Privacy Act of 1974; System of Records, 94752-94754 [2024-27901]
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94752
Federal Register / Vol. 89, No. 230 / Friday, November 29, 2024 / Notices
Contact Person: Nicholas Gaiano, Ph.D.,
Review Branch Chief, Division of Extramural
Activities, National Institute of Mental
Health, National Institutes of Health,
Neuroscience Center, 6001 Executive
Boulevard, Bethesda, MD 20892, 301–443–
2742, email: nick.gaiano@nih.gov.
(Catalogue of Federal Domestic Assistance
Program No. 93.242, Mental Health Research
Grants, National Institutes of Health, HHS).
Dated: November 22, 2024.
Bruce A. George,
Program Analyst, Office of Federal Advisory
Committee Policy.
[FR Doc. 2024–27915 Filed 11–27–24; 8:45 am]
BILLING CODE 4140–01–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
National Institutes of Health
National Institute of Diabetes and
Digestive and Kidney Diseases; Notice
of Closed Meeting
khammond on DSK9W7S144PROD with NOTICES
Pursuant to section 1009 of the
Federal Advisory Committee Act, as
amended, notice is hereby given of the
following meeting.
The meeting will be closed to the
public in accordance with the
provisions set forth in sections
552b(c)(4) and 552b(c)(6), title 5 U.S.C.,
as amended. The grant applications and
the discussions could disclose
confidential trade secrets or commercial
property such as patentable material,
and personal information concerning
individuals associated with the grant
applications, the disclosure of which
would constitute a clearly unwarranted
invasion of personal privacy.
Name of Committee: National Institute of
Diabetes and Digestive and Kidney Diseases
Special Emphasis Panel; U2C–TL1
Applications.
Date: March 25–26, 2025.
Time: 9:00 a.m. to 6:00 p.m.
Agenda: To review and evaluate
cooperative agreement applications.
Address: National Institutes of Health,
NIDDK, Democracy II, Suite 7000A, 6707
Democracy Boulevard, Bethesda, MD 20892.
Meeting Format: Virtual Meeting.
Contact Person: Jason D. Hoffert, Ph.D.,
Scientific Review Officer, Review Branch,
DEA, NIDDK, National Institutes of Health,
Room 7343, 6707 Democracy Boulevard,
Bethesda, MD 20817, 301–496–9010,
hoffertj@niddk.nih.gov.
(Catalogue of Federal Domestic Assistance
Program Nos. 93.847, Diabetes,
Endocrinology and Metabolic Research;
93.848, Digestive Diseases and Nutrition
Research; 93.849, Kidney Diseases, Urology
and Hematology Research, National Institutes
of Health, HHS)
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21:22 Nov 27, 2024
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Dated: November 22, 2024.
Miguelina Perez,
Program Analyst, Office of Federal Advisory
Committee Policy.
[FR Doc. 2024–28003 Filed 11–27–24; 8:45 am]
BILLING CODE 4140–01–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
National Institutes of Health
National Institute of Neurological
Disorders and Stroke; Notice of
Meeting
Pursuant to section 1009 of the
Federal Advisory Committee Act, as
amended, notice is hereby given of a
meeting of the National Advisory
Neurological Disorders and Stroke
Council.
The meeting will be open to the
public as indicated below, with
attendance limited to space available.
Individuals who plan to attend as well
as those who need special assistance,
such as sign language interpretation or
other reasonable accommodations, must
notify the Contact Person listed below
in advance of the meeting. The open
session will be videocast and can be
accessed from the NIH Videocasting and
Podcasting website (https://
videocast.nih.gov/).
The meeting will be closed to the
public in accordance with the
provisions set forth in sections
552b(c)(4) and 552b(c)(6), Title 5,
U.S.C., as amended. The grant
applications and the discussions could
disclose confidential trade secrets or
commercial property such as patentable
material, and personal information
concerning individuals associated with
the grant applications, the disclosure of
which would constitute a clearly
unwarranted invasion of personal
privacy.
Name of Committee: National Advisory
Neurological Disorders and Stroke Council.
Date: February 12–13, 2025.
