Privacy Act of 1974; System of Records, 94752-94754 [2024-27901]

Download as PDF 94752 Federal Register / Vol. 89, No. 230 / Friday, November 29, 2024 / Notices Contact Person: Nicholas Gaiano, Ph.D., Review Branch Chief, Division of Extramural Activities, National Institute of Mental Health, National Institutes of Health, Neuroscience Center, 6001 Executive Boulevard, Bethesda, MD 20892, 301–443– 2742, email: nick.gaiano@nih.gov. (Catalogue of Federal Domestic Assistance Program No. 93.242, Mental Health Research Grants, National Institutes of Health, HHS). Dated: November 22, 2024. Bruce A. George, Program Analyst, Office of Federal Advisory Committee Policy. [FR Doc. 2024–27915 Filed 11–27–24; 8:45 am] BILLING CODE 4140–01–P DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health National Institute of Diabetes and Digestive and Kidney Diseases; Notice of Closed Meeting khammond on DSK9W7S144PROD with NOTICES Pursuant to section 1009 of the Federal Advisory Committee Act, as amended, notice is hereby given of the following meeting. The meeting will be closed to the public in accordance with the provisions set forth in sections 552b(c)(4) and 552b(c)(6), title 5 U.S.C., as amended. The grant applications and the discussions could disclose confidential trade secrets or commercial property such as patentable material, and personal information concerning individuals associated with the grant applications, the disclosure of which would constitute a clearly unwarranted invasion of personal privacy. Name of Committee: National Institute of Diabetes and Digestive and Kidney Diseases Special Emphasis Panel; U2C–TL1 Applications. Date: March 25–26, 2025. Time: 9:00 a.m. to 6:00 p.m. Agenda: To review and evaluate cooperative agreement applications. Address: National Institutes of Health, NIDDK, Democracy II, Suite 7000A, 6707 Democracy Boulevard, Bethesda, MD 20892. Meeting Format: Virtual Meeting. Contact Person: Jason D. Hoffert, Ph.D., Scientific Review Officer, Review Branch, DEA, NIDDK, National Institutes of Health, Room 7343, 6707 Democracy Boulevard, Bethesda, MD 20817, 301–496–9010, hoffertj@niddk.nih.gov. (Catalogue of Federal Domestic Assistance Program Nos. 93.847, Diabetes, Endocrinology and Metabolic Research; 93.848, Digestive Diseases and Nutrition Research; 93.849, Kidney Diseases, Urology and Hematology Research, National Institutes of Health, HHS) VerDate Sep<11>2014 21:22 Nov 27, 2024 Jkt 265001 Dated: November 22, 2024. Miguelina Perez, Program Analyst, Office of Federal Advisory Committee Policy. [FR Doc. 2024–28003 Filed 11–27–24; 8:45 am] BILLING CODE 4140–01–P DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health National Institute of Neurological Disorders and Stroke; Notice of Meeting Pursuant to section 1009 of the Federal Advisory Committee Act, as amended, notice is hereby given of a meeting of the National Advisory Neurological Disorders and Stroke Council. The meeting will be open to the public as indicated below, with attendance limited to space available. Individuals who plan to attend as well as those who need special assistance, such as sign language interpretation or other reasonable accommodations, must notify the Contact Person listed below in advance of the meeting. The open session will be videocast and can be accessed from the NIH Videocasting and Podcasting website (https:// videocast.nih.gov/). The meeting will be closed to the public in accordance with the provisions set forth in sections 552b(c)(4) and 552b(c)(6), Title 5, U.S.C., as amended. The grant applications and the discussions could disclose confidential trade secrets or commercial property such as patentable material, and personal information concerning individuals associated with the grant applications, the disclosure of which would constitute a clearly unwarranted invasion of personal privacy. Name of Committee: National Advisory Neurological Disorders and Stroke Council. Date: February 12–13, 2025. Open: February 12, 2025, 1:00 p.m. to 6:00 p.m. Agenda: Report by the Director, NINDS; Report by the Director, Division of Extramural Activities; and Administrative and Program Developments; and Overview of the NINDS Intramural Program. Open session will be videocast from this link: https://videocast.nih.gov. Closed: February 13, 2025, 1 p.m. to 6 p.m. Agenda: To review and evaluate grant applications. Place: National Institutes of Health, 6001 Executive Boulevard, Room 1131, Rockville, Maryland 20852 (Virtual Meeting). Contact Person: David Owens, Ph.D., Deputy Director, Extramural Activities, National Institute of Neurological Disorders PO 00000 Frm 00052 Fmt 4703 Sfmt 4703 and Stroke, NIH, 6001 Executive Blvd., 5th Floor, MSC 9531, Bethesda, MD 20892 (301) 496–9248, owensd@ninds.nih.gov. Any interested person may file