Alabama Administrative Code
Title 660 - ALABAMA DEPARTMENT OF HUMAN RESOURCES
Chapter 660-5-20 - HEALTH AND SAFETY GUIDELINES - REQUIREMENTS AND PROCEDURES FOR FACILITIES PARTICIPATING IN THE CHILD CARE SUBSIDY PROGRAM
Section 660-5-20-.07 - Administration
Universal Citation: AL Admin Code R 660-5-20-.07
Current through Register Vol. 42, No. 11, August 30, 2024
(1) Reports to the Department.
(a) The following shall be
reported in writing to the Department prior to occurrence:
1. Change in ownership.
2. Change in location.
3. Alterations to the facility or
grounds.
4. Major change or
extension of basic operating schedule (hours) or program.
5. Change in the facility's address or
telephone number.
(b) The
following shall be reported to the Department within 24 hours after occurrence,
with written explanation to follow within five (5) days:
1. Any injury requiring professional medical
treatment of any child or staff person while at the facility or during away
from the facility activities.
2.
Any illness occurring at the facility or during away from the facility
activities which requires emergency medical treatment.
3. Any death occurring at the facility or
during away from the facility activities.
4. Major damage to the facility.
5. Interruption of the facility's electrical
service, telephone service, or gas service (if gas is used for heating or
cooking).
6. Any litigation
involving the facility.
7. Any
traffic accident involving day care children using transportation provided by
the facility.
8. Any arrest or
conviction of the facility or any staff person, employee, or
volunteer.
9. Final disposition of
any child abuse/neglect investigation involving the facility, the facility, or
any staff person, employee, or volunteer.
10. Any incident in which the health,
welfare, or safety of a child is at risk.
11. Any disastrous events.
(c) Child Abuse/Neglect reports.
1. Each staff person is required by law to
report known or suspected child abuse or neglect to the County Department of
Human Resources or the local chief of police, or county sheriff. The report
shall be made immediately by telephone or direct oral communication, followed
by a written report, containing all known information.
2. Any person making a report in good faith
is immune from any civil or criminal liability.
3. The law further provides that all reports
of child abuse and neglect, investigative reports by the Department of Human
Resources and certain other records of child abuse and neglect are considered
confidential under penalty of law.
4. All staff persons, employees, and
volunteers shall cooperate with Department personnel on any child abuse or
neglect investigation, including providing information to the Department's
representatives and allowing access to children and records.
(2) Admission Procedures.
(a) The total number of the
children in the care of the facility at any given time, including children on
the premises (inside and outside), children in transit, and children on field
trips or other facility activities, shall conform to the capacity of the
facility's measurements.
(3) Children's Records.
(a) Confidentiality.
1. Children's records and information about
children and their families shall be kept confidential.
2. Confidential information about children
and their families shall not be used or disclosed for any purpose not directly
related to the well-being of the child.
3. Any discussion about children and their
families shall be treated as confidential.
4. Confidential information including
children's records shall be accessible only to authorized persons.
5. The Department shall have the right to
inspect facility records, including children's records.
(b) Individual records on each child shall be
on file in the facility on the child's first day of attendance. Records shall
be maintained in the facility. Records shall be filed in alphabetical order.
Records shall contain originals or clear copies of required information.
In-active files shall be maintained separately from active files. Records shall
include but need not be limited to:
1. Child's
Pre-Admission Record including: Child's name; birthdate; home address; name,
address, and telephone number of child's parent(s)/guardian(s); name, address,
and telephone number of mother's and father's employer; emergency contact
information; name, address, and telephone number of child's doctor; signed
authorization for emergency medical treatment; special needs or instructions;
list of persons child may be released to; statement that parent(s)/guardian(s)
understands that the Department does not inspect activities away from the
facility; permission signed by the child's parent(s)/guardian(s) for the child
to participate in activities away from the facility, transportation provided by
the facility, and swimming/wading provided by the facility; child's first day
of attendance; child's withdrawal date.
2. Records of injury/illness occurring at the
facility or during away from facility activities, which require professional
medical attention, emergency medical attention, or hospitalization.
3. Immunizations.
(i) On the child's first day of attendance,
each child from two (2) months of age to lawful school age and each child of
lawful school age who is not enrolled in public or private school kindergarten
shall have a valid State of Alabama Certificate of Immunization on file in the
facility, unless one of the following is on file in the facility: A valid State
of Alabama Certificate of Medical Exemption or a valid Alabama Certificate of
Religious Exemption.
(ii) Each
child's Certificate of Immunization shall be updated according to the
expiration date indicated on the certificate.
4. Authorization for administering medication
or medical procedures form if medication or medical procedures have been
administered to the child.
5. Any
other information about a child shall be kept in the child's record.
(4) Facility Records. The following records shall be kept on file for the current year plus two additional years.
(a) Daily attendance records
on all staff and children shall be maintained.
(b) Transportation checklists if
applicable.
(c) Vehicle safety
check.
(d) Sign-in and sign-out
sheets.
(5) Documents to be posted in a conspicuous place in the facility.
(a) Most recent evaluation form.
(b) Most recent subsidy report form from the
Department.
(c) Corrective or
adverse action notices from the Department.
(d) Most recent fire inspection
report.
(e) Most recent Health
Department inspection report and food permit or written permission from the
Health Department to cater food.
(f) Menu for meals and snacks.
(g) Name and telephone number(s) posted by
facility telephone(s): Fire department; law enforcement; medical assistance
(ambulance or rescue); poison control facility; substitute help.
(h) Emergency Preparedness and Response
Plans.
(i) The name of staff person
in charge.
Authors: Dawn Owens/Tonya Swanner
Statutory Authority: Child Care and Development Block Grant Act of 2014 (42 U.S.C.S. §§9857 et seq.).
Disclaimer: These regulations may not be the most recent version. Alabama may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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