Arkansas Administrative Code
Agency 012 - Department of Arkansas Heritage
Division 01 - Commemorative Commission
Rule 012.01.99-001 - Old State House Museum rental procedures and fee update

1. The user agrees that the Old State House facility and grounds will not be used to sell a product, announce a fund raising activity or hold a fund-raising event unless the Old State House is the direct benefactor of the sale or fund-raiser.

2. A fee will be charged to all who use the facility and/or grounds.

3. No event may exceed 4 hours. Set-up and clean-up are limited to an additional hour each.

4. Alcoholic beverages may be served for two hours only.

5. Food and drink are to be catered by a professional firm approved by the Old State House and will be restricted to areas designated by the Old State House. Caterers are required to do their own set-up and clean-up. No beer kegs are permitted inside the building. All trash must be removed from the building and deposited in the dumpster.

6. Should inclement weather occur during use of the grounds, the party is to cease immediately unless the user has made an additional deposit with the Old State House for use of the facility due to inclement weather. Should inclement weather not occur, the deposit for the facility will be returned.

7. Smoking is prohibited by City Ordinance.

8. Small musical ensembles are permitted including electrical keyboard instruments. Pianos may not be taken upstairs.

9. Birdseed and flower petals may be thrown outside only. No rice may be thrown.

10. No alterations of the galleries, walls or any part of the building or exhibits are permitted in any way.

11. User must provide chairs, tables, cloths, security guards (if needed) and any other supplies necessary for the function.

12. With the exception of the Old State House Museum Associates functions, no seated dinners may be held in either legislative chamber. Exceptions to this rule may be permitted on a case by case basis by the Arkansas Commemorative Commission.

13. All foods and beverages for receptions must be carried up and down the central stairway.

14. Due to the age of the floors, dancing will not be allowed.

15. No candles or ice sculptures will be allowed in the museum. Chafing dishes with sterno may be used.

16. Only free standing tents are allowed on the grounds.

17. At least three (3) weeks written notification of cancellation is required or the full rate will be charged.

18. The user is responsible for and will assume the cost for any damages to the building and its contents or the grounds during his or her function.

19. Failure to return this form one (1) month prior to the event abolishes the responsibility of the Old State House to hold the date.

20. A security fee of $100.00 per guard is required for every 200 people attending the rental. At least one guard will be required for all rentals, even those having fewer than 2 00 participants.

21. Early delivery of decorations, floral arrangements, food and/or beverages must be approved by the Special Usages Manager.

I have read the Users Policies and Procedures for the Old State House and agree to abide by and be bound by those conditions and procedures as outlined. I understand that to violate or disregard any of these conditions may result in an additional charge.

FEE SCHEDULE

The user's fee includes the use of space and educational program. Please indicate on the reservation form whether or not you request the educational program.

Supreme Court 35 x 35 100 - reception 50 - seated

Riverfront 53 x 25 100 - reception 60 - seated

1. A security fee of $100.00 per guard is required for every 200 people attending the rental. At least one guard will be required for all rentals, even those having fewer than 2 00 participants.

2. A wedding portrait fee will not be charged if the wedding and/or reception is held at the Old State House.

Schedule 2

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