Alabama Administrative Code
Title 520 - ALABAMA PUBLIC LIBRARY SERVICE
Chapter 520-2-1 - FEDERAL PUBLIC LIBRARY PROGRAMS FY2012
Section 520-2-1-.05 - Strengthening Information Technology
Universal Citation: AL Admin Code R 520-2-1-.05
Current through Register Vol. 42, No. 11, August 30, 2024
The purpose of this grant category is to improve library services for users through:
1) updating technological equipment,
2) accessing information through electronic networks,
3) paying the costs for libraries to acquire other technologies to record, save, and retrieve information, and
4) training library staff and users.
(1) Project title:
Digitization of High-Demand Rare
Library Materials. Grants shall be for equipment, software, and contractual services necessary for the conversion of analog images of high-demand rare library materials (including text and pictures) into digital images for free worldwide Internet access.
(a)
Stipulations:
1. An applicant may apply for only one grant
per grant cycle under this program.
2. The maximum LSTA grant is
$15,000.
3. Required local match
must equal 25% of the LSTA grant award. Up to 25% of the required local match
may come from project personnel salaries.
4. Project funds may be used for the
following purposes:
1) an image capture
device, such as a scanner or digital camera;
2) a computer and pre-developed software to
interface with the image capture device;
3) contractual services performed by a
dedicated digitization agency external to the grantee to perform the
digitization; and
4) staff training
to learn how to perform the conversion process.
5. Applicants must comply with all copyright
laws. Materials to be digitized must be of such a kind that they may be legally
available for free worldwide Internet access.
6. The applicant must explain and use
specific and effective methods to make persons aware of, and to encourage their
use of, the digitized library materials.
7. Federal and required local matching funds
are not
allowable for the following
costs:
1) software development;
2) supplies;
4) maintenance costs; and
5) other ongoing expenses.
(2) Program
title: Library Technology and
Automation. Grants shall be for one or more of the following:
1) the acquisition and installation of
technological equipment and software necessary to run library system software
for collections;
2) staff training
to use acquired equipment and software;
3) user training on how to access information
electronically;
4) the acquisition
and installation of technological equipment and software necessary to mount
automated library catalogs on the Internet;
5) the acquisition and installation of
technological equipment and software necessary to assist libraries in sending
or receiving information through internal and external electronic networks;
6) the acquisition and installation
of technological equipment and software necessary to support the training of
library staff and users to use electronic information services.
(a)
Stipulations:
1. In this program title there is a small
library development subprogram and a general subprogram:
(i) Small library development subprogram: A
public library with a population in its legal service area of 10,000 or less
may apply for one grant under this subprogram if it is applying for $20,000 or
less; or it may apply under the general subprogram for $20,001 up to $50,000
but it may not apply under both subprograms.
(ii) General subprogram: A public library
with a population of in its legal service area of 10,001 or more may apply
under this subprogram for up to $50,000. A public library with a population in
its legal service area of 10,000 or less may apply under this subprogram for
$20,001 up to $50,000. A cooperative library network or a public library system
may apply under this subprogram for up to $150,000.
2. An applicant may apply for only one
technology grant per grant cycle, except that a recipient of a two-year award
may not apply for a grant for a project which would occur in the same fiscal
year in which the second phase of the original two-year project
occurs.
3. LSTA support of a Radio
Frequency Identification (RFID) project may extend two fiscal years. The
following rules shall be applicable for two-year RFID projects:
(i) The award for an RFID project cannot
exceed $90,000.
(ii) A second-year
award may not exceed 50% of the first year award and will be awarded only upon
the successful completion of the first year phase as determined by APLS and
only if LSTA funds are available.
(iii) A complete description of the
activities of the first and second year, including cost estimates, must be
submitted with the first year's application.
(iv) A supplementary application for the
second year must be submitted by a date established by APLS. This application
shall include a progress report on the accomplishments during the first-year
phase.
(v) A separate RFID
application cannot be submitted for at least five years after the completion of
a two-year proj ect.
4.
Required local match must equal 25% of the LSTA grant award. Up to 25% of the
required local match may come from project personnel salaries.
5. Project funds may be used for the
following purposes:
(i) The acquisition and
installation in library buildings, on library property, or in mobile units of
communication and electrical wiring necessary for the operation of the hardware
and software that enables internal or external hosted library automation
applications listed in this section and acquired in the same project;
(ii) The acquisition and installation of
technological equipment and pre-developed software for use in library buildings
and mobile units, and the acquisition of other items, as follows:
(I) ANSI/NISO Z39.50 compliant library
automation software modules:
1) acquisitions,
2) authority control,
3) cataloging,
4) circulation,
5) public access catalog,
6) serials control, and
7) web-accessible catalog.
(II) Infrastructure for use of the
above equipment and software:
1) LAN/WAN
operating software (pre-developed) for library or inter-library connections,
2) staff and patron training,
3) first-year service charges if
the applicant is contracting for internal or external hosted library automation
applications provided by a public library system, cooperative library network,
or vendor for the first time,
4)
supplies for use with automated systems, including borrowers cards, printer
supplies, dumb barcodes, smart barcodes, and radio frequency identification
(RFID) tags (Smart barcodes and RFID tags must be purchased with the
technological hardware and software or with the contracted internal or external
hosted library automation applications specified above, and installation of
barcodes and tags is a local responsibility.), and
5) data preparation as follows:
a) Internet databases of USMARC records for
conversion (for purchase or one-year subscription),
b) first-time conversion where shelflist
cards or copies of title and verso pages are sent to a company providing
conversion services,
c) first-time
authority control processing by a vendor, and
d) conversion of an existing database for
loading into a new system when migrating from an old automated system to a new
automated system, if such conversion is performed by the system vendor or by a
company under contract with, or recommended by, the system vendor,
6) print-management software, and
7) time-management software for limiting use
of public access computers to permit equal access by library users.
