; and
(xi) Specify that the agreement is void and
the state will have no further obligation to provide state funds to the school
district for the new construction project that is the subject of the agreement
if the school district does not raise local resources and apply local resources
toward the new construction project as provided under the agreement.
7.03 The agreement specified above
and required by Ark. Code Ann. §
6-20-2507
is attached to these Rules as "Appendix D", as set forth in Section 5.06 of
these rules.
7.04 All funding
agreements under these Rules are contingent upon the prudent and resourceful
expenditure of state funds as determined by the Division.
7.05 Before the district is allowed to
proceed and start construction on the project, the district must submit, and
the Division must approve, its final plans and complete
specifications.
7.06 Within sixty
(60) days of the Commission's final approval and funding of the district's
partnership project, the agreement referenced in Sections 7.02 and 7.03 of
these rules must be executed by the district and the Division. The Division
shall have the right to grant a waiver from this provision, if the district has
unusual and limited circumstances which prevent it from executing the agreement
within the sixty (60) day timeframe.
7.07 If the Partnership Agreement is not
executed within the time period set forth in Section 7.06 of these Rules,
unless there is an approved waiver request or appeal pending before the
Academic Facilities Review Board or Commission, the state's financial
participation in whole or in part may be deemed null and void by the Division.
Construction of the project, as evidenced by a signed construction contract, must begin within eighteen (18) months from the date of the final approval of the project by the Commission. The district must obtain the Division's approval of the completion of all district project requirements within four (4) years from the date of final approval of the project by the Commission. For the purposes of this subsection, the phrase "signed construction contract" includes construction management contracts.
A district may request a waiver of timelines in Section 7.07 of these Rules if the district believes it can show unusual and limited circumstances which prevent it from meeting the timelines. State financial participation in a district's project is contingent upon the district meeting all timelines and deadlines set forth in these Rules. Absent an approved appeal or waiver, the Division may render the state's financial participation in a district's project null and void in whole or in part for failure to meet all of the timelines and deadlines set forth in these Rules and may recapture any state partnership funding assistance funds already paid to the district.
7.08 Payment of an incentive awarded pursuant
to Section 10.0 of these Rules shall not be made to a district until the new
facilities project is completed and the appropriate third-party certification
entity or assessor has awarded final certification for the
project.
8.00 APPEAL PROCESS
8.01
(i) A school district may appeal any determination of the Division
to the Commission pursuant to the Rules Governing Commission Appeals.
(ii) If the district appeals the
determination of the Division to the Commission or the Academic Facilities
Review Board, the Commission or the Academic Facilities Review Board shall have
the authority to fully review all parts of the district's Partnership
Project(s) (project) and may approve, deny, reduce or increase the amount of
state financial participation in any or all of the appealed
project(s).
9.00 DISTRIBUTION AND TRACKING OF STATE FINANCIAL PARTICIPATION
9.01 If a school
district qualifies for state financial participation under this section, the
Division shall certify the amount of state financial participation to the
Commission for oversight purposes. The Commission shall certify the amount to
the Arkansas Department of Education for payment.
9.02 The amount of the State Financial
Participation under these rules is limited to the amount resulting from the
application of the academic facilities wealth index to the project cost
promulgated by the Commission to calculate the cost necessary to bring the
academic facility into compliance with the Arkansas Public School Academic
Facilities Manual under Ark. Code. Ann.§
6-20-2509,
plus any incentives awarded pursuant to Section 10.0 of these Rules.
9.03 The Commission shall certify the amount
to the Arkansas Department of Education for payment, less any withholding or
reduction imposed by the Commission under Ark. Code Ann. §
6-21-114(d)
for a school district's failure to comply with the Commission's insurance
requirements.
9.04 For tracking
purposes, the school district shall account for the funds received as state
financial participation under this section as restricted funds and shall
account for the funds in accordance with provisions of law, including, without
limitation, the Arkansas Educational Financial Accounting and Reporting Act of
2005, Ark. Code Ann. §
6-20-2201 et seq. and Rules
established by the Arkansas State Board of Education and the
Commission.
10.00 INCENTIVES FOR "GREEN" FACILITIES
10.01 The
purpose of this Section is to encourage school districts to build
environmentally-friendly new facilities by offering financial incentives
through the Academic Facilities Partnership Program.
10.02 DEFINITIONS - For the purpose of this
Section, the following terms mean:
10.02.1.1
"LEED Certification" - Certification of a project by a professional third-party
certification entity pursuant to the Leadership in Energy and Environmental
Design (LEED) for Schools Rating System developed by the U.S. Green Building
Council and administered by the Green Building Certification
Institute.
10.02.1.2 "Green Globes
Certification" - Certification of a project by a professional third-party
assessor pursuant to the Green Globes Rating System developed by the Green
Building Initiative.
10.03 A new facilities project shall be
eligible for financial incentives under this Section if the school district
gives timely notice to the Division of the district's intent to seek LEED
certification or Green Globes certification for the project. In its notice, the
district shall identify which specific type and level of certification it
intends to seek.
10.03.1 For applications
filed for the 2011-2013 Project Funding Cycle, notice must be given no later
than February 1, 2011.
10.03.2 For
all subsequent Project Funding Cycles, notice must be given concurrently with
the district's application for state financial participation under Section 4.0
of these Rules.
10.04 A
district which completes an eligible new facilities project and successfully
obtains LEED certification or Green Globes certification for the project shall
be awarded an incentive calculated as a percentage of the amount of state
financial participation in the project, as follows:
(i) LEED Certification, Silver: One Percent
(1%);
(ii) LEED Certification,
Gold: One and One-Half Percent (1.5%);
(iii) LEED Certification, Platinum: Two
Percent (2%);
(iv) Green Globes
Certification, Two Globes: One Percent (1%);
(v) Green Globes Certification, Three Globes:
One and One-Half Percent (1.5%); or
(vi) Green Globes Certification, Four Globes:
Two Percent (2%).
10.05
A project shall be eligible for financial incentives under this Section for
LEED certification, or for Green Globes certification, but not for both
certifications. No project shall be eligible for financial incentives for a
level of certification higher than the level identified in the district's
application for state financial participation.
10.06 Financial incentives awarded under this
Section shall be in addition to the amount of state financial participation
calculated under these Rules.
10.07
A district's application or eligibility for financial incentives under this
Section shall have no effect on the prioritization of a project under Section
5.05 of these Rules.
CHAPTER 7 : Building Systems
INTRODUCTION
Purpose
The intent of Chapter 7 is to provide standards and guidelines necessary to plan, design and construct school facilities throughout the state of Arkansas. The focus is on building systems and materials that will provide buildings that are economical and reflect quality construction, along with mandatory performance standards, additional options and available choices. All items and systems, such as loose furnishings, casework, technology, etc., should be integrated early in the planning phase of the project.
Definitions
The planning and design of school facilities shall be based upon criteria described in Chapter 7 in accordance with the following definitions:
"Standards" - Performance or construction required items for which there is mandatory adherence.
"Guidelines" - Performance or construction items which are recommended, but NOT required.
"Examples" - Typical component(s) of standards or guidelines.
Codes and Standards
Applicable local, state, and international building codes and standards are not repeated in this chapter. It is the responsibility of the Design Professionals to conform to the current codes in their design process. Should the standards contained in this manual be in conflict with international, state, or local codes, the established codes shall prevail. The requirements of ADAAG (Americans with Disabilities Act) should be consulted.
No attempt has been made to provide detailed specifications in Chapter 7. Standards and guidelines are available that allow architects and engineers the flexibility to design to fit the school district needs.
Applicability
The construction and performance standards and guidelines contained herein are applicable to both new construction of public school facilities and renovation of existing public school facilities. Every attempt should be made to apply these standards and guidelines to existing buildings, in gradual steps as funding and other influences allow. (refer to Chapter 1 It may be recognized that some standards may not be compatible with existing facilities in renovation projects nor may it be possible to completely conform a performance or construction standard to new a new facility. It those instances variances to those standards, upon request, may be granted by the Division.
Green Building Design (optional)
A strong motive of these building systems standards and guidelines is to promote high performance schools. High performance schools are healthy, comfortable, energy efficient, resource efficient, water efficient, safe, secure, adaptable, and easy to operate and maintain. Designing for high performance goals is a guideline. It is to be considered, but not mandatory.
Commissioning (optional)
The commissioning process is a single-point responsibility to make sure that certain systems in a building are functioning and performing according to the design intent. The independent Commissioning Agent goes far beyond the occasional Design Professional job visits during the construction period. Actual tests are performed and components are verified under the guidance of the Commissioning Agent. Several systems can be commissioned, but emphasis in the chapter is to commission the HVAC components.
Definition
Commissioning is the process of ensuring that systems are designed, installed, functionally tested, and capable of being operated and maintained according to the Owner's operational needs.
Application
Commissioning may be applicable to both new facilities and renovation. It is a guideline to be considered, but not mandatory.
Commissioning Authority (CA)
The CA is in charge of the commissioning process and is an objective, independent advocate of the Owner.
Commissioning Authority Options
CA can be selected from an independent third party; a mechanical or installing contractor; or a design professional.
Contractor: Desirable when building is small and contractor performs all mechanical work, but a conflict of interest can arise.
Design Professional: Good idea provided that the project specifications detail the requirements. Already familiar with the design intent but may not have day-to-day experience in the process.
How To Select
Use competitive Request for Qualifications (RFQ) and follow a qualification based selection process (QBS).
CA Qualifications
Experience required:
* Designing, specifying, or installing educational building mechanical control systems or general HVAC systems
* Working with project teams and conducting "scoping meetings"
* Building systems start-up, balancing, testing, and troubleshooting
* Commissioning at least two projects involving HVAC and lighting controls
* Writing functional performance-test plans for at least two projects.
Extent of Commissioning
The degree or extent of commissioning for new buildings is recommended for the planning, design, and construction phases. However, involvement can occur only in design, construction, or post-construction phases.
What to Commission
All projects that include controls, EMCS, pneumatic equipment, integrated systems, HVAC-related equipment, and air distribution systems should be commissioned.
Benefits
* Improved performance of building equipment and building systems interactions
* Improved IAQ occupant comfort and productivity
* Decreased potential for building Owner liability related to IAQ
* Reduced operation and maintenance costs
* Maximize energy efficiency
* Provide training for school personnel
Green Building Design (optional)
The term "green building" is synonymous with "high-performance building", "sustainable design and construction", as well as other terms that refer to a holistic approach to design and construction. Green building design strives to balance environmental responsibility, resource efficiency, occupant comfort and well-being, and community sensitivity. Green building design includes all players in an integrated development process, from the design team (building owners, architects, engineers, and consultants), to the construction team (materials manufacturers, contractors, and waste haulers), to the maintenance staff and building occupants. The green building process results in a high-quality product that maximizes the owner's return on investment.
Why Design Green?
The building sector has a tremendous impact on the environment. According to the U.S. Department of Energy (DOE), buildings in the United States consume more than 30% of our total energy and 60% of our electricity annually. Buildings are a major source of pollutants that cause urban air quality problems and contribute to climate change. Buildings produce 35 % of the country's carbon dioxide emissions. Green building practices can substantially reduce the negative environmental impacts associated with these buildings and reverse the trend of unsustainable construction activities. Green design also reduces operating costs, enhances building marketability, potentially increases occupant productivity, and helps create a sustainable community. Green design has environmental, economic, and social elements that benefit all stakeholders, including owners, occupants, and the general public.
Creating High Performance Schools (optional)
School districts around the country are finding that smart energy choices can help them save money and provide healthier, more effective learning environments. By incorporating energy improvements into their construction or renovation plans, school can significantly reduce energy consumption and costs. These savings can then be redirected to educational needs such as additional teachers, instructional materials, or new computers.
Establishing High Performance Goals
Cost-effective energy- and resource-efficient schools start with good planning. Working closely with the school's design and planning staff, the architects and engineers should develop objectives that reflect local conditions and priorities, balance short-term needs and long-term savings, and address environmental issues. Goals can include reducing operating costs; designing building that teach; improving academic performance; protecting the environment; increasing health, safety, and comfort; supporting community values; and considering emerging solutions.
A. Reducing Operating Costs - To ensure that
your school is water- and energy-efficient, you must first work with the school
system to establish clear consumption goals. Given your climatic region and
building type, this "energy budget" must be realistic, and it must be based on
the potential of current, proven energy-saving technologies. Many energy-and
resource-saving options have very good financial value. Some of these solutions
do not add anything to installation costs.
B. Designing Buildings That Teach - When
designing the school, consider the importance of incorporating high performance
features that can be used for educational purposes. Some high performance
features may be harder to rationalize financially, but from an educational
standpoint are still important to consider. Solar electric systems
(photovoltaics), for example, may have a longer return on investment, but if
installed properly, can be a very powerful educational tool.
C. Improving Academic Performance - During
the past decade, remarkable studies have indicated a correlation between the
way schools are designed and student performances. You can maximize student
performance by setting air quality objectives that:
1. Define a level of indoor air quality
desired during occupied times
2.
Place limitations on the use of materials, products, or systems that create
indoor air quality problems.
3.
Require monitoring equipment.
Establishing day lighting objectives will also improve classroom conditions and can help improve performance if you:
1. Include controlled day lighting in all
classrooms, administrative areas, the gymnasium, and other significantly
occupied spaces.
2. Develop
intentional visual connections between the indoor and outdoor
environment.
D.
Protecting Our Environment - High performance school design takes into
consideration not only the economic and academic impacts of design, but also
environmental impacts. Environmentally sound design elements are those that:
1. Use renewable energy systems and
energy-efficient technologies
2.
Incorporate resource-efficient building products and systems
3. Promote water-conserving
strategies
4. Use less polluting
transportation alternatives
5.
Establish recycling systems
6.
Incorporate environmentally sound site design
E. Designing for Health, Safety, and Comfort
- You cannot design a high performance school without including design
strategies that address health, safety, and comfort issues. Goals should
include objectives that:
1. Implement day
lighting and indoor air quality solutions to make the school a healthier place
to teach and learn
2. Address
acoustical and thermal comfort
F. Supporting Community Values
1. Incorporating high performance strategies
in your school's design results in a win-win situation for the community and
the school. Through the implementation of energy-savings strategies, the school
saves money and taxpayers benefit. Additionally, the energy dollars saved don't
leave the immediate region but stay within the community and help to build a
stronger local economy. Building to high performance standards implies the
purchase of locally manufactured products and the use of local services. This
approach is effective because much of the environmental impact associated with
materials, products, and equipment purchased for construction involves
transportation. The more transportation, the more pollution. Specifying local
products benefits the community in the same way that retaining energy dollars
helps: it strengthens the local economy.
Green Building Rating System (optional)
The Green Building Initiative design program called Green Globes and the program offered by the U.S. Green Building council, LEED (Leadership in Energy and Environmental Design), are green measurement systems designed for rating commercial and institutional buildings. Both address new construction and major renovations. The programs address various environmental categories, typically sustainable sites, water efficiency, energy, indoor environmental quality, and materials and resources. Both are performance oriented systems where points are earned for satisfying performance criteria. Different levels of green building certification are awarded based on the total points earned.
A.
Sustainable Sites - Properly chosen and developed site help minimize negative
project impacts of the surrounding areas, the project site, and occupants of
the project site.
B. Water
Efficiency - Reduce quality of water needed for the building and the burden of
water from the site on municipal treatment facilities.
C. Energy & Atmosphere - Establish energy
efficiency to reduce operational expenses, conserve natural resources, and
reduce local and global pollution.
1.
Commissioning and Training - All schools should be commissioned to ensure that
the design meets the expectations of the district, and that the school is built
as it was designed. Modern schools are complex buildings. Commissioning ensures
that all building systems are working properly, and that the school staff knows
how to operate and maintain them.
D. Materials & Resources - Reduce the
amount of materials needed. Those used should have less environmental impact.
More sustainable alternatives exist and should be used as much as possible.
Waste from the project should be reduced and managed. It is now possible to
recycle, compost, or salvage a majority of construction and demolition waste
instead of disposing it in landfills.
E. Indoor Air Quality - Schools must protect
student health, and good indoor air quality is essential for healthy schools.
Good indoor environmental quality can be managed by controlling the sources of
pollutants, ensuring thermal comfort and student connections to the outdoor
environment.
1. Acoustics - If not controlled
to appropriate levels, noise from loud ventilation systems, outdoor sources,
and neighboring rooms can significantly impeded communication between teachers
and students. Young learners, students with hearing difficulties, and those
learning English as a second language are particularly vulnerable. Classrooms
should be designed to be accessible for all students.
Application
Green building design may be applicable to both new facilities and renovation. It is a guideline to be considered, but not mandatory.
Components
1. Spread footings
and wall footings.
2. Trenched
footings/turned down footings
3.
Drilled piers
4. Reinforced
concrete foundation walls
5.
Reinforced concrete masonry walls utilizing normal weight masonry units with
all cores grouted and reinforced
6.
Concrete grade beams
7. Driven
piles and pile caps
8. Auger cast
piles and pile caps
9. Other
systems if recommended and acceptable to the geotechnical engineer and the
structural engineer.
10. Where
expansive clays are present on the site, the geotechnical investigation is to
address such and special foundation and floor slab systems and/or undercutting
and backfilling shall be utilized as recommended by the geotechnical
engineering investigation.
Standards
1.
Foundations shall be designed by a structural engineer to meet the
recommendations given by a geotechnical engineer based upon his geotechnical
investigation and report and in accordance with the current state building
code.
2.
Structurally
sound
3.
Deflections
and differential movement to be limited to magnitudes compatible with other
building components.
4.
Compatible with soil type
5.
Water Barrier
6.
Long life
expectancy
7.
Sub-slab
ventilation in areas with radon or potential soil gas submissions. Requirement
for such is to be determined by qualified testing agency.
8.
Concrete minimum compressive
strength at 28 days to be as required by structural engineer's design, but
shall be no less than the following:
a.
Foundations - 3,000 psi
b.
Floor slabs - 3,000
psi
c.
Precast systems
- 5,000 psi Strength of concrete provided is to be tested by independent
testing lab, during construction.
9.
Concrete reinforcing steel shall be
a minimum grade 60 and meet the requirements of the current state building code
and structural engineer's design.
10.
Project site concrete mixing shall
not be used, unless otherwise approved by an independent testing
agency.
11.
For
classrooms and corridor areas, use no less .than a 4" thick concrete slab with
6x6 - W1.4 x W1.4 welded wire fabric.
12.
Under concrete building slabs,
place a minimum 10 mil vapor barrier and compact a minimum of 4" of drainage
fill material unless geotechnical engineering investigation recommends
otherwise.
Guidelines
1. Concrete
materials, may use 10-20% flyash as replacement, but not addition. Mix design
to be done by qualified independent testing agency.
2. Use low and non-toxic form
releases.
Examples
1. Masonry veneer
cavity walls
2. Masonry veneer and
metal framing walls
3. Masonry
veneer and wood framing walls
4.
Pre-cast concrete insulated panels
5 Metal panel on concrete masonry
walls
6 Metal panel on metal
framing walls
NOTE: Other types of exterior wall construction may be acceptable if type meets or exceeds the above performance standards criteria. Construction standards following, indicated in bold type, are to be considered mandatory minimum requirements. More stringent requirements shall be used when required by the current state building codes and fire prevention codes.
Standards
1.
Impact resistant - must resist breakdown from
projectiles
2.
Moisture resistant - provide vapor retarder to inside of
insulation
3.
Thermal
resistant - minimum U-factor of 0.074. Consider long-term
performance
4.
Air
Barrier System (Required) Option include:
a.
Self-adhering
sheets
b.
Fluid
applied membranes
c.
Closed-cell polyurethane insulation
d.
Air barrier transion tape required
at masonry control joints
5
Minimum maintenance - no routine
applied maintenance
6.
Detail roof/wall intersection to provide a continuous air barrier
system
Guidelines
1. Economical -
consider life cycle evaluation
2.
Light-colored exterior walls
3.
Preference given to non-combustible materials
Components
1. Exterior finish
a. Exterior stone, clay, or concrete masonry
units
2. One inch air
cavity (two inch recommended)
3.
Cavity insulation
a. Rigid insulation or
closed cell polyurethane insulation
4. Air Barrier System (required)
5. Backup material
a. Concrete masonry unit (normal
weight)
Standards
1.
Impact, moisture, and thermal resistant
2.
Fire resistant
3.
In-wall flashing - copper fabric
laminate; Elastomeric thermoplastic; sheet metal
4.
Drain cavity with weep holes, 4'0"
o.c.
5.
Steel
reinforcement to meet the requirements of the current state building code,
including the seismic provisions where applicable
6.
Rebar shall be minimum grade
60
7.
Face brick
veneer: grade SW
8.
Concrete masonry: unit compressive strength 1900 psi (13.1 MPa) Use CMU's
containing fly ash.
9.
Insulation: extruded polystyrene board or spray polyurethane foam.
Minimum R-value of 10.00.
