Alabama Administrative Code
Title 300 - ALABAMA COMMISSION ON HIGHER EDUCATION
Chapter 300-4-13 - (RE)ENGAGE ALABAMA GRANT PROGRAM
Section 300-4-13-.06 - Awarding Procedures
Universal Citation: AL Admin Code R 300-4-13-.06
Current through Register Vol. 42, No. 11, August 30, 2024
(1) The following procedures shall be the method used by the Commission for making the (Re)Engage Alabama Grant Program funds available to eligible students at approved institutions:
(a) Each applicant must
submit to the eligible institution a yearly Free Application for Federal
Student Aid application (FAFSA).
(b) An applicant may receive consideration
for the (Re)Engage Alabama Grant Program award at only one approved institution
during one academic term. An application must be submitted for each term of
enrollment. The student recipient must remain continuously enrolled at the same
approved institution while seeking to complete a degree in the approved
(Re)Engage Program to maintain eligibility.
(c) The (Re)Engage Alabama Grant Program
Application may be obtained from approved institutions.
1. All information requested on the
initial(Re)Engage Alabama Grant Program Application must be completed by the
student and submitted to the Financial Aid Office of the approved institution
in which the student is enrolled by the given deadline date. As long as a
student is continuously enrolled as defined, the student is to complete a
(Re)Engage Alabama Grant Program application for each term following the
initial award term. All applications must be kept on file (electronically or
paper) by the institution for at least five years following the student
receiving a degree. Should a student not be continuously enrolled at the
institution, a new application is required following stop-out, as defined,
prior to the new enrollment and reconsideration of receiving the grant. ACHE is
to receive a copy of all applications and the certified (Re)Engage Alabama
Grant Program Award List within 30 business days of the student application
deadlines each academic term.
(i) Student
application deadlines for semester terms are as follows:
(I) Fall Semester term grant applications
must be received by September 15.
(II) Spring Semester term grant applications
must be received by February 15.
(III) Summer Semester term grant applications
must be received by June 15.
(ii) Student application deadlines for
quarter terms are as follows:
(I) Fall Quarter
term grant applications must be received by September 15.
(II) Winter Quarter term grant applications
must be received by January 15.
(III) Spring Quarter term grant applications
must be received by April 15.
(IV)
Summer Quarter term grant applications must be received by June 15.
2. Initial applications
received by an approved institution's Financial Aid Office shall be dated when
received. Each initial application shall have a preliminary review by the
institution to determine if the application is complete and meets the
eligibility criteria for a grant. Each student applicant shall be notified by
the institution when the initial application is incomplete and additional
information is needed. If all items and information requested on the initial
application form are not completed, the application is invalid and the student
is ineligible to receive the (Re)Engage Alabama Grant Program payment. The
institution shall notify each applicant who does not meet all eligibility
criteria and is, therefore, ineligible for the (Re)Engage Alabama Grant Program
award.
3. All applications which
pass the institution's preliminary review for eligibility shall be compared to
other appropriate institutional records. Institutional records shall be used to
verify the following requirements for each student applicant:
(i) Age, 25 years or older.
(ii) A citizen or a lawful permanent resident
of the United States.
(iii) A
resident of Alabama.
(iv) A
graduate of a secondary school or the recognized equivalent of a high school
graduate.
(v) Has not attended a
postsecondary education institution for at least two (2) years (24 consecutive
months) prior to their current enrollment.
(vi) Has not earned an associate or
baccalaureate degree at any other institution prior to applying for the
(Re)Engage Alabama Grant Program.
(vii) Classified as an undergraduate student
with the completion of at least 36 credit hours for an associate degree or at
least 72 credit hours for a baccalaureate degree.
(viii) Enrolled as a full-time student
(minimum of twelve (12) semester hours) or part-time (minimum of six (6)
semester hours) student in an eligible program in an authorized institution
leading to an associate degree or baccalaureate degree that is aligned with
Alabama's high demand workforce needs promulgated by the Alabama Committee on
Credentialing and Career Pathways.
(ix) Has good academic standing as defined by
the institution.
(x) Not enrolled
in a course of study leading to an undergraduate degree in theology, divinity,
or field of preparation for a religious vocation.
(d) For students who are to be
determined as eligible for a (Re)Engage Alabama Grant Program award each term,
the institution shall complete a certified (Re)Engage Alabama Grant Program
Award List and submit the list to the Commission. The award list shall include
but is not limited to the following information: student's full name,
identification number, the eligible program in which the student is enrolled,
current term requesting funds, prior terms of received funds (includes renewals
of grant), and total enrollment hours of all students to validate eligibility
and determine award amount during the identified academic term. This list will
be electronically shared with the Commission using a Secure File Transfer
Protocol (SFTP) network provided by the Commission for security purposes. The
financial aid office representative and the president of each institution shall
sign the approved institution's (Re)Engage Alabama Grant Program Award List for
each academic term, certifying that each student on the roster is eligible for
the award and has submitted a complete and acceptable (Re)Engage Alabama Grant
Program application to the institution on or before the application deadline
for the term in which payment is requested.
(e) The maximum award amount a full-time
student may receive per academic term is $3,000 for universities and $1,500 for
community colleges. The maximum award shall be reduced proportionately for
students who enroll six to eleven hours and for students enrolled in less
common academic terms, such as quarters, summer terms, and
intersessions.
(f) Each awardee
shall be sent an award notice by the institution to inform of aid awarded
through the (Re)Engage Alabama Grant Program.
(g) The institutional financial aid office
representative will check each awardee for eligibility guidelines to include,
but not limited to, the following:
1. Age, 25
years or older;
2. Residency of
Alabama;
3. Student has not
attended a postsecondary education institution for at least two (2) years (24)
consecutive months) prior to their current enrollment.
4. Number of hours enrolled;
5. Eligible program and academic progress;
and
6. Good standing as defined by
the institution.
(h) The
institutional financial aid office representative shall be responsible for
ensuring that each student is not over-awarded.
(i) The (Re)Engage Alabama Grant Program will
send a total sum payment of funds per academic term to the approved institution
for deposit in the institution's (Re)Engage account to be credited accordingly
to eligible student accounts provided on each academic term's (Re)Engage
Alabama Grant Program Award List.
(j) All eligible institutions shall follow
the policies and procedures set forth by the Commission for the (Re)Engage
Alabama Grant Program.
Author: Artcola Pettway; Stephanie C. Dolan
Statutory Authority: Code of Ala. 1975, § 16-5-1; Alabama Act 2023-539.
Disclaimer: These regulations may not be the most recent version. Alabama may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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