Current through Register Vol. 31, No. 12, March 21, 2025
A. The Division shall post the following
information on the Division web site:
1. All
Requests for Qualified Vendor Applications;
2. A description of the Division's
anticipated service needs;
3. The
Qualified Vendor application form or forms, if any, including a description of
the information and documents that must be submitted by an applicant to
complete the application, and any assurances, representations or warranties
that must be made by an applicant;
4. Instructions for completing the
application as described in subsection (D);
5. The Qualified Vendor Agreement, including
all terms and conditions, amendments, schedules and attachments; and
6. Any other information reasonably necessary
to advise an applicant of application requirements, as deemed necessary by the
Division to evaluate the applications.
B. The Division may send written or
electronic notice of the Request for Qualified Vendor Applications to all
providers on the Division's contract list, Qualified Vendor List and any party
not on the contract list who has notified the Division business office in
writing that it wishes to receive notification.
C. Providers and other interested parties are
responsible for making themselves aware of the opportunities posted to the
Division web site.
D. The Division
shall include the following instructions and information as part of the Request
for Qualified Vendor Applications:
1. The
acceptable methods for transmitting the application to the Division, such as
e-mail, fax, or mail delivery;
2.
The due date, if any, for applications to be considered by the
Division;
3. The street address,
mailing address, e-mail address and facsimile number of the Division office to
which applications are to be sent;
4. The term of the Qualified Vendor Agreement
and the renewal options as established by the Division;
5. A description of the service or services
for which Qualified Vendors are requested, including the covered populations,
the service need by geographic area, service specifications, a delivery or
performance schedule and any other information that the Division finds
necessary or appropriate;
6.
Whether the payment for each service will be a negotiated rate or a published
rate;
7. The published rate tables
as appropriate to the services requested in the Request for Qualified Vendor
Applications;
8. A description of
the factors to be used in the evaluation of the application;
9. The location and method for obtaining
documents that are incorporated by reference in the Request for Qualified
Vendor Applications including, as applicable, the Division internet
address;
10. The requirement that
the applicant acknowledge receipt of all amendments to the Request for
Qualified Vendor Applications issued by the Division; and
11. A description of the minimum information
that an applicant must submit.
E. The Division shall advise each Qualified
Vendor applicant in writing whether the application is complete within 30 days
of receipt of the application and shall identify the information or
documentation that is missing or incomplete in the application.
1. The Division may conduct discussions with
applicants to provide information about the completeness of the application and
the information needed to make the application complete.
2. The Division shall specify the time-frame
in which the applicant must provide the missing information.
3. The Division shall deny the application if
the applicant does not provide the additional information within the time-frame
defined by the Division.
F. The Division shall notify a Qualified
Vendor applicant in writing whether the applicant has been accepted as a
Qualified Vendor within 60 days of receipt of a complete application.
G. For negotiated rate agreements, the
Division may extend the 60 day time-frame defined at
R6-6-2103(F).
H. The Division shall evaluate applications
for Qualified Vendor Agreements based upon the criteria defined at
R6-6-2104.
I. The Division shall
accord all applicants the same opportunity for discussion of the application
completeness and revision to the application information.