10.
For exterior CMU veneer: provide
integral water repellent
Guidelines
1. Use mortar
dropping control product to prevent blocking of weep holes
2. For exterior CMU, provide normal weight
(CMU) with integral color
3.
Thorocoat coating is acceptable
Components
1. Exterior finish
a. Exterior stone, clay, or concrete masonry
units
2. One inch air
cavity (two inch recommended)
3.
Cavity insulation Extruded polystyrene insulation
a. Rigid insulation or closed cell extruded
polyurethane insulation
b. Exterior
sheathing
4. Bat/blanket
insulation with faced membrane
5.
Back-up material
a. Cold formed steel framing
system
6. 5/8 inch
abuse/moisture/mold resistant gypsum wallboard
Standards
1.
Impact, moisture, and thermal resistant
2.
In-wall flashing
3.
Drain cavity with weep holes, 4'0"
o.c.
4.
Mill
galvanized wall ties
5.
Face brick veneer: grade SW
6.
Concrete masonry veneer: unit
compressive strength 1900 psi (13.1Mpa) Optional use of CMU's containing fly
ash. Maximize recycled content. Provide integral color and integral water
repellent.
7.
Thorocoat is acceptable.
8.
Steel framing system
a.
Light gauge steel studs (minimum 22
gauge) or as designed by structural engineer.
b.
Pre-engineered steel framing system
as designed by structural engineer.
9.
Use minimum R-19 fiberglass
insulation. The paper or foil vapor barrier should be anchored to the face of
the studs.
10.
Insulation could be soybean oil-based polyurethane, open-cell, semi-rigid
foam.
Guidelines
1. Maximize recycled
content
Components
1.
Exterior architectural concrete with smooth or exposed aggregate texture finish
or thin brick facing.
2. Rigid
cavity insulation.
3. Structural
concrete backup.
4. Interior
finish, if exposed, to be smooth concrete or exposed aggregate concrete or a
surface applied smooth or textured finish.
Standards
1.
Impact, moisture, and thermal resistant
2.
Low maintenance
3.
Meet ASHRAE 90.1-2007 (or later) and
current state energy code requirements
4.
Use extruded polystyrene or
polyisocyanurate insulation
5.
Use fiber composite or plastic
connectors - no metal connectors
6.
Concrete materials: Portland cement
ASTM C 180, Type I or III; Fly ash, ASTM C 618, Class C or F may be substituted
for up to 20 percent of total cementitious materials
7.
Concrete mix: 28 day compressive
strength, 5,000 psi minimum
8.
Interior surface: paint or skim-coat
plaster
Components
1. Exterior finish
a. Exterior metal wall panel system
2. Weather barrier
3. Extruded - Polystyrene foam
sheathing
4. Air barrier system
required
5 Batt insulation with
vapor barrier
6. Backup materials
a. Cold-formed metal framing
7. 5/8 inch abuse/moisture/mold
resistant gypsum wallboard
Standards
1.
Metal wall panel: 0.0269 inches minimum thickness zinc-coated
(galvanized) or aluminum-zinc alloy-coated sheet steel; fluoropolymer exterior
finish with minimum 20 year finish warranty
2.
Low maintenance
3.
Moisture and thermal
resistant
4.
Weather
barrier: composite, self-adhesive, rubberized-asphalt compound flashing
product
5.
Steel
framing system:
a.
Steel studs
as designed by structural engineer
b.
Pre-engineered steel framing system
as designed by structural engineer
6.
Provide ASTM C665, Type 1, faced
mineral fiber insulation blankets
7.
Interior surface: painted, 5/8 inch,
Type X gypsum wallboard
8.
Insulation could be soybean oil-based polyurethane, open-cell, semi-rigid
foam
Guidelines
1. Maximize recycled
content
Components
1.
Exterior finish
a. Exterior stone, clay, or
concrete masonry units
2. One inch air cavity (two inch
recommended)
3. Cavity insulation
extruded polystyrene sheathing
a. Closed
cell
b. Rigid insulation
4. Bat/blanket insulation with
vapor barrier
5. Backup material:
a. Wood frame system
b. Heavy timber system
6. 5/8 inch abuse/moisture/mold resistant
gypsum wallboard
Standards
1.
Impact,
moisture, and thermal resistant
2.
In-wall flashing
3.
Drain cavity with weep holes, 4'0"
o.c.
4.
Mill
galvanized wall ties
5.
Face brick veneer: grade SW
6.
Concrete masonry veneer: unit
compressive strength 1900 psi (13.1Mpa) Optional use of CMU's containing fly
ash. Maximize recycled content. Provide integral color and integral water
repellant.
7.
Wood
frame systems or heavy timber systems:
a.
Engineered in strict compliance with
requirements of Arkansas State Fire Prevention Code and Building
Code.
b.
All lumber
used for wood framed wall systems shall be #2 grade, kiln dried Southern Pine;
#2 grade, kiln dried, Spruce-Pine-Fir; or #2 grade, Hem-Fir or
better.
8.
Use minimum R-19 fiberglass insulation. The paper or foil vapor barrier
should be anchored to the face of the studs.
9.
Insulation could be soybean
oil-based polyurethane, open-cell, semi-rigid foam.
Guidelines
1. Maximize recycled
content
Purpose
Examples
1. Shingle roof
system
2. Metal roof with blanket
insulation
3. Metal roof with rigid
insulation
4. Built-up asphalt roof
system
5. Single-ply roof
system
6. Modified Bitumen roofing
system
7. Cold tar roof system
NOTE:
#1: Other types of roof systems may be acceptable if system meets or exceeds the performance standards listed below.
#2: All roof system and products shall be designed in accordance with state fire prevention code and state building code.
Performance Standards
1.
Moisture resistant - integral
finishes
2.
Thermal
resistant - minimum U-factor for low-slope roof is 26.0 and steep roof
19.6.
3.
Positive
slope - minimum slope 1/4" in 12", unless specified otherwise.
4.
Minimal maintenance - upkeep but not
continual maintenance
5.
Wind / weather resistant - meet FM uplift criteria
6.
Positive drainage to interior drains
or exterior sources
7.
Fire resistive - meet UL class "A"
8.
"ENERGY STAR" compliant ratings for
surface treatments
9.
Consider "radiant barriers", such as aluminum foil at the ceiling of
attics
10.
Sheet metal
flashings shall conform to SMACNA's "Architectural Sheet Metal
Manual".
11.
Pre-Roofing Conference prior to field installation of roofing
system.
Components
1. Asphalt shingles,
UL class "A"; ASTM B108 or UL790
2.
Roofing accessories:
a. Felt
underlayment
b. Self-adhering sheet
underlayment
3. Vented
nailboard insulation: oriented strand board (OSB) or plywood
4. Rigid insulation with vapor barrier on
under side: extruded polystyrene or polyisocyanurate board
5. Vapor barrier
6. Structural support: steel deck or
cementitious deck; or wood deck (lumber, plywood or oriented strand board, OSB)
permitted in accordance with Arkansas State Fire Prevention Code and Building
Code.
Performance Standards
1.
Moisture resistant
2.
Thermal resistant
3.
"ENERGY STAR": compliant surface
treatments
4.
Maximum
industry available material and wind warranty
Construction Standards
1.
Minimum 3:12 slope
2.
Fasten shingles to roof sheathing
with nails - not staple fasteners.
3.
Metal drip edge: brake formed sheet
metal with at least a 2 inch roof deck flange
4.
Laminated-Strip Asphalt Shingles:
ASTM D3462 laminated, multi-ply overlay construction glass-fiber reinforced,
mineral-granule surfaced, self-sealing shingles.
5.
Felt underlayment 30 pound
asphalt-saturated organic felts, non-perforated. Use two layers where slope
equals or is less than 4/12.
6.
Sheet metal flashings conform to
SMACNA's "Architectural Sheet Metal" manual. Includes perimeter edge metal;
penetration flashings; valley construction; and apron, step, cricket, or back
flashings.
Components
1. Standing seam
metal roof panels, minimum 26 gauge
a.
Profile: vertical, rib, seamed joint
b. Material: aluminum zinc alloy coated steel
sheet
c. Exterior finish:
fluoropolymer two-coat finish system 70 percent PDFY resin.
d. Snow guards: seam mounted, stop or bare
type (surface mounted is not acceptable)
2. Insulation: glass fiber blanket with vapor
tight edge tabs and facer on under side (Minimum R-19)
3. Galvanized steel purlins
4. Solid substrate with ice/watershield
moisture barrier recommended.
5.
Structural support:
a. Steel joist or truss
joists
b. Pre-engineered structural
framing system.
Performance Standards
1.
Moisture resistant
2.
Thermal resistant
3.
"ENERGY STAR": compliant surface
treatments
4.
Special
warranty on panel finishes by manufacturer: 20 years.
5.
Special weathertightness warranty
for standing seam metal roof panels: 20 years.
6.
System shall have ASTM E 1592-94
wind uplift classification.
7.
Contractor furnish 2 year guarantee
on materials and Workmanship (in accordance with terms and conditions of
manufacturer's 20 year weathertightness warranty).
8.
System shall have ASTM E 1592-94
wind uplift classification.
9.
No water penetration when tested
according to ASTE 1646.
Construction Standards
1.
Minimum 1:12 slope
2.
Thermal spacers where panels attach
directly to purlins
3.
Standing seam assembly: factory formed, cap seam assembly designed for
concealed mechanical attachment of panels to roof purlins or
deck
4.
Air leakage
through assembly of not more than 0.06 CFM/sq.ft. of roof area when tested to
ASTM E 1680.
5.
No
water penetration when tested according to ASTM E 1646.
Guidelines
1. "ENERGY STAR"
compliant roof surface recommended
Components
1. Standing seam
metal roof panels, minimum 26 gauge
a.
Profile: vertical rib, seamed joint
b. Material: aluminum zinc alloy coated steel
sheet
c. Exterior finish:
fluoropolymer two-coat finish system 70 percent PDFV resin.
d. Snow guards: seam mounted, stop or bar
type (surface mounted is not acceptable.)
2. Underlayment (ice and water
shield)
3. Nail base Rigid roof
insulation - one or two layers
4.
Structural support: steel deck or cententitious deck; wood deck (lumber,
plywood or oriented strand board, OSB) permitted in accordance with Arkansas
State Fire Prevention Code and Building Code.
Performance Standards
1.
Moderate impact
resistant
2.
Moisture
resistant
3.
ENERGY
STAR" compliant surface treatment
4.
Special warranty on panel finishes:
20 years.
5.
Special
weathertightness warranty for standing seam metal roof panels: 20
years.
6.
Contractor
furnish 2 year guarantee on materials workmanship (in accordance with terms and
conditions of manufacturer's 20 year weathertightness
warranty).
7.
System
shall have ASTM E 1592-94 wind uplift classification
8.
No water penetration when tested
according to ASTM E 1646
Construction Standards
1.
Minimum 1:12 slope
2.
Underlayment: self-adhering high
temperature sheet: 30 to 40 mils thick
3.
Standing seam assembly: factory
formed, cap seam assembly designed for concealed mechanical attachment of
panels to roof purlins or deck
4.
Air leakage through assembly of not
more than 0.06 CFM/sq.ft. of roof area when tested to ASTM E
1680
5.
Pre-roofing
Conference prior to field installation of roofing
Components
1. Alternating
layers of bituminous sheets and viscous bituminous coatings over an insulated
deck.
Constructions Standards
1.
System description:
a.
BU-I-A-G (4) -A (Built-up membrane
over insulated deck using asphalt with glass fiber ply sheets and aggregate
surfacing.
b.
BU-I-L-G2 (coated base) (4)-A (built-up roof membrane over insulated deck
using cold liquid applied asphalt with ply sheets and aggregate
surfacing).
2.
Base sheet (recommended by manufacturer)
3.
Ply felt: asphalt impregnated, glass
fiber felt, complying with ASTM D2178, Type VI or 28 lb. coated base sheets as
required by manufacturer to meet warranty requirements.
4.
Flashing sheet
a.
SB5 modified asphalt sheet, mineral
granule surfaced, ASTM G162 (composite sheet) or ASTM G164
(polyster)
b.
APP
modified asphalt sheet, mineral granule surfaced, ASTM G223
(composite)
5.
Asphalt materials
a.
Roofing asphalt: Recommended by built-up roofing
manufacturer
b.
Cold
applied adhesive
6.
Auxiliary membrane materials may
include: aggregate surfacing; substrate board, vapor retarder; roof coating
and/or protective walkways.
7.
Polisocyanurate board insulation
with a minimum compressive strength of 20 PSI and be faced on both top and
bottom.
8.
Pre-Roofing
Conference prior to field installation of roofing.
Performance Standards
1.
Thermal resistant
2.
Impact resistant
3.
Moisture resistant
4.
Manufacturer to provide minimum 15
year warranty
5.
Contractor to provide 2 year guarantee warranting the roofing, insulation
and flashing.
Components
1. Roofing system
formed with modified bituminous membranes over an insulated deck.
Construction Standards
1.
System description - provided one of
the following:
a.
MBA(1)-i-(T,M
or L)-G(2)-M or A (modified bitumen APP roofing membrane over insulated deck,
mopped or set in cold, liquid-applied adhesive, with glass fiber ply sheet and
mineral or aggregate surfacing.
b.
MBS (1)-I-(T, M or L)-G(2) M or A
(modified bitumen SBS roofing membrane, over insulated deck, mopped or set in
cold, liquid-applied adhesive, with glass fiber ply sheet and mineral or
aggregate surfacing.
2.
Cap sheet - provide one of the
following:
a.
SBS modified
bituminous cap sheet: SBS modified asphalt sheet, smooth surfaced, dusted with
fine parting agent on both sides or granular surfaced; suitable for application
method specified; manufacturer's standard thickness and weight; for use of
reinforcing type as follows:
i.
Use: roof membrane and base flashing
ii.
Reinforcing: composite woven (ASTM
G162) and glass fiber mat.
b.
APP-Modified cap sheet, smooth
surfaced: atactic polyprospolene modified asphalt sheet, smooth surfaced;
suitable for application method specified; manufacturer's standard thickness
and weight; for use and of reinforcing types as follows:
i.
Use: roof membrane and base
flashing
ii.
Reinforcing: composite woven (ASTM G162) and glass fiber mat
3.
Auxiliary
membrane materials may include: protective surfacing (aggregate surfacing or
roof granules); roofing asphalt (as recommended by system manufacturer);
substrate board (if required by design professional or roof manufacturer); cold
applied adhesive: vapor retarded (if required by project conditions by design
professional or manufacturer; and protective walkway materials recommended by
system manufacturer.
4.
Base sheet: unperformated, asphalt impregnated and coated glass fiber
sheet, dusted with fine mineral surfacing on both sides.
5.
Base ply felts: asphalt coated,
glass fiber felt, complying with ASTM D2178, Type VI or 28 lb. coated base
sheets as required by manufacturer to meet warranty
requirements.
6.
Polyiso-cyanurate board insulation with a minimum compressive strength of 20
PSI and be faced with both top and bottom; and provide tapered insulation,
preformed saddles, crickets, tapered edge strips and other insulation shapes as
required for "positive drainage".
7.
Insulation accessories as may be
recommended by the insulation manufacturer and as compatible with membrane
roofing including: fasteners; cold fluid applied adhesive; wood nailer strips;
and cover board (perlite insulation board or cellulosic-fiber insulation
board).
8.
Pre-Roofing Conference prior to field installation of roofing.
Performance Standards
1.
Thermal resistant
2.
Impact resistant
3.
Moisture resistant
4.
Manufacturer to provide a minimum 20
year warranty
5.
Contractor to provide a minimum 2 year warranty covering the roofing,
insulation and flashing.
Performance Guidelines
1.
Provide uniform light distribution
2. Provide low glare
3. Reduce energy costs
4. Mitigate safety / security
concerns
5. Low
maintenance
6. Provide day lighting
that uses diffused or reflected sunlight
7. Provide windows views to help eye health
and help reduce stress
8. Encourage
"top lighting" to provide best uniform illumination
9. Consider all academic spaces to have
natural daylight
10. Minimize east
and west facing glass
Examples
1. View
windows
2. "Top lighting" (roof
monitors, unit skylights, and tubular skylights)
3. Entrance assemblies
4. Interior and exterior doors
Components
1. View
windows
2. Clerestory
windows
3. Roof monitors and
skylights
4. Entrance
assemblies
5. Interior
doors
6. Exterior doors
Construction Standards
1.
Air infiltration rate of less than
0.4 CFM/ft performance class AW and grade 65 by AAMA.
2.
Testing for thermal performance
according to AAMA 1503.
3.
Not less than 26 STC when tested for sound transmission loss according to
ASTM A90.
4.
Operating
window sash to be factory glazed.
5.
Windows to be double glazed and have
low emissive coating.
6.
Glass for exterior doors and sidelights shall comply with state fire
prevention codes. Provide vestibule at main entrance.
7.
In un-rated assemblies, glass for
interior doors shall be a minimum of ¼ inch clear
tempered.
8.
Interior
wood doors to be solid-core and factory finished.
9.
Consider selection of interior doors
constructed with recycled or recovered content and low VOC (volatile organic
compounds) if available.
10.
Consider selection of interior doors with wood veneers harvested from
sustainable forests if available.
11.
For a high degree of sound
isolation on both interior and exterior doors, provide full perimeter gaskets
and automatic door bottoms with a neoprene element for acoustical doors and an
STC rating appropriate for the intended use.
12.
On exterior doors, provide full
perimeter weather-stripping and thresholds.
13.
Exterior hollow metal doors shall
be insulated.
Performance Standards
1.
Easy to clean
materials
2.
Resistant
to moisture or that inhibit the growth of biological
contaminants
3.
Impact
resistant materials in high traffic areas
4.
Durable, long life
materials
5.
Dimensional planning to reduce waste (i.e. 4 ft. by 8 ft.
wallboard)
6.
Use
materials that meet industry consensus standards for VOC
emissions.
Guidelines
1. Consider design
for disassembly for a product and its parts to be reused, remanufactured, or
recycled
2. Good acoustical
qualities
3. Consider
recycled/recyclable
4. Local
(within 500 miles) materials and products where possible
5. Consider renewable materials
Examples
1. Concrete masonry
walls (CMU)
2. Glazed tile and
ceramic tile
3. Gypsum
wallboard
4. Veneer plaster over
gypsum wallboard
5. Operable
partitions
6. Folding
partitions
7. Demountable
partitions
8. Wood
framing
Examples
1. Concrete masonry
walls (CMU)
2. Structural glazed
tile walls (CGFU)
3. Ceramic tile
(CT)
Performance Standards
1.
Impact resistant
2.
Easily cleanable &
maintainable
3.
Good
acoustic qualities
4.
Daylight enhancement qualities
Construction Standards
1.
CMU walls: ASTM C190, 1900 psi
compressive strength, normal weight aggregate
2.
Tooled or struck mortar joints for
cleanability. Use Type "S" mortar for loadbearing walls and
Type "N" for non-loadbearing walls.
3.
Glazed structural clay tile: ASTM C
126, Type I (single-faced units) and Type II (double-faced
units)
4.
Ceramic
tile: for materials ANSI A 1 37.1 "Specifications for Ceramic Tile"; for
installation ANSI 108 series and TCA handbook
5.
Glazed wall tile: 5/16 inch thick,
flat tile with cushion edges
6.
Grout tile using latex Portland
cement grout. Exception: use chemical resistant epoxy grout in
kitchens
Examples
1. Metal or wood studs
with gypsum wallboard both sides
2.
Veneer plaster over gypsum wallboard
Performance Guidelines
1.
"Abrasive-resistant" and "high impact" in high traffic areas
2. Economical
3. Relatively easy to move or
remove
4. Accommodates periodic
finish color changes
5. Good sound
barrier with acoustical insulation
Construction Standards
1.
Do not use in exterior walls where
threat of moisture and mold might be present
2.
Sound transmission characteristic:
Minimum STC: 41 in academic areas
3.
Steel framing: comply with ASTM C754
and G40 hot-dip galvanized zinc coating
4.
Gypsum wallboard: ASTM C3 6, Type X
5/8 inch thick
5.
Type
X wallboard required at rated partitions
6.
Moisture resistant wallboard to be
used in high moisture areas
7.
Metal studs: ASTM C645, 20 gauge
sheet base metal
8.
Provide control joints in partitions 30 feet maximum
9. Veneer plaster: ASTM C58T consisting of separate base coat and finish coat
10.
Wood stud grade marked as required by the applicable building
code
Examples
1. Operable
partitions
2. Folding
partitions
3. Demountable
partitions
Performance Standards
1.
Easily moved from opened to closed
(stored) position by manual or electrical operating mechanism
2.
Sound control (STC rating) as
required to meet the sound isolation requirements for the functional use of the
rooms or spaces to be divided
3.
Options for tack and marker-board
surfaces
4.
Overhead
structural support with minimal deflection as required for functional
operation.
5.
