Privacy Act of 1974; System of Records, 107185-107189 [2024-31131]
Download as PDF
Federal Register / Vol. 89, No. 250 / Tuesday, December 31, 2024 / Notices
Counsel of the Commission’s Division of
Enforcement of a material violation of
the terms and conditions of the Orders
within 30 days of discovery of the
material violation.
6. As a condition of the Temporary
Order, the primary investment advisers
will hold in an escrow arrangement
amounts equal to all sub-advisory fees
payable by the Funds to Epoch for the
period from October 10, 2024 through
the date upon which the Commission
grants the Temporary Order. Amounts
placed in the escrow arrangement will
be released from the escrow
arrangement after the Commission has
acted on the application for the
Permanent Order.
Temporary Order
The Commission has considered the
matter and finds that Applicants have
made the necessary showing to justify
granting a temporary exemption.
Accordingly,
It is hereby ordered, pursuant to
section 9(c) of the Act, that the
Applicants and any other Covered
Persons are granted a temporary
exemption from the provisions of
section 9(a), effective as the date of this
order, solely with respect to the Guilty
Pleas entered into pursuant to the Plea
Agreements, subject to the
representations and conditions in the
application, until the Commission takes
final action on their application for a
permanent order.
By the Commission.
J. Matthew DeLesDernier,
Deputy Secretary.
[FR Doc. 2024–31134 Filed 12–30–24; 8:45 am]
BILLING CODE 8011–01–P
SMALL BUSINESS ADMINISTRATION
[Disaster Declaration # 20931 and # 20841;
NEW YORK Disaster Number NY–20021]
Administrative Disaster Declaration of
a Rural Area for the State of New York
U.S. Small Business
Administration.
ACTION: Notice.
AGENCY:
This is a notice of an
Administrative disaster declaration of a
rural area for the State of NEW YORK
dated December 20, 2024.
Incident: Severe Storm and Flooding.
DATES: Issued on December 20, 2024.
Incident Period: August 18, 2024
through August 19, 2024.
Physical Loan Application Deadline
Date: February 18, 2025.
Economic Injury (EIDL) Loan
Application Deadline Date: September
22, 2025.
khammond on DSK9W7S144PROD with NOTICES
SUMMARY:
VerDate Sep<11>2014
18:31 Dec 30, 2024
Jkt 265001
107185
Visit the MySBA Loan
Portal at https://lending.sba.gov to
apply for a disaster assistance loan.
SOCIAL SECURITY ADMINISTRATION
FOR FURTHER INFORMATION CONTACT:
Privacy Act of 1974; System of
Records
ADDRESSES:
[Docket No. SSA–2024–0046]
Alan Escobar, Office of Disaster
Recovery & Resilience, U.S. Small
Business Administration, 409 3rd Street
SW, Suite 6050, Washington, DC 20416,
(202) 205–6734.
Notice is
hereby given that as a result of the
Administrator’s disaster declaration of a
rural area, applications for disaster
loans may be submitted online using the
MySBA Loan Portal https://
lending.sba.gov or other locally
announced locations. Please contact the
SBA disaster assistance customer
service center by email at
disastercustomerservice@sba.gov or by
phone at 1–800–659–2955 for further
assistance.
The following areas have been
determined to be adversely affected by
the disaster:
SUPPLEMENTARY INFORMATION:
Primary Counties: Lewis.
The Interest Rates are:
Percent
For Physical Damage:
Homeowners with Credit Available Elsewhere ......................
Homeowners without Credit
Available Elsewhere ..............
Businesses with Credit Available Elsewhere ......................
Businesses
without
Credit
Available Elsewhere ..............
Non-Profit Organizations with
Credit Available Elsewhere ...
Non-Profit Organizations without Credit Available Elsewhere .....................................
For Economic Injury:
Business and Small Agricultural
Cooperatives without Credit
Available Elsewhere ..............
Non-Profit Organizations without Credit Available Elsewhere .....................................
5.625
2.813
8.000
4.000
3.250
3.250
4.000
3.250
The number assigned to this disaster
for physical damage is 209316 and for
economic injury is 208410.
The State which received an EIDL
Declaration is New York.
(Catalog of Federal Domestic Assistance
Number 59008)
Isabella Guzman,
Administrator.
[FR Doc. 2024–31430 Filed 12–30–24; 8:45 am]
BILLING CODE 8026–09–P
PO 00000
Frm 00082
Fmt 4703
Sfmt 4703
AGENCY:
Social Security Administration
(SSA).
ACTION:
Notice of a modified system of
records.
In accordance with the
Privacy Act of 1974, we are issuing
public notice of our intent to modify an
existing system of records entitled,
Master Files of Social Security Number
(SSN) Holders and SSN Applications
(60–0058), last published on January 4,
2022. This notice publishes details of
the modified system as set forth below
under the caption, SUPPLEMENTARY
INFORMATION.
DATES: The system of records notice
(SORN) is applicable upon its
publication in today’s Federal Register,
with the exception of the new routine
use, which is effective January 30, 2025.
We invite public comment on the
routine uses or other aspects of this
SORN. In accordance with the Privacy
Act of 1974, we are providing the public
a 30-day period in which to submit
comments. Therefore, please submit any
comments by January 30, 2025.
ADDRESSES: The public, Office of
Management and Budget (OMB), and
Congress may comment on this
publication by writing to the Executive
Director, Office of Privacy and
Disclosure, Office of the General
Counsel, SSA, Room G–401 West High
Rise, 6401 Security Boulevard,
Baltimore, Maryland 21235–6401, or
through the Federal e-Rulemaking Portal
at https://www.regulations.gov. Please
reference docket number SSA–2024–
0046. All comments we receive will be
available for public inspection at the
above address and we will post them to
https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT:
Tristin Dorsey, Government Information
Specialist, Privacy Implementation
Division, Office of Privacy and
Disclosure, Office of the General
Counsel, SSA, Room G–401 West High
Rise, 6401 Security Boulevard,
Baltimore, Maryland 21235–6401,
telephone: (410) 966–5855, email:
OGC.OPD.SORN@ssa.gov.
SUPPLEMENTARY INFORMATION: We are
clarifying the system location to
recognize that we may also maintain
records in a cloud-based environment.
We are revising the categories of
individuals covered by the system and
routine use No. 14 to incorporate
gender-inclusive language, in support of
SUMMARY:
E:\FR\FM\31DEN1.SGM
31DEN1
107186
Federal Register / Vol. 89, No. 250 / Tuesday, December 31, 2024 / Notices
E.O. 13988, Preventing and Combating
Discrimination on the Basis of Gender
Identity or Sexual Orientation. We are
revising routine use Nos. 4, 8, 9, 11, 17,
19, 20, 32, 37, 40, and 47 for easier
reading. We are also adding a new
routine use that permits disclosure to a
proper applicant who submits a Social
Security card application when the
proper applicant establishes that the
number holder is physically or mentally
unable to file for a Social Security card
on their own behalf and provides
evidence of custody or legal relationship
for the number holder.
