Privacy Act of 1974; System of Records, 104523-104525 [2024-30611]
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Federal Register / Vol. 89, No. 246 / Monday, December 23, 2024 / Notices
records within this system of records.
The public may identify the contact
information for the appropriate DoD
office through the following website:
www.FOIA.gov. Signed written requests
should contain the name and number of
this system of records notice along with
the full name, current address, email
address of the individual, SSN and/or
DoDI–ID number, dates of confinement,
date of birth, and any details which may
assist in locating the records. In
addition, the requester must provide
either a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
appropriate format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
CONTESTING RECORD PROCEDURES:
Individuals seeking to amend or
correct the content of records about
them should follow the procedures in
32 CFR part 310.
NOTIFICATION PROCEDURES:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should follow the instructions for
Record Access Procedures above.
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EXEMPTIONS PROMULGATED FOR THE SYSTEM:
The DoD has exempted records
maintained in this system from 5 U.S.C.
552a(c)(3) and (4), (d)(1), (2), (3), and
(4); (e)(1), (2) (3), (4)(G)–(I), (5), and (8);
(f) and (g) of the Privacy Act, pursuant
to 5 U.S.C. 552a(k)(1), (k)(2) and (j)(2),
as applicable. An exemption rule for
this system has been promulgated in
accordance with the requirements of 5
U.S.C. 553(b)(1), (2), and (3), and (c),
and published in 32 CFR part 310. In
addition, when exempt records received
from other systems of records become
part of this system, the DoD also claims
the same exemptions for those records
that are claimed for the prior systems of
records from which they were a part and
claims any additional exemptions set
forth here.
HISTORY:
None.
BILLING CODE 6001–FR–P
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DODC–MB 7028, Seaside, CA 93955,
dodhra.mc-alex.dhra-hq.mbx.privacy@
mail.mil or 831–220–7330.
SUPPLEMENTARY INFORMATION:
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2024–OS–0143]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, Department of Defense (DoD).
ACTION: Notice of a modified system of
records.
AGENCY:
In accordance with the
Privacy Act of 1974, the DoD is
modifying a system of records titled,
‘‘Joint Advertising, Market Research &
Studies Recruiting Database (JAMRS),’’
DHRA 04. The JAMRS Recruiting
Database compiles, processes, and
distributes files of individuals, ages 16
to 18 years, to the Services to assist
them in their direct marketing recruiting
efforts. This system of records notice
(SORN) is being updated to add two
new DoD Standard routine uses
(Routine Uses I and J) which authorize
disclosures to allow for coordination
with the Office of Inspector General and
other disclosures mandated by Federal
statute or treaty. The DoD is also
modifying various other sections within
the SORN to improve clarity or update
information that has changed.
DATES: This system of records is
effective upon publication; however,
comments on the Routine Uses will be
accepted on or before January 22, 2025.
The Routine Uses are effective at the
close of the comment period.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office
of the Assistant to the Secretary of
Defense for Privacy, Civil Liberties, and
Transparency, Regulatory Directorate,
4800 Mark Center Drive, Attn: Mailbox
24, Suite 05F16, Alexandria, VA 22350–
1700.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
SUMMARY:
FOR FURTHER INFORMATION CONTACT:
[FR Doc. 2024–29640 Filed 12–20–24; 8:45 am]
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Samuel Peterson, DHRA Component
Privacy Officer, 400 Gigling Rd., Rm.
PO 00000
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104523
I. Background
The JAMRS Recruiting Database
serves as a centralized database used to
compile, process, and distribute files of
individuals, ages 16 to 18 years, to the
Services to assist them in their direct
marketing recruiting efforts. Subject to
public comment the OSD is updating
this SORN to add two new DoD
Standard routine uses (Routine Uses I
and J) which authorize disclosures to
allow for coordination with the Office of
Inspector General and other disclosures
mandated by Federal statute or treaty. In
addition to updating the routine use
section, the other modifications are to
the following sections: (1) System
Location to update the address, (2)
Authority for Maintenance of the
System to update citation(s); (3) Purpose
of the System to improve clarity; (4)
Categories of Records to provide clarity;
(5) Records Source Categories to add
additional sources; (6) Policies and
Practices for Storage of Records to
account for the use of Governmentvalidated Cloud Computing
environments; (7) Policies and Practices
For Retrieval of Records for clarity; (8)
Administrative, Technical, and Physical
Safeguards to update the description of
safeguards protecting these records; (9)
to the Record Access, Notification, and
Contesting Record Procedures, to reflect
the updated guidance for accessing
records and to update the appropriate
citation for contesting records.