Demountable partitions convenient to disassemble and
relocate
Construction Standards
1.
Manually or electrically operated
partitions
2.
Operable partitions: panels ½ inch gypsum board laminated with 3/16 inch
natural cork (STC 47) or steel face sheet (STC 50); Panel finish-vinyl fabric,
carpet, tack boards or marker boards; pedestrian pass doors as
required
3.
Accordion
folding partitions: steel or aluminum suspension tracks; manually operated;
interior 22 gauge steel panels for sound isolation; vinyl coated fabric
finish
4.
Demountable
partitions; face panels of gypsum board painted or covered with vinyl; face
panels of steel painted or covered with vinyl or plastic laminate; doors and
windows available as required
5.
Non-combustible products that meet
rated fire or smoke separation building code requirements
Performance Standards
1.
Water-based coatings and
adhesives
2.
Nontoxic
and non-polluting materials (low VOC)
3.
Resistant to moisture or inhibits
the growth of biological contaminants
4.
Easy to clean with non-polluting
maintenance products
5.
Durable to withstand heavy use without requiring frequent
replacement
6.
Easy to
maintain
7.
Provide
moisture testing of concrete floors to meet flooring manufacturer's
requirements
Examples
1 Soft surface
flooring
* Resilient
* Carpeting
* Rubber
2 Hard
surface flooring
* Tile
* Terrazzo
* Concrete
* Wood
* Resilient
* Rubber
* Resinous
* Hardwood
Construction Guidelines
1.
Recycled/recyclable
2. Minimize PVC
content
Examples
1. Vinyl composition
tile (VCT) and Vinyl enhanced tile (VET)
2. Linoleum and Sheet vinyl
3. Carpet (CAR) and carpet tiles
4. Rubber flooring
Performance Guidelines
1. Easy
to clean and maintain
2. Acoustical
benefits
3. Physical comfort
(cushion)
4. Recycled
content/Recyclable
5. Safety for
small children
6. Consider meeting
Carpet and Rug Institute Green Label Plus criteria
7. Research and use carpet reclamation
programs where available for disposal of existing carpet.
8. Minimize PVC content where
possible.
9. Review life cycle
costs including materials, cleaning and maintenance
Construction Standards
1.
Carpet: minimum recycled content
guideline of 25%, minimum 17 ounce face weight.
2.
Low-VOC emitting materials.
Resilient VOC content limited to 340 GM/liter or less
3.
Maximum acceptable moisture emission
rate for concrete sub floors:
a.
Carpet and sheet vinyl - 3 lbs/1,000 sq. ft. per 24 hours or
less
b.
VCT - 5
lbs./1,000 sq.ft.
5.
Use water-based low VOC adhesives,
sealants, and cleaning products
6.
Sheet vinyl with backing: 0.080 inch
thick
7.
Linoleum:
0.10 inch (2.5mm) minimum thickness.
Examples
1. Porcelain ceramic
tile (CT) with recycled content
2.
Quarry tile (QT)
3. Terrazzo tile
with recycled content
4. Concrete
finish
5. Wood (athletic)
6. Resinous Epoxy
Performance Guidelines
1. Easy
to clean and stain resistant
2.
Highly durable
3. Reasonably
economical based on life-cycle cost analysis
4. Consider finishes and/or materials
suitable for use in high traffic areas
5. Wood flooring: Use certified hardwook,
slavaged wood and/or laminated or veneered wood products where
possible.
Construction Standards
1.
Low-VOC emitting materials:
flooring, adhesives, grouts, caulk, or sealants
2.
Comply with ANSI ceramic tile
standard
3.
Mortars
and grouts should be based upon the installation conditions and as recommended
by the Tile Council of America.
4.
Use epoxy-modified grout mixture for
high moisture areas
5.
For concrete floors use two-component, water-based, low odor, dust
proofing, color pigmented epoxy sealer, or stain
6.
Wood gym floors:
a.
maximum 4.5 pounds per 1,000 sq.ft.
moisture emission in slab
b.
two year guarantee
c.
second and better grade, maple strip flooring
Examples
1. Paints
2. Stains and transparent finishes
3. Multi-color coatings
4. Vinyl-coated fabric wall covering-PVC
free
5. Acoustical wall
treatment
6. Abuse-resistant
acoustical panels
7. Acoustical
Ceilings - recycled/recyclable
8.
Metal Ceiling Panels
9. Wood
Ceilings
Performance Guidelines
1.
Relatively easy to clean with non-polluting materials (Low VOC
emitting)
2. Use recycled content
products: 100% recycled content paper facing for gypsum board when
available
3. Consider initial costs
and life cycle costs
4. Consider
products that can be repaired or replaced by local persons
5. Specify only composite wood and agrifiber
products, or products containing these as substrates, that are third-party
certified to comply with formaldehyde emissions requirements in the product's
ANSI standard, the Composite Panel Association Environmentally Preferable
Product Standard. Or that contain no added urea formaldehyde resins. Do not use
in high humidity or wet areas.
6.
Consider ease of installation
7.
Consider sound absorbing qualities
8. Consider use of locally available
materials
9. Take care in delivery,
handling, and storage of gypsum board. Prevent moisture damage.
10. Consider reflectance values of walls and
ceilings.
11. Consider wall and
ceiling products or systems appropriate for specific functional spaces with and
acoustical properties.
Examples
1. Paints
2. Stains and transparent finishes
3. Multi-color coatings
4. Vinyl-coated fabric wall coverings-PVC
free
Performance Guidelines
1. Use
low VOC emitting materials
2. Easy
to clean
3. Recycled and recyclable
wall coverings
4. Consider light
value colors to enhance day-lighting
5. Paints: Consider abrasion resistance; hide
ability, odor, overall appearance and application method.
Construction Standards
1.
Use Water-based Acrylic Latex paints
in lieu of solvent-based paints on non-metal surfaces.
2.
Use Alkyd Enamel paints on metal
surfaces.
3.
Apply
water-based paints within a temperature range in accordance with the
manufacturer's recommendations.
4.
Vinyl-coated fabric wall covering:
total weight minimum 22 oz. /lin.yd.; adhesive VOC content of 50 GM/liter or
less
5.
Provide proper
ventilation during application, curing, and occupancy
6.
Use waterbased epoxy paints in
interior areas with high humidity or subjected to surface
moisture
Examples
1. Suspended acoustic
ceilings or acoustical panels
2.
Sprayed-on acoustical treatment
3.
Acoustical wall treatment
4.
Abuse-resistant acoustical panels
Performance Guidelines
1. Good
sound absorption qualities
2.
Consider ceiling tiles that contain a minimum recycled content of 20%
3. Low cost ceiling application
4. Ceiling panels should have a minimum
rating NRC 0.65 and CAC 35
5.
Ceiling panels shall meet ASTM C 1264 for Class A materials; anti-microbial
treatment is optional
Construction Standards
1.
Ceiling suspension system: Conform
to ASTM C 635; main and cross runners roll-formed from cold-rolled steel sheet,
prepainted. Hot-dip galvanized per ASTM A 653, G30 coating.
2.
Ceiling panels shall meet ASTM C
1264 for Class A materials.
3.
Ceiling panels shall have a minimum
NRC 0.65 and CAC 35 rating.
4.
Spray-on acoustical: NRC values per
ASTM C423 and a maximum flame spread -15, and smoke developed
-0.
5.
Acoustical wall
panels: rigid glass-fiber board and fine-grain cork core faced with
fabric.
6.
Abuse-resistant panels: flame spread less than 25; wood fibers and
hydraulic cement binder composition
7.
Specify low formaldehyde acoustical
ceiling panels.
Performance Guidelines
1.
Sturdy, well-constructed
2.
Maintenance-free
3. Ability to
easily replace damaged components
4. Choose quality manufacturers
5. Wide range of color selections
6. Durable, easy-to-clean finishes
7. Ceiling attachment for toilet
partitions
8. Use
recycled/recyclable material if available
9. Consider use of materials and products
local within 500 miles of project
Examples
1. Visual display
boards
2. Metal toilet
compartments
3. Plastic toilet
compartments
4. Fire
extinguishers
5. Wire mesh security
partitions
5. Standard
lockers
6. Athletic
lockers
Examples
1.
Chalkboards
2. Marker boards 3
Tackboards
4. Fire
extinguishers
5. Wire mesh
partitions
Construction Guidelines
1.
Chalkboards: .021 inch thick porcelain enamel steel face sheet with matt
finish; 3/8 inch particleboard core; .005 inch aluminum foil backing; anodized
extruded aluminum trim..
2. Marker
boards: Porcelain enamel face sheet with high gloss finish; 3/8 inch
particleboard core; .005 inch aluminum foil backing; anodized extruded aluminum
trim.
3. Tack boards: factory
built, vinyl covered, 3/8 inch industrial grade fiberboard core material; or,
vinyl impregnated cork (natural or colors); with anodized extruded aluminum
trim.
4. Fire extinguishers: comply
with NFPA, the Arkansas Fire Prevention Code and accessibility guidelines
(ADAAG) with the type and size selected for use in specific areas.
5. Wire mesh partitions: cold-rolled steel
C-section channels for vertical members and steel channels for horizontal
frame; 10 gauge steel wire woven into 1-½ inch diamond mesh.
Examples
1. Standard
lockers
2. Athletic
lockers
3. Metal toilet
compartments
4. Plastic toilet
compartments
Construction Guidelines
1.
Standard lockers: comply with accessibility guidelines (ADAAG); form body from
steel sheet; assemble locker units by bolting together; steel frames and doors;
recessed handle and latch; baked enamel finish
2. Provide ADA lockers for the physically
challenged in physical education area.
3. Athletic lockers: (punched type) 20 gauge
sheet steel with diamond shaped perforations for sides; 20 gauge perforated
steel doors; and baked enamel finish.
4. Athletic lockers: (expanded metal type)
0.0897 inch expanded metal backs, sides, and doors; baked enamel
finish
5. Metal toilet compartments
and urinal screens: zinc-coated steel sheet ASTM A 591, Class C consisting of
18 gauge overhead braced pilasters; 20 gauge partition panels with a sound
deadening core; 22 gauge doors with stainless steel door hardware;
electrostatic and baked enamel paint finish; and polished anodized aluminum
rails and mounting brackets. Consider stainless steel finish only in high
humidity areas where a corrosive environment exists.
6. Solid plastic toilet compartments: Solid
high density polyethylene (HDPE), polypropylene (PP) or solid phenolic core
construction not less than 1 inch thick. Recycled content of HDPE to be in
range of 20-35%.
Performance Standards
The K-12 school environment requires special needs for equipment and furnishings. These items must be strong and sturdy to last many decades. Manufacturers must specialize in these areas to meet the broad age range of students. Safety of their products is essential and they must meet standards, codes, and accessibility guidelines.
With casework, environmentally preferable product alternates should be utilized, such as oriented strand board and recycled plastic. Equipment and furnishings must be as maintenance-free as possible and easily cleaned.
Examples
1. Theater and stage
equipment
2. Projection
screens
3. Athletic
equipment
4. Educational
casework
5. Science
casework
6. Telescoping
bleachers
Components
1. Theater and stage
equipment
2. Projection
screens
3. Athletic
equipment
Standards
1.
Material: woven velour fabric.
2.
Fabrics shall be flame
resistant.
3.
Curtain
tracks as recommended by manufacturer
4.
Stage rigging and fire curtain
systems shall meet all fire and life-safety codes and OSHA safety
requirements.
Guidelines
1.
Theater-electrically operated projection screen: 3 position control switch with
metal device box for flush wall mounting and for connection to 120v, AC power
supply; screen same as manual screen
2. Manual, front projection screen: matte
white, vinyl coated glass fiber fabric complying with FSGG-5-00172D for Type A
screen surface; 80 inches by 60 inches in classrooms
3. Athletic equipment to comply with National
Federation of State High School Associations
4. Basketball backboards: 72 inch by 42 inch,
½ inch thick transparent, tempered glass
5. Wall-mounted safety pads: 14 ounce PVC
coated polyester or nylon reinforced PVC fabric; pad cover over 2 inches, 6 lb.
density polyurethane over composite panel
Components
1. Educational
casework
2. Science
casework
3. Telescoping
bleachers
Standards
1.
Casework shall conform to ADAGG guidelines and state and local
regulations
2.
Countertops shall not deflect more than ¼ inch when a 100 lb. /ft.
load is applied
3.
Shelving shall be capable of supporting 25 lbs./sq.ft.
4.
Countertops shall be .048 inch thick
plastic laminate conforming to NEAM HG5.
5.
Exposed surfaces shall be .028
inches thick plastic laminate conforming to NEMA NG5.
6.
Hardware: conform to ADAAG; standard
finish, commercial quality, heavy duty
7.
Provide five (5) year warranty on
casework
8.
Lab
casework: solid wood and plain sliced veneer plywood, or high pressure plastic
laminate NEMA LD3
9.
Countertops: 1 inch thick, epoxy resin and cast epoxy resin
sinks
10.
Locks:
cylinder type, 5 disk tumbler mechanism
11.
Hinges: 5 knuckle with hospital
tips, .090 inch steel, 270 degree swing complying with BHMA 156.9, Grade
1
12.
Telescoping
bleachers shall comply with NFPA 102, Chapter 5, "Folding and Telescopic
Seating"
13.
Provide
five (5) year warranty for bleachers
Guidelines
1.
Recycled/recyclable
2. Formaldehyde
free
3. Local materials (within 500
miles)
4. Low VOC
5. Molded polyethylene plastic
seats
General Guidelines
1. This
section establishes the minimum design requirements that must be met by the
Plumbing Design Professional. Minimum code requirements are the current edition
of the Arkansas State Plumbing and Gas Codes. Local codes and standards may
take precedence over these requirements provided said codes and standards are
considered more stringent.
2. All
systems shall be designed in compliance with the current Arkansas Energy
Code.
Site Design Parameters Guidelines
1. Determination of the available site
services with regard to gas service, sanitary systems, storm water systems,
domestic water system, and fire service system is necessary as a part of the
site selection process.
2. The
building plumbing system design is to be complete to 5 feet outside the
perimeter of the building foundation system and shall include all piping,
fixtures, appurtenances, and appliances in connection with a supply of water
(except for fire sprinkler systems), sanitary drainage or storm drainage
facilities within or adjacent to any building, structure, or conveyance on the
premises. The connection to a utility water meter or other public water or
sewer utility property or other source of water supply or sewage disposal and
storm water structures shall be designed by the Site Utility Design
Professional from 5 feet outside the perimeter of the building foundation
system. Food service grease interceptors, science room acid neutralizing sumps,
and gas piping and regulators, shall be designed, in most cases, by the
Plumbing Design Professional.
3.
The Plumbing Design Professional is required to evaluate the need and method to
provide gas service to the building. All natural gas piping systems shall be
installed in accordance with the Arkansas Gas Code. If natural gas service is
not available, the installation of liquid propane gas should be investigated.
The estimated gas loads for operation of the heating water boilers, domestic
water heaters, food service equipment, science program usage, and miscellaneous
items are obtained from the appropriate disciplines by the Plumbing Design
Professional and totaled with the inclusion of a growth or safety factor.
Discussion with the local gas company is necessary, both to determine potential
service costs and to determine the responsibilities of the building owner and
the gas company regarding installation. It is also important to determine the
gas pressure requirements for the equipment in the building and communicate
this need to the gas company. The Plumbing Design Professional or Site Utility
Design Professional shall design the gas service.
Valving Standards
1.
Valves will be installed to isolate
individual plumbing fixtures and groups of plumbing fixtures to permit shut
down of the fixture or equipment item without affecting the remainder of the
building.
2.
The
domestic water system valves shall be bronze construction gate valves or valves
with a ball-type conventional port.
3.
The gas supply to science rooms and
art rooms shall have an emergency solenoid-type, automatic shutoff valve with a
manual reset. The purpose of the valve is for shut down of the gas in case of
an emergency or when the fire alarm system is activated. A solenoid-type,
automatic shutoff valve with a manual reset shall be installed to shut the gas
off to the appliances under the kitchen hood in the event there is a fire under
the hood. The valves are designed normally closed and are held open by an
electric solenoid valve. A mushroom-type wall switch shall be located in the
room for solenoid activation.
Hangers Standards
1.
Provide hangers for all horizontal,
suspended, domestic, water, gas, sanitary, and storm piping with distances as
noted in the state and local codes.
Identification Guidelines
1.
Piping shall be identified in mechanical rooms, unfinished spaces without
ceilings, above suspended lay-in acoustical ceilings, and crawl spaces for the
type of service and direction of flow. Equipment shall be identified with
nameplates.
Testing Guidelines
1. Domestic
water, storm and sanitary sewers, and gas piping shall be tested per state and
local codes.
Potable Water System Standards
1.
All buildings shall include a
potable domestic water system serving all sinks, toilets, showers, food
service, custodial needs, hose bibs, HVAC plant systems, and drinking water
coolers/fountains. All municipal domestic water entering the building must pass
through a reduced pressure backflow preventer to protect the outside water
source from contamination in the building. Whenever possible, the backflow
device shall be located inside the building. A main pressure-reducing valve is
required if the incoming water pressure exceeds 75 psi. All backflow prevention
devices shall be installed and maintained in accordance with the requirements
of the Arkansas Department of Health and/or the municipal water
purveyor.
2.
Water
distribution throughout the facility will be through piping systems located
above ceiling areas and below insulation. Piping installed under slab areas
shall be avoided where possible, unless accessible for maintenance on the
system.
3.
Domestic
water systems within the building shall be Type K or L copper tubing. The use
of polyvinyl chloride, chlorinated polyvinyl chloride, or polybutylene material
will not be permitted.
4.
Water piping and gas piping to island sinks shall be in an accessible
trench in the floor with a removable cover.
5.
The required pressure for operation
of the furthest fixture from the incoming service will determine if a pressure
booster system will be required. The booster system should be a packaged unit
that includes all controls. Provide a constant-speed duplex pump package with
bladder-type compression tank to meet the flow requirements. It will be
necessary to consider the installation of an emergency power system in order to
maintain the operation of the booster system in the event of power outages, if
the building is to be used during emergency-type occupancies. Coordination with
the Electrical Design Professional will be necessary.
6.
Insulate the piping to minimum
requirements of current Arkansas Energy Code.
Domestic Water Heater System Standards
1.
A hot water return system with a
re-circulating pump shall be required if the building hot water piping is more
than 100 feet in length.
2.
The on/off operation of the 120 and 140 degrees Fahrenheit water
circulation pumps shall be controlled by time clock operation and an
aquastat.
3.
Instantaneous water heaters with a storage tank shall be required for high use
applications in buildings with kitchens and/or shower room facilities.
Tank-type water heaters shall be considered for use in elementary school
applications having no dishwasher facilities and no locker
rooms.
4.
The use of
thermostatic mixing valves is required to maintain hot water temperature
consistent with the plumbing code requirement of a maximum of 110 degrees
Fahrenheit water to hand washing sinks and 120 degrees Fahrenheit water to
showers. Use a single valve or a high/low valve system based on minimum and
maximum flow rates.
5.
Provide a building-wide hot water system; instantaneous water heater for
remote locations.
Water Conditioning and Softening Systems Guidelines
1. The water shall be tested for quality to
determine the makeup of the water including hardness, mineral content, and
chemicals. The recommendation for installation of a water
conditioning/softening system should be directly related to the results of the
water testing. A total hardness of less than 10 grains will not require a
softener system.
2. If the grain
hardness is above 10 grains per gallon (171 ppm), the water softener shall be
sized to reduce the hardness to 10 grains, but never below 6 grains. Soften the
hot water only.
3. Review with
school personnel before incorporating water softening in the design. A complete
water conditioning system, including iron filters, may be necessary in the
event the water has high iron content from an on-site well system.
Sanitary Piping System Standards
1.
Piping materials shall include
Schedule 40 polyvinyl chloride with solvent joints; cast iron no hub; or cast
iron, hub and spigot.
2.
Fill material around piping below slab shall be compacted granular
material to 95 percent-modified proctor. Piping shall not be installed
parallel/directly under walls.
3.
Piping above grade shall be cast
iron, no hub with approved hanger spacing or schedule 40 PVC except in any
plenum.
4.
Acid waste
piping below grade will be Schedule 40 polypropylene with fusion joints or CPVC
with solvent cement joints. All acid waste piping above grade shall be Schedule
40 polypropylene with mechanical joints or CVPC with solvent cement joints.
Acid waste piping in plenum applications shall be fire- and smoke-rated. Acid
neutralizing sumps shall be located on the exterior of the building with access
to grade.
5.
Provide
information to the Site Design Professional as to the depth of the sewer(s)
exiting the building. Provide information to the Structural Design Professional
as to the location and depths of the sewer in relationship to footings and
columns as they pertain to the project.
Gas Piping Systems Standards
1.
Gas piping shall be Schedule 40
black steel with screw fittings for piping 2 inches or less and welded fittings
for piping 2 1/2 inches or larger.
2.