written comments with the committee by forwarding the statement to the Contact Person listed on this notice at least 10 days in advance of the meeting. The statement should include the name, address, telephone number and when applicable, the business or professional affiliation of the interested person. Information is also available on the Institute’s/Center’s home page: www.ninds.nih.gov, where an agenda and any additional information for the meeting will be posted when available. (Catalogue of Federal Domestic Assistance Program Nos. 93.853, Clinical Research Related to Neurological Disorders; 93.854, Biological Basis Research in the Neurosciences, National Institutes of Health, HHS.) Dated: November 22, 2024. Miguelina Perez, Program Analyst, Office of Federal Advisory Committee Policy. [FR Doc. 2024–27963 Filed 11–27–24; 8:45 am] BILLING CODE 4140–01–P DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–7092–N–41] Privacy Act of 1974; System of Records Office of Administration, HUD. Notice of a New System of Records. AGENCY: ACTION: Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Housing and Urban Development (HUD), per Circular No. A–108, Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act (PA), notice is hereby given by the Office of Administration, the Privacy Office is establishing a new system called ‘‘Privacy Act Request Files (PARF)’’. This system covers all information collected, or stored, by HUD from the public under, and protected by the PA. DATES: Comments will be accepted on or before December 30, 2024. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination. SUMMARY: You may submit comments, identified by docket number or by one of the following methods: Federal e-Rulemaking Portal: https:// www.regulations.gov. Follow the ADDRESSES: E:\FR\FM\29NON1.SGM 29NON1 Federal Register / Vol. 89, No. 230 / Friday, November 29, 2024 / Notices instructions provided on that site to submit comments electronically. Fax: 202–619–8365. Email: www.privacy@hud.gov. Mail: Attention: Privacy Office; LaDonne White, Chief Privacy Officer; Office of the Executive Secretariat; 451 Seventh Street SW, Room 10139; Washington, DC 20410–0001. Instructions: All submissions received must include the agency name and docket number for this rulemaking. All comments received will be posted without change to https:// www.regulations.gov, including any personal information provided. Docket: For access to the docket to read background documents or comments received go to https:// www.regulations.gov. FOR FURTHER INFORMATION CONTACT: LaDonne White; 451 Seventh Street SW, Room 10139; Washington, DC 20410– 0001; telephone number 202–708–3054 (this is not a toll-free number). Individuals who are hearing- or speechimpaired may access this telephone number via TTY by calling the Federal Relay Service at 800–877–8339 (this is a toll-free number). HUD welcomes and is prepared to receive calls from individuals who are deaf or hard of hearing, as well as individuals with speech or communication disabilities. To learn more about how to make an accessible telephone call, please visit https://www.fcc.gov/consumers/guides/ telecommunications-relay-service-trs. SUPPLEMENTARY INFORMATION: The HUD Privacy Act Request Files covers all information collected under the Privacy Act (PA) including but not limited to PA information received via email, hardcopy communications, and other authorized means, including HUD’s Privacy Act tracking and management, reporting, and e-Discovery software and tools. This system also covers information pertaining to any administrative appeals or litigation relating to Privacy Act requests to HUD or to another agency. HUD proposes a new system of records, titled ‘‘Privacy Act Request Files,’’ to separate Privacy Act request records as an independent system of records. khammond on DSK9W7S144PROD with NOTICES SYSTEM NAME AND NUMBER: Privacy Act Request Files (PARF), HUD/ADM–05. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Records are maintained at HUD Headquarters, 451 7th Street SW, Washington, DC 20410–0001. VerDate Sep<11>2014 21:22 Nov 27, 2024 Jkt 265001 SYSTEM MANAGER(S): LaDonne White, Chief Privacy Officer, Office of Administration, 451 Seventh Street SW, Room 2184, Washington, DC 20410–0001. Phone: (202) 710–1298. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Privacy Act, 5 U.S.C. 552a, and HUD Privacy Handbook 1325.1 Rev. 1.0. PURPOSES OF THE SYSTEM: This system enables HUD to manage Privacy Act administration activities under the Privacy Act; process and track Privacy Act requests and appeals; and record access and amendment requests filed with HUD. