Arizona Administrative Code
Title 8 - EMERGENCY AND MILITARY AFFAIRS
Chapter 2 - DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS DIVISION OF EMERGENCY MANAGEMENT
Article 3 - GOVERNOR'S EMERGENCY FUND
Section R8-2-301 - Definitions
Current through Register Vol. 30, No. 38, September 20, 2024
In addition to the definitions provided in A.R.S. § 26-301, the following definitions apply to this Article, unless specified otherwise:
1. Adjutant General" means the head of the Arizona Department of Emergency and Military Affairs pursuant to A.R.S. §§ 26-101(C) and 26-102(A) and (C), of which the Division of Emergency Management is a component.
2. "Administrative Costs" means costs incurred in administering funds from the Governor's Emergency Fund in accordance with this article as authorized by A.R.S. § 35-192 et seq. Examples include: establishing Project files, providing copies of documentation, collecting cost data and developing cost estimates, working with the State during Project monitoring, final inspection, audits and audit preparation.
3. "Applicant" means any State Agency or Political Subdivision of the State that requests assistance from the State for a State Level Emergency.
4. "Applicant Agreement" means a written agreement between the Applicant and the Division setting forth the terms under which the Division may provide assistance to the Applicant.
5. "Applicant's Authorized Representative" means the person authorized by the governing body of an Applicant to request Governor's Emergency Funds, time extensions, and attend to other recovery matters related to a specific Declaration.
6. "Application for Assistance" means a written request by an Applicant to the Director to have the Governor declare a State-Level Emergency.
7. "Budgeted Employees" means employees of the Applicant holding positions, the wages and benefits for which were included in the Applicant's last annual budget adopted by Applicant prior to the Incident in question.
8. "County" means the county or counties where a State-Level Emergency is located.
9. "Damage" means (a) physical damage to Facility or Facilities resulting from an Incident that results in a Declaration, and (b) also includes temporary or emergency protective measures taken in anticipation of, or in response to, an Incident that results in a Declaration.
10. "Declaration" means the document in which the Governor declares that a State-Level Emergency exists pursuant to A.R.S. § 35-192(A) and authorizes an expenditure from the Governor's Emergency Fund.
11. "Department" means the Arizona Department of Emergency and Military Affairs, of which the Division of Emergency Management is a component.
12. "Director" means the Director of the Division of Emergency Management within the Arizona Department of Emergency and Military Affairs.
13. "Division" means the Division of Emergency Management within the Arizona Department of Emergency and Military Affairs.
14. "Eligible Cost" means the cost must be reasonable and necessary, as determined by the Division, and allowed under A.A.C. R8-2-313.
15. "Eligible Work" means (a) as determined by the Division, reasonable and necessary actions taken and work performed for temporary and emergency purposes, or for permanent purposes, by an Applicant in response to and for recovery from a State-Level Emergency that are consistent with the intent and purposes set forth in A.R.S. § 35-192 and A.A.C. Title 8, Chapter 2, Article 3, or (b) Hazard Mitigation.
16. "Emergency Resolution" means a document by which the governing body of a Political Subdivision declares an emergency.
17. "Facility" means any building, works, system or equipment, built or manufactured, or an improved and maintained natural feature. Land used for agricultural purposes is not a Facility.
18. "Governor's Emergency Fund" means the portion of the general fund available to pay Eligible Costs.
19. "Hazard Mitigation" means a sustained action taken to reduce or eliminate long-term risk to people and property from natural hazards and their effects.
20. "Improved Project" means work done on a Facility beyond that required to return the Facility to the condition it was before the State-Level Emergency in question, except for (a) work necessary to bring the Facility into compliance with current codes and standards as defined by regulatory codes and other requirements applicable at the Project's location, regardless of whether the Applicant is otherwise exempt from such regulatory codes or other requirements, and (b) Hazard Mitigation.
21. "Incident" means an event described in A.R.S. § 35-192(B).
22. "Incident Period" means the time interval of a State-Level Emergency during which the Damage caused by the Incident in question actually occurs, as determined by and stated in the Governor's Declaration.
23. "Kick-Off Meeting" means an Applicant's first post-Incident, in-person or electronic meeting with the Division that addresses the specific needs of the specific Applicant, and in which the Division and the specific Applicant are participants.
24. "Non-Budgeted Employees" means employees of the Applicant:
25. "Political Subdivision" means any county, incorporated city or town, or a school district, community college district, or other tax levying public district.
26. "Project" means Eligible Work requested by the Applicant to be funded in whole or part by the Governor's Emergency Fund.
27. "Project Worksheet" means a written document prepared by or for an Applicant defining the Eligible Work to be done on a damaged Facility that the Applicant seeks to have funded in whole or part by the Governor's Emergency Fund. A Project Worksheet must be approved and executed by the Division to be eligible for Reimbursement.
28. "Reimburse," "Reimbursement," and "Reimbursable" refer to the payment of State funds from the Governor's Emergency Fund in accordance with A.R.S. § 35-192 and A.A.C. Title 8, Chapter 2, Article 3.
29. "Scope of Work" means the Eligible Work to be performed, as documented in a Project Worksheet formally approved by the Division.
30. "State" means the State of Arizona.
31. "State Agency" means any department, commission, board, agency, or division of the State, including the Department of Emergency and Military Affairs.
32. "State-Level Emergency" means any occasion or instance for which, in the determination of the Governor, State assistance is needed to supplement State Agencies' and Political Subdivisions' efforts and capabilities to save lives, protect property and public health and safety, or to lessen or avert the threat of a disaster in Arizona.