Gas piping in plenums shall not
contain valves or unions.
3.
A gas regulator shall be provided to maintain the correct inlet pressure
to each gas appliance. The inlet and outlet piping to each regulator shall be
valved with Arkansas Gas Code approved valves.
4.
The maximum gas pressure into the
building shall be as established by the local gas company. Provide the gas
company with the gas load for each appliance, and the minimum and maximum
operating pressures for each appliance early in the design
process
5.
Provide a
valve and a dirt leg at each appliance connection.
6.
LP gas piping shall not be
concealed.
7.
Natural
gas piping to island sinks shall be in an accessible trench in the floor with a
removable cover.
Roof Drain and Storm Sewer Systems Standards
1.
Piping materials shall include
Schedule 40 polyvinyl chloride with solvent joints; cast iron, no hub or cast
iron, hub and spigot.
2.
Fill material around piping below slab shall be compacted granular
material to 95 percent-modified proctor. Piping shall not be installed
parallel/directly under walls.
3.
Piping above grade shall be cast
iron, no hub, with approved hanger spacing.
4.
Provide connections to all roof
drains.
5.
Provide
information to the Site Design Professional as to the depth of the sewer(s)
exiting the building. Provide information to the Structural Design Professional
as to the location and depths of the sewer in relationship to footing and
column pass as they pertain to the project.
Plumbing Systems for Food Service Areas Standards
1.
Ware washing system will have a
booster heater to provide 180-degree water unless the system utilizes a
chemical dishwasher
2.
Provide 3-compartment sink with 110-degree water.
3.
Provide a grease interceptor on the
sanitary sewer line serving the food service area. The grease interceptor shall
be located on the exterior of the building and will be sized for a 500-gallon
minimum capacity, constructed of concrete or cast iron with access to grade.
Interceptor shall meet the Arkansas Plumbing Code and Local requirements.
Locate the interceptor as close to the building as practical.
4.
Provide 140-degree water to all
kitchen equipment except hand washing lavatories and sinks.
Building Fire Protection Systems Standards
1.
All buildings shall have a complete
fire suppression (sprinkler) system throughout in accordance with NFPA 13, 14
and 20 when dictated by the Design Professional. Available static water
pressure, residual pressure, and water flow must be evaluated as a part of this
determination.
2.
Installation of a water storage system along with the fire pump
installation may be required where insufficient water, flow, and pressure are
present.
3.
A backflow
preventer shall be included on all incoming systems.
Plumbing Fixtures and Specialties Standards
1.
Water closets shall be china, white,
hand operated or battery or hardwired infrared flush valve, wall hung or floor
mounted, and low water consumption type.
2.
Urinals shall be china, white, hand
operated or battery/ hardwired infrared flush valve, wall hung or floor
mounted, and low water consumption type. Waterless urinals are
optional.
3.
Lavatories shall be wall or counter mounted china and shall have cast brass
hand operated or battery or hardwired infrared faucet. Temperature control
shall be integral with the faucet or remote mixed. (See Domestic Water Heater
System Standards)
4.
Showers shall be low water consumption, pressure-balanced
type.
5.
Drinking
water coolers/fountains shall be refrigerated and conform to ADA
standards.
6.
Sinks
shall be 18-gauge, 302 or 304 stainless steel.
7.
Science lab sinks shall be connected
with acid-resistant material. The science casework manufacturer shall provide
sinks.
8.
Large group
restrooms shall be provided with lavatories or a comparably sized wash fountain
with infrared sensing or manual operation.
9.
All plumbing fixtures and trim
designed or designated for use by the handicapped shall meet the Americans with
Disabilities Act guidelines.
10.
Water supply (hot and/or cold) to
the lavatories, sinks, and drinking fountains shall have angle stops with loose
key handles.
11.
All
lavatories, water closets, and urinals shall have wall
carriers.
12.
Floor
drains shall be installed in each restroom (except single person toilet room),
locker room, mechanical room, and kitchen area. Provide a sediment bucket in
the floor drain if conditions exist where solids may enter the
drain.
13.
Sanitary
and storm sewer cleanouts shall be installed at 50 feet on center inside and
outside the building, and at changes in direction of 90 degrees or more, at the
bottom of vertical risers and as the sewer exits the building.
14.
Showers shall have a hot and cold,
single lever pressure balancing valve with a vandal-resistant
head.
15.
Service
sinks shall be floor-mounted, molded stone, 10 inches high, with a wall-mounted
faucet, except as provided in Item 21.
16.
Install a cold water hose bib in
each large group restroom, locker room, and mechanical room. The hose bib shall
be surface mounted behind a lockable door in restrooms and locker rooms, with
access by a removable key handle.
17.
Reduced pressure backflow
preventers are required on the water supplies to each HVAC makeup water
system.
18.
A water
pressure reducing station requiring 2 pressure reducing valves sized for 1/3
and 2/3 flows shall maintain the water pressure in the building to a maximum of
75 psi, if the incoming water pressure can exceed 75 psi.
19.
Clay traps shall be provided in art
rooms to prohibit clay and solids from entering the sanitary sewer. The clay
trap shall be accessible to clean out the trap.
20.
Trap primers or trap guards shall
be required for all traps inside the building. Trap primers or trap guards
shall be accessible for repair.
21.
Provide floor drain sinks with
hinged covers in custodial closets and the main mechanical room for emptying of
the power floor cleaning units, where those devices are used.
Performance Guidelines
1.
Sturdy, well-constructed
2.
Maintenance-free
3. Ability to
easily replace damaged components
4. Choose quality manufacturers
5. Wide range of color selections
6. Durable, easy-to-clean finishes
7. Ceiling attachment for toilet
partitions
8. Use
recycled/recyclable material if available
9. Consider use of materials and products
local within 500 miles of project
Examples
1. Visual display
boards
2. Metal toilet
compartments
3. Plastic toilet
compartments
4. Fire
extinguishers
5. Wire mesh security
partitions
5. Standard
lockers
6. Athletic
lockers
Examples
1.
Chalkboards
2. Marker boards 3
Tackboards
4. Fire
extinguishers
5. Wire mesh
partitions
Construction Guidelines
1.
Chalkboards: .021 inch thick porcelain enamel steel face sheet with matt
finish; 3/8 inch particleboard core; .005 inch aluminum foil backing; anodized
extruded aluminum trim..
2. Marker
boards: Porcelain enamel face sheet with high gloss finish; 3/8 inch
particleboard core; .005 inch aluminum foil backing; anodized extruded aluminum
trim.
3. Tack boards: factory
built, vinyl covered, 3/8 inch industrial grade fiberboard core material; or,
vinyl impregnated cork (natural or colors); with anodized extruded aluminum
trim.
4. Fire extinguishers: comply
with NFPA, the Arkansas Fire Prevention Code and accessibility guidelines
(ADAAG) with the type and size selected for use in specific areas.
5. Wire mesh partitions: cold-rolled steel
C-section channels for vertical members and steel channels for horizontal
frame; 10 gauge steel wire woven into 1-½ inch diamond mesh.
Examples
1. Standard
lockers
2. Athletic
lockers
3. Metal toilet
compartments
4. Plastic toilet
compartments
Construction Guidelines
1.
Standard lockers: comply with accessibility guidelines (ADAAG); form body from
steel sheet; assemble locker units by bolting together; steel frames and doors;
recessed handle and latch; baked enamel finish
2. Provide ADA lockers for the physically
challenged in physical education area.
3. Athletic lockers: (punched type) 20 gauge
sheet steel with diamond shaped perforations for sides; 20 gauge perforated
steel doors; and baked enamel finish.
4. Athletic lockers: (expanded metal type)
0.0897 inch expanded metal backs, sides, and doors; baked enamel
finish
5. Metal toilet compartments
and urinal screens: zinc-coated steel sheet ASTM A 591, Class C consisting of
18 gauge overhead braced pilasters; 20 gauge partition panels with a sound
deadening core; 22 gauge doors with stainless steel door hardware;
electrostatic and baked enamel paint finish; and polished anodized aluminum
rails and mounting brackets. Consider stainless steel finish only in high
humidity areas where a corrosive environment exists.
6. Solid plastic toilet compartments: Solid
high density polyethylene (HDPE), polypropylene (PP) or solid phenolic core
construction not less than 1 inch thick. Recycled content of HDPE to be in
range of 20-35%.
General Guidelines
1. This
section establishes the minimum design requirements that must be met by the
Plumbing Design Professional. Minimum code requirements are the current edition
of the Arkansas State Plumbing and Gas Codes. Local codes and standards may
take precedence over these requirements provided said codes and standards are
considered more stringent.
2. All
systems shall be designed in compliance with the current Arkansas Energy
Code.
Site Design Parameters Guidelines
1. Determination of the available site
services with regard to gas service, sanitary systems, storm water systems,
domestic water system, and fire service system is necessary as a part of the
site selection process.
2. The
building plumbing system design is to be complete to 5 feet outside the
perimeter of the building foundation system and shall include all piping,
fixtures, appurtenances, and appliances in connection with a supply of water
(except for fire sprinkler systems), sanitary drainage or storm drainage
facilities within or adjacent to any building, structure, or conveyance on the
premises. The connection to a utility water meter or other public water or
sewer utility property or other source of water supply or sewage disposal and
storm water structures shall be designed by the Site Utility Design
Professional from 5 feet outside the perimeter of the building foundation
system. Food service grease interceptors, science room acid neutralizing sumps,
and gas piping and regulators, shall be designed, in most cases, by the
Plumbing Design Professional.
3.
The Plumbing Design Professional is required to evaluate the need and method to
provide gas service to the building. All natural gas piping systems shall be
installed in accordance with the Arkansas Gas Code. If natural gas service is
not available, the installation of liquid propane gas should be investigated.
The estimated gas loads for operation of the heating water boilers, domestic
water heaters, food service equipment, science program usage, and miscellaneous
items are obtained from the appropriate disciplines by the Plumbing Design
Professional and totaled with the inclusion of a growth or safety factor.
Discussion with the local gas company is necessary, both to determine potential
service costs and to determine the responsibilities of the building owner and
the gas company regarding installation. It is also important to determine the
gas pressure requirements for the equipment in the building and communicate
this need to the gas company. The Plumbing Design Professional or Site Utility
Design Professional shall design the gas service.
Valving Standards
1.
Valves will be installed to isolate
individual plumbing fixtures and groups of plumbing fixtures to permit shut
down of the fixture or equipment item without affecting the remainder of the
building.
2.
The
domestic water system valves shall be bronze construction gate valves or valves
with a ball-type conventional port.
3.
The gas supply to science rooms and
art rooms shall have an emergency solenoid-type, automatic shutoff valve with a
manual reset. The purpose of the valve is for shut down of the gas in case of
an emergency or when the fire alarm system is activated. A solenoid-type,
automatic shutoff valve with a manual reset shall be installed to shut the gas
off to the appliances under the kitchen hood in the event there is a fire under
the hood. The valves are designed normally closed and are held open by an
electric solenoid valve. A mushroom-type wall switch shall be located in the
room for solenoid activation.
Hangers Standards
1.
Provide hangers for all horizontal,
suspended, domestic, water, gas, sanitary, and storm piping with distances as
noted in the state and local codes.
Identification Guidelines
1. Piping shall be identified in mechanical
rooms, unfinished spaces without ceilings, above suspended lay-in acoustical
ceilings, and crawl spaces for the type of service and direction of flow.
Equipment shall be identified with nameplates.
Testing Guidelines
1. Domestic water, storm and sanitary sewers,
and gas piping shall be tested per state and local codes.
Potable Water System Standards
1.
All buildings shall include a
potable domestic water system serving all sinks, toilets, showers, food
service, custodial needs, hose bibs, HVAC plant systems, and drinking water
coolers/fountains. All municipal domestic water entering the building must pass
through a reduced pressure backflow preventer to protect the outside water
source from contamination in the building. Whenever possible, the backflow
device shall be located inside the building. A main pressure-reducing valve is
required if the incoming water pressure exceeds 75 psi. All backflow prevention
devices shall be installed and maintained in accordance with the requirements
of the Arkansas Department of Health and/or the municipal water
purveyor.
2.
Water
distribution throughout the facility will be through piping systems located
above ceiling areas and below insulation. Piping installed under slab areas
shall be avoided where possible, unless accessible for maintenance on the
system.
3.
Domestic
water systems within the building shall be Type K or L copper tubing. The use
of polyvinyl chloride, chlorinated polyvinyl chloride, or polybutylene material
will not be permitted.
4.
Water piping and gas piping to island sinks shall be in an accessible
trench in the floor with a removable cover.
5.
The required pressure for operation
of the furthest fixture from the incoming service will determine if a pressure
booster system will be required. The booster system should be a packaged unit
that includes all controls. Provide a constant-speed duplex pump package with
bladder-type compression tank to meet the flow requirements. It will be
necessary to consider the installation of an emergency power system in order to
maintain the operation of the booster system in the event of power outages, if
the building is to be used during emergency-type occupancies. Coordination with
the Electrical Design Professional will be necessary.
6.
Insulate the piping to minimum
requirements of current Arkansas Energy Code.
Domestic Water Heater System Standards
1.
A hot water return system with a
re-circulating pump shall be required if the building hot water piping is more
than 100 feet in length.
2.
The on/off operation of the 120 and 140 degrees Fahrenheit water
circulation pumps shall be controlled by time clock operation and an
aquastat.
3.
Instantaneous water heaters with a storage tank shall be required for
high use applications in buildings with kitchens and/or shower room facilities.
Tank-type water heaters shall be considered for use in elementary school
applications having no dishwasher facilities and no locker
rooms.
4.
The use of
thermostatic mixing valves is required to maintain hot water temperature
consistent with the plumbing code requirement of a maximum of 110 degrees
Fahrenheit water to hand washing sinks and 120 degrees Fahrenheit water to
showers. Use a single valve or a high/low valve system based on minimum and
maximum flow rates.
5.
Provide a building-wide hot water system; instantaneous water heater for
remote locations.
Water Conditioning and Softening Systems Guidelines
1. The water shall be tested for quality to
determine the makeup of the water including hardness, mineral content, and
chemicals. The recommendation for installation of a water
conditioning/softening system should be directly related to the results of the
water testing. A total hardness of less than 10 grains will not require a
softener system.
2. If the grain
hardness is above 10 grains per gallon (171 ppm), the water softener shall be
sized to reduce the hardness to 10 grains, but never below 6 grains. Soften the
hot water only.
3. Review with
school personnel before incorporating water softening in the design. A complete
water conditioning system, including iron filters, may be necessary in the
event the water has high iron content from an on-site well system.
Sanitary Piping System Standards
1.
Piping materials shall include
Schedule 40 polyvinyl chloride with solvent joints; cast iron no hub; or cast
iron, hub and spigot.
2.
Fill material around piping below slab shall be compacted granular
material to 95 percent-modified proctor. Piping shall not be installed
parallel/directly under walls.
3.
Piping above grade shall be cast
iron, no hub with approved hanger spacing or schedule 40 PVC except in any
plenum.
4.
Acid waste
piping below grade will be Schedule 40 polypropylene with fusion joints or CPVC
with solvent cement joints. All acid waste piping above grade shall be Schedule
40 polypropylene with mechanical joints or CVPC with solvent cement joints.
Acid waste piping in plenum applications shall be fire- and smoke-rated. Acid
neutralizing sumps shall be located on the exterior of the building with access
to grade.
5.
Provide
information to the Site Design Professional as to the depth of the sewer(s)
exiting the building. Provide information to the Structural Design Professional
as to the location and depths of the sewer in relationship to footings and
columns as they pertain to the project.
Gas Piping Systems Standards
1.
Gas piping shall be Schedule 40
black steel with screw fittings for piping 2 inches or less and welded fittings
for piping 2 1/2 inches or larger.
2.
Gas piping in plenums shall not
contain valves or unions.
3.
A gas regulator shall be provided to maintain the correct inlet pressure
to each gas appliance. The inlet and outlet piping to each regulator shall be
valved with Arkansas Gas Code approved valves.
4.
The maximum gas pressure into the
building shall be as established by the local gas company. Provide the gas
company with the gas load for each appliance, and the minimum and maximum
operating pressures for each appliance early in the design
process
5.
Provide a
valve and a dirt leg at each appliance connection.
6.
LP gas piping shall not be
concealed.
7.
Natural
gas piping to island sinks shall be in an accessible trench in the floor with a
removable cover.
Roof Drain and Storm Sewer Systems Standards
1.
Piping materials shall include
Schedule 40 polyvinyl chloride with solvent joints; cast iron, no hub or cast
iron, hub and spigot.
2.
Fill material around piping below slab shall be compacted granular
material to 95 percent-modified proctor. Piping shall not be installed
parallel/directly under walls.
3.
Piping above grade shall be cast
iron, no hub, with approved hanger spacing.
4.
Provide connections to all roof
drains.
5.
Provide
information to the Site Design Professional as to the depth of the sewer(s)
exiting the building. Provide information to the Structural Design Professional
as to the location and depths of the sewer in relationship to footing and
column pass as they pertain to the project.
Plumbing Systems for Food Service Areas Standards
1.
Ware washing system will have a
booster heater to provide 180-degree water unless the system utilizes a
chemical dishwasher
2.
Provide 3-compartment sink with 110-degree water.
3.
Provide a grease interceptor on the
sanitary sewer line serving the food service area. The grease interceptor shall
be located on the exterior of the building and will be sized for a 500-gallon
minimum capacity, constructed of concrete or cast iron with access to grade.
Interceptor shall meet the Arkansas Plumbing Code and Local requirements.
Locate the interceptor as close to the building as practical.
4.
Provide 140-degree water to all
kitchen equipment except hand washing lavatories and sinks.
Building Fire Protection Systems Standards
1.
All buildings shall have a complete
fire suppression (sprinkler) system throughout in accordance with NFPA 13, 14
and 20 when dictated by the Design Professional. Available static water
pressure, residual pressure, and water flow must be evaluated as a part of this
determination.
2.
Installation of a water storage system along with the fire pump
installation may be required where insufficient water, flow, and pressure are
present.
3.
A backflow
preventer shall be included on all incoming systems.
Plumbing Fixtures and Specialties Standards
1.
Water closets shall be china, white,
hand operated or battery or hardwired infrared flush valve, wall hung or floor
mounted, and low water consumption type.
2.
Urinals shall be china, white, hand
operated or battery/ hardwired infrared flush valve, wall hung or floor
mounted, and low water consumption type. Waterless urinals are
optional.
3.
Lavatories shall be wall or counter mounted china and shall have cast brass
hand operated or battery or hardwired infrared faucet. Temperature control
shall be integral with the faucet or remote mixed. (See Domestic Water Heater
System Standards)
4.
Showers shall be low water consumption, pressure-balanced
type.
5.
Drinking
water coolers/fountains shall be refrigerated and conform to ADA
standards.
6.
Sinks
shall be 18-gauge, 302 or 304 stainless steel.
7.
Science lab sinks shall be connected
with acid-resistant material. The science casework manufacturer shall provide
sinks.
8.
Large group
restrooms shall be provided with lavatories or a comparably sized wash fountain
with infrared sensing or manual operation.
9.
All plumbing fixtures and trim
designed or designated for use by the handicapped shall meet the Americans with
Disabilities Act guidelines.
10.
Water supply (hot and/or cold) to
the lavatories, sinks, and drinking fountains shall have angle stops with loose
key handles.
11.
All
lavatories, water closets, and urinals shall have wall
carriers.
12.
Floor
drains shall be installed in each restroom (except single person toilet room),
locker room, mechanical room, and kitchen area. Provide a sediment bucket in
the floor drain if conditions exist where solids may enter the
drain.
13.
Sanitary
and storm sewer cleanouts shall be installed at 50 feet on center inside and
outside the building, and at changes in direction of 90 degrees or more, at the
bottom of vertical risers and as the sewer exits the building.
14.
Showers shall have a hot and cold,
single lever pressure balancing valve with a vandal-resistant
head.
15.
Service
sinks shall be floor-mounted, molded stone, 10 inches high, with a wall-mounted
faucet, except as provided in Item 21.
16.
Install a cold water hose bib in
each large group restroom, locker room, and mechanical room. The hose bib shall
be surface mounted behind a lockable door in restrooms and locker rooms, with
access by a removable key handle.
17.
Reduced pressure backflow
preventers are required on the water supplies to each HVAC makeup water
system.
18.
A water
pressure reducing station requiring 2 pressure reducing valves sized for 1/3
and 2/3 flows shall maintain the water pressure in the building to a maximum of
75 psi, if the incoming water pressure can exceed 75 psi.
19.
Clay traps shall be provided in art
rooms to prohibit clay and solids from entering the sanitary sewer. The clay
trap shall be accessible to clean out the trap.
20.
Trap primers or trap guards shall
be required for all traps inside the building. Trap primers or trap guards
shall be accessible for repair.
21.
Provide floor drain sinks with
hinged covers in custodial closets and the main mechanical room for emptying of
the power floor cleaning units, where those devices are
used.