In addition, we are revising the
policies and practices for retention and
disposal of records to reflect the
accurate retention and disposal
schedules. We are modifying the
administrative, technical, and physical
safeguards for easier reading. We are
modifying the notice throughout to
correct miscellaneous stylistic
formatting and typographical errors of
the previously published notice, and to
ensure the language reads consistently
across multiple systems. We are
republishing the entire notice for ease of
reference.
In accordance with 5 U.S.C. 552a(r),
we have provided a report to OMB and
Congress on this modified system of
records.
Matthew Ramsey,
Executive Director, Office of Privacy and
Disclosure, Office of the General Counsel.
Master Files of Social Security
Number (SSN) Holders and SSN
Applications (60–0058)
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Social Security Administration, Office
of Systems, Office of Systems
Operations and Hardware Engineering,
Robert M. Ball Building, 6401 Security
Boulevard, Baltimore, MD 21235–6401.
Information is also located in
additional locations in connection with
cloud-based services and as backup for
business continuity purposes.
khammond on DSK9W7S144PROD with NOTICES
SYSTEM MANAGER(S):
Social Security Administration,
Deputy Commissioner for Retirement
and Disability Policy, Office of Income
Security Programs, 6401 Security
Boulevard, Baltimore, MD 21235–6401,
(410) 966–5855.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
VerDate Sep<11>2014
18:31 Dec 30, 2024
Jkt 265001
We use information in this system to
assign SSNs and for a number of
administrative and program purposes,
including but not limited to: for various
Old Age, Survivors, and Disability
Insurance, Supplemental Security
Income, and Medicare/Medicaid claims
purposes; as a case control number; as
a secondary beneficiary cross-reference
control number for enforcement
purposes; for verification of individual
identity factors; and for other claims
purposes related to establishing benefit
entitlement. We use information in this
system:
• for the general administration of the
Social Security Act to ensure the
accuracy of enumeration related
information in other SSA systems;
• to prevent the processing of an SSN
card application for a person whose
application we identified was supported
by evidence that either:
Æ we suspect may be fraudulent and
we are verifying evidence, or
Æ we determined to be fraudulent
information;
• to record accurate earnings
information to the correct individual;
• to prevent issuance of multiple
SSNs to a person;
• for resolution of earnings
discrepancy cases; and
• for research and statistical
activities.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
SYSTEM NAME AND NUMBER:
Sections 205(a) and 205(c)(2) of the
Social Security Act, as amended.
PURPOSE(S) OF THE SYSTEM:
This system contains a record of each
person who has applied for and to
whom we have assigned an SSN. This
system also contains records of each
person who applied for an SSN, but to
whom we did not assign one for one of
the following reasons: (1) their
application was supported by
documents that we suspect may be
fraudulent and we are verifying the
documents with the issuing agency; (2)
we have determined the person
submitted fraudulent documents; (3) we
do not suspect fraud but we need to
further verify information the person
submitted or we need additional
supporting documents; or (4) we have
not yet completed processing the
application.
CATEGORIES OF RECORDS IN THE SYSTEM:
We collect applications for SSNs. This
system contains all of the information
we received on the applications for
SSNs (e.g., name, date and place of
birth, sex identification, both parents’
names, reference number, and alien
registration number) and all information
obtained during the processing of the
SSN request. The system also contains:
PO 00000
Frm 00083
Fmt 4703
Sfmt 4703
• changes in the information on the
applications the SSN holders submit;
• information from applications
supported by evidence we suspect or
determine to be fraudulent, along with
the mailing addresses of the persons
who filed such applications and
descriptions of the documentation they
submitted;
• cross-references when multiple
numbers have been issued to the same
person;
• a form code that identifies the Form
SS–5 (Application for a Social Security
Card Number) as the application the
person used for the initial issuance of an
SSN, or for changing the identifying
information (e.g., a code indicating
original issuance of the SSN, or that we
assigned the person’s SSN through our
enumeration at birth program);
• a citizenship code that identifies
the number holder’s status as a U.S.
citizen or the work authorization of a
non-citizen;
• a special indicator code that
identifies types of questionable data or
special circumstances concerning an
application for an SSN (e.g., false
identity; illegal alien; scrambled
earnings);
• an indication that an SSN was
assigned based on harassment, abuse, or
life endangerment;
• an indication that a person has filed
a benefit claim under a particular SSN;
and
• other indicators needed to process
SSN requests.
RECORD SOURCE CATEGORIES:
We obtain information in this system
of records from SSN applicants (or
persons acting on their behalf), as well
as Federal, State, and local agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
We will disclose records pursuant to
the following routine uses; however, we
will not disclose any information
defined as ‘‘return or return
information’’ under 26 U.S.C. 6103 of
the Internal Revenue Code (IRC), unless
authorized by a statute, the Internal
Revenue Service (IRS), or IRS
regulations.
1. To employers (or agents on their
behalf) in order to complete their
records for reporting wages to us
pursuant to the Federal Insurance
Contributions Act and section 218 of the
Social Security Act.
2. To Federal, State, and local entities
to assist them with administering
income maintenance and healthmaintenance programs, when a Federal
statute authorizes them to use the SSN.
E:\FR\FM\31DEN1.SGM
31DEN1
khammond on DSK9W7S144PROD with NOTICES
Federal Register / Vol. 89, No. 250 / Tuesday, December 31, 2024 / Notices
3. To the Department of Justice (DOJ)
for investigating and prosecuting
violations of the Social Security Act.
4. To Department of Homeland
Security (DHS), upon request, to
identify and locate aliens in the United
States pursuant to section 290(b) of the
Immigration and Nationality Act (8
U.S.C. 1360(b)).
5. To the Railroad Retirement Board
(RRB), for the purpose of administering
provisions of the Social Security Act
relating to railroad employment and for
administering the Railroad
Unemployment Insurance Act.
6. To the Department of the Treasury,
for:
(a) tax administration as defined in
section 6103 of the IRC (26 U.S.C. 6103);
(b) investigating the alleged theft,
forgery, or unlawful negotiation of
Social Security checks; and
(c) administering those sections of the
IRC that grant tax benefits based on
support or residence of children. As
required by section 1090(b) of the
Taxpayer Relief Act of 1997, Public Law
105–34, this routine use applies
specifically to the SSNs of parents show
on an application for an SSN for a
person who has not yet attained age 18.
