Alabama Administrative Code
Title 485 - ALABAMA STATE BOARD OF REGISTRATION FOR INTERIOR DESIGN
Chapter 485-X-1 - COMPOSITION AND OPERATION OF THE BOARD
Section 485-X-1-.07 - Board Meetings

(1) Public notice and conduct of all board and committee meetings shall be in accordance with the Alabama Open Meetings Act. Violations of the Open Meetings Act may result in civil actions with monetary penalties of up to $1000 on each member of the board for each violation, temporary restraining orders, and nullification of the meeting's actions. Meeting notices and a preliminary agenda or description of business to be addressed are to be sent to the Secretary of State for posting on the Secretary of State website as soon as the meeting date is set. Notices must be to the Secretary of State several days prior to minimum posting time to allow for processing.

(2) The board shall hold at least two meetings per year for the purpose of performing its duties pursuant to Chapter 15C, Title 34, Code of Alabama 1975. Meetings are to be conducted using Roberts' Rules of Order, as most recently revised.

(3) A simple majority of the members of the board shall constitute a quorum at any meeting. If a vacancy occurs, a majority of the remaining members shall constitute a quorum.

(4) A simple majority vote of the members of the board physically present shall be sufficient to conduct the business of the board. Votes by teleconference or electronic communication shall not be counted. All voting must occur in a public meeting. Voice votes are allowed. No secret balloting is allowed.

(5) Executive sessions shall be entered from a public meeting and shall strictly follow restrictions on allowable topics and the procedures regarding executive sessions found in the Alabama Open Meetings Act. The board must disclose in the minutes every person present within the executive session. Executive sessions must be closed, and the board shall then reconvene in the public meeting to take any votes or close the public meeting.

(6) Minutes recording date, time, location, attendance, and official actions of the board shall be kept for each meeting; then published and maintained in a form suitable for public viewing. Guidelines for producing minutes may be obtained form the Department of Archives and History.

(7) The board should be prepared to set the date of the next meeting at the close of every public meeting and to send notification to the Secretary of State as soon as possible.