General Standards
A.
The heating, ventilating, and air
conditioning system design standards criteria denoted as a part of this Design
Manual have been developed or are obtained directly from accepted engineering
design references such as the ASHRAE handbooks and standards, the state of
Arkansas code references, and good engineering practice. School HVAC system
plans and specifications shall be prepared by a licensed professional engineer
with a valid Arkansas registration. The HVAC Design Professional should review
each requirement and obtain or develop the necessary information for each
specific building before proceeding with the systems design.
B.
All systems shall be designed in
compliance with ASHRAE Standard 90.1 "Energy Standard for Buildings except
Low-Rise Residential Buildings", as modified by the Arkansas Energy
Code.
C.
All HVAC
products shall be rated in accordance with the applicable ARI rating program
(where rating has been established). or products manufactured in compliance
with policies of the Arkansas HVACR Licensing Board and in compliance with
Arkansas Law.
D.
All
new construction shall include air-conditioning except in some physical
education and indoor practice facility spaces as hereinafter defined. Variances
will be considered by the Division upon request.
System Selection Life Cycle Cost Analysis Guidelines
A. Several HVAC systems are applicable to
Arkansas Schools. System selection shall be based on a life cycle cost analysis
of a minimum of three alternative systems. This requirement for System
Selection Life Cycle Cost Analysis applies to New Construction, including new
buildings and additions to existing buildings, and the replacement to upgrade
HVAC units in existing buildings when the cumulative cooling tonnage exceeds 16
tons. The Life Cycle Cost Analyses shall be submitted with the project final
review documents. This analysis may be considered as an extra service to the
design contract.
B. The following
are examples of acceptable programs for use in generating a detailed evaluation
of proposed heating, ventilating, and air conditioning systems. Further, the
building load calculations necessary for the design of each building will
require the use of computer-generated data. Equivalent computer programs that
are able to generate the necessary data for evaluation of the proposed heating,
ventilating, and air conditioning systems and for generation of the building
load data will be considered, but must be submitted for approval prior to use.
1. Trane Trace 700 (or the most recent
version of Trane Trace).
a. The Trane Trace
700 program is a PC based program used by the HVAC Design Professional for
generation of detailed building system air conditioning loads, energy
consumption analysis, and economic analysis. The current version can be
obtained from the Trane Company, Customer Direct Service (CDS) Network, La
Crosse, WI, (608) 787-2000.
2. Carrier HAP (Or the most recent version of
Carrier HAP).
a. The Carrier Hourly Analysis
Program is a PC based program used by the HVAC Design Professional for
generation of detailed building system air conditioning loads, energy
consumption analysis, and economic analysis. The current version can be
obtained by contacting the local Carrier equipment representative or by calling
Software Systems Network, Syracuse, NY, (315) 432-7072.
3. DOE-2.E
a. The DOE-2.E is a detailed energy analysis
program developed through the United States Department of Energy. A number of
vendors across the country have developed software that operates to meet the
intent of the DOE-2.E program.
C. Occupancy loads and schedules will mirror
the building usage schedules. Input occupancy shall be calculated at 90 percent
of capacity during normal school hours for classroom areas and the
administration area. After hours occupancy can be considered negligible in
these areas. Activity areas such as gymnasiums should be calculated at no more
than 25 percent of the full load capacity during unoccupied
operation.
D. Lighting systems
shall be consistent throughout the building. The lighting load shall be input
for consideration as a cooling load only, and should not be used to credit the
winter heating load. Lighting loads shall comply with the Arkansas Energy Code.
The HVAC Design Professional shall coordinate and review proposed lighting
requirements for each building with the Electrical Design Professional prior to
generating a final energy load analysis. Usage of the lighting systems should
mirror the occupancy scheduling for each area in the building.
E. Computer locations and expected usage will
impact every building designed. All classroom areas will be wired for
computers. Include a minimum of 280 watts for each computer station in the
building. This load includes the total expected heat gain for a desktop
computer and color monitor.
Outdoor Air Design Values Guidelines
A. Summer and winter outside air design
values shall be derived from standard ASHRAE compiled weather data located in
the latest edition of the ASHRAE Fundamentals Handbook. The city nearest the
proposed construction project is to be selected for evaluation. Use the 99.6
percent design values for heating design dry-bulb and the 1 percent design
values for cooling design dry-bulb and mean coincidental wet-bulb. To determine
the maximum ventilation capacity, use the 1 percent design values for
Humidification design dew point and mean coincident dry bulb.
Indoor Air Design Values Guidelines
A. Indoor air temperature design values must
reflect the need for energy conservation and shall be in accordance with the
Arkansas Mechanical Code and the Arkansas Energy Code.
B. Design shall produce indoor conditions in
accordance with ASHRAE Standard 55 "Thermal Environmental Conditions for Human
Occupancy".
C. Night setback
controls shall be used for all systems. Winter setback temperature shall be 55
degrees Fahrenheit. The summer setup temperature shall operate as required to
maintain a relative humidity in the building area that does not exceed 60
percent. Maintaining humidity levels below 60 percent will result in the
periodic operation of the HVAC system during the summer months to reduce the
potential for mold and mildew in the building.
Outdoor Air Ventilation Requirements Standards
A.
Outdoor ventilation rates shall be
calculated for each occupied space and shall conform to the requirements of the
Arkansas Mechanical Code minimum ventilation rates. The only exception will be
an engineered ventilation system design with written approval of exception by
the Arkansas HVACR Board.
B.
Each system shall include controls for a 100 percent economizer cycle to
cool the building when dictated by the Arkansas Energy Code.
C.
Energy recovery shall be used as a
part of the design for classroom, gymnasium, locker room, and student dining
systems to reduce the energy consumption required to provide the necessary
outdoor ventilation rates when required by the Arkansas Energy
Code.
D.
Carbon
dioxide levels may be monitored through the direct digital temperature control
system for proof of system operation to maintain a carbon dioxide level in the
building as recommended by ASHRAE Standard 62. The use of space specific carbon
dioxide sensors are recommended for this operation. Return air sensors may be
considered when a unit serves multiple spaces provided accurate readings can be
obtained. It is not the intention of this guideline to require the use of
carbon dioxide sensors for a reduction of outside air quantities below the
calculated minimum air flow requirements.
E.
Ventilation air MUST be conditioned
for temperature and humidity control. Acceptable methods are dedicated OSA
units, energy recovery ventilators, hot gas humidity control in packaged units
and OSA conditioned in an air handling system.
Temperature Control Systems
A.
All temperature control systems installed shall be electronic, direct
digital controls. Pneumatic control systems will not be permitted. Each
facility will be provided with the means to access the control system software
with a desktop or laptop computer. It will be necessary for the HVAC Design
Professional to advise the school district of
the options for control and management of the building available through the direct digital control system. Building additions where less than 50% of the square footage is being added to a school campus without a DDC system may use electronic night set back thermostats.
B.
Thermostatic zoning shall be
developed using good engineering practice. Dissimilar spaces shall not be
grouped on the same thermostat. Each classroom shall be an independent zone.
Other zones may also be required to be separately thermostatically controlled.
Carefully review space requirements for these requirements. Occupied/unoccupied
scheduling shall be based on the associated air handling system. Each
thermostat zone associated with digital control shall have a means to override
the schedule for temporary occupancy.
C.
The direct digital control system
shall be capable of performing time of day scheduling, night set-back, holiday
scheduling and demand limiting.
D.
The ventilation system control shall
be set through the central direct digital controller based on global outside
air temperature and humidity to maintain indoor relative humidity below 60
percent.
E.
The direct
digital control system shall be designed to place emergency calls to designated
school personnel in the event of equipment failure.
F.
Options shall be investigated with
each direct digital control system for the operation of exterior, corridor, and
restroom lighting systems through the energy management
computer.
Interior and Exterior Noise Control Guidelines
A. Interior HVAC acoustic design shall not
cause indoor sound levels to exceed NC30. Classrooms and other instructional
spaces shall be ducted supply to at least four (4) supply air
devices.
B. The location of
exterior mechanical equipment shall be reviewed by the Design Professional for
its sound impact, both inside and outside the building.
C. Exterior equipment operation shall not
cause indoor sound levels to exceed specified levels for the space.
D. Exterior sound levels shall be in
compliance with the local governmental ordinances. When these values are not
governed, the sound level created by the equipment shall not exceed 70 dB
measured at the property line.
Equipment Accessibility Standard
A.
Access and service space per
mechanical equipment shall be in accordance with the Arkansas Mechanical
Code.
Closeout Documents Guidelines
A. O & M Manuals shall be provided in
duplicate for the School District. Manuals shall contain approved shop
drawings, operations and maintenance instructions and parts manuals for all
HVAC equipment.
B. The contractor
shall maintain and provide to the School District an accurate set of design
plans showing all construction revisions to the design set.
Physical Education and Indoor Practice Facility Guidelines
A. Gymnasiums may be heated and ventilated
rather than being provided with mechanical cooling when the HVAC systems are
effectively separated from other areas of the building.
B. Indoor Practice Facilities shall be heated
and ventilated.
C. Ventilation
systems must provide ten air changes per hour in spectator
facilities.
D. Ventilation systems
must provide five changes per hour in non-spectator spaces.
E. The ventilation must provide intake air
near playing floor level and exhaust air at the opposite high wall of the
space.
F. Ancillary spaces such as
offices and locker rooms shall be served by separate HVAC systems.
Energy Usage Standards
A.
All systems shall be designed in
compliance with the current ASHRAE Standard 90.1 "Energy Standard for Building
Except Low-Rise Residential Buildings", and the energy usage requirements
prescribed by the Arkansas Energy Code and the Department of
Energy.
Electrical Distribution Standards
A.
Electrical systems distributed
throughout the building shall be based upon the 480-volt or 208-volt,
three-phase, grounded wye configuration except electrical system extensions in
existing buildings may match existing criteria.
B.
Transient voltage surge protection
and lightning arrester devices shall be located on main service distribution
equipment.
C.
Current
carrying conductors shall be a minimum No. 12 American Wire Gauge, except for
systems wiring such as fire alarm, data, telephone, etc. Conductors shall only
be copper Aluminum Stabilloy may be utilized in lieu of copper conductors from
the utility transformer to the building main disconnect switch. Terminations
must be listed compression connectors using a compatible oxide inhibitor. A
school district shall put in place and submit to the division a maintenance
plan for annual review of all terminations by qualified personnel. Conductor
size No. 12 and No. 10 must be solid type, except where flexibility is
required, such as at motors. Conductors larger than No. 10 shall be stranded.
Aluminum lugs for terminating copper conductors are acceptable, if labeled for
that purpose.
D.
Current carrying conductors shall be installed in conduit systems
conforming to the National Electrical Code, latest edition.
E.
Continuous equipment grounding
conductors shall be installed in all circuits bonded to all ground lugs,
bussing, switches, receptacles, equipment frames, etc., per the National
Electrical Code. The main facility grounding field electrode system to ground
shall be 5 ohms or less.
F.
Electrical systems main service equipment shall be designed with a
minimum 25 percent spare amperage capacity and 20 percent spare space capacity.
Panel board loads shall not exceed 75 percent of amperage capacity and each
panel shall be provided with a minimum of 6 spare overcurrent protection
devices. Provide spare overcurrent protection devices in branch distribution
panel boards and main service equipment boards.
G.
Electrical energy distribution
equipment shall be located in dedicated electrical or mechanical rooms. Main
electrical service (switchboards) distribution equipment shall not be located
in the main heating or cooling generating room. Branch circuit distribution
panel boards recessed in corridor walls will not be acceptable. Provide
exterior lockable Main Disconnecting means.
H.
Coordinate service entrance
requirements with local utility service companies for electrical energy,
telephone, and cable television.
I.
Dry type transformers shall be NEMA
TP-1/TP-2 compliant energy efficient type.
J.
Electrical branch circuits to 5
horsepower, 3-phase, and larger motors for air-handling units, exhaust fans,
pumps, chillers, and condensing units shall be provided with phase loss
protection. Protection shall prevent equipment from single phasing. Phase loss
protection equipment shall be integral to starters or variable frequency drives
serving the equipment.
K.
Voltage drop for feeders between the service entrance equipment and the
branch circuit distribution equipment shall conform to the requirements of The
Arkansas Energy Code.
L.
The intent of connecting emergency power to selected components of the
HVAC system is to provide an opportunity to limit damage from freezing weather
during a power outage of short duration. The following components are not
required to be connected to the emergency power source and are optional within
budgets:
1.
Air handling unit
pre-heat coil (heating coil)
2.
Cooling tower basin
heaters.
3.
Chilled
water circulating pump, when used for chiller freeze
protection.
Independent, separate raceway, wiring, and transfer switches shall be provided for emergency life safety systems and non-emergency life safety systems.
M.
Consideration to run all branch circuit and feeder conduits within buildings
above ceilings and within walls shall be taken. No conduits are permitted in or
below slabs unless serving a device or millwork that requires it. Conduit shall
be ¾" minimum trade size. MC cable may be used for "lighting whips" of
lengths less 6'0". EMT conduit should be used within walls and above ceilings
to ease future circuit and technology upgrades.
N.
PVC conduit is not allowed except
for the underground portion of the incoming utility service to the buildings.
It must then be encased in 3" of concrete. All elbows and risers to 6" above
finished floor in PVC conduit runs must be rigid steel. PVC elbows are not
allowed.
Lighting Standards
A.
Interior instructional spaces shall
be artificially illuminated with energy-efficient and high-efficiency
fluorescent light fixtures utilizing low harmonic electronic ballasts and
low-mercury certified lamps.
B.
High volume spaces such as
gymnasiums, student dining, etc., shall be illuminated with high-efficiency,
high-intensity discharge lamp type light fixtures; or, an equal or better
energy efficient fluorescent luminaire that maintains or increases light
levels. Fluorescent luminaires which are at least as efficient as
high-intensity discharge fixtures are recommended over seating areas. Quartz
restrike options shall be incorporated into some fixtures to provide an average
of 2 foot-candles of illumination during the cool-down/warm-up (restrike)
period caused by momentary electrical outages.
C.
The minimum illumination
(foot-candle) levels shall conform to the established Illuminating Engineers
Society of N.A. guidelines. See illumination chart at the end of this section.
Foot-candle calculation shall be developed by using computerized point-by-point
analysis of classrooms and other learning spaces. Ceiling, wall, and floor
material reflectances shall be verified with the Electrical Design
Professional.
D.
Emergency means of egress lighting shall be provided per local and NFPA Code
requirements. The following areas shall have emergency illumination whether
having natural illumination or not:
1.
Exits and exit access corridors
2.
Small and large assembly
areas
3.
Locker
rooms
4.
Student
restrooms
5.
Main and
other dedicated electrical rooms
6.
Main mechanical room and other
mechanical decks
7.
Emergency power equipment location
8.
Administration and other building
control areas
9.
Kitchen/student dining
10.
Interior instructional space
11.
Rooms with occupant load over 50
people
12.
Exterior
side of exterior exit doors
Where the total emergency power load exceeds 8 kW, emergency power shall be delivered by on-site, standby power generator. Generators rated 150 kW and below shall use gaseous fuel (if available, large units shall be diesel).
E.
Light
fixtures shall be controlled by switches on a per room basis where fixtures are
located. Circuit breakers will not be acceptable for turning lighting "on" and
"off".
F.
Exterior
parking areas shall be illuminated with high-intensity, discharge lamp type
light fixtures.
G.
High school student dining area shall be equipped with theatrical type
lighting controlled by dimmer banks and control consoles.
H.
Computer labs shall be illuminated
with fluorescent light fixtures constructed and configured to reduce glare on
computer monitors. Minimum Visual Comfort Probability (VCP) in these rooms
shall be 80%.
I.
Fluorescent lighting in instructional spaces shall be oriented so the
long dimension of the fixture is parallel with the chalkboard on the primary
instructional wall unless design parameters suggest otherwise. Optionally
provide wall wash type fixtures to illuminate white-boards or
chalk-boards.
J.
Provide site lighting to foot-candle levels recommended by Illuminating
Engineering Society of N.A.
K.
Light fixtures located in gymnasiums
and auxiliary gymnasiums shall be equipped with protective wire
guards.
L.
Exit signs
shall be wall mounted, where possible, in lieu of ceiling mounted and be of the
LED type.
M.
Art rooms
shall be provided with supplemental incandescent track lighting in middle
schools and high schools.
N.
Walk through fluorescent lighting shall be provided to supplement main
lighting in gymnasium and auxiliary gymnasiums to illuminate area to 5
foot-candles. Fixtures shall be vandal-resistant type and protected with wire
guards. Mount fixture at same level as high intensity discharge
lighting.
O.
Options
shall be investigated for control of exterior and interior corridor lighting by
direct digital control, the energy management system, or occupancy
sensors.
P.
Interior
lighting shall be controlled by occupancy sensors, automatic timed lighting
controlled system or a combination of both to comply with ASHRAE 90.1 as
required by the Arkansas Energy Code. Exterior lighting shall be controlled by
photo sensor or astronomical time clock to comply with ASHRAE 90.1 1 as
required by the Arkansas Energy Code to automatically turn lighting off when
sufficient daylight is available.
Q.
Instructional space lighting shall
be configured to provide at least two levels of light. One level shall be
configured to darken the area around a video or projection
screen.
R.
Options
shall be investigated for providing non-disruptive day-light harvesting in
classrooms and other spaces with natural lighting.
Wiring Devices Standards
A.
General purpose use, 120-volt duplex
receptacles shall be specification grade, 20 amp standard grounded
type.
B.
Separate
receptacles located within instructional spaces shall be provided for general
purpose uses and for computer/video technologies.
C.
Instructional spaces shall be
provided with a minimum of 8 general use receptacles, as well as double duplex
receptacles next to computer/video technologies ports.
D.
Each space or room shall be provided
with a minimum of one, 120-volt receptacle.
E.
General purpose receptacles in
corridors shall be spaced a maximum of 50 feet apart.
F.
Office areas, conference rooms, and
teacher workrooms shall be provided with a minimum of 4
receptacles.
G.
Duplex
receptacles within 6 feet of plumbing fixture units shall be ground fault
protected. These receptacles shall be protected by a local or an integral
ground fault device.
H.
A maximum of 4 computers shall be on a single 20-amp, 120-volt electrical
circuit with a dedicated ground, and neutral. Do not share computer circuit
neutrals with other branch circuits.
1.
Key-type switches protected with
wire guards shall be used to control lighting in gymnasiums, auxiliary
gymnasiums, and locker rooms. Non-protected key switches shall be used to
control lighting in corridors, large group restrooms, and other public spaces.
Instructional type spaces shall be controlled by toggle-type
switches.
J.
Provide an exterior, weatherproof ground fault protected duplex
receptacle outside each main exterior door.
K.
Electrical receptacles serving food
service equipment not located against walls shall be mounted above the floor
line on pedestal-type mountings.
L.
Pre-kindergarten/kindergarten
classrooms and their auxiliary spaces shall have duplex, tamper-resistant
receptacles installed.
M.
Receptacles shall be side-wired using pigtails. Back-wiring or
thru-wiring on device terminals is not acceptable.
Fire Alarm System Standards
A.
Fire alarm systems shall be of
addressable type, incorporating activation devices such as pull stations, smoke
detectors, flow switches, duct detectors, etc., and audio visual devices such
as horns and strobes.
B.
System shall comply with the local building code, National Fire
Protection Association, and the Americans with Disabilities Act. System shall
be in full compliance with IBC and Arkansas Fire Alarm Code.
C.
Main control panel shall be located
in the administrative area with remote annunciator stations at main entries,
conforming to local jurisdiction requirements.
D.
Strobe devices shall have their
candela light intensity discharge conforming to the Americans with Disabilities
Act and local codes.
E.
Visual devices shall be located in spaces occupied by students,
instructors, and the public. Audible devices shall be located so device
delivers sounds levels that are 15 Db over ambient noise levels in areas
occupied by students, instructors, or public.
F.
System shall be connected
electronically by a digital communicator to an independent monitoring agency or
company that is not located on building site premises.
G.
A manual pull station shall be
provided in food service areas, at each exterior door used as means of egress,
and at other locations conforming to the National Fire Protection Association,
and other local codes.
H.
Provide a two-way communication system in spaces designated by the Design
Professional as "area for a rescue". Communication system shall conform to the
Americans with Disabilities Act.
I.
Provide audible alarm devices in
high ambient noise areas such as technology production labs, vocal rooms, and
instrumental rooms.
J.
Protect fire alarm devices located in gymnasiums, auxiliary gymnasiums,
and locker rooms with wire guards.
K.
Provide duct smoke detectors where
required by NFPA 90 A.
L.
Smoke detectors shall provide full coverage of all
spaces.
Security Systems Standards
A.
Within the base building electrical
system cost, provide the following basic security system, items B, C, and
D.
B.
Provide conduit
rough-in and wiring only for key pad locations, motion sensors, and control
panel.
