Privacy Act of 1974; System of Records, 86798-86800 [2024-25278]

Agencies

• DEPARTMENT OF ENERGY
• Federal Energy Regulatory Commission

[Federal Register Volume 89, Number 211 (Thursday, October 31, 2024)]
[Notices]
[Pages 86798-86800]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-25278]


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DEPARTMENT OF ENERGY

Federal Energy Regulatory Commission


Privacy Act of 1974; System of Records

AGENCY: Federal Energy Regulatory Commission (FERC), Department of 
Energy (DOE).

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, all agencies are 
required to publish in the Federal Register a notice of their systems 
of records. Notice is hereby given that the Federal Energy Regulatory 
Commission (FERC) is publishing a notice of modifications to an 
existing FERC system of records titled ``Commission Parking Records 
(FERC-31).''

DATES: Comments on this modified system of records must be received no 
later than 30 days after the date of publication in the Federal 
Register. If no public comment is received during this period or unless 
otherwise published in the Federal Register by FERC, the modified 
system of records

[[Page 86799]]

will become effective a minimum of 30 days after the date pf 
publication in the Federal Register. If FERC receives public comments, 
FERC shall review the comments to determine whether any changes to the 
notice are necessary.

ADDRESSES: Comments may be submitted in writing to Federal Energy 
Regulatory Commission, 888 First Street NE, Washington, DC 20426 or 
electronically to [email protected]. Comments should indicate that they 
are submitted in response to ``Commission Parking Records (FERC-31).''

FOR FURTHER INFORMATION CONTACT: Mittal Desai, Chief Information 
Officer & Senior Agency Official for Privacy, Office of the Executive 
Director, Federal Energy Regulatory Commission, 888 First Street NE, 
Washington, DC 20426, [email protected], (202) 502-6432.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
FERC is updating this notice and republishing it in its entirety. This 
notice has two (2) new routine uses, routine use 10 and routine use 12. 
In addition, FERC is amending the following sections to reflect changes 
made since the publication of the last notice in the Federal Register: 
dates; addresses; purpose of the system; categories of individuals 
covered by the system; categories of records in the system; records 
source categories; policies and practices for storage of records; 
policies and practices for retention and disposal of records; 
administrative, technical, physical safeguards; records access 
procedures; contesting records procedures; notification procedures; and 
history.

SYSTEM NAME AND NUMBER:
    Commission Parking Records (FERC-31).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Energy Regulatory Commission, Logistics Operations, 
Logistics Management Division, 888 First Street NE, Washington, DC 
20426.

SYSTEM MANAGER(S):
    Logistics Operations Branch Chief, Federal Energy Regulatory 
Commission, Logistics Operations, Logistics Management Division, 888 
First Street NE, Washington, DC 20426.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    41 CFR 101-20.104.

PURPOSE(S) OF THE SYSTEM:
    The purpose of the system is to support the overall management of 
parking operations at the FERC Headquarters garage; to allow authorized 
users to electronically register their vehicles and to request a 
parking permit; to assign parking spaces; to monitor parking expenses 
and the program budget; to notify drivers of emergencies or parking 
violations; and to match employees in the same zip code area to 
existing or potential carpools. The information is also used for 
administrative purposes to ensure quality control, performance, and 
improving the management of the program.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The categories of individuals covered by the system include FERC 
employees, contractors, vendors, and members of the public who park at 
the FERC Headquarters garage.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records include full name, office address, office 
and home telephone number, vendor name, vehicle description, license 
plate number including the state of registration, transaction number, 
the pass's expiration date, and pass reference number.

