Arkansas Administrative Code
Agency 016 - DEPARTMENT OF HUMAN SERVICES
Division 06 - Medical Services
Rule 016.06.06-079 - State Plan Amendment #2006-008 and Hospice Update #55
Current through Register Vol. 49, No. 9, September, 2024
ATTACHMENT 4.19-B METHODS AND STANDARDS FOR ESTABLISHING PAYMENT RATES -OTHER TYPES OF CARE
18. Hospice Care
Arkansas Medicaid reimburses hospice providers in accordance with the Medicaid fee schedule and hospice wage index requirements pubhshed annually by CMS. For the Routine Home Care and Continuous Home Care rates, the hospice wage index to be applied to the wage component subject to index is based on the location of the individual's home. For the Inpatient Respite Care and General Inpatient Care rates, the hospice wage index to be applied to the wage component subject to index is based on the location of the hospice. Pubhc and private providers are reimbursed the same rates.
ATTACHMENT 3.1-A
AMOUNT, DURATION AND SCOPE OF SERVICES PROVIDED
18. Hospice Care
! The hospice patient must be terminally ill which is defined as having a medical prognosis with a life expectancy of six months or less. The terminal illness must be certified by the patient's attending physician and hospice services prescribed.
! Patients must voluntarily elect to receive hospice services and choose the hospice provider. Hospice election is by Aelection periods-. Election periods in the Arkansas Medicaid Hospice Program correspond to the election periods established for Medicare. The initial hospice election period is of 90 days duration and is followed by a second 90-day election period. The patient is then eligible for an unlimited number of 60-day election periods.
! Election of the hospice benefit results in a waiver of the beneficiary's rights to payment for only those services which are related to the treatment of the terminal illness or related conditions and common to both Title XVIII and Title XIX. The beneficiary does not waive rights to payment for services related to the terminal illness that are unique to Title XIX.
! Hospice services must be provided primarily in a patient's residence.
A patient may elect to receive hospice services in a nursing facility or an intermediate care facility for the mentally retarded (ICF/MR) if the hospice and the facility have a written agreement under which the hospice takes full responsibility for the professional management of the patient's hospice care, and the facility agrees to provide room and board to the patient.
! Hospice services must be provided consistent with a written plan of care.
! Dually eligible (Medicare and Medicaid) beneficiaries must elect hospice care in the Medicare and
Medicaid hospice programs simultaneously to be eligible for Medicaid hospice services.
ATTACHMENT 3.1-B
AMOUNT, DURATION AND SCOPE OF SERVICES PROVIDED
18. Hospice Care
! The hospice patient must be terminally ill which is defined as having a medical prognosis with a life expectancy of six months or less. The terminal illness must be certified by the patient's attending physician and hospice services prescribed.
! Patients must voluntarily elect to receive hospice services and choose the hospice provider.
Hospice election is by Aelection periods-. Election periods in the Arkansas Medicaid Hospice Program correspond to the election periods established for Medicare. The initial hospice election period is of 90 days duration and is followed by a second 90-day election period. The patient is then eligible for an unlimited number of 60-day election periods.
! Election of the hospice benefit results in a waiver of the beneficiary's rights to payment for only those services which are related to the treatment of the terminal illness or related conditions and common to both Title XVIII and Title XIX. The beneficiary does not waive rights to payment for services related to the terminal illness that are unique to Title XIX.
! Hospice services must be provided primarily in a patient's residence.
A patient may elect to receive hospice services in a nursing facility or an intermediate care facility for the mentally retarded (ICF/MR) if the hospice and the facility have a written agreement under which the hospice takes full responsibility for the professional management of the patient's hospice care, and the facility agrees to provide room and board to the patient.
! Hospice services must be provided consistent with a written plan of care.
! Dually eligible (Medicare and Medicaid) beneficiaries must elect hospice care in the Medicare and Medicaid hospice program simultaneously to be eligible for Medicaid hospice services.
Provider Manual Update Transmittal #55
200.000 HOSPICE GENERAL INFORMATION
201.000 Arkansas Medicaid Participation Requirements for IHospice
Providers
201.100 Enrollment Criteria
Providers of hospice services must meet the following criteria to be eligible for participation in the Arkansas Medicaid Program:
201.110 Hospice Inpatient Facilities
202.000 Record Retention Requirements
210.200 Conditions for Provision of IHospice Service
211.210 Routine Home Care
Each day the patient is at his or her place of residence or at a nursing facility or ICF/MR, and the patient receives less than eight hours of hospice care in one calendar day (midnight to midnight), it is a routine home care day.
