Current through February 27, 2024
(a) This section
establishes the minimum requirements for the design, production, retention, and
certification for microforms of state records.
(b) A state agency shall
(1) establish internal procedures that comply
with AS 40.21, other state law, this chapter, and internal procedures of the
Alaska State Archives for state agencies and internal procedures of the Records
and Information Management Services for state agencies, including recordkeeping
and disposition, before implementing new micrographic systems or modifying
existing systems, and consult with staff of the Alaska State Archives and
Records and Information Management Services when designing or modifying
microform systems;
(2) identify any
microforms created, used, received, or maintained in its office to ensure that
these records appear on the agency records retention schedule, and update the
agency records retention schedule to include the microform copy when converting
paper records;
(3) ensure that
microforms meet or exceed the micrographic standards set out in the American
National Standards Institute and the Association for Information and Image
Management, Standard Recommended Practice - Production, Inspection, and
Quality Assurance of First-Generation, Silver Microforms of Documents,
ANSI/AIIM, MS23-2004 revised as of December 22, 2005 and adopted by reference
in this paragraph;
(4) certify that
microforms are authentic copies of original state records;
(5) index and label microforms according to
requirements of the Alaska State Archives and Records and Information
Management Services and the agency records retention schedule;
(6) develop and maintain procedural
information about the microform system, including software and hardware
documentation if computer assisted retrieval systems are used; and
(7) transfer microforms to the state records
center or state archives, or dispose of microforms according to the agency
records retention schedule.
The Standard Recommended Practice - Production, Inspection,
and Quality Assurance of First-Generation, Silver Microforms of Documents,
ANSI/AIIM, MS23-2004 adopted by reference in
4
AAC 59.060, may be viewed at the Alaska State Archives
and Records and Information Management Services, 141 Willoughby Avenue, Juneau,
AK 99811-0525. A copy of the document may be purchased by contacting the AIIM
(Association for Image and Information Management), 1100 Wayne Avenue, Suite
1100, Silver Spring, MD 20910-5603; telephone: (301) 587-8202; e-mail:
aiim@aiim.org; Internet address: http://www.aiim.org.
Authority:AS
40.21.050
AS 40.21.060
AS 40.21.120
AS 40.21.130
AS
40.21.140