7. To a congressional office in
response to an inquiry from that office
made on behalf of, and at the request of,
the subject of the record or third party
acting on the subject’s behalf.
8. To the Department of State (DOS)
for administering the Social Security
Act in foreign countries through its
facilities and services.
9. To the American Institute, a private
corporation under contract to DOS, for
administering the Social Security Act on
Taiwan through facilities and services of
that agency.
10. To the Department of Veterans
Affairs (DVA), Regional Office, Manila,
Philippines, for the administration of
the Social Security Act in the
Philippines and other parts of the AsiaPacific region through services and
facilities of that agency.
11. To the Department of Labor (DOL)
for administering provisions of Title IV
of the Federal Coal Mine Health and
Safety Act, as amended by the Black
Lung Benefits Act, and for studies on
the effectiveness of training programs to
combat poverty.
12. To DVA:
(a) to validate SSNs of compensation
recipients/pensioners so that DVA can
release accurate pension/compensation
data to us for Social Security program
purposes; and
(b) upon request, for purposes of
determining eligibility for, or amount of
DVA benefits, or verifying other
information with respect thereto.
VerDate Sep<11>2014
18:31 Dec 30, 2024
Jkt 265001
13. To Federal agencies that use the
SSN as a numerical identifier in their
record-keeping systems for the purpose
of validating SSNs.
14. To DOJ, a court or other tribunal,
or another party before such court or
tribunal, when:
(a) SSA, or any component thereof; or
(b) any SSA employee in their official
capacity; or:
(c) any SSA employee in their
individual capacity where DOJ (or SSA,
where it is authorized to do so) has
agreed to represent the employee; or
(d) the United States or any agency
thereof where we determine the
litigation is likely to affect SSA or any
of its components, is a party to the
litigation or has an interest in such
litigation, and SSA determines that the
use of such records by DOJ, a court or
other tribunal, or another party before
the tribunal is relevant and necessary to
the litigation, provided, however, that in
each case, we determine that such
disclosure is compatible with the
purpose for which the records were
collected.
15. To State audit agencies for the
purpose of:
(a) auditing State supplementation
payments and Medicaid eligibility
considerations; and
(b) expenditures of Federal funds by
the State in support of the Disability
Determination Services.
16. To the Social Security agency of
a foreign country to carry out the
purpose of an international social
security agreement entered into between
the United States and the other country,
pursuant to section 233 of the Social
Security Act.
17. To Federal, State, or local agencies
(or agents on their behalf), for
administering income or health
maintenance programs including
programs under the Social Security Act.
Such disclosures include the release of
information to the following agencies,
but are not limited to:
(a) RRB, for administering provisions
of the Railroad Retirement Act and
Social Security Act, relating to railroad
employment, and for administering
provisions of the Railroad
Unemployment Insurance Act;
(b) DVA, for administering 38 U.S.C.
1312, and upon request, for determining
eligibility for, or amount of, veterans’
benefits or for verifying other
information with respect thereto
pursuant to 38 U.S.C. 5106;
(c) DOL, for administering provisions
of Title IV of the Federal Coal Mine
Health and Safety Act, as amended by
the Black Lung Benefits Act.
18. To State welfare departments:
PO 00000
Frm 00084
Fmt 4703
Sfmt 4703
107187
(a) pursuant to agreements with us,
for the administration of State
supplementation payments;
(b) for enrollment of welfare
beneficiaries for medical insurance
under section 1843 of the Social
Security Act; and
(c) for conducting independent
quality assurance reviews of SSI
beneficiary records, provided that the
agreement for Federal administration of
the supplementation provides for such
an independent review.
19. To third party contacts (e.g., State
bureaus of vital statistics and DHS) that
issue documents to persons when the
third party has, or is expected to have,
information that will verify documents
when we are unable to determine if
such documents are authentic.
20. To DOJ, Criminal Division,
Human Rights and Special Prosecutions
Section, upon receipt of a request for
information pertaining to the identity
and location of aliens for the purpose of
detecting, investigating and, where
appropriate, taking legal action against
suspected participants in Nazi
persecution, genocide, and torture or
extra judicial killings in the United
States.
21. To the Selective Service System
for the purpose of enforcing draft
registration pursuant to the provisions
of the Military Selective Service Act (50
U.S.C. App. § 462, as amended by
section 916 of Pub. L. 97–86).
22. To contractors and other Federal
agencies, as necessary, for assisting SSA
in the efficient administration of its
programs. We will disclose information
under this routine use only in situations
in which SSA may enter into a
contractual or similar agreement with a
third party to assist in accomplishing an
agency function relating to this system
of records.
23. To the National Archives and
Records Administration (NARA) under
44 U.S.C. 2904 and 2906.
24. To the Office of Personnel
Management (OPM) upon receipt of a
request from that agency in accordance
with 5 U.S.C. 8347(m)(3), to disclose
SSN information when OPM needs the
information to administer its pension
program for retired Federal Civil Service
employees.
25. To the Department of Education,
upon request, to verify SSNs and to
disclose citizenship status concerning
applicants who apply to postsecondary
educational institutions for financial
assistance under Title IV of the Higher
Education Act of 1965 (20 U.S.C. 1091).
26. To student volunteers, individuals
working under a personal services
contract, and other workers who
technically do not have the status of
E:\FR\FM\31DEN1.SGM
31DEN1
khammond on DSK9W7S144PROD with NOTICES
107188
Federal Register / Vol. 89, No. 250 / Tuesday, December 31, 2024 / Notices
Federal employees, when they are
performing work for us, as authorized
by law, and they need access to
personally identifiable information (PII)
in our records in order to perform their
assigned agency functions.
27. To Federal, State, and local law
enforcement agencies and private
security contractors, as appropriate,
information necessary:
(a) to enable them to ensure the safety
of our employees and customers, the
security of our workplace, and the
operation of our facilities; or
(b) to assist investigations or
prosecutions with respect to activities
that affect such safety and security or
activities that disrupt the operation of
our facilities.
28. To recipients of erroneous Death
Master File (DMF) information, to
disclose corrections to information that
resulted in erroneous inclusion of
persons in the DMF.
29. To State vital records and
statistics agencies, the SSNs of newborn
children for administering public health
and income maintenance programs,
including conducting statistical studies
and evaluation projects.
30. To State motor vehicle
administration agencies (MVA) and to
State agencies charged with
administering State identification card
programs for the public to verify names,
dates of birth, and Social Security
numbers on those persons who apply
for, or for whom the State issues,
driver’s licenses or State identification
cards.
