Current through Register Vol. 49, No. 9, September, 2024
5014.1
Applicability: This rule applies to all Department of Human
Services (DHS) facilities. A list of facilities is posted at:
https://dhsshare.arkansas.gov/Lists/DHS%20Facilities/AHItems.aspx.
5014.2
Definitions:
A. "Badge" means a regular identification
badge, a temporary identification badge, a visitor badge, or a business visitor
badge.
B. "Business visitor" means
a person who has recurring business in a DHS facility.
C. "Regular identification badge" means an
identification badge issued to a DHS employee.
D. "Temporary identification badge" means a
badge issued for thirty (30) days to a new employee pending receipt of a
regular identification badge, or a badge issued to an employee who either lost
or forgot to bring his or her regular identification badge.
E. "Visitor badge" means an identification
badge issued for one day to a person visiting a DHS facility.
5014.3
Facility Evacuation
and Disaster Preparation
Disaster response and evacuation plans must be:
A. established in consultation with the
Director of Emergency Operations and the DHS Privacy Officer;
B. compliant with federal and state laws,
regulations, and rules;
C. tailored
to each DHS facility;
D. maintained
in each DHS facility; and
E.
Available on DHS Share at:
https://dhsshare.arkansas.gov/DO/DR/Facilitv%20Evacuation%20Plans%20and%20
Disaster%20Responses/Forms/Allltems.aspx.
5014.4
Proper Identification:
A. Identification is accomplished by
obtaining and wearing a badge. Access to any DHS facility is conditioned upon
presenting a valid badge upon request.
Failure or refusal to show a badge must be reported as a
security incident on DHS Share at
https://dhs.arkansas.gov/reporting
B. All new employees must obtain a
badge within 30 days of hired date. Badges may be obtained on the 4th floor of
Donaghey Plaza West (follow the signs at the elevator) or by following the
instructions at:
https://dhsshare.arkansas.gov/OFA/MA/SharedDocuments/John
Shook/0710/Georgia 030907/My Documents/DHHS-1915-A ID
form.doc.5014.5
Badges
A. Badges are the property of DHS and are the
responsibility of the owner or borrower to safeguard from unauthorized use and
to return in good condition at or before the issuance period (as defined in
§
5014.2) expires.
B.
Lost or Stolen
Badges: Lost or stolen identification badges must be reported as
soon as possible after the loss or theft is discovered. Reports shall be filed
at:
http://dhs.arkansas.gov/reporting.
5014.6
Visitors
A. All visitors to DHS facilities must comply
with identification badge procedures pertaining to the specific facility
visited. Visitor's badges are issued only for a specific event or meeting or a
specific day.
B. All visitors must
be escorted at all times when in areas where confidential, sensitive, or DHS
information systems are present, except that division directors and assistant
directors may designate areas where business visitors may work
unaccompanied.
C. Children under
the age of 12 are not required to obtain a visitor badge. However, any child
that may be unaccompanied by an adult, guardian, or a member of DHS workforce
during any part of a visit must obtain and wear a visitor badge.
5014.7
Packages and
Items
Each DHS facility director shall establish procedures for the
proper handling of packages and items. Package handling procedures shall be
available at each facility, where they shall be attached to Policy 5014.
5014.8
Exceptions to this
Rule:
Exceptions to this rule may be approved by the CIO based on
written request and justification submitted in writing to the DHS IT Security
Officer. Exceptions shall be limited to the scope necessary to carry out the
purpose of the exception, and are limited to the person, facility, and
situation stated in the exception.
Arkansas Physical and Logical Security Standard
http://www.techarch.state.ar.us/domains/security/standards/SS-70-008_phys_log_standard.pdf
Health Insurance Portability and Privacy Act of 1996, United States of
America
5014.10
Originating
Section/Department Contact:
Office of Chief Counsel
P.O. Box 1437/Slot Number S260
Little Rock, AR 72203-1437
Telephone: 682-8934