RECORD SOURCE CATEGORIES:
    Records are obtained from current employees, contractors, vendors, 
and members of the public seeking parking within the FERC Headquarters 
garage.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, information maintained in this system may 
be disclosed to authorized entities outside FERC for purposes 
determined to be relevant and necessary as a routine use pursuant to 5 
U.S.C. 552a(b)(3) are as follows:
    1. To appropriate agencies, entities, and persons when (a) FERC 
suspects or has confirmed that there has been a breach of the system of 
records; (b) FERC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, the Commission 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (c) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Commission's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    2. To another Federal agency or Federal entity, when FERC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (a) responding to 
a suspected or confirmed breach or (b) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    3. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of that individual.
    4. To the Equal Employment Opportunity Commission (EEOC) when 
requested in connection with investigations of alleged or possible 
discriminatory practices, examination of Federal affirmative employment 
programs, or other functions of the Commission as authorized by law or 
regulation.
    5. To the Federal Labor Relations Authority or its General Counsel 
when requested in connection with investigations of allegations of 
unfair labor practices or matters before the Federal Service Impasses 
Panel.
    6. To disclose information to another Federal agency, to a court, 
or a party in litigation before a court or in an administrative 
proceeding being conducted by a Federal agency, where the record is 
relevant and necessary to proceeding and the Government is a party to 
the judicial or administrative proceeding. In those cases where the 
Government is not a party to the proceeding, records may be disclosed 
if a subpoena has been signed by a judge.
    7. To the Department of Justice (DOJ) for its use in providing 
legal advice to FERC or in representing FERC in a proceeding before a 
court, adjudicative body, or other administrative body, where the use 
of such information by the DOJ is deemed by FERC to be relevant and 
necessary to the advice or proceeding, and such proceeding names as a 
party in interest: (a) FERC; (b) any employee of FERC in his or her 
official capacity; (c) any employee of FERC in his or her individual 
capacity where DOJ has agreed to represent the employee; or (d) the 
United States, where FERC determines that litigation is likely to 
affect FERC or any of its components.
    8. To non-Federal Personnel, such as contractors, agents, or other 
authorized individuals performing work on a contract, service, 
cooperative agreement, job, or other activity on behalf of FERC or 
Federal Government and who have a

[[Page 86800]]

need to access the information in the performance of their duties or 
activities.
    9. To the National Archives and Records Administration in records 
management inspections and its role as Archivist.
    10. To the Merit Systems Protection Board or the Board's Office of 
the Special Counsel, when relevant information is requested in 
connection with appeals, special studies of the civil service and other 
merit systems, review of OPM rules and regulations, and investigations 
of alleged or possible prohibited personnel practices.
    11. To appropriate Federal, State, or local agency responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, where the record indicates a violation or 
potential violation of civil or criminal law, rule, regulation, order.
    12. To appropriate agencies, entities, and person(s) that are a 
party to a dispute, when FERC determines that information from this 
system of records is reasonably necessary for the recipient to assist 
with the resolution of the dispute; the name, address, telephone 
number, email address, and affiliation; of the agency, entity, and/or 
person(s) seeking and/or participating in dispute resolution services, 
where appropriate.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are stored electronically on a FedRAMP-authorized cloud 
service provider, and on a FedRAMP-authorized SharePoint site. FERC 
employees and contractors with authorized access have undergone a 
thorough background security investigation. Data access is restricted 
to agency personnel whose responsibilities require access. Access to 
electronic records is controlled by the organization's Single Sign-On 
and Multi-Factor Authentication Solution. Role based access is used to 
restrict data access and the organization employs the principle of 
least privilege, allowing only authorized users with access (or 
processes acting on behalf of users) necessary to accomplish assigned 
tasks in accordance with organizational missions and business 
functions.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name or vehicle license plate number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained in accordance with the applicable National 
Archives and Records Administration (NARA) approved schedules:
     General Records Schedule (GRS) 5.6: Security Management 
Records. Item 130: Disposition Authority: DAA-GRS-2021-0001-0006. 
Disposition: Temporary. Destroy upon immediate collection once the 
temporary credential or card is returned for potential reissuance due 
to nearing expiration or not to exceed 6 months from time of issuance 
or when individual no longer require access, whichever is sooner, but 
longer retention is authorized if required for business use.
     FERC Records Schedule VII, Administrative Program Records, 
Schedule Number N1-138-99-006, Item 1(d), Parking Applications and 
Support Files. Disposition: Temporary. Destroy after subsequent open 
season.
     FERC Records Schedule VII, Administrative Program Records, 
Schedule Number N1-138-99-006, Item 1(g), Automated Parking System. 
Disposition: Temporary. Destroy after subsequent open season.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    See Policies and Practices for Storage of Records.

RECORD ACCESS PROCEDURES:
    Individuals requesting access to the contents of records must 
submit a request through the Freedom of Information Act (FOIA) office. 
The FOIA website is located at: https://www.ferc.gov/foia. Requests may 
be submitted through the following portal: https://www.ferc.gov/enforcement-legal/foia/electronic-foia-privacy-act-request-form. 
Written requests for access to records should be directed to: Director, 
Office of External Affair, Federal Energy Regulatory Commission, 888 
First Street NE, Washington, DC 20426.

CONTESTING RECORD PROCEDURES:
    See Records Access Procedures.

NOTIFICATION PROCEDURES:
    Generalized notice is provided by the publication of this notice. 
For specific notice, see Records Access Procedures, above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    86 FR 72592 (December 22, 2021); 65 FR 21751 (April 24, 2000).

    Dated: October 24, 2024.
Debbie-Anne A. Reese,
Secretary.
[FR Doc. 2024-25278 Filed 10-30-24; 8:45 am]
BILLING CODE 6717-01-P