31. To entities conducting
epidemiological or similar research
projects, upon request, pursuant to
section 1106(d) of the Social Security
Act (42 U.S.C. 1306(d)), to disclose
information as to whether a person is
alive or deceased, provided that:
(a) we determine, in consultation with
the Department of Health and Human
Services (HHS), that the research may
reasonably be expected to contribute to
a national health interest;
(b) the requester agrees to reimburse
us for the costs of providing the
information; and
(c) the requester agrees to comply
with any safeguards and limitations we
specify regarding re-release or redisclosure of the information.
32. To DHS and to employers for the
administration of the E-Verify Program,
pursuant to Public Law 104–208,
section 404(e). We will inform DHS and
the employer participating in the EVerify Program that the identifying data
(SSN, name, and date of birth) furnished
by an employer concerning a particular
employee matches, or does not match,
the data maintained in this system of
VerDate Sep<11>2014
18:31 Dec 30, 2024
Jkt 265001
records, and when there is such a
match, that information in this system
of records indicates that the employee
is, or is not, a citizen of the United
States.
33. To a State Bureau of Vital
Statistics (BVS) that is authorized by
States to issue electronic death reports
when the State BVS requests that we
verify the SSN of a person on whom the
State will file an electronic death report
after we verify the SSN.
34. To the Department of Defense
(DOD) to disclose validated SSN
information and citizenship status
information for the purpose of assisting
DOD in identifying those members of
the Armed Forces and military enrollees
who are aliens or non-citizen nationals
who may qualify for expedited
naturalization or citizenship processing.
These disclosures will be made
pursuant to requests made under section
329 of the Immigration and Nationality
Act, 8 U.S.C. 1440, as executed by
Executive Order 13269.
35. To contractors, cooperative
agreement awardees, State agencies,
Federal agencies, and Federal
congressional support agencies for
research and statistical activities that are
designed to increase knowledge about
present or alternative Social Security
programs; are of importance to the
Social Security program or the Social
Security beneficiaries; or are for an
epidemiological project that relates to
the Social Security program or
beneficiaries. We will disclose
information under this routine use
pursuant only to a written agreement
with us.
36. To State and Territory MVA
officials (or agents or contractors on
their behalf) and State and Territory
chief election officials, under the
provisions of section 205(r)(8) of the
Social Security Act (42 U.S.C. 405(r)(8)),
to verify the accuracy of information the
State agency provides with respect to
applications for voter registration for
those persons who do not have a
driver’s license number:
(a) when the applicant provides the
last four digits of the SSN, or
(b) when the applicant provides the
full SSN, in accordance with section 7
of the Privacy Act (5 U.S.C. 552a note),
as described in section 303(a)(5)(D) of
the Help America Vote Act of 2002. (42
U.S.C. 15483(a)(5)(D)).
37. To the Secretary of HHS or to any
State, any record or information
requested in writing by the Secretary for
the purpose of administering any
program administered by the Secretary,
if we disclosed records or information of
such type under applicable rules,
regulations, and procedures in effect
PO 00000
Frm 00085
Fmt 4703
Sfmt 4703
before the date of enactment of the
Social Security Independence and
Program Improvements Act of 1994.
38. To appropriate agencies, entities,
and persons when:
(a) SSA suspects or has confirmed
that there has been a breach of the
system of records;
(b) SSA has determined that as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, SSA (including its
information systems, programs, and
operations), the Federal Government, or
national security; and
(c) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with SSA’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
39. To State agencies charged with
administering Medicaid and the
Children’s Health Insurance Program
(CHIP) to verify personal identification
data (e.g., name, SSN, and date of birth)
and to disclose citizenship status
information to assist them in
determining new applicants’
entitlement to benefits provided by the
CHIP.
40. To HHS, Centers for Medicare and
Medicaid Services, for the purpose of
the administration of Insurance
Affordability Programs (IAP) and to
identify individuals who qualify for an
exemption from the individual
responsibility requirement in
accordance with the Patient Protection
and Affordable Care Act of 2010 (Pub.
L. 111–148), as amended by the Health
Care and Education Reconciliation Act
of 2010 (Pub. L. 111–152). IAPs include
a Qualified Health Plan through the
Exchange, Advance Payments of the
Premium Tax Credit, Cost Sharing
Reductions, Medicaid, the Children’s
Health Insurance Program, and the Basic
Health Program.
41. To the Corporation for National
and Community Service, upon request,
to verify SSNs and to provide
citizenship status as recorded in our
records concerning individuals applying
to serve in approved national service
positions and those designated to
receive national service education
awards under the National and
Community Service Act.
42. To another Federal agency or
Federal entity, when SSA determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in:
(a) responding to a suspected or
confirmed breach; or
(b) preventing, minimizing, or
remedying the risk of harm to
E:\FR\FM\31DEN1.SGM
31DEN1
Federal Register / Vol. 89, No. 250 / Tuesday, December 31, 2024 / Notices
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
43. To State and local government
agencies, in situations involving
suspected abuse, neglect, or exploitation
of minor children or vulnerable adults,
to report suspected abuse or determine
a victim’s eligibility for services.
44. To a State BVS, when it provided
SSA information that an individual was
deceased to notify the State of the error
in the record so furnished.
45. To the Department of the
Treasury, for purposes of tax
administration, debt collection, and
identifying, preventing, and recovering
improper payments under federally
funded programs and to Federal and
State agencies for conducting statistical
and research activities, pursuant to
sections 202(x) and 1611(e) of the Social
Security Act. We will disclose only
verified prisoner information (e.g.,
name, SSN, gender code, and date of
birth) under this routine use.
46 To the Office of the President, in
response to an inquiry from that office
made on behalf of, and at the request of,
the subject of the record or a third party
acting on the subject’s behalf.
47. To HHS, Office of Child Support
Enforcement, as required by section
453(e)(2) and (j)(1) of the Social Security
Act for the administration of the Federal
Parent Locator System.
48. To proper applicants submitting
an application for a Social Security
Card, when the proper applicant
establishes that the number holder is
physically or mentally unable to file for
a Social Security card on their own
behalf and provides evidence of custody
or legal relationship for the number
holder, we may provide the number
holder’s SSN.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
We will maintain records in this
system in paper and in electronic form.
khammond on DSK9W7S144PROD with NOTICES
This system maintains information
about individuals by SSN, name, date of
birth, the agency’s internal processing
reference number, or alien registration
number. If we deny an application
because the applicant submitted
fraudulent evidence, or if we are
verifying evidence we suspect to be
fraudulent, we will retrieve records
either by the applicant’s name plus
month and year of birth, or by the
applicant’s name plus the eleven-digit
18:31 Dec 30, 2024
Jkt 265001
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
In accordance with NARA rules
codified at 36 CFR 1225.16, we maintain
records in accordance with NARAapproved agency-specific records
schedule, N1–47–09–02, item 2, and
NARA’s General Records Schedule
(GRS) 4.2, items 020 and 050, and GRS
5.2, item 010.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
We retain electronic and paper files
containing personal identifiers in secure
storage areas accessible only by
authorized individuals, including our
employees and contractors, who have a
need for the information when
performing their official duties. Security
measures include, but are not limited to,
the use of codes and profiles, personal
identification number and password,
and personal identification verification
cards. We restrict access to specific
correspondence within the system based
on assigned roles and authorized users.
