Current through Register Vol. 30, No. 38, September 20, 2024
A.
The cancer registry of a hospital with a licensed capacity of 50 or more
inpatient beds shall ensure that:
1. An
electronic case report, prepared according to
R9-4-403(B),
is submitted to the Department within 180 calendar days after the date a
patient is first released from the hospital;
2. An
electronic follow-up report, for correcting information previously submitted
according to
R9-4-403(A)(2)(j) through
(l), or (B)(2)(a), (b), (m), (n), or (w), is
submitted to the Department:
a. Within 30
calendar days after identifying the correct information and at least
annually,
b. For all patients for
whom applicable corrected information is obtained,
c. That includes patient identifying
information and the information to be corrected, and
d. In a format provided by the Department;
and
3. An electronic
follow-up report for analytic patients, in a format provided by the Department:
a. Is submitted to the Department at least
annually for:
i. All living analytic patients
in the hospital's cancer registry database, and
ii. All analytic patients in the hospital's
cancer registry database who have died since the last follow-up report;
and
b. Includes, as
applicable:
i. A change of patient
address;
ii. A summary of
additional first course of treatment; and
iii. The information in
R9-4-403(A)(2)(s), (u),
(v), and (w) and
R9-4-403(B)(2)(gg).
B. The
cancer registry or other designee of a hospital with a licensed capacity of
fewer than 50 inpatient beds shall either report as specified in subsection
(A), or shall at least once every six months:
1. Prepare and submit to the Department, in a
format provided by the Department:
a. For all
individuals:
i. Released by the hospital
since the last report was prepared, and
ii. Whose medical records include ICD Codes
specified in a list provided to the hospital by the Department;
and
b. The
following information for each individual:
i.
The individual's medical record number assigned by the hospital,
ii. The individual's date of birth,
iii. The individual's admission
and discharge dates,
iv. All
applicable ICD Codes for the individual that are in the list in subsection
(B)(1)(a)(ii), and
v. Whether the ICD Code reflects the individual's
principal or secondary diagnosis ; and
2. Allow the Department to review the records
listed in
R9-4-405(A)
to obtain the information specified in
R9-4-403 about a
patient.
C. If the
designee of a clinic submitted 100 or more case reports to the Department in
the previous calendar year or expects to submit 100 or more case reports in the
current calendar year, the designee of the clinic shall:
1. Submit to the Department a case report,
prepared according to
R9-4-403(A),
for each patient who is not referred by the clinic to a hospital for the first
course of treatment; and
2. Ensure
that the case report in subsection (C)(1) is submitted in electronic format
within 90 calendar days after:
a. Initiation
of treatment of the patient at the clinic; or
b. Diagnosis of cancer in the patient, if the
clinic did not provide treatment and did not refer to a hospital for the first
course of treatment.
D. If the designee of a clinic submitted
fewer than 100 case reports to the Department in the previous calendar year and
expects to submit fewer than 100 case reports in the current calendar year, the
designee of the clinic shall submit to the Department an electronic or paper
case report, prepared according to
R9-4-403(A),
for each patient, within 30 calendar days after the date of diagnosis of cancer
in the patient, if the clinic:
1. Diagnoses
cancer in the patient , and
2. Does
not refer the patient to a hospital for the first course of
treatment.
E. A
physician, doctor of naturopathic medicine, dentist, or registered nurse
practitioner who diagnoses cancer in or provides treatment for cancer for fewer
than 50 patients per year shall submit an electronic or paper case report to
the Department for each patient, within 30 calendar days after the date of
diagnosis of cancer in the patient, if the physician, doctor of naturopathic
medicine, dentist, or registered nurse practitioner
does not refer the
patient to a hospital or clinic for the first course of treatment.
F. A clinic, physician, dentist,
registered nurse practitioner, or doctor of naturopathic medicine that receives
a letter from the Department, requesting any of the information specified in
R9-4-403 about a
patient, shall provide to the Department the requested information on the
patient within 15 business days after the date of the request.
G. A clinic, physician, dentist, registered
nurse practitioner, or doctor of naturopathic medicine that receives a letter
from a hospital, requesting any of the information specified in
R9-4-403 about a
patient, shall provide to the hospital the requested information on the patient
within 15 business days after the date of the request.
H. A pathology laboratory shall:
1. At least once every 90 calendar days,
provide to the Department electronic copies of pathology reports of patients;
and
2. Include in a pathology
report the following information:
a. The
patient's name, address, and telephone number;
b. The patient's date of birth;
c. The patient's gender, race, and
ethnicity;
d. Clinical information
about the patient, if available;
e.
The type of tissue collected;
f.
The procedure by which the tissue was collected;
g. The date the tissue was
collected;
h. The code number
assigned by the clinical laboratory to the tissue collected for pathological
analysis;
i. The results of the
pathological analysis of the tissue, including the pathologist's interpretation
of the results;
j. The date of the
results;
k. The name, practice
name, address, and telephone number of the physician who ordered the
pathological analysis of the tissue;
l. The name and address of the clinical
laboratory that performed the pathological analysis of the tissue; and
m. The name and telephone number
of the clinical laboratory director.