Furthermore, this notice includes nonsubstantive changes to simplify the
formatting and text of the previously
published notice.
DoD SORNs have been published in
the Federal Register and are available
from the address in FOR FURTHER
INFORMATION CONTACT or at the
Privacy and Civil Liberties Directorate
website at https://dpcld.defense.gov/
privacy.
II. Privacy Act
Under the Privacy Act, a ‘‘system of
records’’ is a group of records under the
control of an agency from which
information is retrieved by the name of
an individual or by some identifying
number, symbol, or other identifying
particular assigned to the individual. In
the Privacy Act, an individual is defined
as a U.S. citizen or lawful permanent
resident.
In accordance with 5 U.S.C. 552a(r)
and Office of Management and Budget
(OMB) Circular No. A–108,
OATSD(PCLT) has provided a report of
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Federal Register / Vol. 89, No. 246 / Monday, December 23, 2024 / Notices
this system of records to the OMB and
to Congress.
Dated: December 18, 2024.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Joint Advertising, Market Research &
Studies Recruiting Database (JAMRS),
DHRA 04.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of Defense (Department or
DoD), located at 1000 Defense Pentagon,
Washington, DC 20301–1000, and other
Department installations, offices, or
mission locations. Information may also
be stored within a government-certified
cloud, implemented and overseen by
the Department’s Chief Information
Officer (CIO), 6000 Defense Pentagon,
Washington, DC 20301–6000.
SYSTEM MANAGER(S):
Program Manager, Defense Personnel
Analytics Center, Office of People
Analytics, Joint Advertising, Market
Research & Studies (JAMRS), Suite
06J25, 4800 Mark Center Drive,
Alexandria, VA 22350–4000; email:
info@jamrs.org.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 503(a), Enlistments:
recruiting campaigns; 10 U.S.C. 136,
Under Secretary of Defense for
Personnel and Readiness; 10 U.S.C.
7013, Secretary of the Army; 10 U.S.C.
8013, Secretary of the Navy; 10 U.S.C.
9013, Secretary of the Air Force; and 14
U.S.C. 350 Coast Guard, and E.O. 9397
as amended.
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PURPOSE(S) OF THE SYSTEM:
The Joint Advertising, Market
Research & Studies (JAMRS) Recruiting
Database is to compile, process and
distribute files of individuals, ages 16 to
18 years, and to the Services to assist
them in their direct marketing recruiting
efforts. The system also provides JAMRS
with the ability to measure effectiveness
of list purchases through ongoing
analysis and to remove the names of
individuals who are current/former
members of, or are enlisting in, the
Armed Forces, and individuals who
have asked to be removed from
consideration as a participant in any
future recruitment lists.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
A. Individuals aged 16 to 18; college
students; Selective Service System
registrants; individuals who have taken
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17:03 Dec 20, 2024
Jkt 265001
the Armed Services Vocational Aptitude
Battery (ASVAB) test; individuals who
have responded to various paid/nonpaid advertising campaigns seeking
enlistment information; current military
personnel who are on Active Duty or in
the Reserves and prior service
individuals who still have remaining
Military Service Obligation; individuals
who are in the process of enlisting.
B. Individuals who have asked to be
removed from any future recruitment or
marketing lists via direct request,
enrollment in do not mail registries, or
death. Opt-Out information:
Individuals, who are 151⁄2 years old or
older, or parents or legal guardians
acting on behalf of individuals who are
between the ages of 151⁄2 and 18 years
old, seeking to have their name or the
name of their child or ward, as well as
other identifying data, removed from
this system of records (or removed in
the future when such information is
obtained) should address written OptOut requests to the Joint Advertising,
Marketing Research & Studies (JAMRS),
ATTN: Opt-Out, Suite 06J25, 4800 Mark
Center Drive, Alexandria, VA 22350–
4000. Such requests must contain the
full name, date of birth, and current
address of the individual. Opt-Out
requests will be honored for ten years.