We keep paper records in cabinets
within secure areas, with access limited
to only those employees who have an
official need for access in order to
perform their duties. We use audit
mechanisms to record sensitive
transactions as an additional measure to
protect information from unauthorized
disclosure or modification.
We annually provide authorized
individuals, including our employees
and contractors, with appropriate
security awareness training that
includes reminders about the need to
protect PII and the criminal penalties
that apply to unauthorized access to, or
disclosure of, PII (5 U.S.C. 552a(i)(1)).
Furthermore, authorized individuals
with access to databases maintaining PII
must annually sign a sanctions
document that acknowledges their
accountability for inappropriately
accessing or disclosing such
information.
they are the individual they claim to be
and that they understand that the
knowing and willful request for, or
acquisition of, a record pertaining to
another individual under false pretenses
is a criminal offense.
Individuals requesting notification of,
or access to, records in person must
provide their name, SSN, or other
information that may be in this system
of records that will identify them, as
well as provide an identity document,
preferably with a photograph, such as a
driver’s license. Individuals lacking
identification documents sufficient to
establish their identity must certify in
writing that they are the individual they
claim to be and that they understand
that the knowing and willful request for,
or acquisition of, a record pertaining to
another individual under false pretenses
is a criminal offense.
These procedures are in accordance
with our regulations at 20 CFR 401.40
and 401.45.
CONTESTING RECORD PROCEDURES:
Same as record access procedures.
Individuals should also reasonably
identify the record, specify the
information they are contesting, and
state the corrective action sought and
the reasons for the correction with
supporting justification showing how
the record is incomplete, untimely,
inaccurate, or irrelevant. These
procedures are in accordance with our
regulations at 20 CFR 401.65(a).
NOTIFICATION PROCEDURES:
Same as records access procedures.
These procedures are in accordance
with our regulations at 20 CFR 401.40
and 401.45.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
87 FR 263 (January 4, 2022), Master
Files of Social Security Number (SSN)
Holders and SSN Applications.
[FR Doc. 2024–31131 Filed 12–30–24; 8:45 am]
BILLING CODE 4191–02–P
RECORD ACCESS PROCEDURES:
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
VerDate Sep<11>2014
reference number of the disallowed
application.
107189
Individuals may submit requests for
information about whether this system
contains a record about them by
submitting a written request to the
system manager at the above address,
which includes their name, SSN, or
other information that may be in this
system of records that will identify
them. Individuals requesting
notification of, or access to, a record by
mail must include: (1) a notarized
statement to us to verify their identity;
or (2) must certify in the request that
PO 00000
Frm 00086
Fmt 4703
Sfmt 4703
SURFACE TRANSPORTATION BOARD
[Docket No. AB 580 (Sub-No. 1X)]
Knoxville & Holston River Railroad Co.,
Inc., a Wholly Owned Subsidiary of
Gulf & Ohio Railways, Inc.—
Abandonment Exemption—in Knox
County, Tenn.
On December 11, 2024, Knoxville &
Holston River Railroad Co., Inc. (KXHR),
a Class III rail carrier and wholly owned
subsidiary of Gulf & Ohio Railways,
E:\FR\FM\31DEN1.SGM
31DEN1
Agencies
[Federal Register Volume 89, Number 250 (Tuesday, December 31, 2024)]
[Notices]
[Pages 107185-107189]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-31131]
=======================================================================
-----------------------------------------------------------------------
SOCIAL SECURITY ADMINISTRATION
[Docket No. SSA-2024-0046]
Privacy Act of 1974; System of Records
AGENCY: Social Security Administration (SSA).
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, we are issuing
public notice of our intent to modify an existing system of records
entitled, Master Files of Social Security Number (SSN) Holders and SSN
Applications (60-0058), last published on January 4, 2022. This notice
publishes details of the modified system as set forth below under the
caption, SUPPLEMENTARY INFORMATION.
DATES: The system of records notice (SORN) is applicable upon its
publication in today's Federal Register, with the exception of the new
routine use, which is effective January 30, 2025.
We invite public comment on the routine uses or other aspects of
this SORN. In accordance with the Privacy Act of 1974, we are providing
the public a 30-day period in which to submit comments. Therefore,
please submit any comments by January 30, 2025.
ADDRESSES: The public, Office of Management and Budget (OMB), and
Congress may comment on this publication by writing to the Executive
Director, Office of Privacy and Disclosure, Office of the General
Counsel, SSA, Room G-401 West High Rise, 6401 Security Boulevard,
Baltimore, Maryland 21235-6401, or through the Federal e-Rulemaking
Portal at https://www.regulations.gov. Please reference docket number
SSA-2024-0046. All comments we receive will be available for public
inspection at the above address and we will post them to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Tristin Dorsey, Government Information
Specialist, Privacy Implementation Division, Office of Privacy and
Disclosure, Office of the General Counsel, SSA, Room G-401 West High
Rise, 6401 Security Boulevard, Baltimore, Maryland 21235-6401,
telephone: (410) 966-5855, email: [email protected].
SUPPLEMENTARY INFORMATION: We are clarifying the system location to
recognize that we may also maintain records in a cloud-based
environment. We are revising the categories of individuals covered by
the system and routine use No. 14 to incorporate gender-inclusive
language, in support of
[[Page 107186]]
E.O. 13988, Preventing and Combating Discrimination on the Basis of
Gender Identity or Sexual Orientation. We are revising routine use Nos.
4, 8, 9, 11, 17, 19, 20, 32, 37, 40, and 47 for easier reading. We are
also adding a new routine use that permits disclosure to a proper
applicant who submits a Social Security card application when the
proper applicant establishes that the number holder is physically or
mentally unable to file for a Social Security card on their own behalf
and provides evidence of custody or legal relationship for the number
holder.
In addition, we are revising the policies and practices for
retention and disposal of records to reflect the accurate retention and
disposal schedules. We are modifying the administrative, technical, and
physical safeguards for easier reading. We are modifying the notice
throughout to correct miscellaneous stylistic formatting and
typographical errors of the previously published notice, and to ensure
the language reads consistently across multiple systems. We are
republishing the entire notice for ease of reference.
In accordance with 5 U.S.C. 552a(r), we have provided a report to
OMB and Congress on this modified system of records.
Matthew Ramsey,
Executive Director, Office of Privacy and Disclosure, Office of the
General Counsel.