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who submit information, or appeals, covered by the Privacy Act; individuals whose requests for records have been referred to HUD by other agencies or entities; attorneys or other persons representing individuals submitting such requests and appeals; individuals who are the subject of such requests and appeals or whose information may appear in records required for processing requests and appeals; and individuals who file litigation based on their requests. CATEGORIES OF RECORDS IN THE SYSTEM: Name, address (home & email), date of birth, alias used by the requester, requesters’ parents’ names (if applicable), dates requests are submitted and received, related appeals, and agency responses which could include internal Privacy Act administrative documents and responsive records. RECORD SOURCE CATEGORIES: Individual. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: 1. To a congressional office from the record of an individual, in response to an inquiry at the request of that individual. 2. To contractors, grantees, experts, consultants and their agents, or others performing or working under a contract, service agreement, grant, cooperative agreement, or other agreement with HUD or under contract to another agency when necessary to accomplish an agency function related to a system of records. Disclosure requirements are limited to only those data elements considered relevant to accomplishing an agency function. 3. To appropriate agencies, entities, and persons when (1) HUD suspects or has confirmed that there has been a breach of the system of records, (2) HUD PO 00000 Frm 00053 Fmt 4703 Sfmt 4703 94753 has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, HUD (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with HUD’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. 4. To another Federal agency or Federal entity, when HUD determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. 5. To appropriate Federal, State, local, tribal, or other governmental agencies or multilateral governmental organizations responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where HUD determines that the information would assist in the enforcement of civil or criminal laws and when such records, either alone or in conjunction with other information, indicate a violation or potential violation of law. Records may only be disclosed upon a showing by the requester that the information is pertinent to the investigation. 6. To any component of the Department of Justice or other Federal agency conducting litigation or in proceedings before any court, adjudicative, or administrative body, and to another party before such court, adjudicative, or administrative body; when HUD determines that the use of such records is relevant and necessary to the litigation and when any of the following is a party to the litigation or have an interest in such litigation: (1) HUD, or any component thereof; or (2) any HUD employee in his or her official capacity; or (3) any HUD employee in his or her individual capacity where the Department of Justice or agency conducting the litigation has agreed to represent the employee; or (4) the United States, or any agency thereof, where HUD determines that litigation is likely to affect HUD or any of its components. 7. To the National Archives and Records Administration, Office of E:\FR\FM\29NON1.SGM 29NON1 94754 Federal Register / Vol. 89, No. 230 / Friday, November 29, 2024 / Notices Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. 552(h), to review administrative agency policies, procedures and compliance with the Freedom of Information Act (FOIA), and to facilitate OGIS’ offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies. 8. To a court, magistrate, administrative tribunal, or arbitrator in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, mediation, or settlement negotiations, or in connection with criminal law proceedings; when HUD determines that use of such records is relevant and necessary to the litigation and when any of the following is a party to the litigation or have an interest in such litigation: (1) HUD, or any component thereof; or (2) any HUD employee in his or her official capacity; or (3) any HUD employee in his or her individual capacity where HUD has agreed to represent the employee; or (4) the United States, or any agency thereof, where HUD determines that litigation is likely to affect HUD or any of its components. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Paper and electronic. