Arkansas Administrative Code
Agency 016 - DEPARTMENT OF HUMAN SERVICES
Division 06 - Medical Services
Rule 016.06.13-006 - Developmental Disabilities Services Alternative Community Services (DDS-ACS) 1915(c) Home and Community Based Services waiver

Universal Citation: AR Admin Rules 016.06.13-006

Current through Register Vol. 49, No. 9, September, 2024

Application for a §1915(c) Home and Community-Based Services Waiver

PURPOSE OF THE HCBS WAIVER PROGRAM___________________________________

The Medicaid Home and Community-Based Services (HCBS) waiver program is authorized in §1915(c) of the Social Security Act. The program permits a State to furnish an array of home and community-based services that assist Medicaid beneficiaries to live in the community and avoid institutionalization. The State has broad discretion to design its waiver program to address the needs of the waiver's target population. Waiver services complement and/or supplement the services that are available to participants through the Medicaid State plan and other federal, state and local public programs as well as the supports that families and communities provide.

The Centers for Medicare & Medicaid Services (CMS) recognizes that the design and operational features of a waiver program will vary depending on the specific needs of the target population, the resources available to the State, service delivery system structure, State goals and objectives, and other factors. A State has the latitude to design a waiver program that is cost-effective and employs a variety of service delivery approaches, including participant direction of services.

Request for an Amendment to a § 1915(c) Home and Community-Based

Services Waiver

1. Request Information

A. The State of Arkansas requests approval for an amendment to the following Medicaid home and community-based services waiver approved under authority of §1915(c) of the Social Security Act.

B. Program Title:

Alternative Community Services Waiver Amendment

C. Waiver NumbenAR.0188 Original Base Waiver Number: AR.0188.

D.Amendment

Number: AR.0188.R04.04

E. Proposed Effective Date: (mm/dd/yy)

07/01/13

Approved Effective Date of Waiver being Amended: 07/01/09

2. Purpose(s) of Amendment

Purpose(s) of the Amendment. Describe the purpose(s) of the amendment:

The amendment adds 40 reserved capacity slots, for a total of 100 slots, at the maximum for pervasive level of care to the Alternative Community Services (ACS) waiver for transition of homeless children in the custody of the Department of Human Services, Division of Children and Family Services.

The amendment also updates the Waiver to be consistent with DDS Policy 1010 Investigation of Service Concerns by DDS Quality Assurance. Behavior Analyst was added as a provider of Consultation Services in accordance with Arkansas Act 1070 of 2011. Clarifying language was added to specify that the provider entity require qualifications regarding the direct service provider. Criminal Background check language was added in accordance with Arkansas ACA Sub Section 20-38-105.

3. Nature of the Amendment

A. Component(s) of the Approved Waiver Affected by the Amendment. This amendment affects the following component(s) of the approved waiver. Revisions to the affected subsection(s) of these component(s) are being submitted concurrently (check each that applies):

Component of the Approved Waiver

Subsection(s)

j\ Waiver Application

Contact Person 7B, Authorizing Signature 8

Appendix A - Waiver Administration and Operation

QIa-i

71 Appendix B - Participant Access and Eligibility

Numbers of Individuals Served B-3a,b,c

71 Appendix C - Participant Services

| General Specifications 2 a, b,e; QI b-i

71 Appendix D - Participant

Centered Service Planning and Delivery

Plan Implementation 2 b

=1 Appendix E - Participant Direction of Services

7] Appendix F - Participant Rights

Dispute Resolution 2 b

71 Appendix G - Participant Safeguards

Critical Events 1 b, d, e; Safeguards 2 a, b; Medication Managemen

"1 Appendix H

Appendix I - Financial Accountability

Rates, Billing, and Claims 2 d; Payment 3 g

71 Appendix J - Cost-Neutrality Demonstration

|j-l, J-2a, J-2d

B. Nature of the Amendment. Indicate the nature of the changes to the waiver that are proposed in the amendment (check each that applies): "} Modify target group(s)

Modify Medicaid eligibility

Add/delete services

Revise ervice specifications

Revise provider qualifications

Increase/decrease number of participants

Revise cost neutrality demonstration

Add participant-direction of services

Other Specify:

Increase the total number of waiver slots for Waiver Year 5 to 4303 unduplicated number of participants, adding 40 reserved capacity slots at pervasive service level for transition of homeless children in the custody of the Department of Human Services, Division of Children and Family Services. Also, to update the Waiver to be consistent with DDS Policy 1010 Investigation of Service Concerns by DDS Quality Assurance.