SYSTEM NAME AND NUMBER:
Master Files of Social Security Number (SSN) Holders and SSN
Applications (60-0058)
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Social Security Administration, Office of Systems, Office of
Systems Operations and Hardware Engineering, Robert M. Ball Building,
6401 Security Boulevard, Baltimore, MD 21235-6401.
Information is also located in additional locations in connection
with cloud-based services and as backup for business continuity
purposes.
SYSTEM MANAGER(S):
Social Security Administration, Deputy Commissioner for Retirement
and Disability Policy, Office of Income Security Programs, 6401
Security Boulevard, Baltimore, MD 21235-6401, (410) 966-5855.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 205(a) and 205(c)(2) of the Social Security Act, as
amended.
PURPOSE(S) OF THE SYSTEM:
We use information in this system to assign SSNs and for a number
of administrative and program purposes, including but not limited to:
for various Old Age, Survivors, and Disability Insurance, Supplemental
Security Income, and Medicare/Medicaid claims purposes; as a case
control number; as a secondary beneficiary cross-reference control
number for enforcement purposes; for verification of individual
identity factors; and for other claims purposes related to establishing
benefit entitlement. We use information in this system:
for the general administration of the Social Security Act
to ensure the accuracy of enumeration related information in other SSA
systems;
to prevent the processing of an SSN card application for a
person whose application we identified was supported by evidence that
either:
[cir] we suspect may be fraudulent and we are verifying evidence,
or
[cir] we determined to be fraudulent information;
to record accurate earnings information to the correct
individual;
to prevent issuance of multiple SSNs to a person;
for resolution of earnings discrepancy cases; and
for research and statistical activities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system contains a record of each person who has applied for
and to whom we have assigned an SSN. This system also contains records
of each person who applied for an SSN, but to whom we did not assign
one for one of the following reasons: (1) their application was
supported by documents that we suspect may be fraudulent and we are
verifying the documents with the issuing agency; (2) we have determined
the person submitted fraudulent documents; (3) we do not suspect fraud
but we need to further verify information the person submitted or we
need additional supporting documents; or (4) we have not yet completed
processing the application.
CATEGORIES OF RECORDS IN THE SYSTEM:
We collect applications for SSNs. This system contains all of the
information we received on the applications for SSNs (e.g., name, date
and place of birth, sex identification, both parents' names, reference
number, and alien registration number) and all information obtained
during the processing of the SSN request. The system also contains:
changes in the information on the applications the SSN
holders submit;
information from applications supported by evidence we
suspect or determine to be fraudulent, along with the mailing addresses
of the persons who filed such applications and descriptions of the
documentation they submitted;
cross-references when multiple numbers have been issued to
the same person;
a form code that identifies the Form SS-5 (Application for
a Social Security Card Number) as the application the person used for
the initial issuance of an SSN, or for changing the identifying
information (e.g., a code indicating original issuance of the SSN, or
that we assigned the person's SSN through our enumeration at birth
program);
a citizenship code that identifies the number holder's
status as a U.S. citizen or the work authorization of a non-citizen;
a special indicator code that identifies types of
questionable data or special circumstances concerning an application
for an SSN (e.g., false identity; illegal alien; scrambled earnings);
an indication that an SSN was assigned based on
harassment, abuse, or life endangerment;
an indication that a person has filed a benefit claim
under a particular SSN; and
other indicators needed to process SSN requests.
RECORD SOURCE CATEGORIES:
We obtain information in this system of records from SSN applicants
(or persons acting on their behalf), as well as Federal, State, and
local agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
We will disclose records pursuant to the following routine uses;
however, we will not disclose any information defined as ``return or
return information'' under 26 U.S.C. 6103 of the Internal Revenue Code
(IRC), unless authorized by a statute, the Internal Revenue Service
(IRS), or IRS regulations.
1. To employers (or agents on their behalf) in order to complete
their records for reporting wages to us pursuant to the Federal
Insurance Contributions Act and section 218 of the Social Security Act.
2. To Federal, State, and local entities to assist them with
administering income maintenance and health-maintenance programs, when
a Federal statute authorizes them to use the SSN.
[[Page 107187]]
3. To the Department of Justice (DOJ) for investigating and
prosecuting violations of the Social Security Act.
4. To Department of Homeland Security (DHS), upon request, to
identify and locate aliens in the United States pursuant to section
290(b) of the Immigration and Nationality Act (8 U.S.C. 1360(b)).
5. To the Railroad Retirement Board (RRB), for the purpose of
administering provisions of the Social Security Act relating to
railroad employment and for administering the Railroad Unemployment
Insurance Act.
6. To the Department of the Treasury, for:
(a) tax administration as defined in section 6103 of the IRC (26
U.S.C. 6103);
(b) investigating the alleged theft, forgery, or unlawful
negotiation of Social Security checks; and
(c) administering those sections of the IRC that grant tax benefits
based on support or residence of children. As required by section
1090(b) of the Taxpayer Relief Act of 1997, Public Law 105-34, this
routine use applies specifically to the SSNs of parents show on an
application for an SSN for a person who has not yet attained age 18.
7. To a congressional office in response to an inquiry from that
office made on behalf of, and at the request of, the subject of the
record or third party acting on the subject's behalf.
8. To the Department of State (DOS) for administering the Social
Security Act in foreign countries through its facilities and services.
9. To the American Institute, a private corporation under contract
to DOS, for administering the Social Security Act on Taiwan through
facilities and services of that agency.
10. To the Department of Veterans Affairs (DVA), Regional Office,
Manila, Philippines, for the administration of the Social Security Act
in the Philippines and other parts of the Asia-Pacific region through
services and facilities of that agency.
11. To the Department of Labor (DOL) for administering provisions
of Title IV of the Federal Coal Mine Health and Safety Act, as amended
by the Black Lung Benefits Act, and for studies on the effectiveness of
training programs to combat poverty.
12. To DVA:
(a) to validate SSNs of compensation recipients/pensioners so that
DVA can release accurate pension/compensation data to us for Social
Security program purposes; and
(b) upon request, for purposes of determining eligibility for, or
amount of DVA benefits, or verifying other information with respect
thereto.
13. To Federal agencies that use the SSN as a numerical identifier
in their record-keeping systems for the purpose of validating SSNs.
14. To DOJ, a court or other tribunal, or another party before such
court or tribunal, when:
(a) SSA, or any component thereof; or
(b) any SSA employee in their official capacity; or:
(c) any SSA employee in their individual capacity where DOJ (or
SSA, where it is authorized to do so) has agreed to represent the
employee; or
(d) the United States or any agency thereof where we determine the
litigation is likely to affect SSA or any of its components, is a party
to the litigation or has an interest in such litigation, and SSA
determines that the use of such records by DOJ, a court or other
tribunal, or another party before the tribunal is relevant and
necessary to the litigation, provided, however, that in each case, we
determine that such disclosure is compatible with the purpose for which
the records were collected.
