Office of the Secretary May 15, 2008 – Federal Register Recent Federal Regulation Documents

In accordance with the Privacy Act of 1974, the Department of Homeland Security is giving notice that it proposes to update a system of records in its inventory. The Department of Homeland Security is updating the General Information Technology Access Account Records System system of records notice to include four new routine uses and to add to the categories of records covered by the system. The first new routine use will allow for information sharing with federal agencies such as the Office of Personnel Management, the Merit Systems Protection Board, Office of Management and Budget, Federal Labor Relations Authority, Government Accountability Office, or the Equal Employment Opportunity Commission when information is requested in the performance of those agencies' official duties. The second routine use will allow for the routine sharing of business information outside of the Department for official purposes. This includes the sharing of business contact information to contacts outside of the Department. The third routine use allows for sharing for the purpose of investigating an alleged or proven act of identity fraud or theft. The fourth routine use allows sharing of information to regulatory and oversight bodies, including auditors, who are responsible for ensuring appropriate use of government resources. The categories of records in the system have been updated to clarify that the information used to access DHS networks is logged and recorded, specifically user IDs, date and time of access, and the internet protocol (IP) address of the computer used to access the network. Further added to the categories of records are the names of senders and receivers of email on DHS networks.

In accordance with the Privacy Act of 1974, the Department of Homeland Security gives notice that it proposes to add a new system of records to its inventory of record systems, namely the Office of Intelligence & Analysis Enterprise Records System (ERS). Some of the records that were previously maintained in the Homeland Security Operations Center Database (DHS/IAIP-001), the system of records notice for which was last published in full text on April 18, 2005 (70 FR 20156), will now be part of the ERS. This notice does not rescind, revoke, or supersede the HSOC system of records notice insofar as other components of DHS maintain records within that system of records, under their respective authorities.