However, because Opt-Out screening is
based, in part, on the current address of
the individual, any change in address
will require the submission of a new
Opt-Out request with the new address.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal information may include,
name, DoD ID number, date of birth,
ethnicity, gender, email and mailing
address, city, state, zip code, source
code, telephone number, education
level, military status, selective service
registration method.
A. For individuals aged 16 to 18
years: high school name, graduation
date, grade point average, education
level, military interest, college intent,
ethnicity, ASVAB test date, and ASVAB
Armed Forces Qualifying Test Category
Score.
B. For college students: college name,
college location, college type, college
competitive ranking, class year, and
field of study.
C. Individuals who have responded to
various paid/non-paid advertising
campaigns seeking enlistment
information: Service Code, and contact
immediately flag.
D. For military personnel: application
date, military service, and occupation
information.
E. Opt-Out: For individuals who have
asked to be removed from future
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recruitment or marketing lists: reason
code.
Note: Individuals who have submitted
an opt-out request to JAMRS, the system
maintains the individuals’ information
in suppression files. The suppression
files ensure those individuals are not
contacted.
RECORD SOURCE CATEGORIES:
Records and information stored in
this system of records are obtained from:
The Individual; State Department of
Motor Vehicle offices; commercial
information brokers/vendors; Selective
Service System; Defense Manpower
Data Center; United States Military
Entrance Processing Command for
individuals who have taken the ASVAB
test; and the Military services,
Congressional offices, and the Direct
Marketing Association for individuals
who have asked to be removed from any
future recruitment lists.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
amended, all or a portion of the records
or information contained herein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
A. To contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for the Federal
Government when necessary to
accomplish an agency function related
to this system of records.
B. To the appropriate Federal, State,
local, territorial, tribal, foreign, or
international law enforcement authority
or other appropriate entity where a
record, either alone or in conjunction
with other information, indicates a
violation or potential violation of law,
whether criminal, civil, or regulatory in
nature.
C. To any component of the
Department of Justice for the purpose of
representing the DoD, or its
components, officers, employees, or
members in pending or potential
litigation to which the record is
pertinent.
D. In an appropriate proceeding
before a court, grand jury, or
administrative or adjudicative body or
official, when the DoD or other Agency
representing the DoD determines that
the records are relevant and necessary to
the proceeding; or in an appropriate
proceeding before an administrative or
adjudicative body when the adjudicator
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determines the records to be relevant to
the proceeding.
E. To the National Archives and
Records Administration for the purpose
of records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
F. To a Member of Congress or staff
acting upon the Member’s behalf when
the Member or staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
G. To appropriate agencies, entities,
and persons when (1) the DoD suspects
or confirms a breach of the system of
records; (2) the DoD determines as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the DoD (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the DoD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
H. To another Federal agency or
Federal entity, when the DoD
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
I. To another Federal, State or local
agency for the purpose of comparing to
the agency’s system of records or to nonFederal records, in coordination with an
Office of Inspector General in
conducting an audit, investigation,
inspection, evaluation, or some other
review as authorized by the Inspector
General Act of 1987, as amended.
J. To such recipients and under such
circumstances and procedures as are
mandated by Federal statute or treaty.
K. To the Department of Homeland
Security to support outreach efforts
targeted at prospective United States
Coast Guard recruits.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
17:03 Dec 20, 2024
Jkt 265001
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records may be retrieved by name,
address, and date of birth.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Destroy three years from the date the
information pertaining to the individual
is first distributed to the Services or, or
from the date on which the file has been
inactive for one year, according to the
mail usage dates, as appropriate.
Contact information of individuals who
wish to be removed (Opt-Out
suppression files) is retained for ten (10)
years from the date the information is
added.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Access to information in the database
is highly restricted and limited to those
that require the records in the
performance of their official duties.
Personnel with access to the database
have completed background security
checks and have been provided
Command Access Cards. The database
complies with DoD cloud computing
policy and procedural guidance as
published. The database utilizes a
layered approach of overlapping
controls, monitoring, and authentication
to ensure overall security of the data,
network, and system resources. The use
of information security continuous
monitoring supports the maintenance of
ongoing awareness of information
security, vulnerabilities, and threats to
support organizational risk management
decisions. Sophisticated physical
security, perimeter security (firewall,
intrusion prevention), access control,
authentication, encryption, data
transfer, and monitoring solutions
prevent unauthorized access from
internal and external sources. The
following administrative controls are
also applied to restrict access to those
who require the data in the performance
of their official duties: periodic security
audits; regular monitoring of users’
security practices; methods to ensure
only authorized personnel have access
to personally identifiable information;
encryption of backups containing
sensitive data; and backups secured
offsite.