C.
System
selection, installation and funding shall be by the school
district.
D.
A minimum
system design shall include door contact switches at exterior doors and motion
detectors distributed throughout corridors, administrative areas, and in rooms
with 6 computers or more.
Lightning Protection Standards
A.
Within the design of the base
building electrical system, the Electrical Design Professional has the option
of including an Underwriter's Laboratory (UL) listed and certified lightning
protection system, where calculations indicate the facility may be at elevated
risk. Therefore, where calculations indicate the facility may be at an elevated
risk, new school buildings shall be protected but additions to existing schools
with no history of damage with similar roof elevations may be
omitted.
Technology Electrical Standards
A.
Within the base building electrical
system cost, provide the following basic Technology rough-ins: (Items B - L).
Coordinate the placement of all Technology Conduits, boxes and outlets with the
Technology Design Professional.
B.
Provide Telecommunications cable
tray above corridor ceilings of academic wings.
1.
Provide 24" center-hung raceway in
main corridors.
2.
Provide 18" center-hung raceway in secondary corridors.
3.
Cable tray shall connect between all
intermediate closets Telecommunication Rooms (TRs) and the Main Crossconnect
(MC).
4.
Provide
continuous bonding conductor (minimum #6 AWG), in accordance with NEC-250 and
TIA/EIA-607, in all cable trays and bond to associated Telecommunications
Grounding Busbar (TGB).
5.
NOTE: Cable "D" devices may be used in lieu of cable trays in both main
and secondary corridors, providing they are of sufficient size to clearly
distinguish individual runs.
C.
Junction boxes used for
data/voice/video outlets shall be 2-gang, 3 1/2:" deep boxes and equipped with
a minimum of a 1" conduit home run to the associated Telecommunications Cable
Tray, except where noted by the Telecommunications Design
Professional.
D.
Telecommunications Rooms (TRs) shall be provided with a minimum of two (2)
120-volt, 30 Amp circuits for powering rack mounted UPS Units. Quantity and
location of circuits will depend upon requirements of Technology Design
professional. If the building has a standby Generator, these circuits shall be
attached to the standby power. General use receptacles, as well as double
duplex receptacles shall be provided next to computer/video technologies
ports.
E.
Provide
power outlets, technology cabling home-run conduits and projector mounting
brackets as follows:
1.
Provide
one (1), 2-gang, 31/2" deep box for Technology use (HI station) and a quad
power outlet mounted at 18" below finished ceiling for monitors installed in
wall or ceiling mounts.
a.
Provide one (1), home run, 1-1/4" conduit from HI Station box to
associated instructor LO Station box.
b.
Provide one (1), home run, 1"
conduit from HI Station box to associated Telecommunications Cable
Tray.
2.
Provide one 2-gang, 3½" deep box for the instructor's LO station
and quad power outlet at 18" AFF.
a.
Provide one home run, 1-1/4" conduit from LO Station box to associated
monitor HI Station box.
3.
For locations with an Overhead
Mounted Projector in lieu of a Monitor, provide one (1), 1-gang, 31/2" deep box
for Technology use (Projector HI station) and a dual power outlet mounted in a
finished ceiling tile, projector bracket in the finished ceiling.
a.
Provide one (1), home run, 1-1/4"
conduit from Projector HI Station box to associated instructor LO Station
box.
b.
Provide one
(1), home run, 1" conduit from Projector HI Station box to associated
Telecommunications Cable Tray.
F.
Provide a minimum 4-3/4 inch high
center divided surface applied metal raceway in computer labs where equipment
is located on perimeter of room.
1.
Provide one (1) 1" conduit for every six computer workstation locations
stubbed up above the nearest finished ceiling and home run to the
Telecommunications cable tray.
G.
Provide two (2) 2-gang, 3½"
deep boxes for the video projector local inputs, with one on the backside of
the proscenium wall and one in the control booth.
1.
Provide one home run 1½"
conduit from each box to the video projector in the ceiling.
H.
Provide a minimum of one
4" conduit for Wide Area Network (WAN) from the Service Provider (SP) Entrance
(DEMARC) to the property line.
I.
Provide one (1), 4" conduit for
cable television (CATV) from the Service Provider (SP) Entrance (DEMARC) to the
property line.
J.
Provide one (1), 4" conduit for the telephone from the Service Provider
(SP) Entrance (DEMARC) to the property line.
K.
Provide a minimum of two (2), 4"
conduits from the Service Provider Entrance (DEMARC) to the Main Cross-Connect
(MC) Telecommunications Room (TR). Conduit runs for fiber optic cable have no
more than four 90 degree bends without installations of a pull box. All 90
degree bends are to be wide sweep.
L.
Provide one (1), 2" sleeve in all
classroom block walls.
Telecommunications Grounding Standards
A.
Provide Telecommunications
Grounding/Bonding System in accordance with NEC-250 and TIA/EIA-607 using
approved Grounding Hardware. CAD Weld Bonding Conductors to Building
Steel.
B.
Provide
Telecommunications Main Grounding Busbar (TMGB), and Grounding Busbar (TGB) in
Main Cross-connect (MC) Telecommunications Room (TR).
1.
All TMGB and TGB Connections to be
made with double-bolted, Compression style, Grounding Lugs.
2.
As a minimum, Bond TMGB to
following:
a.
Building Steel
(minimum #2 AWG insulated copper bonding conductor).
b.
Main Electrical Service Ground
(minimum #2 AWG insulated copper bonding conductor).
c.
Local Service Panel Ground (minimum
#6 AWG insulated copper bonding conductor).
d.
Telecommunications Bonding Backbone
(TBB) that connects TMGB to other TGBs (minimum #2 AWG insulated copper bonding
conductor).
e.
Associated Telecommunications Cable Tray(s) (minimum #6 AWG insulated
copper bonding conductor).
f.
Telecommunications Conduit(s)
Entering TR (minimum #6 AWG insulated copper bonding
conductor).
C.
Provide Telecommunications Bonding
Backbone (TBB) between all TGBs and the TMGB.
1.
The TBB shall be a minimum of #2 AWG
insulated copper bonding conductor.
2.
All TBB Connections to be made with
double-bolted, Compression style, Grounding Lugs.
D.
As a minimum, the Technology
Contractor shall bond the following devices to the associated TMGB and TGBs
using a minimum #6 AWG insulated copper bonding conductor using compression
style lugs:
1.
PABX
equipment
2.
Equipment
racks and cabinets
3.
TR cable ladder and tray
4.
CATV Equipment
5.
Lightning and surge
protectors
6.
Telecommunications devices
7.
Coupled Bonding Conductors
(CBCs)
8.
Backbone
cable shields
9.
Telecommunication and fiber cable shields
10.
Antenna cable
shields
11.
Raised
floors
Intercom / Bell Systems Guidelines
A. Provide a complete intercom communication
system with call stations and speakers in each occupied space and speakers on
the building exterior. Speakers shall be located and sufficiently powered to be
clearly heard.
B. The intercom
system shall be capable of generating various tone signals to be used in
special notification situations.
C.
Provide Battery Back-up for operation during a power failure.
|
SCHOOL LIGHTING LEVELS - 2004 |
|||
|
ROOM TYPE CLASSIFICATION |
2000 IES FOOTCANDLES |
RECOMMENDED DESIGN FOOTCANDLES DIRECT LIGHTING(1) |
RECOMMENDED DESIGN FOOTCANDLES INDIRECT LIGHTING |
|
ADMINISTRATIVE |
|||
|
Offices/Receptionist |
50 |
50 |
40 |
|
Storage Rooms |
- |
25 |
25 |
|
Restrooms |
5 |
25-30 |
25-30 |
|
Conference/Resource Rooms |
30-100 |
50 |
40 |
|
Health Clinic |
50 |
50 |
40 |
|
Teacher Prep/Workroom |
50 |
50 |
40 |
|
CLASSROOMS-GENERAL |
30 |
50 |
40 |
|
Art Rooms/Kiln |
50 |
50 |
40 |
|
Modular Technology Labs |
- |
50 |
40 |
|
CADD Labs |
30 |
30 |
30 |
|
Industrial Tech/Production Labs |
100 |
60 |
60 |
|
Computer Labs |
30 |
40 |
40 |
|
Graphics Labs |
30-100 |
50 |
40 |
|
Life Skills Labs |
50 |
50 |
50 |
|
Science Labs |
50 |
50 |
50 |
|
Laundry Rooms |
- |
25 |
25 |
|
Music Rooms |
30-50 |
50 |
40 |
|
Large Group Instruction Rooms |
30 |
50 |
40 |
|
MEDIA CENTER |
- |
50 |
40 |
|
Active Areas |
30 vertical |
50 |
40 |
|
Inactive Areas |
5 vertical |
40 |
40 |
|
ATHLETIC AREAS |
|||
|
Gymnasium - Elementary School |
100 |
50 |
- |
|
Gymnasium - Middle School |
100 |
50 |
- |
|
Gymnasium - High School |
100 |
60 |
- |
|
Multi-use P.E. Rooms |
- |
50 |
- |
|
Locker Rooms |
10 |
25 |
25 |
|
STUDENT DINING |
|||
|
Assembly |
10-20 |
20 |
- |
|
Stage/Work Lights |
30 |
20 |
- |
|
Make-up/Dressing Rooms |
30-50 |
50 |
- |
|
Theatrical Control Room |
10-30 |
30 |
- |
|
Equipment room with dimmable incandescent lighting offering 10 foot-candles of illumination. |
|||
|
STUDENT DINING |
10-50 |
50 |
40 |
|
Cooking |
50 |
75-80 (2) |
- |
|
Food Preparation |
50 |
75-80 (2) |
- |
|
Serving Line |
50 |
75-80 (2) |
- |
|
Ware Washing |
10 |
75-80 (2) |
- |
|
CUSTODIAL CLOSETS |
10-30 |
20-30 |
- |
|
ELECTRICAL ROOMS |
30 |
20-30 |
- |
|
MECHANICAL ROOMS |
30 |
30 |
- |
|
PARKING AREA |
.2 |
1 (3) |
- |
|
DRIVEWAYS |
.3 |
.5 (3) |
- |
|
CIRCULATION AREAS |
|||
|
Building Entries |
5 |
5-10 (3) |
- |
|
Corridors |
5 |
20 |
20 |
|
Corridors with Lockers |
5 |
20 |
20 |
|
Stairways |
5 |
20 |
20 |
|
(1) Maintenance factor 70% LL/SF = Lamp Lumens per square foot |
|||
|
(2) Foot-candles shall comply with local health department regulations |
|||
|
(3) Foot-candles shall conform to page 4200-6 |
|||
Outlet Locations
|
ELECTRICAL OUTLET DEVICE TYPE |
Masonry Wall, Base (Starter) Course Height 4 inch | 8 inch Mounting Height Above Floor to Bottom of Outlet (Device) Box |
|
|
Receptacle outlets, microphone outlets (jacks), equipment outlets (jacks), television outlets (jacks), portable telephone outlets, computer outlets, etc. * General throughout * Mechanical equipment rooms * Above counter tops 30"H 36"H 48"H * Above backsplash top * Above radiators * Above or adjacent to lavatories * Behind domestic refrigerators * Behind domestic washers and dryers * Serving domestic dishwashers * Wall-mounted telephone outlets * Telephone/video control |
18" 52" 36" 44" 52" 2" minimum 6" minimum 44" 52" 36" 2" 44" 44" |
18" 48" 40" 48" 56" 2" minimum 6" minimum 48" 56" 32" 2" 48" 48" |
|
Toggle switches |
48" |
48" |
|
Recessed motor controllers |
60" |
56" |
|
Electric panels, terminal cabinets, etc., to center of tub or box |
50" |
48" |
|
Clocks |
Near ceiling |
Near ceiling |
|
Pull stations (fire alarm) |
44" |
44" |
|
Volume controls, call-in switches, doorbell buttons |
44" |
44" |
|
Horn/strobes (fire alarm) |
80" |
80" |
General Guidelines
A. A
Technology System Plan and Specifications shall be prepared as part of the
overall building design process before construction begins in accordance with
the latest edition of the Building Industry Consulting Service International
(BICSI) Telecommunications Distribution Methods Manual (TDMM). It shall be
designed and approved by a Registered Communications Distribution Designer
(RCDD).
B. All work shall be
performed in accordance with the latest revisions of the following standards
and codes:
1. Uniform Building Code
2. Local Building Code
3. Local Electrical Code
4. National Electrical Code
5. EIA/TIA-568 Commercial Building Wiring
Standards
6. EIA/TIA-569 Commercial
Building Standard for Telecommunication Pathways and Spaces
7. EIA/TIA J-STD-607-A Commercial Building
Grounding/Bonding Requirements Standard
C. A Technology System Plan shall consist of
the following minimum Telecommunications Drawings, as required:
1. Campus or Site Plans, Exterior Pathways,
and Inter-Building Backbones
a. Shows physical
and logical connections from the perspective of an entire campus - such as
actual building locations, exterior pathways, inter-building backbone cabling
on plan view drawings, and major system nodes and related connections on the
logical system drawings.
2. Layout of complete building per floor -
Serving Zone Boundaries, Backbone Systems, and Horizontal Pathways.
a. The drawings should show the complete
building layout per floor and indicate location of serving zones, communication
equipment rooms, access points, pathways, and other systems that need to be
viewed from the complete building perspective.
3. Serving Zone Drawings - Drop Locations and
Cable IDs
a. The building is divided up by its
serving zones.
Drawings to indicate drop locations, communication equipment rooms, access points and detail callouts for communication equipment rooms and other congested areas.
4. Communication Equipment Rooms - Plan Views
- Tech and AMEP/Elevations - Racks and Wall Elevation
a. Detailed look at communication equipment
room.
Drawings should indicate technology layout (racks, ladderacks, etc.), mechanical/ electrical layout, rack elevation, and backboard elevation.
D. The
Technology Design shall include the following components:
1. Mandatory Systems
a. Telephone system
b. Video distribution system
c. Data / computer network system
d. Central sound / public address
system
e. Gymnasium sound
reinforcement system
f. High school
student dining sound reinforcement system
g. Student dining sound reinforcement
system
h. Music room sound
reinforcement system
2.
Optional Systems
a. Security system
E. The Technology
Designer should endeavor to reduce the quantity of Main Cross-Connect Rooms
(MCs) by centralizing the MCs and/or using one MC to serve multiple floors or
areas. For example, in a 3-story building, place the MC on the second floor and
serve the 1st, 2nd, and
3rd floors from the same closet. The Technology
Designer shall coordinate the quantity and size of MCs required with the Design
Professional.
F. The Technology
Designer should endeavor to centralize as many Technology and Control Systems
as possible for the district into one school building or Network Operations
Center (NOC), and interconnect the buildings and systems via fiber-optic cables
whenever economically feasible. Consider using the savings from the
centralization of the systems to offset the cost of the inter-building,
fiber-optic cabling.
Wiring Standards
A.
Media Standards
1.
Unshielded twisted pair
a.
The minimum standard for horizontal
distribution wiring is six (6) cables of category 5e or higher, 4-pair,
24-gauge unshielded twisted pair (UTP) wiring, terminated in each classroom.
The standard specifies 100-ohms impedance at one (1) megahertz, satisfying
Integrated Services Digital Network (ISDN) and Institute of Electrical and
Electronics Engineers (IEEE) 802.3 10BaseT requirements.
b.
Note: wiring specifications
are a minimum of category 5e. When bandwidth is expected to be above category
5e of 1 Gigabit per second (Gb/s or 100 Mhz) then category 6 for up to 10
Gigabit or 200+ Mhz should be used. From a future proofing perspective,
it is always better to install the best cabling available. This is because it
is so difficult to replace cabling inside walls, in ducts under floors and
other difficult places to access. The rationale is that cabling will last at
least 10 years and will support at least four to five generations of equipment
during that time. If future equipment running at much higher data rates
requires better cabling, it will be very expensive to pull out category 5e
cabling at a later time to install category 6 cabling.
2.
Fiber optics
a.
The media standard for both intra-
and inter-building backbones is 62.5/125 micron graded-index multimode optical
fiber cable. A minimum of six-fiber strand cable should be installed for each
cable run.
Telecommunication Room Wiring Guidelines
1. A telecommunication room (TR) is a local
communications equipment room. This should be dedicated space providing a
secure environment for the installation and termination of cable network
electronics and other telecommunications equipment, as specified in the
ADE IT Security Policy (ITSP), 2B2.
2. The main cross-connect (MC), the point
where the backbones and horizontal distribution facilities intersect, should be
located near the center of the area served, preferably in the building core
area. Every effort should be made to secure as large an area as possible. When
one MC is insufficient to cover a building, additional TRs must be established.
The same parameters apply for both TRs and MCs.
3. Locate telecommunication rooms
away from any sources of electromagnetic interference, such as
electrical power-supply transformers, motors, and generators. There should be
no water sources in this area.
4. There should be one telecommunications
room for each 20,000 square feet zone/wing/building section. The recommended
minimum closet size is 6 feet by 6 feet. The recommended minimum ceiling height
is 8 feet, 6 inches. Closets should be designed with adequate conduit or
openings through beams and other obstructions into the accessible ceiling
space. Closets should be designed with controls to limit access to authorized
personnel only, as specified in the ADE IT Security Policy (ITSP),
2B2.
5. The MC contains
wiring terminations and communications equipment to serve a building. This
equipment may include modular fiber distribution panels, wiring termination
panels, telephone systems, concentrators/hubs that connect communication lines,
routers that connect users on different networks, CATV (cable television)
equipment, and equipment racks.
Telecommunication Room Wiring Standards: Interior Environment
1.
Telecommunication rooms require continuous climate control. Air conditioning
should maintain temperature in the range of 65 to 75 degrees Fahrenheit, with
relative humidity in the range of 40 to 55 percent. Telecommunication rooms
require continuous climate control. Air conditioning should maintain
temperature in the range of 64.4 to 80.6 degrees Fahrenheit. Humidity levels
should now be measured by dew point and fall within 5.5 degrees Celsius to 15
degrees (41.9 degrees Fahrenheit to 59 degrees).
2.
Carpet should not
be installed in closets. Tile or sealed concrete floors will protect equipment
from static electricity and dust.
3.
The major components of the building
electrical system should not be co-located in the telecommunications room.
Closet space should be dedicated to serving telecommunication needs
only.Electrical installations supporting telecommunication functions
only should be located in the closet.
Telecommunication Room Terminations
1. Each TR should contain at least one
universal, self-supporting 19-inch data rack. Each rack should be securely
mounted to the floor and braced to the wall using a section of cable tray.
Racks must be grounded in accordance with National Electrical Code
requirements.
2. If fiber optic
cable is to be terminated in the closet, attach a fiber optic patch panel to
the uppermost part of the data rack. Terminate the fiber optic cable with ST,
SC, LC or pre-terminated high capacity MPO type connectors. The maximum optical
attenuation for each mated connector pair must not exceed the connector
manufacturer's specifications.
3.
Terminate category 5e or higher cable on category 5e or higher RJ45 patch
panels in all closet locations. All incoming cables should be routed on the
tray and neatly dressed down to the patch panels. A cable management panel
should be installed directly above and below each patch panel.
Building Wiring Guidelines
1.
Student Workstation Wiring
a. Each classroom
should have at least two student workstation outlets.
Consideration should be given to placing at least one student workstation
outlet on each wall in every classroom. A duplex power outlet with ground
should be in close proximity to the student workstation outlet. Run two cables
of category 5e or higher, 4-pair, unshielded twisted pair from the outlet to
the wiring patch panel located in the telecommunication room. The cables must
be a continuous run and not spliced. The maximum cable length
must not exceed 295 feet/90 meters as specified in the EIA/TIA-568 commercial
building wiring standard. The maximum allowable horizontal cable distance is
90m of installed cabling, whether fiber or twisted-pair, with 100m of maximum
total length including patch cords.
b. Each outlet must consist of either
flush-mounted or surface-mounted, high-quality category 5e or higher RJ45
modular jacks with IDC-style or 110-style wire T568A or B terminations.
Consistency must be maintained throughout the installation. Jacks must meet
EIA/TIA-568 recommendations for category 5e or higher connecting
hardware.
c. Each outlet must be
terminated with two individual cables. One outlet allows for voice and the
remaining outlet allows for data. The color stripes on each cable should
correspond with the color stripes on the edge connector. Faceplates must match
the manufacturer for RJ45 outlets at all locations.
2. Teacher Workstation Wiring
a. Each classroom should have one teacher
information outlet. A duplex power outlet with ground should be in close
proximity to the information outlet.
b. Run two cables of category 5e or higher,
4-pair, unshielded twisted pair from the outlet to the wiring patch panel
located in the telecommunication room. The cables must be a continuous
run and not spliced. The maximum cable length must not exceed 295
feet/90 meters as specified in the EIATIA-568 Commercial Building Wiring
Standard. The maximum allowable horizontal cable distance is 90m of installed
cabling, whether fiber or twisted-pair, with 100m of maximum total length
including patch cords.
c. Each
outlet must consist of either flush-mounted or surface-mounted, high-quality
category 5e or higher RJ45 modular jacks with IDC-style or 110-style wire T568A
or B terminations. Consistency must be maintained throughout the installation.
