Current through February 27, 2024
(a) This section applies to the records of
applicants for state employment and to the employment records of current and
former classified and partially exempt employees.
(b) As provided in
AS
39.25.080, the following information, if
available, is open for public inspection:
(1)
names and position titles of all state employees;
(2) the position held by a state employee or
a former employee;
(3) the prior
positions held by a state employee;
(4) whether the employee or former employee
is, or was, in the classified, partially exempt, or exempt service;
(5) the dates of appointment and separation
of a state employee; and
(6) the
compensation authorized for a current state employee.
(c) All other records of applicants for
employment and employees in the classified and partially exempt service,
including applications and resumes, are confidential and will be released only
under the following conditions:
(1) to a state
agency, for personnel related activities; the director shall establish and
maintain a list of state officials and employees whose duties require the use
of state personnel records; those state officials and employees on the list
will be granted access to personnel records for use in connection with
activities related to the state system of personnel administration; the state
official or employee who requests information must sign an agreement that
confidential information will not be released or made public;
(2) to the child support services agency
created under
AS
25.27.010 or the child support agency of
another state; the custodian of a state personnel record, in the custodian's
discretion, shall request identification to verify that the person requesting
the record is authorized by statute to receive the record; if satisfied that
the person requesting the record is authorized by statute to receive the
record, the custodian shall promptly make the record available;
(3) to a state agency for any other purpose;
information maintained in personnel records will be released upon receipt of a
written authorization from the employee, former employee, or applicant for
employment whose records are requested; if no such authorization is submitted,
personnel records will be released to other state officials and employees who
are authorized by statute to review such state documents, upon receipt of a
subpoena issued by competent authority and the execution of an agreement that
confidential information will not be released or made public;
(4) to the public, upon receipt of a written
authorization from the employee, former employee, or applicant for employment
whose records are requested, or upon receipt of an order of a court of
competent jurisdiction;
(5) a
request for records not covered by paragraphs (1) - (4) of this subsection will
be addressed to the director; the director or director's designee shall review
the request and may approve the release of information if that release would be
in the best interests of the state and can be accomplished without violation of
the employee's, former employee's, or applicant's right to privacy.
As of Register 171 (October 2004), and acting under
AS
44.62.125(b)(6) and sec. 12,
ch. 107, SLA 2004, the regulations attorney made technical changes to reflect
the name change of the child support enforcement agency to the child support
services agency made by sec. 1, ch. 107, SLA
2004.
Authority:AS
39.25.080
AS 39.25.140
AS
39.25.150