15. To State audit agencies for the purpose of:
(a) auditing State supplementation payments and Medicaid
eligibility considerations; and
(b) expenditures of Federal funds by the State in support of the
Disability Determination Services.
16. To the Social Security agency of a foreign country to carry out
the purpose of an international social security agreement entered into
between the United States and the other country, pursuant to section
233 of the Social Security Act.
17. To Federal, State, or local agencies (or agents on their
behalf), for administering income or health maintenance programs
including programs under the Social Security Act. Such disclosures
include the release of information to the following agencies, but are
not limited to:
(a) RRB, for administering provisions of the Railroad Retirement
Act and Social Security Act, relating to railroad employment, and for
administering provisions of the Railroad Unemployment Insurance Act;
(b) DVA, for administering 38 U.S.C. 1312, and upon request, for
determining eligibility for, or amount of, veterans' benefits or for
verifying other information with respect thereto pursuant to 38 U.S.C.
5106;
(c) DOL, for administering provisions of Title IV of the Federal
Coal Mine Health and Safety Act, as amended by the Black Lung Benefits
Act.
18. To State welfare departments:
(a) pursuant to agreements with us, for the administration of State
supplementation payments;
(b) for enrollment of welfare beneficiaries for medical insurance
under section 1843 of the Social Security Act; and
(c) for conducting independent quality assurance reviews of SSI
beneficiary records, provided that the agreement for Federal
administration of the supplementation provides for such an independent
review.
19. To third party contacts (e.g., State bureaus of vital
statistics and DHS) that issue documents to persons when the third
party has, or is expected to have, information that will verify
documents when we are unable to determine if such documents are
authentic.
20. To DOJ, Criminal Division, Human Rights and Special
Prosecutions Section, upon receipt of a request for information
pertaining to the identity and location of aliens for the purpose of
detecting, investigating and, where appropriate, taking legal action
against suspected participants in Nazi persecution, genocide, and
torture or extra judicial killings in the United States.
21. To the Selective Service System for the purpose of enforcing
draft registration pursuant to the provisions of the Military Selective
Service Act (50 U.S.C. App. Sec. 462, as amended by section 916 of
Pub. L. 97-86).
22. To contractors and other Federal agencies, as necessary, for
assisting SSA in the efficient administration of its programs. We will
disclose information under this routine use only in situations in which
SSA may enter into a contractual or similar agreement with a third
party to assist in accomplishing an agency function relating to this
system of records.
23. To the National Archives and Records Administration (NARA)
under 44 U.S.C. 2904 and 2906.
24. To the Office of Personnel Management (OPM) upon receipt of a
request from that agency in accordance with 5 U.S.C. 8347(m)(3), to
disclose SSN information when OPM needs the information to administer
its pension program for retired Federal Civil Service employees.
25. To the Department of Education, upon request, to verify SSNs
and to disclose citizenship status concerning applicants who apply to
postsecondary educational institutions for financial assistance under
Title IV of the Higher Education Act of 1965 (20 U.S.C. 1091).
26. To student volunteers, individuals working under a personal
services contract, and other workers who technically do not have the
status of
[[Page 107188]]
Federal employees, when they are performing work for us, as authorized
by law, and they need access to personally identifiable information
(PII) in our records in order to perform their assigned agency
functions.
27. To Federal, State, and local law enforcement agencies and
private security contractors, as appropriate, information necessary:
(a) to enable them to ensure the safety of our employees and
customers, the security of our workplace, and the operation of our
facilities; or
(b) to assist investigations or prosecutions with respect to
activities that affect such safety and security or activities that
disrupt the operation of our facilities.
28. To recipients of erroneous Death Master File (DMF) information,
to disclose corrections to information that resulted in erroneous
inclusion of persons in the DMF.
29. To State vital records and statistics agencies, the SSNs of
newborn children for administering public health and income maintenance
programs, including conducting statistical studies and evaluation
projects.
30. To State motor vehicle administration agencies (MVA) and to
State agencies charged with administering State identification card
programs for the public to verify names, dates of birth, and Social
Security numbers on those persons who apply for, or for whom the State
issues, driver's licenses or State identification cards.
31. To entities conducting epidemiological or similar research
projects, upon request, pursuant to section 1106(d) of the Social
Security Act (42 U.S.C. 1306(d)), to disclose information as to whether
a person is alive or deceased, provided that:
(a) we determine, in consultation with the Department of Health and
Human Services (HHS), that the research may reasonably be expected to
contribute to a national health interest;
(b) the requester agrees to reimburse us for the costs of providing
the information; and
(c) the requester agrees to comply with any safeguards and
limitations we specify regarding re-release or re-disclosure of the
information.
32. To DHS and to employers for the administration of the E-Verify
Program, pursuant to Public Law 104-208, section 404(e). We will inform
DHS and the employer participating in the E-Verify Program that the
identifying data (SSN, name, and date of birth) furnished by an
employer concerning a particular employee matches, or does not match,
the data maintained in this system of records, and when there is such a
match, that information in this system of records indicates that the
employee is, or is not, a citizen of the United States.
33. To a State Bureau of Vital Statistics (BVS) that is authorized
by States to issue electronic death reports when the State BVS requests
that we verify the SSN of a person on whom the State will file an
electronic death report after we verify the SSN.
34. To the Department of Defense (DOD) to disclose validated SSN
information and citizenship status information for the purpose of
assisting DOD in identifying those members of the Armed Forces and
military enrollees who are aliens or non-citizen nationals who may
qualify for expedited naturalization or citizenship processing. These
disclosures will be made pursuant to requests made under section 329 of
the Immigration and Nationality Act, 8 U.S.C. 1440, as executed by
Executive Order 13269.
35. To contractors, cooperative agreement awardees, State agencies,
Federal agencies, and Federal congressional support agencies for
research and statistical activities that are designed to increase
knowledge about present or alternative Social Security programs; are of
importance to the Social Security program or the Social Security
beneficiaries; or are for an epidemiological project that relates to
the Social Security program or beneficiaries. We will disclose
information under this routine use pursuant only to a written agreement
with us.
36. To State and Territory MVA officials (or agents or contractors
on their behalf) and State and Territory chief election officials,
under the provisions of section 205(r)(8) of the Social Security Act
(42 U.S.C. 405(r)(8)), to verify the accuracy of information the State
agency provides with respect to applications for voter registration for
those persons who do not have a driver's license number:
(a) when the applicant provides the last four digits of the SSN, or
(b) when the applicant provides the full SSN, in accordance with
section 7 of the Privacy Act (5 U.S.C. 552a note), as described in
section 303(a)(5)(D) of the Help America Vote Act of 2002. (42 U.S.C.
