Arizona Administrative Code
Title 7 - EDUCATION
Chapter 2 - STATE BOARD OF EDUCATION
Article 11 - SCHOOL DISTRICT PROCUREMENT
Part XV - PROCUREMENT OF SPECIFIED PROFESSIONAL SERVICES
Section R7-2-1123 - Procurement File Contents and Review for Procurements Conducted under R7-2-1117 through R7-2-1121
Universal Citation: AZ Admin Code R 7-2-1123
Current through Register Vol. 30, No. 38, September 20, 2024
A. At a minimum, the school district shall retain the following for each procurement under R7-2-1117 through R7-2-1121:
1. If interviews were not held:
a. The submittal of the person listed first
on the final list and the submittal of each person with whom the school
district enters into a contract. If the procurement has multiple final lists,
the school district shall retain the submittal of the person listed first on
the final list and the submittal of each person with whom the school district
enters into a contract, for each final list.
b. The final list or final lists.
c. A list of the selection criteria and
relative weight of selection criteria used to select the persons for the final
list or final lists and to determine their order on the final list or final
lists.
d. A list that contains the
name of each person that submitted qualifications and that shows the person's
final overall rank or score.
e.
Documents that show the final score or rank on each selection criteria of each
person that submitted qualifications and that support the final overall
rankings and scores of the persons that submitted qualifications. The school
district shall retain the individual scoring sheets for individual selection
committee members.
2. If
interviews were held:
a. All submittals of
the person listed first on the final list and the submittal of each person with
whom the school district enters into a contract. If the procurement has
multiple final lists, the school district shall retain the submittal of the
person listed first on the final list and the submittal of each person with
whom the school district enters into a contract, for each final list.
b. The final list or final lists.
c. A list of the selection criteria and
relative weight of selection criteria used to select the persons for the final
list or final lists and to determine their order on the final list or final
lists.
d. A list that contains the
name of each person that was interviewed and that shows the person's final
overall rank or score.
e. Documents
that show the final score or rank on each selection criteria of each person
that was interviewed and that support the final overall rankings and scores of
the persons that were interviewed. The school district shall retain the
individual scoring sheets for individual selection committee members.
f. A list of the selection criteria and
relative weight of the selection criteria used to select the persons for the
short list or short lists to be interviewed.
g. A list that contains the name of each
person that submitted qualifications and that shows the person's final overall
rank or score in the selection of the persons to be on the short list or short
lists to be interviewed.
h.
Documents that show the final score or rank on each selection criteria of each
person that submitted qualifications and that support the final overall
rankings and scores of the persons that submitted qualifications. The school
district shall retain the individual scoring sheets for individual selection
committee members.
B. Information relating to each procurement under R7-2-1117 through R7-2-1121 shall be made available to the public as follows:
1. Until the school district awards a single
contract or all of the multiple contracts or terminates the procurement, only
the name of each person on the final list may be made available to the public.
All other information received by the school district in response to the
request for qualifications shall be confidential in order to avoid disclosure
of the contents that may be prejudicial to competing respondents during the
selection process.
2. After the
school district awards a single contract or all of the multiple contracts or
terminates the procurement, the school district shall make the contents of the
procurement file, except the statements of qualifications and the documents
described in subsections (A)(1)(e), (A)(2)(e), and (A)(2)(h), available to the
public.
3. After the school
district has entered into a single contract or all of the multiple contracts or
has terminated the procurement, the school district shall make the statements
of qualifications and the documents described in subsections (A)(1)(e),
(A)(2)(e), and (A)(2)(h) available to the public.
4. To the extent that a person designates and
the school district concurs, trade secrets and other proprietary data contained
in a statement of qualifications shall remain confidential.
5. If the procurement file contains
information that is confidential under
R7-2-1006,
a copy of the applicable documents with the confidential information redacted
shall be placed in the procurement file for the purpose of public inspection.
The unredacted original copy of the confidential information shall be placed in
a sealed envelope or other appropriate container, identified as confidential
information, and maintained in the procurement file.
C. The school district shall retain the records of a procurement under R7-2-1117 through R7-2-1121 in accordance with R7-2-1085.
Disclaimer: These regulations may not be the most recent version. Arizona may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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