RECORD ACCESS PROCEDURES:
Records may be stored electronically
in secure facilities behind a locked door.
Electronic records may be stored locally
on digital media; in agency-owned
cloud environments; or in vendor Cloud
Service Offerings certified under the
VerDate Sep<11>2014
Federal Risk and Authorization
Management Program (FedRAMP).
Individuals seeking access to their
records should follow the procedures in
32 CFR part 310. Parents and guardians
of minor children must follow the
procedures in 32 CFR 310.3(d) to obtain
access to records of the child. These
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104525
procedures require the parent or legal
guardian to establish: (1) The identity of
the individual who is the subject of the
record; (2) the parent/guardian’s own
identity; (3) that the requester is the
parent or guardian of that individual,
which may be proven by providing a
copy of the individual’s birth certificate
showing parentage or a court order
establishing the guardianship; and (4)
that the parent or guardian is acting on
behalf of the individual in making the
request. Individuals should address
written inquiries to the Office of the
Secretary of Defense/Joint Staff,
Freedom of Information Act Requester
Service Center, Office of Freedom of
Information, 1155 Defense Pentagon,
Washington, DC 20301–1155. Signed,
written requests should contain the
name and number of this system of
records notice and the name, date of
birth, and current address of the
individual. In addition, the requester
must provide either a notarized
statement or an unsworn declaration
made in accordance with 28 U.S.C.
1746, in the appropriate format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records,
for contesting contents, and for
appealing initial agency determinations
are contained in 32 CFR part 310, or
may be obtained from the system
manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should follow the instructions for
Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
October 16, 2019, 84 FR 55292;
December 22, 2011, 76 FR 79663.
[FR Doc. 2024–30611 Filed 12–20–24; 8:45 am]
BILLING CODE 6001–FR–P
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Agencies
[Federal Register Volume 89, Number 246 (Monday, December 23, 2024)]
[Notices]
[Pages 104523-104525]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-30611]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2024-OS-0143]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, Department of Defense
(DoD).
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the DoD is
modifying a system of records titled, ``Joint Advertising, Market
Research & Studies Recruiting Database (JAMRS),'' DHRA 04. The JAMRS
Recruiting Database compiles, processes, and distributes files of
individuals, ages 16 to 18 years, to the Services to assist them in
their direct marketing recruiting efforts. This system of records
notice (SORN) is being updated to add two new DoD Standard routine uses
(Routine Uses I and J) which authorize disclosures to allow for
coordination with the Office of Inspector General and other disclosures
mandated by Federal statute or treaty. The DoD is also modifying
various other sections within the SORN to improve clarity or update
information that has changed.
DATES: This system of records is effective upon publication; however,
comments on the Routine Uses will be accepted on or before January 22,
2025. The Routine Uses are effective at the close of the comment
period.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Assistant to the
Secretary of Defense for Privacy, Civil Liberties, and Transparency,
Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite
05F16, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Samuel Peterson, DHRA Component
Privacy Officer, 400 Gigling Rd., Rm. DODC-MB 7028, Seaside, CA 93955,
[email protected] or 831-220-7330.
SUPPLEMENTARY INFORMATION:
I. Background
The JAMRS Recruiting Database serves as a centralized database used
to compile, process, and distribute files of individuals, ages 16 to 18
years, to the Services to assist them in their direct marketing
recruiting efforts. Subject to public comment the OSD is updating this
SORN to add two new DoD Standard routine uses (Routine Uses I and J)
which authorize disclosures to allow for coordination with the Office
of Inspector General and other disclosures mandated by Federal statute
or treaty. In addition to updating the routine use section, the other
modifications are to the following sections: (1) System Location to
update the address, (2) Authority for Maintenance of the System to
update citation(s); (3) Purpose of the System to improve clarity; (4)
Categories of Records to provide clarity; (5) Records Source Categories
to add additional sources; (6) Policies and Practices for Storage of
Records to account for the use of Government-validated Cloud Computing
environments; (7) Policies and Practices For Retrieval of Records for
clarity; (8) Administrative, Technical, and Physical Safeguards to
update the description of safeguards protecting these records; (9) to
the Record Access, Notification, and Contesting Record Procedures, to
reflect the updated guidance for accessing records and to update the
appropriate citation for contesting records. Furthermore, this notice
includes non-substantive changes to simplify the formatting and text of
the previously published notice.
