Submission for OMB Review; Notarized Document Submittal for System for Award Management-New Entity Administrator Appointments, 8221-8222 [2025-01755]

Agencies

• General Services Administration

[Federal Register Volume 90, Number 16 (Monday, January 27, 2025)]
[Notices]
[Pages 8221-8222]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2025-01755]


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GENERAL SERVICES ADMINISTRATION

[OMB Control No. 3090-0317; Docket No. 2024-0001; Sequence No. 12]


Submission for OMB Review; Notarized Document Submittal for 
System for Award Management--New Entity Administrator Appointments

AGENCY: Office of Acquisition Policy, General Services Administration 
(GSA).

ACTION: Notice; request for comments.

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SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
Regulatory Secretariat Division will be submitting to the Office of 
Management and Budget (OMB) a request to review and approve a revision 
to an existing OMB clearance regarding a notarized document submittal 
for System for Award Management (SAM) Registration.

DATES: Submit comments on or before February 26, 2025.

ADDRESSES: Written comments and recommendations for this information 
collection should be sent within 30 days

[[Page 8222]]

of publication of this notice to www.reginfo.gov/public/do/PRAMain. 
Find this particular information collection by selecting ``Currently 
under Review--Open for Public Comments'' or by using the search 
function.

FOR FURTHER INFORMATION CONTACT: Ms. Salomeh Ghorbani, Director, IAE 
Outreach and Stakeholder Engagement Division, at 202-430-0206 or 
[email protected].

SUPPLEMENTARY INFORMATION:

A. Purpose

    Federal Acquisition Regulation (FAR) Subpart 4.11 prescribes 
policies and procedures for requiring contractor registration in the 
System for Award Management (SAM) database to increase visibility of 
vendor sources (including their geographical locations) for specific 
supplies and services; and establish a common source of vendor data for 
the Government.
    In the past, the GSA Office of Inspector General (OIG) conducted an 
investigation into fraudulent activities discovered within SAM. As a 
result, SAM.gov workflows and data analysis have been revised over the 
last several years to improve our ability to identify bad actors 
earlier than before.
    As a result of GSA actively pursuing technical alternatives to the 
collection of this information for all non-federal entities, GSA seeks 
to refine the requirement previously adopted, where a risk-based 
approach was used to justify the collection of the entity administrator 
appointment letter (EAAL) for all new entities, and only employ this 
method to establish an Entity Administrator to an existing entity where 
the previous administrator is no longer on staff.
    This information is essential to GSA's acquisition mission to meet 
the needs of all federal agencies, as well as the needs of the grant 
community. A key element of GSA's mission is to provide efficient and 
effective acquisition solutions across the Federal Government. SAM is 
essential to the accomplishment of that mission. In addition to federal 
contracts, federal assistance programs also rely upon the integrity and 
security of the information in SAM. Without assurances that the 
information in SAM is protected and is at minimal risk of compromise, 
GSA would risk losing the confidence of the federal acquisition and 
assistance communities that it serves. As a result, some entities may 
prefer not to do business with the federal government.

B. Annual Reporting Burden

    Respondents: 139,027.
    Responses per Respondent: 1.
    Total Annual Responses: 139,027.
    Hours per Response: .5.
    Total Burden Hours: 69,513.
    The information collection allows GSA to request the notarized 
letter and apply this approach to individuals who seek to become the 
Entity Administrator for an entity record in SAM.gov when there is no 
Entity Administrator appointed for that entity in the system.
    Individuals seeking administrator access to entity records in SAM 
are provided the template for the requirements of the notarized letter. 
It is estimated that the individual will take an average 0.5 hours to 
create the letter and 0.25 hours to upload the letter to the Federal 
Service Desk. GSA proposes that an individual equivalent to a GS-5, 
Step 5 Administrative Support person within the government would 
perform these tasks. The estimated hourly rate of $25.06 (Base + 
Locality + Fringe) was used for the calculation.
    Based on historical data of the ratio of small entities to other 
than small entities that exist in SAM, GSA approximates 58,500 of the 
90,000 annual entities who do not have an individual with the Entity 
Administrator role will have in-house resources to notarize documents. 
GSA proposes that the entities with in-house notaries will typically be 
large businesses where the projected salary of the executive or officer 
responsible for signing the notarized letter is, on average, 
approximately $150 per hour. The projected time for signature and 
notarizing the letter internally is 0.5 hours.
    The other remaining 31,500 entities per year are estimated to be 
small entities where the projected salary of the executive or officer 
responsible for signing the notarized letter is, on average, 
approximately $100 per hour. These entities will likely have to obtain 
notary services from an outside source. The projected time for 
signature and notarizing the letter externally is 1 hour. The estimate 
includes a nominal fee ($5.00) usually charged by third-party notaries.

C. Public Comments

    A 60-day notice published in the Federal Register at 89 FR 92688 on 
November 22, 2024. No public comments were received.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the Regulatory Secretariat 
Division by calling 202-501-4755 or emailing [email protected]. Please 
cite OMB Control No. 3090-0317, Notarized Document Submittal for System 
for Award Management Registration, in all correspondence.

Lois Mandell,
Director, Regulatory Secretariat Division.
[FR Doc. 2025-01755 Filed 1-24-25; 8:45 am]
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