211.220 Continuous Home Care
211.230 Inpatient Respite Care
214.000 Election
218.000 Plan of Care
A written plan of care must be established and maintained for each individual admitted to a hospice program and the care provided to an individual must be in accordance with the plan.
Some Medicaid beneficiaries are eligible under special programs known as waivers. The claims system will indicate waiver eligibility status with "NO" (not a waiver client) or the letter "W" followed by a number currently (1 or 2).
Waiver clients may receive only services listed in the plan of care designed for them under the guidelines of the waiver program in which they participate.
240.300 Method of Service Reimbursement for IHospice Patients Residing in Nursing Facilities or ICF/IVIR's
240.400 Rate Appeal Process
A provider may request reconsideration of a program decision by writing to the Assistant Director, Division of Medical Services. This request must be received within 20 calendar days following the application of policy and/or procedure or the notification of the provider of its rate. Upon receipt of the request for review, the Assistant Director will determine the need for a program/provider conference and will contact the provider to arrange a conference if needed. Regardless of the program decision, the provider will be afforded the opportunity for a conference, if he or she so wishes, for a full explanation of the factors involved and the program decision. Following review of the matter, the Assistant Director will notify the provider of the action to be taken by the Division within 20 calendar days of receipt of the request for review or the date of the program/provider conference.
If the decision of the Assistant Director, Division of Medical Services is unsatisfactory, the provider may then appeal the question to a standing Rate Review Panel established by the Director of the Division of Medical Services which will include one member of the Division of Medical Services, a representative of the provider association and a member of the Department of Health and Human Services (DHHS) Management Staff, who will serve as chairman.
The request for review by the Rate Review Panel must be postmarked within 15 calendar days following the notification of the initial decision by the Assistant Director, Division of Medical Services. The Rate Review Panel will meet to consider the question(s) within 15 calendar days after receipt of a request for suchi appeal. Thie question(s) will be hieard by thie panel and a recommendation will be submitted to the Director of the Division of Medical Services.
252.000 CMS-1450 (formerly UB-92) Billing Procedures
252.100 Hospice Revenue Codes
The following revenue codes must be used to bill for hospice services for Medicaid-eligible beneficiaries:
Revenue Code |
Description |
651 |
Routine Home Care |
652 |
Continuous Home Care |
655 |
Inpatient Respite Care |
656 |
General Inpatient Care |
See section 253.300 for billing instructions to claim reimbursement for nursing facility room and board for hospice patients who reside in nursing facilities or ICF/MR's.
252.300 Billing Instructions - CMS-1450 Paper Only
EDS offers providers several options for electronic billing. Therefore, claims submitted on paper are paid once a month. The only claims exempt from this process are those which require attachments or manual pricing.
Since the CMS-1450 is a uniform claim form to be used nationwide for submitting claims to all third party payers, providers are responsible for purchasing their own forms from approved vendors. Medicaid will not furnish the claim form. View a CMS-1450 sample form.
To ensure that claims are processed with a minimal amount of delay, providers should complete all required fields of the CMS-1450 claim form. The CMS-1450 data specifications manual should be used as a guide. The manual was developed by the National Uniform Billing Committee, whose work is coordinated through the offices of the American Hospital Association. View or print the contact information to purchase the CMS-1450 Data Element Specifications handbook.
Out-of-state providers should be aware of instructions for completing the CMS-1450 claim form. These instructions may be found in the Arkansas Medicaid Manual and the CMS-1450 data specifications manual.
To bill for hospice services, use the claim form CMS-1450. Listed below are instructions for filing the CMS-1450 with the Arkansas Medicaid Program. More comprehensive instructions are contained in the CMS-1450 data specifications manual. The numbered items correspond to the numbered locators on the CMS-1450.
The following instructions must be read and carefully adhered to, so that EDS can efficiently process claims. Accuracy, completeness and clarity are important. Claims cannot be processed if applicable information is not supplied or is illegible. Claims should be typed whenever possible.
Please forward the original of the completed form to EDS Claims Department. View or print the EDS Claims contact information. One copy of the claim form should be retained for your records.
NOTE: A provider rendering services without verifying eligibility for each date of service does so at the risk of not being reimbursed for the services.