Jacks must meet EIA/TIA-568 recommendations for category 5e or higher
connecting hardware.
d. Each outlet
must be terminated with two individual cables. One outlet allows for voice and
the remaining outlet allows for data. The color stripes on each cable must
correspond with the color stripes on the edge connector. Faceplates must match
the manufacturer for RJ45 outlets at all locations.
3. Administrative Workstation Wiring
a. Each outlet must be terminated with two
individual cables. One outlet allows for voice and the remaining outlet allows
for data. The color stripes on each cable must correspond with the color
stripes on the edge connector. Faceplates must match the manufacturer for RJ45
outlets at all locations.
D. Campus Backbone Wiring
1. Fiber optic cabling shall be the standard
for interconnecting buildings in a campus environment. The fiber optic cable
shall contain a minimum of six fiber strands and be placed in conduit. The
cable must meet or exceed FDDI ANSI Standard X3T9.5 requirements for 100 Mbps
transmission.
Telephone System Standards
A.
The telephone system should provide
TDM or IP-based voice communications both internally and externally throughout
the building and the district.
B.
The PABX should be a fully digital,
IP-Enabled PABX or an all-IP-Based PABX. The all-IP-Based system should
maintain the same high level of functionality, redundancy, and programmable
features as originally specified. Any all-IP system should employ
standards-based signaling and instrument powering. All PABX systems should
fully support an E911 system. C. A school telephone system shall be as
follows:
1.
Provide a 4-pair,
minimum Category 5e, CM (CMP where required), UTP cable to all telephone, fax,
alarm, elevator, and ancillary voice connections. Provide Multi-Pair, minimum
Category 3, CM (CMP where required), UTP, trunk-cables between
Telecommunications Rooms and the Main Cross-connect (MC), and between the MC
and the Telecommunications Service Entrance Facility (aka
DEMARC).
2.
The PABX
telephone system should provide the capability for a fully digital,
non-blocking, voice communications link between all classrooms and offices
within the building. A telephone set is not required in each classroom;
however, the necessary wiring infrastructure should be installed so as to
provide access to the telephone system on an as-needed basis.
3.
The PABX telephone system should be
capable of inter-operating on a district-wide basis using T-1, PRI, or VOIP
trunking between buildings. The PABX system should be connected in order to
provide a unified system throughout the district. Trunking should be designed
on a P=0.01 basis.
4.
Provide telephone jacks and telephones in classrooms, offices, media center,
teacher prep areas, workrooms, conference rooms, secretarial areas,
telecommunication rooms, elevators, etc., as determined by the district's
program needs.
5.
Provide fully digital, full-duplex, digital display speakerphones with a
minimum of eight (8) programmable function keys in each area where access to
the telephone system is needed.
6.
Provide a minimum of one fully
digital, full-duplex, speakerphone attendant console with multiple programmable
function keys and one-touch button calling for all extensions within the
building. The attendant console should be located in the main administrative
reception area.
7.
Provide centralized PABX and phone instrument power with a minimum of
four (4) busy-hour standby capabilities for all PABX equipment. IP-based
systems should also be provided with four (4) busy-hour standby capabilities
for all powered switches or patch panels located in each telecommunications
room. Connect the central power supplies to building emergency power when
available. All IP instruments and power sources should be IEEE 802.3af
compliant.
Telephone System Guidelines
A.
Provide personalized programming for each system within the district.
B. Provide personalized training for all
users within the district.
C. The
entire system shall be grounded and bonded in accordance with the latest
EIA/TIA-607 specifications.
Video Distribution System Standards
A.
The video delivery system should
include a 750 MHz broadband, coaxial-based system for distributing
centrally-located RF video programming sources such as CATV, satellite dish
programming, etc.
B.
The system should provide an extension of the CATV service from the
service provider's demarc to the main cross-connect.
C.
The system should allow for remote
broadband origination of programming via a RF broadband or an MPEG IP
connection.
Data / Computer Network System Standards
A.
The data network should provide a
"high speed" ethernet local area network to all buildings within the district,
providing a minimum of 100/1000 Mbps switched ethernet connectivity between all
computer devices, such as file servers, printers, etc. The backbone should
consist of gigabit ethernet links between the telecommunication rooms and the
main cross-connect. Inter-building links should consist of a minimum of two (2)
parallel gigabit ethernet circuits arranged in a load-sharing, ethernet trunk
with properly programmed VLAN and QoS support.
B.
The data network shall consist of
the following:
1.
A 4-pair,
minimum category 5e compliant, CM-rated (CMP where required), UTP horizontal
cabling infrastructure, terminated and tested with a level-III cable
certification unit, and provided with a manufacturer's 20 year (minimum)
lifetime performance-based warranty.
2.
A fiber optic-based backbone cabling
infrastructure equipped with multi-mode and single-mode fibers between the
telecommunication rooms and the main cross-connect. The multi-mode fibers shall
be terminated with fusion-spliced, factory-polished, SC pigtails. The
single-mode fibers shall be terminated with fusion-spliced, factory-polished,
SC pigtails capable of 10 Gbps operation.
3.
A minimum of six (6), 4-pair,
minimum category 5e compliant, CM (CMP where required) rated, UTP cables from
the service entrance facility to the main cross-connect for the extension of
special circuits (T-1, PRI, etc.) that are provided by the service
provider.
4.
A
100-pair, minimum category 3 compliant, CM (CMP where required) rated,
multi-pair telecommunications UTP cable from the service entrance facility to
the main cross-connect to be used for the extension of voice, fax, and alarm
circuits that are provided by the service-provider. Investigate the possibility
of making a single process communication cabling "utility" through the building
and/or campus. The result will be a design methodology that allows a
standardized cabling system to serve all communications needs throughout the
process areas.
5.
A
minimum of six (6), 4-pair, minimum category 5e compliant, CM (CMP where
required) rated, UTP cables from the main cross-connect to each
telecommunications room for special data circuits.
6.
A minimum of one (1), 100-pair,
minimum category 3 compliant, CM (CMP where required), UTP cable from the main
cross-connect to each telecommunications room for voice circuits. Trunk cables
must be sized to accommodate all telephone system
requirements.
7.
Review the building design and place data faceplates, equipped with a single
minimum category 5e compliant, CM (CMP where required) rated, UTP cable from
the associated telecommunications room, below ceilings to support the
deployment, by the Owner of 802.11a/b/g/n wireless ethernet access points and
associated wireless network switching devices and phones. Provide proper
spacing for adequate coverage of entire facility. Consult with Owner and
consider coverage of selected external areas, playgrounds, entrances, parking
lots, commons areas, etc. (via externally mounted antennas). Wireless design
shall be based on centralized, IEEE 802.3af compliant power
sources.
C.
The system should include all jacks, patch panels, patch cords,
connectors, labels, designation strips, and equipment cabinets or racks (with
associated fans, grounding/bonding, wire-managers, labels, power strips,
etc.)
D.
The system
should include all inter- and intra-building network electronics, including
user layer-2 workgroup switches, layer-3 gigabit backbone switches, wireless
switches, routers, and file servers.
E.
As a minimum, the network may be
used to support the following applications on a local and wide area
basis:
1.
Data
networking
2.
VoIP
telecommunications
3.
Wireless access points
4.
Video conferencing
5.
Video streaming/media
retrieval
6.
Automation systems
7.
Control systems
8.
Security systems
F.
The network system should also
include un-interruptible power supplies (UPS) for all primary components.
Provide an SNMP management interface in all UPS units. Provide a minimum of 30
minute (4 hours when used for voice support or security system support) standby
power for all network electronics. Connect the UPS units to the building
emergency generator when available.
G.
Provide all required integration
services to setup and program the network (IP addresses, VLANs, routing,
wireless surveys, etc.).
H.
The entire system shall be grounded and bonded in accordance with the
latest EIA/TIA J-STD-607-A specifications.
Central Sound System / Public Address System Standards
A.
Provide a
building-wide central sound (public address/paging) system providing
communications used for "all call" and emergency announcements. This system
shall incorporate a master program clock/bell system used to generate tone
signals for class change. This system shall be connected to the voice
communication (telephone) system. If telephone sets are not installed in all
classrooms, the central sound system shall provide two-way communication with
the school administrative office.
B.
Provide surge-protected,
weatherproof exterior horns protected with wire guards/cages, as required, on
the outside of the building at playground and bus drop-off/pick-up locations.
Consider easily accessible, internally-mounted volume controls for all external
paging horns.
C.
Provide wall-mounted type horns protected with wire guards/cages, as
required, in gymnasiums, auxiliary gymnasiums, and locker rooms. Non-protected,
wall-mounted type horns shall be provided in high school student dining areas,
technology production labs, vocal rooms, instrumental rooms, mechanical decks,
or other spaces with high ambient noise levels.
D.
Instructional spaces shall have
speakers recessed in ceiling pads in suspended ceilings. Supply wall-mounted
volume controls as required.
Gymnasium Sound Reinforcement System Guidelines
A. Provide a separate sound system in
gymnasiums for use during instruction periods, student assemblies, public
assemblies, and sporting events.
B.
Locate main equipment cabinet directly accessible from the gymnasium for ease
of adjusting sound levels.
C.
Provide a minimum of 2 combination XLR microphone/auxiliary jacks at opposite
ends of space.
D. In buildings
where announcements or broadcasts are to be made from bleachers, provide a
single microphone and an auxiliary jack in a junction box attached to the
bleachers. Provide protective cover plates.
E. Provide a wireless microphone
system.
F. Loudspeakers pointed at
the bleachers shall provide a maximum 3 decibels difference in sound level
across the entire bleacher seating area and 25 decibels over the highest
ambient noise level.
G. Provide a
feedback elimination system.
H.
Provide a portable console/cabinet containing a CD, cassette, and MP3
player unit, mic mixer, mic inputs, and associated audio cables for attaching to the permanently mounted microphone and auxiliary input faceplates.
I. The entire
system shall be grounded and bonded in accordance with the latest EIA/TIA-607
specifications.
High School Student Dining Area Sound Reinforcement System Guidelines
A. Provide a separate sound
system in high school student dining areas for use during media productions,
stage productions, student assemblies, or public assemblies.
B. The system shall be designed for a high
degree of intelligibility and a full range of stereo music
capabilities.
C. Locate the main
equipment cabinet in the main high school student dining area control room.
Provide a sound reinforcement mixing station in the control room and at the
back of the high school student dining area.
D. Locate the main sound reinforcement
speakers in a space so all seats are provided with a high degree of
intelligibility for both stereo music and speech. Intelligibility shall be a
maximum of 3 decibels over the entire seating area and 25 decibels over the
highest ambient noise level.
E.
Provide a minimum of 2 microphone outlets at locations in the seating area.
Locate a microphone patch panel housing XLR microphone/auxiliary inputs on the
stage to serve various microphone stands on stage. Provide for on-stage,
monitor speakers connected to central amplifier.
F. Provide separate wireless sound systems
for both performers and for attendees requiring assistive listening. The
assistive listening system shall conform to the Americans with Disabilities Act
guidelines.
G. Install speakers
used for monitoring this sound system in ready (green) rooms so performers know
when to go on stage. Such rooms may include dressing rooms, music rooms, and
instrumental rooms. Consider video monitor jack for video monitoring.
H. Provide a wireless stage manager
communication system dedicated for use by sound, lighting, and stage manager
personnel.
I. Provide a feedback
elimination system.
J. When
equipped with an FM tuner, connect to an FM antenna mounted externally to the
building.
K. The entire system
shall be grounded and bonded in accordance with the latest EIA/TIA-607
specifications.
Student Dining Sound Reinforcement System Guidelines (Cafetoriums only)
A. Provide a separate sound
system in the student dining area for use during student assemblies or public
assemblies.
B. This system shall be
comprised of a permanently mounted cabinet or rack (based on space
architecture) for housing production and amplification equipment connected to
either ceiling- or wall-mounted speakers conforming to the architecture of the
space.
C. Provide a minimum of 2
XLR hanging microphone/auxiliary jacks at opposite ends of space for
use.
D. Provide a wireless
microphone system located in the rack/cabinet system.
E. Provide a feedback elimination
system.
F. When equipped with an FM
tuner, connect to an FM antenna mounted externally to the building.
G. The entire system shall be grounded and
bonded in accordance with the latest EIA/TIA-607 specifications.
Music Room Sound Reinforcement System Guidelines
A. Provide single (shared) portable sound
equipment for the playing and recording of music in the high school
instrumental, vocal, and ensemble rooms.
B. Provide the instrumental, vocal, and
ensemble rooms with wall-mounted speakers and a minimum of 3 XLR wall-mounted
microphone jacks distributed throughout the rooms. Provide a minimum of 2 XLR
hanging microphone jacks located on the ceilings.
C. The equipment rack shall be mobile housing
amplification equipment.
D. Provide
a feedback elimination system.
E.
The entire system shall be grounded and bonded in accordance with the latest
EIA/TIA-607 specifications.
Security Systems Guidelines (optional)
A. Within the building security system
allowance designated in Chapter 1, provide as many of the following provisions
as possible. The following recommendations represent a reasonable expectation
of protection within budget constraints and security needs of the district. The
Design Professional should specify the priority security systems to fit the
site/building conditions.
1. The primary
security system will be the access control system; consisting of a CPU,
software, control modules, wiring, readers, and strikes/locks for selected
exterior doors. The remainder of the exterior doors should be equipped with
fire panic hardware making them available for emergency exit but not for entry.
Remove exterior hardware.
2.
Burglar alarms: Every exterior door is contacted and backup up by motion
detection in the corridors to protect the facility from after-hours intrusion
and to summon authorities in an emergency situation. Install motion detectors
on all floors of the facility in corridors and all rooms with outside access.
The alarm system shall be integrated with the building lighting system and
shall activate the corridor lights and other selected areas in the event of
alarm activation.
3. CCTV: Provide
exterior cameras and adequate cameras in the corridors, plus the head end
equipment (digital recorder, monitors, multiplexer, and power).
4. Pan zoom tilt (PZT) should be considered
for external cameras. Mount external cameras in appropriate environmentally
controlled enclosure. Mount internal cameras in smoked-dome
enclosures.
B. Provide
security screens for windows if warranted by the specific project location and
exposure.
C. Every system shall be
UL approved and monitoring shall be provided at UL approved central
station.
D. Every alarm system
shall communicate over a dedicated telephone data line.
1. Alarm system shall have a battery backup
(UPS system) for power of at least 4 hours. Provide SNMP management on UPS
system and connect to network.
2.
Connect the UPS units to building emergency generator when available.
3. System shall be programmed to accept
individual alarm access codes from authorized employees. Codes are not to be
shared.
4. Each keypad will have a
distress code.
5. The systems will
be supervised, i.e., power failure, line cut, and communication failure will
signal the monitoring station of the problem.
6. Every door, hatch or other port of entry
will be fitted with an alarm contact.
7. Each entry point will be backed up by
motion detectors.
8. Panic buttons
will be installed at reception areas.
9. An exterior horn and strobe light that
signals an alarm break will be part of this system.
10. If equipped, the fire system flow and
tamper switches will be tied to an alarm point.
11. The alarm company will provide monthly
reports detailing alarm system use, including opening, closing, and alarm
conditions.
12. Consideration shall
be given to centralizing and integrating the system on a district-wide basis
via the wide area network, where available.
E. Minimum Standard: Closed Circuit
Television Systems
1. Cameras: All cameras
will be color, CCD chip technology. They may be stationary or they may be pan,
tilt, or zoom. Those abilities will be designated at the design phase and based
on need. All cameras will be equipped with an automatic iris to control light.
Compatible lenses specific to each placement and required field of view will be
used. Cameras with integral motion detectors are acceptable. Limit internal
camera spacing to 150 feet maximum. Provide a dedicated camera for each
building entrance. Use appropriate lenses for application.
2. All cameras shall be capable of being
viewed and digitally recorded at the same time.
3. Controllers: Should the design call for
cameras that can pan, tilt, and zoom, they will require a controller that can
move the cameras. The system shall have a battery backup (UPS system) for power
of at least 4 hours. Provide SNMP management on UPS system and connect to
network. Provide for graceful shutdown of equipment. The controller shall be IP
connected to the network and shall permit viewing and control over the network,
via PCs. A separate security VLAN shall be established. Connect the central UPS
to building emergency generator when available.
4. Recorder: Each recorder shall be digital
and provide for up to 60 days of storage. Each recording system shall be
equipped with provisions for extracting digital images and transferring to a
CD. The recordings shall contain a digitally encoded date and time for each
camera. Each recorder shall be equipped with digital image enhancement
capabilities. The recorder shall be network connected and shall be capable of
being viewed and controlled remotely from a PC workstation over the data
network.
5. Motion Detectors: The
camera system should be equipped with motion detectors for changing the frame
per second recording rate, depending on system set up.
6. Camera Power: All cameras will be powered
by low voltage wire and transformers connected to central UPS power with a
minimum of 4 hours standby. The wire will be run with the copper video
transmission cable. Category 5e, IP, or Baseband video systems are acceptable.
In-line or parallel power is acceptable. Cable runs exceeding 500 feet may
require the use of fiber optic cable. Exterior installations can have the cable
above or below ground. The wire must be tied to a support cable if run above
the ground, and every camera should be grounded with surge suppressors for
lightning strikes. The lightning protectors shall be properly grounded in
accordance with NEC and EIA/TIA-607 and connected to the associated
telecommunications grounding bus (TGB).
7. Exterior Housings: Exterior cameras will
be placed in climate-controlled and vandal-resistant housings. Exterior cameras
will be placed no more than 1,000 feet apart. Exterior camera housings shall be
grounded in accordance with NEC and EIA/TIA-607.
8. Monitors: Systems with 4 or fewer cameras
will be monitored with a 13-inch (minimum) color monitor. Systems of 5 cameras
or more will be monitored with 20-inch color monitors. An additional 20-inch
(minimum) color monitor should be mounted on the ceiling at the public entrance
to show that cameras are being used in the public areas.
9. Consideration shall be given to
integrating the system on district-wide basis via the wide area
network.
F. Minimum
Standard: Access Control Systems
1. All access
control systems should be a minimum of Windows 2000 based or compatible. The
system should have the ability to integrate alarms and video signals into one
centralized system. The number of doors on the System will vary from building
to building; however, a minimum number of doors should be selected for access
control devices. All other exterior doors should be equipped with fire panic
devices to prevent entry while allowing exit. The system shall have a battery
backup (UPS system) for power of at least 4 hours. Provide SNMP management on
UPS system and connect to network. Provide for graceful shutdown of equipment.
The controller shall be IP-connected to the network and shall permit viewing
and control over the network, via PCs. Connect the central power supplies to
building emergency power, when available.
2. Card readers should be proximity or
biometric readers. Doors protected by access control will open for exit by
using a crash bar release. Each of these doors will be monitored via the door
alarm contact for being propped or stuck open. In an emergency, the protected
doors can be seized allowing exit only.
3. The system will be on a programmed
schedule that automatically unlocks the doors for admittance at the start of
the day, locks doors (except the main entrance) during class hours, and locks
all doors at the close of the day. This will funnel visitors to the front door
where they can be observed and controlled.
4. The head-end equipment for the access
control system will, ideally, integrate both alarm and video signals.
Consideration shall be given to integrating the system on a district-wide basis
via the wide area network.
Interactive Classroom Design Guidelines (optional)
Videoconferencing classrooms require special attention to ensure that the highest quality sound and visual signals are transmitted and received by participants. The following are recommendations on the building of interactive videoconferencing rooms.
A. Location: A
quiet, convenient and central location is best. It should be isolated or
separated from the sources of loud outside noise. This minimizes the need for
sound isolation treatment. The room should be near an area that allows for
direct and indirect supervision of the class (for monitoring students, security
and liability reasons). Access should be suitable for a person with a physical
disability. A ground floor location is preferable. Areas to avoid are those
that are located near high traffic areas, lifts, plumbing, workshops, and plant
rooms. Care should be taken to diminish the sounds from the air conditioning
ducts, the gymnasium, band room, shop, or cafeteria.
B. Classroom Size: Classroom size depends on
the maximum number of participants you hope to have in your room. We suggest
planning for a minimum of 20 participants, but ideally be prepared to
accommodate at least 25, with tables and chairs. The space should be
approximately 24 feet wide by 30 feet long, with a ceiling of 9 feet minimum,
to accommodate compressed interactive equipment along with 20 students, or a
majority of the faculty for staff development. For teaching seminar groups
involving 100 or more, the system should be placed in a lecture theatre
setting. Consideration shall be given for appropriate acoustics.
C. Classroom Shape: To reduce acoustic
effects, square rooms should be avoided, if possible. An oblong or irregular
shaped room is a better shape, as it does not encourage standing waves (and
thus echoes).