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Name, email address, and contact number. POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS: Records are covered under General Records Schedule (GRS) 4.2, Information Access and Protection Records. GRS 4.2 item 050, Privacy Act Accounting of Disclosure files, are disposed of in accordance with the subject individual records, or five years after the disclosure, whichever is later. GRS 4.2 item 060, erroneous release files associated with specific records, generally follow the original records disposition or are destroyed six years after the erroneous release, whichever is later. khammond on DSK9W7S144PROD with NOTICES ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: For Electronic Records: Records are maintained and stored on the SharePoint environment, which runs on HUD’s network. These records can only be accessed based off the user’s rights and privileges to the system. Records are on an encrypted database system. This environment complies with the VerDate Sep<11>2014 21:22 Nov 27, 2024 Jkt 265001 security and privacy controls and procedures as described in the Federal Information Security Management Act (FISMA), National Institute of Standards and Technology (NIST) Special Publications, and Federal Information Processing Standards (FIPS). A valid HSPD–12 ID Credential, access to HUD’s Local Area Network (LAN), a valid User ID and Password and a Personalized Identification Number (PIN) is required to access the records. For Electronic Records (cloud based): Records are secured and maintained on a cloud-based software server and operating system that resides in Federal Risk and Authorization Management Program (FedRAMP) and FISMA Moderate dedicated hosting environment. All data located in the cloud-based server is firewalled and encrypted at rest and in transit. The security mechanisms for handing data at rest and in transit are in accordance with HUD encryption standards. RECORD ACCESS PROCEDURES: Individuals requesting records of themselves should address written inquiries to the Department of Housing and Urban Development, 451 7th Street SW, Washington, DC 20410–0001. For verification, individuals should provide their full name, current address, and telephone number. In addition, the requester must provide either a notarized statement or an unsworn declaration made under 24 CFR 16.4. CONTESTING RECORD PROCEDURES: The HUD rule for contesting the content of any record pertaining to the individual by the individual concerned is published in 24 CFR 16.8 or may be obtained from the system manager. NOTIFICATION PROCEDURES: Individuals requesting notification of records of themselves should address written inquiries to the Department of Housing and Urban Development, 451 7th Street SW, Washington, DC 20410– 0001. For verification purposes, individuals should provide their full name, office or organization where assigned, if applicable, and current address and telephone number. In addition, the requester must provide either a notarized statement or an unsworn declaration made under 24 CFR 16.4. EXEMPTIONS PROMULGATED FOR THE SYSTEM: N/A. PO 00000 Frm 00054 Fmt 4703 Sfmt 4703 HISTORY: N/A. LaDonne White, Chief Privacy Officer, Office of Administration. [FR Doc. 2024–27901 Filed 11–27–24; 8:45 am] BILLING CODE P DEPARTMENT OF THE INTERIOR Fish and Wildlife Service [Docket No. FWS–HQ–IA–2024–0163; FXIA16710900000–245–FF09A30000] Emergency Exemption: Issuance of Emergency Permits To Import Endangered Species Fish and Wildlife Service, Interior. ACTION: Notice of issuance of permits. AGENCY: We, the U.S. Fish and Wildlife Service, have waived the 30day public notice period and have issued two endangered species permits for import of three jaguars (Panthera onca) and three tigers (Panthera tigris). We issue these permits under the Endangered Species Act. ADDRESSES: Materials pertaining to the permit application are available by submitting a Freedom of Information Act (FOIA) request to the Service’s FOIA office at https://www.doi.gov/foia/ foia-request-form. FOR FURTHER INFORMATION CONTACT: Brenda Tapia, by phone at 703–358– 2104 or via email at DMAFR@fws.gov. Individuals in the United States who are deaf, blind, hard of hearing, or have a speech disability may dial 711 (TTY, TDD, or TeleBraille) to access telecommunications relay services. Individuals outside the United States should use the relay services offered within their country to make international calls to the point-ofcontact in the United States. SUPPLEMENTARY INFORMATION: We, the U.S. Fish and Wildlife Service (Service), have issued two emergency permits to conduct certain activities with jaguar (Panthera onca) and tiger (Panthera tigris) in response to two permit applications that we received under the authority of section 10(a)(1)(A) of the Endangered Species Act of 1973 (ESA; 16 U.S.C. 1531 et seq.). We issued the requested permits subject to certain conditions set forth in the permit. For the applications, we found that (1) the applications were filed in good faith, (2) the granted permits would not operate to the disadvantage of the endangered species, SUMMARY: E:\FR\FM\29NON1.SGM 29NON1

