Current through Register Vol. 49, No. 2, February 2024
001 Administrative Regulations, Directives
and Memoranda
I.
AUTHORITY:
The Board of Correction is vested with the authority to
promulgate Administrative Regulations by Act 50 of 1968 as amended and the
Administrative Procedures Act (Act 434 of 1967 as amended).
II.
PURPOSE:
This Administrative Regulation establishes the process by which
the Arkansas Department of Correction formulates, amends and repeals
Administrative Regulations, Directives, and Memoranda.
III.
APPLICABILITY:
Administrative Regulation 001 applies to the Board of Correction,
the Director, and such staff as the Director may charge with the responsibility
of formulating, amending, and/or reviewing departmental regulations and
policies.
IV.
DEFINITIONS:
A.
Administrative Regulations : Official statements ,
approved by the Board of Correction and the Office of the Attorney General, and
filed with the Secretary of State, of the general policies which guide the
operation of the Arkansas Department of Correction.
B.
Administrative
Directives : Official statements, authorized by the Director,
which explain Administrative Regulations, laws, policies, and establish
specific procedures for their implementation throughout the
Department.
C.
Administrative Memoranda: Official statements
specifying procedures for applying an Administrative Regulation or Directive, a
law or policy to a particular area of operation. An Administrative Memorandum
may also be issued to establish day-to-day operational procedures not
specifically covered by Administrative Regulation, law or policy. The Deputy
Director/ Assistant Director, Administrator, or Warden/Center Supervisor
responsible for operation of that area must approve or author the
Administrative Memorandum.
V.
POLICY:
It shall be the policy of the Department to formulate such
Administrative Regulations, Directives and Memoranda to provide for the lawful,
safe, orderly and responsible operation of the Department. Applicable staff
shall be notified of, provided access to, brained if necessary and held
responsible for abiding by these policies. The Warden/Center Supervisor is
responsible for placement of Regulations, Directives and Memoranda that are
applicable to the inmate population in areas where inmates will have access to
them. It is the responsibility of the Warden/Center Supervisor to make sure the
inmate population is aware of guidelines applicable to them.
VI.
PROCEDURES:
A. The procedures for formulating, amending
or deleting an Administrative Regulation, Directive, or Memorandum will be
specified in an Administrative Directive.
B. Those staff authorized to do so, shall
issue Administrative Directives and Memoranda, as necessary to guide staff in
implementation of Administrative Regulations and to regulate day-to-day
operation in specific areas.
C.
Pre-Service and In-Service training shall be conducted to familiarize staff
with all Administrative Regulations, Directives, and Memoranda. The issuing
authority shall ensure that affected staff are notified of, provided access to,
trained if necessary and held responsible for abiding by these
policies.
D. All Administrative
Regulations, Directives and Memoranda should be reviewed, at least
annually.
E. Administrative
Regulations and Directives shall be distributed to the Deputy and Assistant
Directors, Administrators, Wardens/Center Supervisors and others identified by
the Management Team. It is mandatory that a current Administrative Regulation
manual be maintained by those on the distribution list, and that every employee
sign for their copy or after being briefed about the Administrative Regulation.
Board of Correction Approval Date: 11/16/90
Attorney General Review Date: 11/16/90
Date Filed Secy, of Slate: 11/20/90
Supersedes: 001
Dated: 10/20/79