Appendix B: Participant Access and Eligibility______________ B-3: Number of Individuals Served (1 of 4)

a. Unduplicated Number of Participants. The following table specifies the maximum number of unduplicated participants who are served in each year that the waiver is in effect. The State will submit a waiver amendment to CMS to modify the number of participants specified for any year(s), including when a modification is necessary due to legislative appropriation or another reason. The number of unduplicated participants specified in this table is basis for the cost-neutrality calculations in Appendix J:

______________________________________________________Table: B-3-a_______________________________________________________

Waiver Year

Unduplicated Number of Participants

Year 1

4203

Year 2

4263

Year 3

4263

Year 4

4263

Year 5

4303

b. Limitation on the Number of Participants Served at Any Point in Time. Consistent with the unduplicated number of participants specified in Item B-3-a, the State may limit to a lesser number the number of participants who will be served at any point in time during a waiver year. Indicate whether the State limits the number of participants in this way: (select one):

The State does not limit the number of participants that it serves at any point in time during a waiver year.

The State limits the number of participants that it serves at any point in time during a waiver year.

The limit that applies to each year of the waiver period is specified in the following table:

Table: B-3-b

Waiver Year

Maximum Number of Participants Served At Any Point During the Year

Year 1

4083

Year 2

4143

Year 3

4143

Year 4

4143

Year 5

4183

Appendix B: Participant Access and EligibilityB-3: Number of Individuals Served (2 of 4)

c. Reserved Waiver Capacity. The State may reserve a portion of the participant capacity of the waiver for specified purposes (e.g., provide for the community transition of institutionalized persons or furnish waiver services to individuals experiencing a crisis) subject to CMS review and approval. The State (select one):

*) Not applicable.

The state does not reserve capacity.The State reserves capacity for the following purpose(s).

Purpose(s) the State reserves capacity for:

Purposes

Community Transition of children in foster care

Purpose (provide a title or short description to use for lookup):

Community Transition of children in foster care

Purpose (describe):

60 waiver openings (slots) at pervasive service level are being added and reserved for persons in foster care in the care or custody of the Department of Human Services, Division of Children and Family Services, including children adopted since July 1, 2010.

40 additional waiver openings (slots) at pervasive service level are being added and reserved for persons in foster care in the care or custody of the Department of Human Services, Division of Children and Family Services, effective July 1, 2013.

This brings the total reserved capacity slots to 100.

Describe how the amount of reserved capacity was determined:

The reserved capacity was determined based on the need for children to live in a caring community setting; capacities determined by existing children waiting for waiver services, factored by transition to regular capacity at time of reaching adulthood and upon existence of regular capacity vacancy.

The capacity that the State reserves in each waiver year is specified in the following table:

Waiver Year

Capacity Reserved

Year 1

0

Year 2

60

Year 3

60

Year 4 (renewal only)

60

Year 5 (renewal only)

100

Appendix J: Cost Neutrality Demonstration

J-l: Composite Overview and Demonstration of Cost-Neutrality Formula

Composite Overview. Complete the fields in Cols. 3, 5 and 6 in the following table for each waiver year. The fields in Cols. 4, 7 and 8 are auto-calculated based on entries in Cols 3, 5, and 6. The fields in Col. 2 are auto-calculated using the Factor D data from the J-2d Estimate of Factor D tables. Col. 2 fields will be populated ONLY when the Estimate of Factor D tables in J-2d have been completed.

Level(s) of Care: ICF/MR

Col. 1

Col. 2

Col. 3

Col. 4

Col. 5

Col. 6

Col. 7

Col. 8

Year

Factor E

Factor D'

Total: D+D'

Factor G

Factor G'

Total: G+G

Difference (Col 7 less Column4)

1

36897.05

12711.48

49608.53

72031.16

1664.54

73695.70

24087.17

2

42631.95

13166.58

55798.53

74591.44

1724.13

76315.57

20517.04

3

45824.44

13637.99

59462.43

77262.03

1785.86

79047.89

19585.46

4

49274.55

14126.27

63400.82

80028.24

1849.80

81878.04

18477.22

5

53884.92

14632.03

68516.95

82893.48

1916.03

84809.51

16292.56

Appendix J: Cost Neutrality Demonstration J-2: Derivation of Estimates (1 of 9)

a. Number Of Unduplicated Participants Served. Enter the total number of unduplicated participants from Item B-3-a who will be served each year that the waiver is in operation. When the waiver serves individuals under more than one level of care, specify the number of unduplicated participants for each level of care:

Table: J-2-a: Unduplicated Participants

Waiver Year

Total Number Unduplicated Number of Participants (from Item B-3-a)

Distribution of Unduplicated Participants by Level of Care (if applicable)

Level of Care:

ICF/MR

Year 1

4203

4203

Year 2

4263

4263

Year 3

4263

4263

Year 4

4263

4263

Year 5

4303

4303 |

Appendix J: Cost Neutrality DemonstrationJ-2: Derivation of Estimates (2 of 9)

b. Average Length of Stay. Describe the basis of the estimate of the average length of stay on the waiver by participants in item J-2-a.