Agencies

[Federal Register Volume 89, Number 230 (Friday, November 29, 2024)]
[Notices]
[Pages 94752-94754]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-27901]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-7092-N-41]


Privacy Act of 1974; System of Records

AGENCY: Office of Administration, HUD.

ACTION: Notice of a New System of Records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of the Housing and Urban Development (HUD), per 
Circular No. A-108, Federal Agency Responsibilities for Review, 
Reporting, and Publication under the Privacy Act (PA), notice is hereby 
given by the Office of Administration, the Privacy Office is 
establishing a new system called ``Privacy Act Request Files (PARF)''. 
This system covers all information collected, or stored, by HUD from 
the public under, and protected by the PA.

DATES: Comments will be accepted on or before December 30, 2024. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number or by 
one of the following methods:
    Federal e-Rulemaking Portal: https://www.regulations.gov. Follow the

[[Page 94753]]

instructions provided on that site to submit comments electronically.
    Fax: 202-619-8365.
    Email: [email protected].
    Mail: Attention: Privacy Office; LaDonne White, Chief Privacy 
Officer; Office of the Executive Secretariat; 451 Seventh Street SW, 
Room 10139; Washington, DC 20410-0001.
    Instructions: All submissions received must include the agency name 
and docket number for this rulemaking. All comments received will be 
posted without change to https://www.regulations.gov, including any 
personal information provided.
    Docket: For access to the docket to read background documents or 
comments received go to https://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: LaDonne White; 451 Seventh Street SW, 
Room 10139; Washington, DC 20410-0001; telephone number 202-708-3054 
(this is not a toll-free number). Individuals who are hearing- or 
speech-impaired may access this telephone number via TTY by calling the 
Federal Relay Service at 800-877-8339 (this is a toll-free number). HUD 
welcomes and is prepared to receive calls from individuals who are deaf 
or hard of hearing, as well as individuals with speech or communication 
disabilities. To learn more about how to make an accessible telephone 
call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.

SUPPLEMENTARY INFORMATION: The HUD Privacy Act Request Files covers all 
information collected under the Privacy Act (PA) including but not 
limited to PA information received via email, hardcopy communications, 
and other authorized means, including HUD's Privacy Act tracking and 
management, reporting, and e-Discovery software and tools. This system 
also covers information pertaining to any administrative appeals or 
litigation relating to Privacy Act requests to HUD or to another 
agency.
    HUD proposes a new system of records, titled ``Privacy Act Request 
Files,'' to separate Privacy Act request records as an independent 
system of records.

SYSTEM NAME AND NUMBER:
    Privacy Act Request Files (PARF), HUD/ADM-05.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained at HUD Headquarters, 451 7th Street SW, 
Washington, DC 20410-0001.

SYSTEM MANAGER(S):
    LaDonne White, Chief Privacy Officer, Office of Administration, 451 
Seventh Street SW, Room 2184, Washington, DC 20410-0001. Phone: (202) 
710-1298.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Privacy Act, 5 U.S.C. 552a, and HUD Privacy Handbook 1325.1 Rev. 
1.0.

PURPOSES OF THE SYSTEM:
    This system enables HUD to manage Privacy Act administration 
activities under the Privacy Act; process and track Privacy Act 
requests and appeals; and record access and amendment requests filed 
with HUD.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who submit information, or appeals, covered by the 
Privacy Act; individuals whose requests for records have been referred 
to HUD by other agencies or entities; attorneys or other persons 
representing individuals submitting such requests and appeals; 
individuals who are the subject of such requests and appeals or whose 
information may appear in records required for processing requests and 
appeals; and individuals who file litigation based on their requests.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address (home & email), date of birth, alias used by the 
requester, requesters' parents' names (if applicable), dates requests 
are submitted and received, related appeals, and agency responses which 
could include internal Privacy Act administrative documents and 
responsive records.

RECORD SOURCE CATEGORIES:
    Individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. To a congressional office from the record of an individual, in 
response to an inquiry at the request of that individual.
    2. To contractors, grantees, experts, consultants and their agents, 
or others performing or working under a contract, service agreement, 
grant, cooperative agreement, or other agreement with HUD or under 
contract to another agency when necessary to accomplish an agency 
function related to a system of records. Disclosure requirements are 
limited to only those data elements considered relevant to 
accomplishing an agency function.
    3. To appropriate agencies, entities, and persons when (1) HUD 
suspects or has confirmed that there has been a breach of the system of 
records, (2) HUD has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, HUD (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with HUD's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm.
    4. To another Federal agency or Federal entity, when HUD determines 
that information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.
    5. To appropriate Federal, State, local, tribal, or other 
governmental agencies or multilateral governmental organizations 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license, where HUD determines that the information would assist in the 
enforcement of civil or criminal laws and when such records, either 
alone or in conjunction with other information, indicate a violation or 
potential violation of law. Records may only be disclosed upon a 
showing by the requester that the information is pertinent to the 
investigation.
    6. To any component of the Department of Justice or other Federal 
agency conducting litigation or in proceedings before any court, 
adjudicative, or administrative body, and to another party before such 
court, adjudicative, or administrative body; when HUD determines that 
the use of such records is relevant and necessary to the litigation and 
when any of the following is a party to the litigation or have an 
interest in such litigation: (1) HUD, or any component thereof; or (2) 
any HUD employee in his or her official capacity; or (3) any HUD 
employee in his or her individual capacity where the Department of 
Justice or agency conducting the litigation has agreed to represent the 
employee; or (4) the United States, or any agency thereof, where HUD 
determines that litigation is likely to affect HUD or any of its 
components.
    7. To the National Archives and Records Administration, Office of

