Arkansas Administrative Code
Agency 005 - DEPARTMENT OF EDUCATION
Division 04 - Financial Services **
Rule 005.04.04-004 - ADE 190 - Rules Governing the Development of a Uniform Budget and Accounting System
Universal Citation: AR Admin Rules 005.04.04-004
Current through Register Vol. 49, No. 2, February 2024
1.00 Regulatory Authority
1.01 These
rules shall be known as the Arkansas Department of Education Rules Governing
the Development of a Uniform Budget and Accounting System.
1.02 These rules are enacted pursuant to the
Arkansas State Board of Education's authority under A.C.A. §
6-11-105,
§
6-20-2203
and Act 61 of the Second Extraordinary Session of 2003.
2.00 Purpose
2.01 The purpose of these rules is to set
forth the process and procedures for establishing and implementing a uniform
budget and accounting system for all public school districts and education
service cooperatives.
3.00 Definitions
For purposes of this rule, the following terms shall mean:
3.01 Financial Accounting
Handbook - The financial coding and chart of accounts as required by A.C.A.
§
6-20-2203.
3.02 Arkansas Revisions - The Arkansas
financial accounting system developed in compliance with the United States
Department of Education, Office of Educational Research and Improvement's
Financial Accounting: Classification and Standard Terminology for Local and
State School Systems and as required by A.C.A. §
6-20-2203.
3.03 Federal Handbook
IIR2 - the United States Department of Education,
Office of Educational Research and Improvement's Financial Accounting:
Classification and Standard Terminology for Local and State School
Systems.
3.04 Handbook
IIR2 - is the vernacular of the Arkansas Financial
Handbook.
3.05 Valid Comparisons -
comparisons deemed to be relevant to the subject material in substance and
scope.
3.06 Uniform Budget and
Accounting System - a financial chart of accounts consistent with Handbook
IIR2 and required state and federal reporting for
all public school districts, educational cooperatives, and open enrollment
charter schools.
4.00 Process and Procedures for Establishing and Implementing a Uniform Budget and Accounting System
4.01 The
Department shall establish a review committee in cooperation with
representatives of the Arkansas Association of School Administrators, the
Arkansas School Business Officials, the Arkansas Education Association, the
education service cooperatives, and the Legislative Joint Auditing
Committee.
4.02 The review
Committee shall establish criteria for evaluating the categories and
expenditures identified in Section
5.03 of this Rule.
4.03 The Review Committee shall make
recommendations on a financial handbook for educational cooperatives that
outlines appropriate format and codes for expenditures specific to educational
cooperatives.
4.04 The Review
Committee shall make recommendations on the development of an annual
expenditures report to be submitted to the State Board of Education, the
Governor, and Senate and House Interim Committee on Education concerning school
and district expenditures as required by law.
4.05 By December 31, 2004 the Review
Committee will submit to the State Board a timeline for implementation of a
Uniform Budget and Accounting System.
4.06 The Review Committee shall ensure all
recommendations comply with the requirements of this Rule.
5.00 Uniform Budget and Accounting System
5.01 The State Board of
Education shall adopt the uniform budget and accounting system.
5.02 The definitions contained in the Federal
Handbook llR2 shall be used for districts and
cooperatives so that valid comparisons can be made.
5.03 The State Board of Education shall adopt
by rule the "Arkansas Revisions" to the Federal Handbook
llR2.
5.03.1 These
rules shall be developed in cooperation with Arkansas Association of School
Administrators, Arkansas Association of School Business Officials, Arkansas
Education Association, and Legislative Audit.
5.03.2 Arkansas Revisions shall include:
(1) Categories to allow reports on separate
functions and programs.
(2)
Categories of expenditures that each district shall report on for its annual
school performance report.
(3)
Expenditures shall include total expenditures, instructional, administrative,
extracurricular, capitol and debt service expenditures.
(4) Categories of both school and district
expenditures on separate functions and programs.
(5) Categories of expenditures that each
educational cooperative shall report on its required annual report.
5.04 A financial
handbook shall be developed by the State Board of Education for educational
cooperatives that outlines appropriate format and codes for expenditures for
educational cooperatives.
5.05 The
Department of Education shall have the authority to analyze and inspect the
financial records of any school, school district, or educational cooperative to
verify expenditures.
5.06 By
November 1 of each year, the Department shall submit a report to the State
Board of Education, the Governor, and Senate and House Interim Committee on
Education concerning school and district expenditures as required by
law.
5.07 All rules and revisions
shall be adopted and published prior to the start of the fiscal year for which
they are applicable.
Disclaimer: These regulations may not be the most recent version. Arkansas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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