The estimate is based on the actual prior year experience from the FY 08 372 report for the ACS HCBS Waiver. The average is based on total sum of waiver covered days divided by the total unduplicated count of persons.

c. Derivation of Estimates for Each Factor. Provide a narrative description for the derivation of the estimates of the following factors.
i. Factor D Derivation. The estimates of Factor D for each waiver year are located in Item J-2-d. The basis for these estimates is as follows:

Case Management, Supportive Living, Supplemental Support, Environmental Modifications, Supported Employment, Specialized Medical Supplies, Adaptive Equipment, Crisis Intervention and Respite - the basis for the estimates was utilization as identified in the FY 08 372 Report; inclusive of number of people receiving each service and unit of service received. Year 1 of the estimates includes a 10% growth adjustment factor and each year thereafter includes a 2.5% cost of living adjustment which may be provided if funding is available to the operating agency.

Consultation - the rate is based on provider studies that identify the inability to obtain necessary consultation services due to restrictive hourly rates for each consultation component. To alleviate this situation and provide for flexibility when determining consultation needs, DDS is establishing a yearly and maximum hourly service rate. The annual rate is based upon an average of current labor markets for specialties identified. The $3,600.00 yearly maximum is based on statistical trends of ICF/MR eligibility expiration; pervasive level needs pended, environmental modifications pended due to inability to obtain needed assessments within the rate structure that exists. DDS will establish tracking and trending for this service and adjustments will be made as DDS has experience with this new rate.

A 16.64% growth increase is added to year 1 with an 8% growth increase added each year thereafter.

ii.Factor D' Derivation.

The estimates of Factor D' for each waiver year are included in Item J-l. The basis of these estimates is as follows:

Factor D' was computed based on CMS-372 report. This report contains actual data from the previous year. Prescription drug costs associated with dual eligible participants are not contained in this report.

iii. Factor G Derivation. The estimates of Factor G for each waiver year are included in Item J-l. The basis of these estimates is as follows:

Factor G is based on factor G in the draft FY 08 372 report plus a percent of the increase in factor G from the FY 07 372 report to the FY 08 372 report.

iv. Factor G' Derivation. The estimates of Factor G for each waiver year are included in Item J-l. The basis of these estimates is as follows:

Factor G is based on factor G in the FY 08 372 report plus a percent of the increase in factor G from the FY 07 372 report to FY 08 372 report.

Appendix J: Cost Neutrality Demonstration

J-2: Derivation of Estimates (4 of 9)

Component management for waiver services. If the service(s) below includes two or more discrete services that are reimbursed separately, or is a bundled service, each component of the service must be listed. Select "manage components" to add these components.

Waiver Services

Case Management

Respite

Supported Employment

Supportive Living

Specialized Medical Supplies

Adaptive Equipment

Community Transition Services

Consultation

Crisis Intervention

Environmental Modifications

Supplemental Support

d. Estimate of Factor D.
i. Non-Concurrent Waiver. Complete the following table for each waiver year. Enter data into the Unit, # Users, Avg. Units Per User, and Avg. Cost/Unit fields for all the Waiver Service/Component items. Select Save and Calculate to automatically calculate and populate the Component Costs and Total Costs fields. All fields in this table must be completed in order to populate the Factor D fields in the J-l Composite Overview table.

Waiver Year: Year 5

Waiver Service/ Component

Unit

# Users

Avg. Units Per User

Avg. Cost/ Unit

Component Cost

Total Cost

Case Management Total:

6569404.80

Transitional case management

month

123

3.001

129.92

47940.48

Case Management

month

4183

12.00

129.92

6521464.32

Respite Total:

1695722.88

Respite

day

542

12.00

260.72

1695722.88

Supported Employment Total:

876506.40

Supported Employment

15 minutes

84

2635.00

3.96

876506.40

Supportive Living Total:

220028292.00

Supportive Living

day

4162

356.00

148.50

220028292.00

Specialized Medical Supplies Total:

287525.76

Specialized Medical Supplies

month

391

12.00

61.28

287525.76

Adaptive Equipment Total:

1189615.50

Personal Emergency System Service Fee

Month

24

12.001

35.00

10080.00

Adaptive Equipment

package

286

1.00 ]

4124.25

1179535.50

Community Transition Services Total:

175951.44

Community Transition Services

package

108

1.00

1629.18

175951.44

Consultation Total:

284382.36

Consultation

hour

177

18.00

89.261

284382.36

Crisis Intervention Total:

17538.75

Crisis Intervention

hour

25 |

5.001

140.31

17538.75

Environmental Modifications Total:

637612.50

Environmental Modifications

package

1471

1.00

4337.50

637612.50

Supplemental Support Total:

104267.52

Supplemental Support

month

64

6.00

271.53

104267.52

GRAND TOTAL: 231866819.91

Total Estimated Unduplicated Participants: 4303

Factor D (Divide total by number of participants): 53884.92

Average Length of Stay on the Waiver: 356

Disclaimer: These regulations may not be the most recent version. Arkansas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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