Open: February 12, 2025, 1:00 p.m. to 6:00
p.m.
Agenda: Report by the Director, NINDS;
Report by the Director, Division of
Extramural Activities; and Administrative
and Program Developments; and Overview of
the NINDS Intramural Program.
Open session will be videocast from this
link: https://videocast.nih.gov.
Closed: February 13, 2025, 1 p.m. to 6 p.m.
Agenda: To review and evaluate grant
applications.
Place: National Institutes of Health, 6001
Executive Boulevard, Room 1131, Rockville,
Maryland 20852 (Virtual Meeting).
Contact Person: David Owens, Ph.D.,
Deputy Director, Extramural Activities,
National Institute of Neurological Disorders
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Fmt 4703
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and Stroke, NIH, 6001 Executive Blvd., 5th
Floor, MSC 9531, Bethesda, MD 20892 (301)
496–9248, owensd@ninds.nih.gov.
Any interested person may file written
comments with the committee by forwarding
the statement to the Contact Person listed on
this notice at least 10 days in advance of the
meeting. The statement should include the
name, address, telephone number and when
applicable, the business or professional
affiliation of the interested person.
Information is also available on the
Institute’s/Center’s home page:
www.ninds.nih.gov, where an agenda and
any additional information for the meeting
will be posted when available.
(Catalogue of Federal Domestic Assistance
Program Nos. 93.853, Clinical Research
Related to Neurological Disorders; 93.854,
Biological Basis Research in the
Neurosciences, National Institutes of Health,
HHS.)
Dated: November 22, 2024.
Miguelina Perez,
Program Analyst, Office of Federal Advisory
Committee Policy.
[FR Doc. 2024–27963 Filed 11–27–24; 8:45 am]
BILLING CODE 4140–01–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–7092–N–41]
Privacy Act of 1974; System of
Records
Office of Administration, HUD.
Notice of a New System of
Records.
AGENCY:
ACTION:
Pursuant to the provisions of
the Privacy Act of 1974, as amended,
the Department of the Housing and
Urban Development (HUD), per Circular
No. A–108, Federal Agency
Responsibilities for Review, Reporting,
and Publication under the Privacy Act
(PA), notice is hereby given by the
Office of Administration, the Privacy
Office is establishing a new system
called ‘‘Privacy Act Request Files
(PARF)’’. This system covers all
information collected, or stored, by
HUD from the public under, and
protected by the PA.
DATES: Comments will be accepted on or
before December 30, 2024. This
proposed action will be effective on the
date following the end of the comment
period unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number or by one
of the following methods:
Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
ADDRESSES:
E:\FR\FM\29NON1.SGM
29NON1
Federal Register / Vol. 89, No. 230 / Friday, November 29, 2024 / Notices
instructions provided on that site to
submit comments electronically.
Fax: 202–619–8365.
Email: www.privacy@hud.gov.
Mail: Attention: Privacy Office;
LaDonne White, Chief Privacy Officer;
Office of the Executive Secretariat; 451
Seventh Street SW, Room 10139;
Washington, DC 20410–0001.
Instructions: All submissions received
must include the agency name and
docket number for this rulemaking. All
comments received will be posted
without change to https://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received go to https://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT:
LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410–
0001; telephone number 202–708–3054
(this is not a toll-free number).
Individuals who are hearing- or speechimpaired may access this telephone
number via TTY by calling the Federal
Relay Service at 800–877–8339 (this is
a toll-free number). HUD welcomes and
is prepared to receive calls from
individuals who are deaf or hard of
hearing, as well as individuals with
speech or communication disabilities.
To learn more about how to make an
accessible telephone call, please visit
https://www.fcc.gov/consumers/guides/
telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION: The HUD
Privacy Act Request Files covers all
information collected under the Privacy
Act (PA) including but not limited to PA
information received via email,
hardcopy communications, and other
authorized means, including HUD’s
Privacy Act tracking and management,
reporting, and e-Discovery software and
tools. This system also covers
information pertaining to any
administrative appeals or litigation
relating to Privacy Act requests to HUD
or to another agency.
