Arkansas Administrative Code
Agency 200 - Office of Information Technology
Rule 200.00.03-001 - Policy Statement #33: Project Management - Managing State Information Technology Projects
Universal Citation: AR Admin Rules 200.00.03-001
Current through Register Vol. 49, No. 2, February 2024
1.0 Purpose
1.1 The purpose of this
policy statement is to provide state agencies with the necessary guidance for
managing the state of Arkansas's information technology projects.
1.2 This policy is provided to help ensure
that information technology projects are conducted in a disciplined,
well-managed, and consistent manner that promotes the delivery of quality
products and services.
2.0 Scope
2.1 This policy statement applies to state
agencies as specified in Act 1042, which includes all state departments,
boards, and commissions. The policy shall not apply to elected constitutional
officers and their staffs, the General Assembly and its committees and staffs,
the Supreme Court and the Administrative Office of the Courts, and public
institutions of higher education.
2.2 This policy is to be used in conjunction
with the state agencies' detailed procedures for managing information
technology projects.
2.3 This
policy has a general applicability to the management of all information
technology projects in the State of Arkansas. The degree to which this policy
applies is based on agency procedures, the magnitude of the project and the
project risks.
2.4 This policy
serves as a guideline for managing information technology projects for the
State of Arkansas.
3.0 Background
3.1 Act 1042, 2001
requires the Executive Chief Information Officer (ECIO) to oversee the
development of information technology policy for state agencies. This act also
placed the Office of Information Technology under the direction of the ECIO and
created the State Security Office.
3.2 Agencies are required to submit a
summation of the project management methodology used for each project as part
of their biennial information technology (IT) plan. The summation will be
provided in the Project Reporting and Approval Form (PRAF) which is part of the
agency biennial IT plan.
4.0 References
4.1 Arkansas Act 1042 of 2001, Act to Create
and Establish A State Executive Chief Information Officer and CIO Council:
http://www.arkleg.state.ar.us/ftproot/acts/2001/htm/act1042.pdf
4.2 Office of Information Technology Biennial
Planning Guidelines:
http://www.oit.state.ar.us/AgPlan/Biennium/ITPlan_200405.htm
5.0 Policy
5.1 Agencies will select and implement a
project management methodology according to the scope, size, risk, cost, and
duration of the information technology (IT) project.
6.0 Procedures
6.1 Agencies are to review their information
technology (IT) projects to determine the extent of project management
required. The extent is based on the project scope, risk, size, costs, and
duration.
6.2 A project management
methodology should be selected based on the agencies' findings of the project
scope, risk, size, costs, and duration.
6.3 Agencies should review Arkansas Project
Management Best Practices for direction and guidance. The Project Management
Best Practices also provide assistance in determining, a) magnitude of the
project, and b) the extent to which project management might be implemented
(refer to 'Resource 9.1' below).
6.4 Agencies shall submit a summation of the
project management methodology used for each qualified project as part of their
biennial information technology (IT) plan. The summation will be provided in
the Project Reporting and Approval Form (PRAF) which is part of the agency
biennial IT plan.
7.0 Revision History
Date |
Description of Change |
09/01/2003 |
Original Policy Statement Published |
8.0 Definitions
8.1
Agency - State agencies, as defined in Act 1042 refers
to, ".all state departments, boards, and commissions, but shall not include the
elected constitutional officers and their staffs, the General Assembly and its
committees and staffs, the Supreme Court and the Administrative Office of the
Courts, and public institutions of higher education with respect to academic,
research, healthcare, and existing information technology applications and
underlying support therefore [sic];"
8.2
Project: "A
project is defined as a temporary endeavor undertaken to create a unique
product or service," - (PMI®).
9.0 Related Resources
9.1
Arkansas Project Management
Best Practices:
9.2 Arkansas Project Management
Methodology (DIS): Project Management Methodology is the online set of
procedures and techniques set forth as a guide to managing all types of
projects http://pmstat.state.ar.us/Meth/Meth_index.htm
9.3 Project Management Methodology - MI:
Project Management documentation from which this outline was
developed.
9.4 Project Management
Institute: www.pmi.org
9.5 Michigan Project Management:
www.state.mi.us/cio/opm
9.6 New
York Project Management: www.oft.state.ny.us/pmmp/pmo.htm
9.7 Project Management Methodology - CA
Additional PM documentation
10.0 Inquiries
Direct inquiries about this policy to:
Office of Information Technology
Shared Technical Architecture
124 W. Capitol Ave., Suite 200
Little Rock, AR 72201
Voice: 501-682-4300
FAX: 501-682-2040
Email: ITarch@mail.state.ar.us
Disclaimer: These regulations may not be the most recent version. Arkansas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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