15483(a)(5)(D)).
37. To the Secretary of HHS or to any State, any record or
information requested in writing by the Secretary for the purpose of
administering any program administered by the Secretary, if we
disclosed records or information of such type under applicable rules,
regulations, and procedures in effect before the date of enactment of
the Social Security Independence and Program Improvements Act of 1994.
38. To appropriate agencies, entities, and persons when:
(a) SSA suspects or has confirmed that there has been a breach of
the system of records;
(b) SSA has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, SSA (including
its information systems, programs, and operations), the Federal
Government, or national security; and
(c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with SSA's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
39. To State agencies charged with administering Medicaid and the
Children's Health Insurance Program (CHIP) to verify personal
identification data (e.g., name, SSN, and date of birth) and to
disclose citizenship status information to assist them in determining
new applicants' entitlement to benefits provided by the CHIP.
40. To HHS, Centers for Medicare and Medicaid Services, for the
purpose of the administration of Insurance Affordability Programs (IAP)
and to identify individuals who qualify for an exemption from the
individual responsibility requirement in accordance with the Patient
Protection and Affordable Care Act of 2010 (Pub. L. 111-148), as
amended by the Health Care and Education Reconciliation Act of 2010
(Pub. L. 111-152). IAPs include a Qualified Health Plan through the
Exchange, Advance Payments of the Premium Tax Credit, Cost Sharing
Reductions, Medicaid, the Children's Health Insurance Program, and the
Basic Health Program.
41. To the Corporation for National and Community Service, upon
request, to verify SSNs and to provide citizenship status as recorded
in our records concerning individuals applying to serve in approved
national service positions and those designated to receive national
service education awards under the National and Community Service Act.
42. To another Federal agency or Federal entity, when SSA
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in:
(a) responding to a suspected or confirmed breach; or
(b) preventing, minimizing, or remedying the risk of harm to
[[Page 107189]]
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
43. To State and local government agencies, in situations involving
suspected abuse, neglect, or exploitation of minor children or
vulnerable adults, to report suspected abuse or determine a victim's
eligibility for services.
44. To a State BVS, when it provided SSA information that an
individual was deceased to notify the State of the error in the record
so furnished.
45. To the Department of the Treasury, for purposes of tax
administration, debt collection, and identifying, preventing, and
recovering improper payments under federally funded programs and to
Federal and State agencies for conducting statistical and research
activities, pursuant to sections 202(x) and 1611(e) of the Social
Security Act. We will disclose only verified prisoner information
(e.g., name, SSN, gender code, and date of birth) under this routine
use.
46 To the Office of the President, in response to an inquiry from
that office made on behalf of, and at the request of, the subject of
the record or a third party acting on the subject's behalf.
47. To HHS, Office of Child Support Enforcement, as required by
section 453(e)(2) and (j)(1) of the Social Security Act for the
administration of the Federal Parent Locator System.
48. To proper applicants submitting an application for a Social
Security Card, when the proper applicant establishes that the number
holder is physically or mentally unable to file for a Social Security
card on their own behalf and provides evidence of custody or legal
relationship for the number holder, we may provide the number holder's
SSN.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
We will maintain records in this system in paper and in electronic
form.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
This system maintains information about individuals by SSN, name,
date of birth, the agency's internal processing reference number, or
alien registration number. If we deny an application because the
applicant submitted fraudulent evidence, or if we are verifying
evidence we suspect to be fraudulent, we will retrieve records either
by the applicant's name plus month and year of birth, or by the
applicant's name plus the eleven-digit reference number of the
disallowed application.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
In accordance with NARA rules codified at 36 CFR 1225.16, we
maintain records in accordance with NARA-approved agency-specific
records schedule, N1-47-09-02, item 2, and NARA's General Records
Schedule (GRS) 4.2, items 020 and 050, and GRS 5.2, item 010.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
We retain electronic and paper files containing personal
identifiers in secure storage areas accessible only by authorized
individuals, including our employees and contractors, who have a need
for the information when performing their official duties. Security
measures include, but are not limited to, the use of codes and
profiles, personal identification number and password, and personal
identification verification cards. We restrict access to specific
correspondence within the system based on assigned roles and authorized
users. We keep paper records in cabinets within secure areas, with
access limited to only those employees who have an official need for
access in order to perform their duties. We use audit mechanisms to
record sensitive transactions as an additional measure to protect
information from unauthorized disclosure or modification.
We annually provide authorized individuals, including our employees
and contractors, with appropriate security awareness training that
includes reminders about the need to protect PII and the criminal
penalties that apply to unauthorized access to, or disclosure of, PII
(5 U.S.C. 552a(i)(1)). Furthermore, authorized individuals with access
to databases maintaining PII must annually sign a sanctions document
that acknowledges their accountability for inappropriately accessing or
disclosing such information.
RECORD ACCESS PROCEDURES:
Individuals may submit requests for information about whether this
system contains a record about them by submitting a written request to
the system manager at the above address, which includes their name,
SSN, or other information that may be in this system of records that
will identify them. Individuals requesting notification of, or access
to, a record by mail must include: (1) a notarized statement to us to
verify their identity; or (2) must certify in the request that they are
the individual they claim to be and that they understand that the
knowing and willful request for, or acquisition of, a record pertaining
to another individual under false pretenses is a criminal offense.
Individuals requesting notification of, or access to, records in
person must provide their name, SSN, or other information that may be
in this system of records that will identify them, as well as provide
an identity document, preferably with a photograph, such as a driver's
license. Individuals lacking identification documents sufficient to
establish their identity must certify in writing that they are the
individual they claim to be and that they understand that the knowing
and willful request for, or acquisition of, a record pertaining to
another individual under false pretenses is a criminal offense.
These procedures are in accordance with our regulations at 20 CFR
401.40 and 401.45.
CONTESTING RECORD PROCEDURES:
Same as record access procedures. Individuals should also
reasonably identify the record, specify the information they are
contesting, and state the corrective action sought and the reasons for
the correction with supporting justification showing how the record is
incomplete, untimely, inaccurate, or irrelevant. These procedures are
in accordance with our regulations at 20 CFR 401.65(a).
NOTIFICATION PROCEDURES:
Same as records access procedures. These procedures are in
accordance with our regulations at 20 CFR 401.40 and 401.45.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
87 FR 263 (January 4, 2022), Master Files of Social Security Number
(SSN) Holders and SSN Applications.
[FR Doc. 2024-31131 Filed 12-30-24; 8:45 am]
BILLING CODE 4191-02-P