Alabama Administrative Code
Title 420 - ALABAMA STATE BOARD OF HEALTH
Chapter 420-12-1 - HOSPITAL DISCHARGE DATA SYSTEM
Section 420-12-1-.05 - Processing And Verification

(1) If errors, inconsistencies, or incomplete data elements are identified by the Department in a submitted Discharge Data Report, the Department will provide the hospital with a written and electronic notice to the hospital's designated staff member of the identified errors, inconsistencies or deficiencies. The submitting hospital shall investigate and supply the Department with complete Discharge Data to correct the identified errors, inconsistencies or deficiencies within fifteen (15) calendar days of the date of the hospital's receipt of the notice.

(2) Discharge Data Reports with identified errors, inconsistencies or incomplete data elements must be corrected and resubmitted within the fifteen (15) day period specified in paragraph (1) above, or they will be considered delinquent and subject to the penalties prescribed in Code of Ala. 1975, § 22-21-417 and this Chapter.

(3) After the quarterly data have been computerized, edited, updated, and determined by the Department to be the final data set for that quarter, each submitting hospital may elect to review its own quarterly data set during the fifteen (15) days following the Department's determination that the data set is final. Absent the receipt of additional corrections and/or revisions from the hospitals at the end of the fifteen (15)-day period, the quarterly data is considered verified. If additional corrections and/or revisions are received from the hospitals, the quarterly data is considered verified once those corrections and/or revisions have been made by the Department.

(4) The same procedure set forth in paragraph (3) above shall be used for verification of the final data set at the close of each calendar year. Upon verification of the final data set at the close of each year, AlaHA or its contractual agent shall submit to the State Health Planning and Development Agency ("SHPDA") such annual patient origin data as is required to be submitted to SHPDA under existing law.