HUD proposes a new system of
records, titled ‘‘Privacy Act Request
Files,’’ to separate Privacy Act request
records as an independent system of
records.
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SYSTEM NAME AND NUMBER:
Privacy Act Request Files (PARF),
HUD/ADM–05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at HUD
Headquarters, 451 7th Street SW,
Washington, DC 20410–0001.
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21:22 Nov 27, 2024
Jkt 265001
SYSTEM MANAGER(S):
LaDonne White, Chief Privacy Officer,
Office of Administration, 451 Seventh
Street SW, Room 2184, Washington, DC
20410–0001. Phone: (202) 710–1298.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Privacy Act, 5 U.S.C. 552a, and HUD
Privacy Handbook 1325.1 Rev. 1.0.
PURPOSES OF THE SYSTEM:
This system enables HUD to manage
Privacy Act administration activities
under the Privacy Act; process and track
Privacy Act requests and appeals; and
record access and amendment requests
filed with HUD.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who submit information,
or appeals, covered by the Privacy Act;
individuals whose requests for records
have been referred to HUD by other
agencies or entities; attorneys or other
persons representing individuals
submitting such requests and appeals;
individuals who are the subject of such
requests and appeals or whose
information may appear in records
required for processing requests and
appeals; and individuals who file
litigation based on their requests.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address (home & email), date of
birth, alias used by the requester,
requesters’ parents’ names (if
applicable), dates requests are submitted
and received, related appeals, and
agency responses which could include
internal Privacy Act administrative
documents and responsive records.
RECORD SOURCE CATEGORIES:
Individual.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
1. To a congressional office from the
record of an individual, in response to
an inquiry at the request of that
individual.
2. To contractors, grantees, experts,
consultants and their agents, or others
performing or working under a contract,
service agreement, grant, cooperative
agreement, or other agreement with
HUD or under contract to another
agency when necessary to accomplish
an agency function related to a system
of records. Disclosure requirements are
limited to only those data elements
considered relevant to accomplishing an
agency function.
3. To appropriate agencies, entities,
and persons when (1) HUD suspects or
has confirmed that there has been a
breach of the system of records, (2) HUD
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94753
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, HUD
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with HUD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
4. To another Federal agency or
Federal entity, when HUD determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
5. To appropriate Federal, State, local,
tribal, or other governmental agencies or
multilateral governmental organizations
responsible for investigating or
prosecuting the violations of, or for
enforcing or implementing, a statute,
rule, regulation, order, or license, where
HUD determines that the information
would assist in the enforcement of civil
or criminal laws and when such
records, either alone or in conjunction
with other information, indicate a
violation or potential violation of law.
Records may only be disclosed upon a
showing by the requester that the
information is pertinent to the
investigation.
6. To any component of the
Department of Justice or other Federal
agency conducting litigation or in
proceedings before any court,
adjudicative, or administrative body,
and to another party before such court,
adjudicative, or administrative body;
when HUD determines that the use of
such records is relevant and necessary
to the litigation and when any of the
following is a party to the litigation or
have an interest in such litigation: (1)
HUD, or any component thereof; or (2)
any HUD employee in his or her official
capacity; or (3) any HUD employee in
his or her individual capacity where the
Department of Justice or agency
conducting the litigation has agreed to
represent the employee; or (4) the
United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
7. To the National Archives and
Records Administration, Office of
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94754
Federal Register / Vol. 89, No. 230 / Friday, November 29, 2024 / Notices
Government Information Services
(OGIS), to the extent necessary to fulfill
its responsibilities in 5 U.S.C. 552(h), to
review administrative agency policies,
procedures and compliance with the
Freedom of Information Act (FOIA), and
to facilitate OGIS’ offering of mediation
services to resolve disputes between
persons making FOIA requests and
administrative agencies.
8. To a court, magistrate,
administrative tribunal, or arbitrator in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, mediation, or
settlement negotiations, or in
connection with criminal law
proceedings; when HUD determines that
use of such records is relevant and
necessary to the litigation and when any
of the following is a party to the
litigation or have an interest in such
litigation: (1) HUD, or any component
thereof; or (2) any HUD employee in his
or her official capacity; or (3) any HUD
employee in his or her individual
capacity where HUD has agreed to
represent the employee; or (4) the
United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper and electronic.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Name, email address, and contact
number.