(III) Computers;
upgrades of existing computers; wireless computer communication equipment;
scanners; printers; routers; hubs; switches; fax machines; combination copy
machines with scanning, fax, or networking features; other similar equipment;
and pre-developed software needed to utilize:
1) library automation software modules,
2) LAN/WAN operating system
software for library or interlibrary connections,
3) external electronic networks (such as the
Internet) for sending or receiving information (such as that available through
the Alabama Virtual Library), and
4) other internal resources.
(IV) Self-checkout equipment for
checkout of library materials (excluding library materials security equipment
which is physically separate from the checkout system, such as detection
antennae at exits, or a physically separate device for sensitizing and
desensitizing library materials). Security equipment directly connected to PCs,
self-check equipment, and/or the local network hardware or software by
wireless, cable, etc. (such as RFID) may be paid for with federal
funds.
(V) Technological equipment
and software necessary to contain and operate internal informational databases
and necessary to assist libraries in accessing their own internal informational
databases and/or in making those databases available for free worldwide
Internet access (while complying with applicable copyright laws).
(VI) Computers, computer projection
equipment, and pre-developed software for staff and/or patron training to
utilize acquired equipment and software and to access information
electronically.
(VII) Staff and/or
patron training to utilize acquired equipment and software and to access
information electronically.
(VIII)
The acquisition and installation of pre-developed filtering software if
acquired as part of a larger project which includes the acquisition of
equipment and other software eligible under this program.
(IX) The one-time subscription to electronic
information services (such as reference and tutoring services) and the one-time
acquisition of equipment and software necessary to access these
services.
(X) Equipment, software,
and contractual services necessary to implement a library website.
(XI) The acquisition and installation of
ADA-compliant adaptive equipment to enable library users with special needs to
access library resources and services.
(XII) Furnishings, such as workstations,
stands, tables, and chairs.
6. A diagram(s) of the proposed overall
network configuration (including all locations) showing the existing equipment
and the equipment that will be placed by the new project (and equipment that
will be placed by any current project or projects) can be submitted with the
application. The diagram(s) should include workstations, servers, routers,
wiring, telecommunications connections, and any other pertinent information
related to the project. The diagram(s) should also include the function of each
equipment item, such as electronic reference, public access catalog, or staff
cataloging. The diagram(s) is optional and is intended as a supporting
document.
7. Federal and required
local matching funds for project-related furnishings, training, or
supplies may not exceed 25% of the total project cost. For any project which
involves the purchase of equipment or software for an amount per unit of $5,000
or more, the applicant must submit technical specifications and a justification
for use with the project application.
8. Anti-virus software may be acquired as
part of a project when acquiring other eligible software or
equipment.
9. Library security
equipment which is physically separate from a library materials checkout
system, such as detection antennae at exits, or a physically separate device
for sensitizing and desensitizing library materials, must be paid for entirely
with required local matching funds or other local funds. Security equipment
directly connected to PCs, self-check equipment, and/or the local network
hardware or software by wireless, cable, etc. (such as RFID) may be paid for
with federal funds.
10. Federal and
required local matching funds are not
allowable for the following costs:
1)
software development;
2) ongoing
Internet and telecommunications;
3)
parts, maintenance, and warranties not included in the initial purchase
contract;
4) database conversion or
database upgrade when migrating to a new automated system from an old automated
system, if such conversion is performed by a vendor not under contract with, or
not recommended by, the system vendor;
5) contractual services for in-house
retrospective conversion procedures (including inventorying and cataloging);
6) copying title and verso pages;
7) plain photocopy machines without
networking, scanning, or fax features; and
8) security strips for insertion into library
materials.
11. Library
system software acquired must support USMARC cataloging.
(4) Program title:
Micrographic Equipment. Grants shall be
for increasing access to library materials through the acquisition of equipment
to enable users to read microforms and produce paper copies of microform
images.
(a)
Stipulations:
1. An applicant may apply for only one grant
per grant cycle under this program.
2. The maximum LSTA grant is
$5,000.
3. Required local match
must equal 25% of the LSTA grant award. Up to 25% of the required local match
may come from project personnel salaries.
4. Project funds may be used for the
acquisition and installation of equipment in one or more of the following
configurations:
(i) Microform
readers.
(ii) Microform
reader/printers.
(iii) Microform
reader/scanners and pre-developed software from the vendor for digitally
transmitting microform images to a personal computer, or computer network, and
then to a printer.
(iv) Special
lens systems and special attachments for using all microform types (including
roll film and microfiche) may be acquired as part of the equipment listed in
sections (i), (ii), and (iii) above.
5. All equipment purchased must be located in
the library and available for use by staff and patrons when the library is
open.
6. Federal and required local
matching funds are not
allowable for the
following costs:
1) separate printers,
2) supplies,
3) maintenance costs,
4) software not from the vendor, and
5) other ongoing
expenses.
Rule 520-2-1-.05 was renumbered to 520-2-1-.06 as per certification filed February 2, 2007; effective March 9, 2007. Rule 520-2-1-.06 was renumber to 520-2-1-.05 as per certification filed February 9, 2008.
Author: Nancy C. Pack, Director
Statutory Authority: Code of Ala. 1975, §41-8-(1-10). Title 20, U.S. Code, Sections 9121-9163, Museum and Library Services Act of 1996.
Disclaimer: These regulations may not be the most recent version. Alabama may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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