D. Physical Layout:
Room layout will depend on the number of participants, the available space and
the purpose of the room. Layout is a compromise between clear audio, the best
viewing of monitors, interaction, and the space available.
E. Acoustics: Audio quality is one of the
most critical technical elements in a successful videoconference, and it has
implications for the selection and placing of the room, as well as for its
construction and treatment. The participants and presenters must hear each
other clearly, both locally and remotely, without strain. Some factors
influence the quality of the sound in a videoconference; namely, ambient noise,
room acoustics and reverberation, and equipment configuration.
1. Acoustic treatment of rooms will need to
be executed with materials that satisfy the relevant building regulations, so
it is essential that this work be supervised by qualified staff.
2. The internal acoustics of a room are very
important. Too much reverberation (echoes in a closed room) will present
problems. Rooms should not be too absorbent, as this will present an unnatural
and uncomfortable environment for the participants. A room that suffers badly
from echoes should have the acoustic treatment applied to the adjacent walls
rather than the two opposite ones. This will allow standing waves to be reduced
in two dimensions (lengthwise and widthwise).
3. Hard blank walls can be deadened by heavy
curtains, which have the added bonus of improving the décor. Carpets and
other soft furnishings will improve the acoustics and will generally be more
cost-effective than acoustic ceiling tile.
F. Windows: The ideal room has NO windows.
Windows always cause problems for television cameras due to the changing light
levels. Window Treatments: If windows are unavoidable, heavy curtains or drapes
should be applied to improve acoustics.
G. Entrances: Entrance at rear
of the room is the best option. Access should be suitable for a person with a
physical disability.
H. Flooring:
There should be carpet on the floor. Carpets and other soft furnishings will
improve the acoustics and will generally be more cost-effective than acoustic
ceiling tile.
I. Lighting:
Fluorescent lighting is the most realistic choice for these rooms. Normal
office lighting levels will be adequate, i.e., 500 Lux, and an intermediate or
warm fluorescent tube color (equivalent color temperature 3200-4000 Kelvin).
There should not be a buzzing sound projected from the lights in the classroom.
1. Install lighting at the front of the room
but ensure that it is on a separate switch from the rest of the room lights. As
a general practice, it is advised that classroom lighting, even in traditional
classrooms, be "zoned" into rows of separately switched lights. These rows
should run across the width of the room, not down its length. In this way the
front of a room, beside the projection screen, can be darkened to give better
contrast to the projected images, but still retain a good level of light over
the participant's desks.
1.2
Recommend using high efficiency T-8 lamps and electronic ballast along with the
use of occupancy light sensors to prevent energy waste in unoccupied areas
and/or buildings, along with copy/work rooms, rest rooms,
etc.
J. HVAC:
The HVAC should be seen - not heard in the classroom. Microphones are sensitive
to moving air. The microphone amplifies normal air conditioning and can cause a
large amount of background noise in a videoconference. Air
conditioning/handling equipment will also require installation by experienced
staff to ensure the quality of air is adequate and the temperature, humidity,
etc. are of an acceptable standard.
K. Communication: There should be a dedicated
phone line and phone in the videoconference room. It is also recommended that
there be a FAX line in the room. It is suggested that you have at least one
phone and an additional phone line, or jack, in the room for a FAX line or
expansion in the future.
L.
Computer: Videoconference rooms should have a minimum of four areas to access a
computer and the Internet.
M.
Electrical: Electrical installations need to comply with current National
Electrical Code (NEC) wiring regulations and should be carried out by competent
and qualified staff. The equipment used for videoconferencing should be powered
from a clean main supply to avoid electrical interference. It should not be on
a circuit that is shared by large electrical loads such as plant motors, lifts,
workshops, etc.
N. Wiring: To
minimize hum pickup, signal cables (i.e. sound and vision) should not be run
parallel to main supply cables; this is especially important for microphone
cables. Also, do not run over or parallel to lighting ballasts.
1. Several cables should be run from the
control desk to the picture monitors and loudspeaker/audio mixer and also to
the CODEC, wherever these are situated. Some provision must be made for small
ducting or conduit to protect these cables.
2. When cable runs across floor spaces cannot
be avoided, some form of protection must be provided. Special rubber cable
protectors are available that protect the cables and minimize the risk of
tripping.
O. Room Color:
Generally high contrast color is desired. Light Blue or light gray is commonly
used. Stay away from dark and vivid colors. One recommendation is Periwinkle
Blue, or Slate Gray.
P. Furniture
: Individual sites will have their own preferences for the type of
furniture to be installed. Try to avoid bright, reflective surfaces that may
cause unwanted highlights in the picture and distract the viewer from the main
subject matter.
ARKANSAS SCHOOL FACILITY MANUAL PROGRAM OF REQUIREMENTS (POR) SUMMARY AND REQUIRED SPACES
SUITABILITY ANALYSIS
ARKANSAS SCHOOL FACILITY MANUAL
PROGRAM OF REQUIREMENTS (2009-2011 PARTNERSHIP PROGRAM)
SCHOOL SUPPORT SPACES (NOT REQUIRED)
ARKANSAS SCHOOL FACILITY MANUAL
PROGRAM OF REQUIREMENTS (2009-2011 PARTNERSHIP PROGRAM)
WORKFORCE DEVELOPMENT (Required for 9-12)
ARKANSAS SCHOOL FACILITY MANUAL
PROGRAM OF REQUIREMENTS (2009-2011 PARTNERSHIP PROGRAM)
REQUIRED SPACES NOTES
ACADEMIC FACILITIES PARTNERSHIP PROGRAM
September 2011
PROJECT AGREEMENT
(Applicable beginning with Partnership Projects for 2013-2015 Biennium)
Project Name:_____________________________________________________
Project Number:___________________________________________________
This Project Agreement ("Agreement") is made and entered into by and between the Division of Public School Academic Facilities and Transportation ("Division") and the
__________________School District ("District"),____________County, pursuant to A.C.A. §
6-20-2507.
WHEREAS, The Division, created pursuant to Act 1327 of 2005 is a body corporate and politic, an agency of state government and an instrumentality of the State of Arkansas ("State"), performing essential government functions of the State; and
WHEREAS, the District is acting as an agency of state government, performing essential functions of government pursuant to the laws of the State of Arkansas, and
WHEREAS, the District and the Division have approved a Master Facilities Plan describing the classroom facilities needs of the entire student population of the district, and the total budget for the Public School Academic Facilities Project ("Project"); and
WHEREAS, the District and the Division acknowledge that for funding and planning purposes, the Project is anticipated to commence on _________ and be completed on
NOW, THEREFORE, in consideration of the mutual promises herein contained, the District and the Division agree to cooperate in the design, construction and terms described herein and as follows.
I.
AGREEMENT
APPLICABILITY
This Project Agreement (Agreement) will become effective upon the signing of both parties and be binding on the date signed by the Director of the Division of Public School Academic Facilities. The district certifies that scope planning and financial planning have been completed prior to the project application submission. No additional aspect of the project will proceed prior to the signing of this agreement. By signing, the district certifies that it has not begun the project beyond the steps outlined above. The signing of this agreement certifies that the Commission for Arkansas Public School Academic Facilities and Transportation ("Commission") has approved the project and funding under the Academic Facilities Partnership Program. The district further acknowledges by signing that, should it be determined that the Project began prior to the signing of this agreement, the Commission may exercise one of the following options: (1) Exercise its authority for project disapproval, (2) Declare any project aspects undertaken prior to the signing date ineligible for program funds, or (3) Require the district to modify any plans and or contracts such that they are in conformance with the provisions of this agreement. The district agrees that should any of these options be exercised by the Commission, the agreement will be amended and the State Financial Participation adjusted accordingly. The Commission may also exercise their option to amend the agreement should the plan review or the approval of a variance request by the district cause a change in scope or the final contract price alters the initial State Financial Participation as stated on the agreement.
Furthermore, if construction of the project has not commenced by (enter date 18 months from Commission approval), this agreement is null and void and any monies paid by the state to a district shall be subject to immediate recapture by the state. The parties agree to exercise good faith in the execution of this agreement and the completion of the requirements set forth herein, and that both parties will endeavor to follow and implement the aspects of the program, the district agrees to comply with all timelines and process requirements in the Rules Governing the Partnership Program or be subject to those Commission options referenced above.
II.
SCOPE OF THE PROJECT
A. The parties agree that the project shall
be described as follows:
1. Campus
Name:_______________________________________________________
2. Building
Name:_______________________________________________________
If this is a warm, safe and dry project, give complete description of the system, or systems, being replaced in the detailed scopes of steps 3 and 4.
3. District inserts
detailed scope of the total project here:
a.
__________________________________________________________________
______________________________________________________________________________
(Do not attach the application as the scope)
b. Total project square feet or appropriate
unit :______________________________
4. District inserts detailed scope of the
funded portion of work here:
a.
_________________________________________________________________
______________________________________________________________________________
(Do not attach the application as the scope)
b. Funded project square feet or appropriate
unit:____________________________
B. The division and the district agree that
the project will, where applicable, and to the fullest extent possible, comply
with the Arkansas Public School Academic Facility Manual and division policies
and rules, unless a variance is requested and approved by the Division. The
district shall not use any of the project constructed pursuant to this
agreement for any purpose other than as an academic facility, as that term is
defined in Ark. Code Ann. §
6-20-2502.
C. Total budget for the Project is
($______________).
State financial participation of the total Project budget shall be: ($____________).
State "green building incentive:" ($_____________).
Total state financial participation: ($_______________).
The District's local share of the total Project budget shall be ($______________), as set forth in Article IV of this Agreement.
D. The district
shall provide to the division, at the time of the signing of this agreement,
data on the programmed amounts of budget elements and, at the completion of the
project, data on the actual cost of the project programmed elements inclusive
of all changes in accordance with Appendix B, Part 1 of this
agreement.
III.
RESPONSIBILITIES DURING COURSE OF PROJECT
The division and district shall be responsible for the following:
|
School District |
Division |
|
Determination of project Scope (Partnership Project Application) |
Review and approval (application review) |
|
Architect/Engineer, Construction Manager (if desired), Construction Contractor selection process |
Provide guidance as requested pertaining to procurement laws. |
|
Submittal of project construction drawings in PDF format and full size printed copy (preliminary floor plans for space projects recommended for preliminary review) |
Review for conformance with facility manual. |
|
Site selection and request |
Provide recommended guidelines contained in the Arkansas Facility Manual |
|
Request for variance consideration of the Arkansas Facility Manual |
Division plan review and variance determination |
|
Educational program choices, |
Approval in accordance with design and material choices with current state law and Arkansas Facility Manual |
|
Recommend special conditions documents |
Provide recommended contract clauses for architect and construction contracts. |
|
Bid procedures |
No action |
|
Submission of project approval forms and state reviews |
Final project approval |
|
Recommendation of award, notification of bids |
No action |
|
Fund management in accordance with Arkansas Department of Education accounting guidelines |
Audit option. |
|
Provide Maintenance Plan/Certification |
Verify new buildings are in the MAPPS database and the computerized maintenance management system. |
A. Any property interest
of the State during, and subsequent to construction of the Project, extends
only to the extent necessary to facilitate financing the Project. The District
will continue to possess all other lawful rights, obligations and interests in
the Project.
B. Site Selection: The
District shall be solely responsible for all costs associated with the project
site, including acquisition, environmental remediation, and unanticipated site
conditions.
IV.
SCHOOL DISTRICT SHARE OF THE BASIC PROJECT COST
A. The signing of this Agreement will serve
as certification by the District that the local share amount listed in Section
II has been appropriated, budgeted and made available to support the District's
share of this Project. It further certifies that funds are of the type
indicated below. The Division reserves the right to audit the funds allocated
by the District to the Project Fund or any expenditure related to the Fund or
the Project at any time. The method of financial accountability for any project
funds will be as established by the Arkansas Department of Education.
B. Funded from bond proceeds:
($__________). (The school district is responsible for the
administration of the bond sale (if applicable), all necessary notices and cost
associated therewith. The proceeds of any such bonds or notes, except any
premiums, accrued interest and interest included in the amount of the bonds or
notes, shall be used first to retire any bond anticipation notes issued by the
District for the Project).
C.
Funded from locally donated contributions: ($__________________).
(To include letters of credit, moneys donated or contributions spent directly by a third party.)
D. Funded from Grant sources:
($___________________).
(Specify origin of Grant and any special conditions that might affect this Project as a result of the grant award.)
E. Funded from operational fund balances:
($_______________).
(To include Maintenance Escrow accounts.)
V.
STATE SHARE OF PROJECT COST
A. The Division shall certify to the
Department of Education the State's portion of the Project cost, to transfer
the State's portion of the Project cost, or the applicable portion thereof,
which shall then be transferred to the District as may be necessary to pay
obligations incurred pursuant to the terms of this Agreement. The District will
submit payment requests to the Division, in a format provided in Appendix B.
Payment requests for the design contract will be submitted in accordance with
the design schedule in the contract. Payments to the district, as state share
of the construction contract, will begin one month after the Notice to Proceed
is issued and each month thereafter with the final payment request being made
at final Project closeout. This procedure applies to contracts whose duration
is greater than six (6) months. Projects under six months duration will be
submitted at the conclusion of the project. The Division will make payments to
the District, of its prorated share of the project cost, commensurate with the
contract invoices.
B. The amount of
the state's financial participation for the Project in each fiscal biennium
shall be determined by the Division based on the Project's estimated
construction schedule. In each subsequent biennium, in order to complete the
Project per the construction schedule, the approved Project will have priority
for state funds over new Projects for which initial state funding is
sought.
C. The State's share of the
Project cost is limited to new construction on academic facilities as defined
by Arkansas statute. Project funding, if applicable, as may pertain to portions
of the scope that are agreed to be maintenance, repair or renovation are the
responsibility of the District and will be accounted for separately from
Project funds provided pursuant to this Agreement.
D. The total extent of the State's share will
be based on the district academic facilities wealth index and basis of state
financial participation applicable at the time the Project is approved, as
applied by the Rules Governing the Academic Facilities Partnership Program. It
will not be adjusted during the duration of the Project except as stated in
paragraph I, Applicability.
E.
Under no circumstances shall the state's share of project cost exceed the
appropriate per square foot funding factor as allowed in the Partnership
Rules.
VI.
THE
PROJECT CONSTRUCTION FUND
A. The
District shall identify and describe any fund or account, other than the
Project Construction Fund (Fund) that is related to the Project. The District
shall include in the Fund, sufficient funds as required by law, for issuance of
any contracts during the duration of the project.
B. The District shall be responsible for
distributing moneys from the Fund upon receipt and approval of proper
invoices.
C. Transactions involving
the Fund shall be restricted to:
1) payments
for design and project management services,
2) payments to contractors,
3) purchases related to the project,
4) transactions authorized for
establishing and administering the investment accounts and construction
administration.
No Fund moneys shall be spent for any items inconsistent with the provisions of the Arkansas School Facility Manual and Division policies, unless a variance is approved by the Division.
D. The District shall not transfer moneys
from the Fund, investment earnings credited to the Fund, to any other fund or
account except as permitted by this Agreement or with the written approval of
the Division.
E. The District shall
provide a full accounting of the Fund, upon request of the Division. The
Division reserves the right to audit the Fund, or any expenditure related to
the Fund or the Project.
F. The
contingency reserve portion of the construction budget shall be used to pay
only costs resulting from unforeseen job conditions, to comply with rulings
regarding building and other codes, to pay costs related to design
clarifications or corrections to contract documents, and to pay the cost of
settlements and judgments related to the Project, unless otherwise approved by
the Division.
G. If the Fund,
including all investment earnings credited to the Fund, and any interest earned
through completion of the Project, becomes depleted by payments of proper
Project costs, the District shall complete the Project, by contributing
additional funds. The state share is limited to the state financial
participation as stated in the agreement and any amendments.
H. This Agreement is contingent on and
subject to the district's ability to raise appropriate local resources. The
Agreement may be declared null and void and the State will have no further
obligation to provide state funds to the District for the Project that is the
subject of this agreement if the District fails to raise local resources and
apply local resources toward the Project as provided under this
agreement.
VII.
CONTRACT ADMINISTRATION
A. The District
shall competitively bid, execute and administer contracts for construction on
the Project and all other contracts as necessary, in compliance with State of
Arkansas bidding procurement laws in place at the time of bid. It further
agrees that it will follow all state and local government procurement and
construction codes, Division policies and manuals regarding any procurement
actions, and administration and execution of design and construction contracts.
Both parties further acknowledge that this Agreement is in addition to and not
to replace any state annotated codes, policies or rules governing state
procurement practices and contract administration.
B. The division may recommend contract
formats for projects of varying size and estimated cost.
C. The division may recommend contract
clauses for the Architect and the Project Manager. If the District chooses to
use its own form of Agreement for the Architect/Engineer or Construction
Manager, the District's Agreement may contain the clauses listed, as
applicable, in the Architectural Contract Recommendations Document found on the
division website.
D. The division
may recommend an Invitation for Bids and Special Clauses for use by the
District. The Construction Contract Recommendations Document can be found on
the Division website. The Standard Conditions of Contracts for Construction in
effect at the time of the applicable bid advertisement for the Project shall
apply to the Project.
E. Any
proposed changes to the plans or scope of the Project that affects the Project
budget cost, Project length or facility standards shall be brought to the
attention of the Division. The Division reserves the right to conduct on-site
inspections of the new construction as frequently as deemed necessary to insure
the prudent and resourceful expenditure of state funds.
F. The District will be responsible for all
administrative measures of the bidding procedures.
G. Should the Project not be completed,
through no fault of the District, the State and the District will share
liability and recovered losses and damages to the extent of the Agreement.
Should the Project not be completed due to the fault of the District, the State
reserves the right to recover its total loss from district financial
balances.
H. The Division will make
final payment to the District upon receipt of the final invoice submitted to
the District by the contracted service provider. Final invoice will indicate:
(1) original contract price,
(2) changes to cost (3) final contract cost
and be certified for payment in accordance with District policy. All pay
requests shall be clearly identifiable and chargeable to the project listed in
this agreement. Combining projects under one master contract is allowed as long
as each project is billed separately.
I. This Agreement will be declared null and
void and the State will not have any obligation to provide State funds to the
District for the Project, that is the subject of this Agreement, if the
District fails to execute this Agreement or if the District fails to adhere to
any of the conditions of the Agreement or if the District fails to comply with
any and all state laws regarding school construction.
VIII.
MAINTENANCE OF COMPLETED
FACILITIES
Upon completion of the project, the district will create the preventative maintenance schedules of any new space facility included in the District's overall maintenance plan contained in the district's computerized maintenance management system as required by the Academic Facilities Master Plan prior to final payment by the Division.
X.
AGREEMENT CONSIDERATIONS
A. All provisions of this Agreement are
contingent upon the district's full compliance with §
6-20-2501
et.
seq., the Partnership Rules and the Commission's determination the
Project continues to be a prudent and resourceful use of state funds, and the
ability of the district to meet required times or obtain appropriate waivers
and raise specified local resources to support the Project. Any failure of the
district in these areas shall be grounds for this Agreement to be deemed null
and void by the Commission and for the district to be required to reimburse any
partnership funds provided to the district for any partnership project the
district failed to maintain compliance on.
B. Nothing in this Agreement shall be
construed to waive the provisions of Sovereign Immunity or any other defense or
immunity to which the State of Arkansas or its Commissions, Divisions or
Agencies may be entitled.
C. All
concerns and issues related to this Agreement are governed by the provisions of
§
6-20-2501
et.
seq.
D. If the district
appeals the determination of the Division as to a partnership project to the
Commission, the Commission shall have the authority to fully review all parts
of the district's Partnership Project(s) and may approve, deny, reduce or
increase the amount of state financial participation in any or all of the
appealed project(s).
In witness whereof, the parties have executed this Agreement on the date(s) set forth below.
INSTRUCTIONS FOR THE SUBMISSION OF APPENDIX B:
Appendix B: (Part 1), will be submitted initially with the Agreement when forwarded to the Division. It will indicate the elements of the budget amounts for all expected expenditures. It is intended to be a 1 time submittal but may be updated as if new requirements of expense are identified.
Appendix B: (Part 2) will be submitted with each payment request to the state. It will indicate the areas noted and will be accompanied by contract invoices.
Appendix B: (Part 3) will be submitted with each State Payment Request, if required, to provide the change order information.
Arkansas Division of Public School Academic Facilities and Transportation
APPENDIX B (Part 1) Budget
Arkansas Division of Public School Academic Facilities and Transportation APPENDIX B (Part 2) State Payment Request
Arkansas Division of Public School Academic Facilities and Transportation APPENDIX B (Part 3) Change Order (C/O)Report
Arkansas Division of Public School Academic Facilities and Transportation APPENDIX B (Part 3) Change Order (C/O)Report - Page 2
Disclaimer: These regulations may not be the most recent version. Arkansas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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