POLICIES AND PRACTICIES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records are covered under General
Records Schedule (GRS) 4.2,
Information Access and Protection
Records. GRS 4.2 item 050, Privacy Act
Accounting of Disclosure files, are
disposed of in accordance with the
subject individual records, or five years
after the disclosure, whichever is later.
GRS 4.2 item 060, erroneous release
files associated with specific records,
generally follow the original records
disposition or are destroyed six years
after the erroneous release, whichever is
later.
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ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
For Electronic Records: Records are
maintained and stored on the
SharePoint environment, which runs on
HUD’s network. These records can only
be accessed based off the user’s rights
and privileges to the system. Records
are on an encrypted database system.
This environment complies with the
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21:22 Nov 27, 2024
Jkt 265001
security and privacy controls and
procedures as described in the Federal
Information Security Management Act
(FISMA), National Institute of Standards
and Technology (NIST) Special
Publications, and Federal Information
Processing Standards (FIPS). A valid
HSPD–12 ID Credential, access to HUD’s
Local Area Network (LAN), a valid User
ID and Password and a Personalized
Identification Number (PIN) is required
to access the records.
For Electronic Records (cloud based):
Records are secured and maintained on
a cloud-based software server and
operating system that resides in Federal
Risk and Authorization Management
Program (FedRAMP) and FISMA
Moderate dedicated hosting
environment. All data located in the
cloud-based server is firewalled and
encrypted at rest and in transit. The
security mechanisms for handing data at
rest and in transit are in accordance
with HUD encryption standards.
RECORD ACCESS PROCEDURES:
Individuals requesting records of
themselves should address written
inquiries to the Department of Housing
and Urban Development, 451 7th Street
SW, Washington, DC 20410–0001. For
verification, individuals should provide
their full name, current address, and
telephone number. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The HUD rule for contesting the
content of any record pertaining to the
individual by the individual concerned
is published in 24 CFR 16.8 or may be
obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of
records of themselves should address
written inquiries to the Department of
Housing and Urban Development, 451
7th Street SW, Washington, DC 20410–
0001. For verification purposes,
individuals should provide their full
name, office or organization where
assigned, if applicable, and current
address and telephone number. In
addition, the requester must provide
either a notarized statement or an
unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
N/A.
PO 00000
Frm 00054
Fmt 4703
Sfmt 4703
HISTORY:
N/A.
LaDonne White,
Chief Privacy Officer, Office of
Administration.
[FR Doc. 2024–27901 Filed 11–27–24; 8:45 am]
BILLING CODE P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
[Docket No. FWS–HQ–IA–2024–0163;
FXIA16710900000–245–FF09A30000]
Emergency Exemption: Issuance of
Emergency Permits To Import
Endangered Species
Fish and Wildlife Service,
Interior.
ACTION: Notice of issuance of permits.
AGENCY:
We, the U.S. Fish and
Wildlife Service, have waived the 30day public notice period and have
issued two endangered species permits
for import of three jaguars (Panthera
onca) and three tigers (Panthera tigris).
We issue these permits under the
Endangered Species Act.
ADDRESSES: Materials pertaining to the
permit application are available by
submitting a Freedom of Information
Act (FOIA) request to the Service’s
FOIA office at https://www.doi.gov/foia/
foia-request-form.
FOR FURTHER INFORMATION CONTACT:
Brenda Tapia, by phone at 703–358–
2104 or via email at DMAFR@fws.gov.
Individuals in the United States who are
deaf, blind, hard of hearing, or have a
speech disability may dial 711 (TTY,
TDD, or TeleBraille) to access
telecommunications relay services.
Individuals outside the United States
should use the relay services offered
within their country to make
international calls to the point-ofcontact in the United States.
