Current through Register Vol. 49, No. 9, September, 2024
001 Administrative
Regulations, Directives and Memoranda
I.
POLICY:
The Board of Corrections is vested with the authority to
promulgate Administrative Regulations by Act 50 of 1968 as amended by the
Administrative Procedures Act (Act 434 of 1967 as amended). It shall be the
policy of the Department to formulate such Administrative Regulations,
Directives and Memoranda to provide for the lawful, safe, orderly, and
responsible operation of the Department. Applicable staff shall be notified of,
provided access to, trained if necessary and held responsible for abiding by
these policies. The Warden/Center Supervisor is responsible for placement of
Regulations, Directives and Memoranda that are applicable to the inmate
population in areas where inmates will have access to them. It is the
responsibility of the Warden/Center Supervisor to make sure the inmate
population is aware of the guidelines applicable to them.
II.
EXPLANATION:
Administrative Regulation 001 establishes the process by which
the Arkansas Department of Correction formulates, amends and repeals
Administrative Regulations, Directives, and Memoranda. This Administrative
Regulation also applies to the Board of Corrections, the Director, and such
staff as the Director may charge with the responsibility of formulating,
amending, and/or reviewing departmental regulations and policies.
III.
DEFINITIONS:
A. Administrative Regulations: Official
statements approved by the Board of Corrections and the General Assembly that
are filed with the Secretary of State. They are also the general policies which
guide the operation of the Arkansas Department of Correction. Prior to their
submission to any committee of the General Assembly, staff will ensure that all
proposed new Administrative Regulations and proposed amendments to existing
Administrative Regulations are submitted to Governor, as appropriate, for their
review or approval.
B.
Administrative Directives: Official statements, authorized by the Director,
which explain Administrative Regulations, laws, policies, and establish
specific procedures for their implementation throughout the
Department.
C. Administrative
Memoranda: Official statements specifying procedures for applying an
Administrative Regulation or Directive, a law or policy to a particular area of
operation. An Administrative Memorandum may also be issued to establish
day-to-day operational procedures not specifically covered by Administrative
Regulations, law or policy. The Deputy Director, Assistant Director,
Administrator, or Warden/Center Supervisor responsible for operation of that
area must approve or authorize the Administrative Memorandum.
IV.
PROCEDURES:
A. The procedures for formulating, amending
or deleting an Administrative Regulation, Directive, or Memorandum will be
specified in an Administrative Directive.
B. Those staff authorized to do so, shall
issue Administrative Directives and Memoranda, as necessary to guide staff in
implementation of Administrative Regulations and to regulate day-to-day
operation in specific areas.
C.
Pre-Service and In-Service training shall be conducted to familiarize staff
with all Administrative Regulations, Directives, and Memoranda. The issuing
authority shall ensure that affected staff are notified of, provided access to,
trained if necessary and held responsible for abiding by these
policies.
D. All Administrative
Regulations, Directives and Memoranda should be reviewed, at least
annually.
E. All Administrative
Regulations, Administrative Directives and Administrative Memoranda shall be
preserved and maintained by the Department of Correction in electronic format
with availability and distribution determined by current law and policies.
Board Approval Date: 5/11/2018
Reference: N/A
Effective Date: 5/21/2018
Supersedes: 001
Dated: 5/11/2018