[[Page 94754]]

Government Information Services (OGIS), to the extent necessary to 
fulfill its responsibilities in 5 U.S.C. 552(h), to review 
administrative agency policies, procedures and compliance with the 
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of 
mediation services to resolve disputes between persons making FOIA 
requests and administrative agencies.
    8. To a court, magistrate, administrative tribunal, or arbitrator 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, 
mediation, or settlement negotiations, or in connection with criminal 
law proceedings; when HUD determines that use of such records is 
relevant and necessary to the litigation and when any of the following 
is a party to the litigation or have an interest in such litigation: 
(1) HUD, or any component thereof; or (2) any HUD employee in his or 
her official capacity; or (3) any HUD employee in his or her individual 
capacity where HUD has agreed to represent the employee; or (4) the 
United States, or any agency thereof, where HUD determines that 
litigation is likely to affect HUD or any of its components.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper and electronic.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Name, email address, and contact number.

POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are covered under General Records Schedule (GRS) 4.2, 
Information Access and Protection Records. GRS 4.2 item 050, Privacy 
Act Accounting of Disclosure files, are disposed of in accordance with 
the subject individual records, or five years after the disclosure, 
whichever is later. GRS 4.2 item 060, erroneous release files 
associated with specific records, generally follow the original records 
disposition or are destroyed six years after the erroneous release, 
whichever is later.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    For Electronic Records: Records are maintained and stored on the 
SharePoint environment, which runs on HUD's network. These records can 
only be accessed based off the user's rights and privileges to the 
system. Records are on an encrypted database system. This environment 
complies with the security and privacy controls and procedures as 
described in the Federal Information Security Management Act (FISMA), 
National Institute of Standards and Technology (NIST) Special 
Publications, and Federal Information Processing Standards (FIPS). A 
valid HSPD-12 ID Credential, access to HUD's Local Area Network (LAN), 
a valid User ID and Password and a Personalized Identification Number 
(PIN) is required to access the records.
    For Electronic Records (cloud based): Records are secured and 
maintained on a cloud-based software server and operating system that 
resides in Federal Risk and Authorization Management Program (FedRAMP) 
and FISMA Moderate dedicated hosting environment. All data located in 
the cloud-based server is firewalled and encrypted at rest and in 
transit. The security mechanisms for handing data at rest and in 
transit are in accordance with HUD encryption standards.

RECORD ACCESS PROCEDURES:
    Individuals requesting records of themselves should address written 
inquiries to the Department of Housing and Urban Development, 451 7th 
Street SW, Washington, DC 20410-0001. For verification, individuals 
should provide their full name, current address, and telephone number. 
In addition, the requester must provide either a notarized statement or 
an unsworn declaration made under 24 CFR 16.4.

CONTESTING RECORD PROCEDURES:
    The HUD rule for contesting the content of any record pertaining to 
the individual by the individual concerned is published in 24 CFR 16.8 
or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals requesting notification of records of themselves should 
address written inquiries to the Department of Housing and Urban 
Development, 451 7th Street SW, Washington, DC 20410-0001. For 
verification purposes, individuals should provide their full name, 
office or organization where assigned, if applicable, and current 
address and telephone number. In addition, the requester must provide 
either a notarized statement or an unsworn declaration made under 24 
CFR 16.4.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    N/A.

HISTORY:
    N/A.

LaDonne White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2024-27901 Filed 11-27-24; 8:45 am]
BILLING CODE P


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