252.400 Special Billing Procedures
252.410 Billing for Hospice Services for Residents of Nursing Facilities or
ICF/MR's
252.420 Billing for Short-Term Inpatient Care for Hospice Patients
253.300 Billing Instructions - Hospice/INH Claim Form
The Hospice/INH claim form (DHS-754) must be used when billing for room and board for all patients receiving hospice care in a nursing facility or an ICF/MR. A separate claim must be submitted for each month of service billed. Listed below are instructions for filing the Hospice/INH claim form with the Arkansas Medicaid Program. The numbered items correspond to the numbered fields on the Hospice/INH claim form. The following instructions must be adhered to, so that claims for payment can be processed efficiently. Accuracy, completeness and clarity are important since a claim cannot be processed if all information is not supplied or is unreadable. View a Hospice/INH Claim DHS-754 sample form.
Forward Hospice claims (DHS-754) to EDS Claims Department. View or print the EDS Claims contact information.
253.310 Completion of the Hospice/INH Claim Form
Field Name and Number |
Description |
|
1. |
Provider Medicaid ID |
Enter the 9-digit Medicaid Hospice provider number. |
2. |
Medicaid Number and Name of the Facility the Patient Resides in |
Enter the full name and 9-digit Medicaid provider number of the nursing facility/ICF/MR in which the patient resides. |
3. |
Provider Name and Address |
Enter the Hospice provider's name and address. |
4. |
Patient Medicaid ID Number, Last Name and First Name |
Enter the patient's Medicaid ID number, last name and first name exactly as it appears on the Medicaid ID card. |
5. |
Medical Record Number (MRN) |
Optional entry. Up to 10 alphanumeric characters may be entered. The MRN appears on the Remittance Advice exactly as it is entered on the claim form. |
6. |
Patient Status on Last End Date of Service |
Enter the two-digit patient status code effective for the beneficiary on the ending date of service. 01 - Discharged to home 02 - Discharged to hospital 03 - Discharged to a Residential Care Facility (RCF) 04 - Discharged to other 05 - Transferred to Nursing Facility 06 - Transferred to ICF/MR 20 - Expired 30 - Still a patient |
7. |
Patient Admit Date |
Enter the date of admission into the nursing facility or ICF/MR in CCYYMMDD (e.g., 19950101) format. |
8. |
Primary Diagnosis |
Required. Enter the ICD-9-CM code for the primary diagnosis. |
9. |
Secondary Diagnosis |
Required, if applicable. Enter additional appropriate ICD-9-CM diagnosis codes. |
10. |
Total Beds Occupied in Facility |
This field is not required by Medicaid. |
11. |
TPL Information |
Required, if applicable. The name, address and policy number of the primary insurance carrier must be entered in this field. Enter the amount received toward payment of this bill prior to billing Medicaid. If no payment was received, enter the date of denial (CCYYMMDD format) from the primary insurance carrier and attach a copy of the EOMB. |
12. Beginning Date of Service |
Enter the beginning date of service of the period covered by this bill in CCYYMMDD format. Service dates may not span calendar months. A separate claim form must be submitted for each month of service billed. |
13. Ending Date of Service |
Enter the ending date of service of the period covered by this bill in CCYYMMDD format. Service dates may not span calendar months. A separate claim form must be submitted for each month of service billed. |
14. Total Days |
Enter the total number of days being billed from the beginning to the ending dates of service for each claim detail. |
15. Leave of Absence (LOA) Code |
Enter the Medicaid LOA code for the type of leave being reported for the patient on the claim detail. LOA and non-LOA days cannot be billed on the same claim detail. 1 - LOA to Home 2 - LOA to Hospital [GREATER THAN]85% occupancy 3 - LOA to Hospital [LESS THAN]85% occupancy 4 - LOA no pay to HDC 5 - LOA no pay, Medicare covered |
16. Remarks |
This field is not required by Medicaid. |
17. Provider Representative Signature |
The provider or designated authorized individual must sign and date the claim certifying that the services were personally rendered by the provider or under the provider's direction. "Provider's signature" is defined as the provider's actual signature, a rubber stamp of the provider's signature, an automated signature, a typewritten signature or the signature of an individual authorized by the provider rendering the service. |
18. Date |
Enter the date the bill was signed or sent to the Arkansas Medicaid Program for payment. |