Alaska Administrative Code
Title 4 - Education and Early Development
Chapter 31 - School Facility Planning and Construction
Article 1 - Planning and Construction
4 AAC 31.062 - Approvals, allocations, disallowance of costs, audits, and appeals

(a) A project approved for debt retirement under AS 14.11.100 is subject to review and approval for site selection and acquisition under 4 AAC 31.025, and the construction plans are subject to review and approval under the provisions of 4 AAC 31.030 and 4 AAC 31.040.

(b) A school district may, until October 15 of each year, submit to the department a request for an allocation of money for bond payments eligible for debt retirement under AS 14.11.100 for the following fiscal year, as provided in 4 AAC 31.060(e). Failure to submit a request for an allocation by October 15 will result in the denial of an allocation of money for an otherwise eligible facility regardless of whether allocations had been made for previous years. Reimbursement under AS 14.11.100 for cash payments will be based on an audited report submitted under 4 AAC 31.060(d) during the preceding fiscal year.

(c) The department will, in its discretion, deny or limit reimbursement for costs associated with a facility's construction if

(d) The department will, in its discretion, at any time, require an audit of a project approved for the debt retirement under AS 14.11.100. The cost of any audit the department requires is an allowable cost of school construction.

(e) If the department denies or limits reimbursement of costs, the district may appeal the decision in accordance with the provisions of 4 AAC 40.020 - 4 AAC 40.050.

(f) If approval of a project is withdrawn under 4 AAC 31.075, the municipality shall provide an audit of the project to determine, by generally accepted accounting practices agreed upon by the department and the municipality, any entitlements of the municipality for costs of school construction, or the amount of reimbursements under AS 14.11.100 that exceed the costs of school construction and the which the state is entitled. An audit of a project under this subsection shall detail all costs incurred for school construction, the proceeds from debt incurred to finance the project, and interest earned on the proceeds of debt incurred to finance the project. This audit is separate from an audit that might be required under (d) of this section and its cost is an allowable cost of school construction.