DoD SORNs have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or at the
Privacy and Civil Liberties Directorate website at https://dpcld.defense.gov/privacy.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the control of an agency from which information is
retrieved by the name of an individual or by some identifying number,
symbol, or other identifying particular assigned to the individual. In
the Privacy Act, an individual is defined as a U.S. citizen or lawful
permanent resident.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, OATSD(PCLT) has provided a report of
[[Page 104524]]
this system of records to the OMB and to Congress.
Dated: December 18, 2024.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Joint Advertising, Market Research & Studies Recruiting Database
(JAMRS), DHRA 04.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of Defense (Department or DoD), located at 1000 Defense
Pentagon, Washington, DC 20301-1000, and other Department
installations, offices, or mission locations. Information may also be
stored within a government-certified cloud, implemented and overseen by
the Department's Chief Information Officer (CIO), 6000 Defense
Pentagon, Washington, DC 20301-6000.
SYSTEM MANAGER(S):
Program Manager, Defense Personnel Analytics Center, Office of
People Analytics, Joint Advertising, Market Research & Studies (JAMRS),
Suite 06J25, 4800 Mark Center Drive, Alexandria, VA 22350-4000; email:
[email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 503(a), Enlistments: recruiting campaigns; 10 U.S.C. 136,
Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 7013,
Secretary of the Army; 10 U.S.C. 8013, Secretary of the Navy; 10 U.S.C.
9013, Secretary of the Air Force; and 14 U.S.C. 350 Coast Guard, and
E.O. 9397 as amended.
PURPOSE(S) OF THE SYSTEM:
The Joint Advertising, Market Research & Studies (JAMRS) Recruiting
Database is to compile, process and distribute files of individuals,
ages 16 to 18 years, and to the Services to assist them in their direct
marketing recruiting efforts. The system also provides JAMRS with the
ability to measure effectiveness of list purchases through ongoing
analysis and to remove the names of individuals who are current/former
members of, or are enlisting in, the Armed Forces, and individuals who
have asked to be removed from consideration as a participant in any
future recruitment lists.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
A. Individuals aged 16 to 18; college students; Selective Service
System registrants; individuals who have taken the Armed Services
Vocational Aptitude Battery (ASVAB) test; individuals who have
responded to various paid/non-paid advertising campaigns seeking
enlistment information; current military personnel who are on Active
Duty or in the Reserves and prior service individuals who still have
remaining Military Service Obligation; individuals who are in the
process of enlisting.
B. Individuals who have asked to be removed from any future
recruitment or marketing lists via direct request, enrollment in do not
mail registries, or death. Opt-Out information: Individuals, who are
15\1/2\ years old or older, or parents or legal guardians acting on
behalf of individuals who are between the ages of 15\1/2\ and 18 years
old, seeking to have their name or the name of their child or ward, as
well as other identifying data, removed from this system of records (or
removed in the future when such information is obtained) should address
written Opt-Out requests to the Joint Advertising, Marketing Research &
Studies (JAMRS), ATTN: Opt-Out, Suite 06J25, 4800 Mark Center Drive,
Alexandria, VA 22350-4000. Such requests must contain the full name,
date of birth, and current address of the individual. Opt-Out requests
will be honored for ten years. However, because Opt-Out screening is
based, in part, on the current address of the individual, any change in
address will require the submission of a new Opt-Out request with the
new address.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal information may include, name, DoD ID number, date of
birth, ethnicity, gender, email and mailing address, city, state, zip
code, source code, telephone number, education level, military status,
selective service registration method.
A. For individuals aged 16 to 18 years: high school name,
graduation date, grade point average, education level, military
interest, college intent, ethnicity, ASVAB test date, and ASVAB Armed
Forces Qualifying Test Category Score.
B. For college students: college name, college location, college
type, college competitive ranking, class year, and field of study.
C. Individuals who have responded to various paid/non-paid
advertising campaigns seeking enlistment information: Service Code, and
contact immediately flag.