SUPPLEMENTARY INFORMATION: We, the
U.S. Fish and Wildlife Service (Service),
have issued two emergency permits to
conduct certain activities with jaguar
(Panthera onca) and tiger (Panthera
tigris) in response to two permit
applications that we received under the
authority of section 10(a)(1)(A) of the
Endangered Species Act of 1973 (ESA;
16 U.S.C. 1531 et seq.).
We issued the requested permits
subject to certain conditions set forth in
the permit. For the applications, we
found that (1) the applications were
filed in good faith, (2) the granted
permits would not operate to the
disadvantage of the endangered species,
SUMMARY:
E:\FR\FM\29NON1.SGM
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Agencies
[Federal Register Volume 89, Number 230 (Friday, November 29, 2024)]
[Notices]
[Pages 94752-94754]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-27901]
=======================================================================
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7092-N-41]
Privacy Act of 1974; System of Records
AGENCY: Office of Administration, HUD.
ACTION: Notice of a New System of Records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Housing and Urban Development (HUD), per
Circular No. A-108, Federal Agency Responsibilities for Review,
Reporting, and Publication under the Privacy Act (PA), notice is hereby
given by the Office of Administration, the Privacy Office is
establishing a new system called ``Privacy Act Request Files (PARF)''.
This system covers all information collected, or stored, by HUD from
the public under, and protected by the PA.
DATES: Comments will be accepted on or before December 30, 2024. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number or by
one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov. Follow the
[[Page 94753]]
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: [email protected].
Mail: Attention: Privacy Office; LaDonne White, Chief Privacy
Officer; Office of the Executive Secretariat; 451 Seventh Street SW,
Room 10139; Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to https://www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410-0001; telephone number 202-708-3054
(this is not a toll-free number). Individuals who are hearing- or
speech-impaired may access this telephone number via TTY by calling the
Federal Relay Service at 800-877-8339 (this is a toll-free number). HUD
welcomes and is prepared to receive calls from individuals who are deaf
or hard of hearing, as well as individuals with speech or communication
disabilities. To learn more about how to make an accessible telephone
call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION: The HUD Privacy Act Request Files covers all
information collected under the Privacy Act (PA) including but not
limited to PA information received via email, hardcopy communications,
and other authorized means, including HUD's Privacy Act tracking and
management, reporting, and e-Discovery software and tools. This system
also covers information pertaining to any administrative appeals or
litigation relating to Privacy Act requests to HUD or to another
agency.
HUD proposes a new system of records, titled ``Privacy Act Request
Files,'' to separate Privacy Act request records as an independent
system of records.
SYSTEM NAME AND NUMBER:
Privacy Act Request Files (PARF), HUD/ADM-05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at HUD Headquarters, 451 7th Street SW,
Washington, DC 20410-0001.
SYSTEM MANAGER(S):
LaDonne White, Chief Privacy Officer, Office of Administration, 451
Seventh Street SW, Room 2184, Washington, DC 20410-0001. Phone: (202)
710-1298.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Privacy Act, 5 U.S.C. 552a, and HUD Privacy Handbook 1325.1 Rev.
1.0.
PURPOSES OF THE SYSTEM:
This system enables HUD to manage Privacy Act administration
activities under the Privacy Act; process and track Privacy Act
requests and appeals; and record access and amendment requests filed
with HUD.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who submit information, or appeals, covered by the
Privacy Act; individuals whose requests for records have been referred
to HUD by other agencies or entities; attorneys or other persons
representing individuals submitting such requests and appeals;
individuals who are the subject of such requests and appeals or whose
information may appear in records required for processing requests and
appeals; and individuals who file litigation based on their requests.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address (home & email), date of birth, alias used by the
requester, requesters' parents' names (if applicable), dates requests
are submitted and received, related appeals, and agency responses which
could include internal Privacy Act administrative documents and
responsive records.
RECORD SOURCE CATEGORIES:
Individual.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. To a congressional office from the record of an individual, in
response to an inquiry at the request of that individual.
2. To contractors, grantees, experts, consultants and their agents,
or others performing or working under a contract, service agreement,
grant, cooperative agreement, or other agreement with HUD or under
contract to another agency when necessary to accomplish an agency
function related to a system of records. Disclosure requirements are
limited to only those data elements considered relevant to
accomplishing an agency function.