D. For military personnel: application date, military service, and
occupation information.
E. Opt-Out: For individuals who have asked to be removed from
future recruitment or marketing lists: reason code.
Note: Individuals who have submitted an opt-out request to JAMRS,
the system maintains the individuals' information in suppression files.
The suppression files ensure those individuals are not contacted.
RECORD SOURCE CATEGORIES:
Records and information stored in this system of records are
obtained from: The Individual; State Department of Motor Vehicle
offices; commercial information brokers/vendors; Selective Service
System; Defense Manpower Data Center; United States Military Entrance
Processing Command for individuals who have taken the ASVAB test; and
the Military services, Congressional offices, and the Direct Marketing
Association for individuals who have asked to be removed from any
future recruitment lists.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, all or a portion of the
records or information contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government when
necessary to accomplish an agency function related to this system of
records.
B. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
C. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
D. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator
[[Page 104525]]
determines the records to be relevant to the proceeding.
E. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
F. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
G. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
H. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
I. To another Federal, State or local agency for the purpose of
comparing to the agency's system of records or to non-Federal records,
in coordination with an Office of Inspector General in conducting an
audit, investigation, inspection, evaluation, or some other review as
authorized by the Inspector General Act of 1987, as amended.
J. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
K. To the Department of Homeland Security to support outreach
efforts targeted at prospective United States Coast Guard recruits.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records may be stored electronically in secure facilities behind a
locked door. Electronic records may be stored locally on digital media;
in agency-owned cloud environments; or in vendor Cloud Service
Offerings certified under the Federal Risk and Authorization Management
Program (FedRAMP).
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by name, address, and date of birth.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Destroy three years from the date the information pertaining to the
individual is first distributed to the Services or, or from the date on
which the file has been inactive for one year, according to the mail
usage dates, as appropriate. Contact information of individuals who
wish to be removed (Opt-Out suppression files) is retained for ten (10)
years from the date the information is added.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to information in the database is highly restricted and
limited to those that require the records in the performance of their
official duties. Personnel with access to the database have completed
background security checks and have been provided Command Access Cards.
The database complies with DoD cloud computing policy and procedural
guidance as published. The database utilizes a layered approach of
overlapping controls, monitoring, and authentication to ensure overall
security of the data, network, and system resources. The use of
information security continuous monitoring supports the maintenance of
ongoing awareness of information security, vulnerabilities, and threats
to support organizational risk management decisions. Sophisticated
physical security, perimeter security (firewall, intrusion prevention),
access control, authentication, encryption, data transfer, and
monitoring solutions prevent unauthorized access from internal and
external sources. The following administrative controls are also
applied to restrict access to those who require the data in the
performance of their official duties: periodic security audits; regular
monitoring of users' security practices; methods to ensure only
authorized personnel have access to personally identifiable
information; encryption of backups containing sensitive data; and
backups secured offsite.
RECORD ACCESS PROCEDURES:
Individuals seeking access to their records should follow the
procedures in 32 CFR part 310. Parents and guardians of minor children
must follow the procedures in 32 CFR 310.3(d) to obtain access to
records of the child. These procedures require the parent or legal
guardian to establish: (1) The identity of the individual who is the
subject of the record; (2) the parent/guardian's own identity; (3) that
the requester is the parent or guardian of that individual, which may
be proven by providing a copy of the individual's birth certificate
showing parentage or a court order establishing the guardianship; and
(4) that the parent or guardian is acting on behalf of the individual
in making the request. Individuals should address written inquiries to
the Office of the Secretary of Defense/Joint Staff, Freedom of
Information Act Requester Service Center, Office of Freedom of
Information, 1155 Defense Pentagon, Washington, DC 20301-1155. Signed,
written requests should contain the name and number of this system of
records notice and the name, date of birth, and current address of the
individual. In addition, the requester must provide either a notarized
statement or an unsworn declaration made in accordance with 28 U.S.C.
1746, in the appropriate format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, for contesting contents, and
for appealing initial agency determinations are contained in 32 CFR
part 310, or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should follow the
instructions for Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
October 16, 2019, 84 FR 55292; December 22, 2011, 76 FR 79663.
[FR Doc. 2024-30611 Filed 12-20-24; 8:45 am]
BILLING CODE 6001-FR-P