3. To appropriate agencies, entities, and persons when (1) HUD
suspects or has confirmed that there has been a breach of the system of
records, (2) HUD has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, HUD (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with HUD's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
4. To another Federal agency or Federal entity, when HUD determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
5. To appropriate Federal, State, local, tribal, or other
governmental agencies or multilateral governmental organizations
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license, where HUD determines that the information would assist in the
enforcement of civil or criminal laws and when such records, either
alone or in conjunction with other information, indicate a violation or
potential violation of law. Records may only be disclosed upon a
showing by the requester that the information is pertinent to the
investigation.
6. To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, and to another party before such
court, adjudicative, or administrative body; when HUD determines that
the use of such records is relevant and necessary to the litigation and
when any of the following is a party to the litigation or have an
interest in such litigation: (1) HUD, or any component thereof; or (2)
any HUD employee in his or her official capacity; or (3) any HUD
employee in his or her individual capacity where the Department of
Justice or agency conducting the litigation has agreed to represent the
employee; or (4) the United States, or any agency thereof, where HUD
determines that litigation is likely to affect HUD or any of its
components.
7. To the National Archives and Records Administration, Office of
[[Page 94754]]
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies, procedures and compliance with the
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.
8. To a court, magistrate, administrative tribunal, or arbitrator
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation,
mediation, or settlement negotiations, or in connection with criminal
law proceedings; when HUD determines that use of such records is
relevant and necessary to the litigation and when any of the following
is a party to the litigation or have an interest in such litigation:
(1) HUD, or any component thereof; or (2) any HUD employee in his or
her official capacity; or (3) any HUD employee in his or her individual
capacity where HUD has agreed to represent the employee; or (4) the
United States, or any agency thereof, where HUD determines that
litigation is likely to affect HUD or any of its components.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and electronic.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Name, email address, and contact number.
POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are covered under General Records Schedule (GRS) 4.2,
Information Access and Protection Records. GRS 4.2 item 050, Privacy
Act Accounting of Disclosure files, are disposed of in accordance with
the subject individual records, or five years after the disclosure,
whichever is later. GRS 4.2 item 060, erroneous release files
associated with specific records, generally follow the original records
disposition or are destroyed six years after the erroneous release,
whichever is later.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
For Electronic Records: Records are maintained and stored on the
SharePoint environment, which runs on HUD's network. These records can
only be accessed based off the user's rights and privileges to the
system. Records are on an encrypted database system. This environment
complies with the security and privacy controls and procedures as
described in the Federal Information Security Management Act (FISMA),
National Institute of Standards and Technology (NIST) Special
Publications, and Federal Information Processing Standards (FIPS). A
valid HSPD-12 ID Credential, access to HUD's Local Area Network (LAN),
a valid User ID and Password and a Personalized Identification Number
(PIN) is required to access the records.
For Electronic Records (cloud based): Records are secured and
maintained on a cloud-based software server and operating system that
resides in Federal Risk and Authorization Management Program (FedRAMP)
and FISMA Moderate dedicated hosting environment. All data located in
the cloud-based server is firewalled and encrypted at rest and in
transit. The security mechanisms for handing data at rest and in
transit are in accordance with HUD encryption standards.
RECORD ACCESS PROCEDURES:
Individuals requesting records of themselves should address written
inquiries to the Department of Housing and Urban Development, 451 7th
Street SW, Washington, DC 20410-0001. For verification, individuals
should provide their full name, current address, and telephone number.
In addition, the requester must provide either a notarized statement or
an unsworn declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The HUD rule for contesting the content of any record pertaining to
the individual by the individual concerned is published in 24 CFR 16.8
or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of records of themselves should
address written inquiries to the Department of Housing and Urban
Development, 451 7th Street SW, Washington, DC 20410-0001. For
verification purposes, individuals should provide their full name,
office or organization where assigned, if applicable, and current
address and telephone number. In addition, the requester must provide
either a notarized statement or an unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
N/A.
HISTORY:
N/A.
LaDonne White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2024-27901 Filed 11-27-24; 8:45 am]
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