Privacy Act of 1974; System of Records, 85967-85969 [2024-25071]
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Federal Register / Vol. 89, No. 209 / Tuesday, October 29, 2024 / Notices
part 52, subpart (C), and CC Docket No.
95–116.
Form Number: N/A.
Type of Review: Revision of a
currently approved collection.
Respondents: Business or other for
profit entities.
Number of Respondents and
Responses: 1,626 respondents;
13,672,050 responses.
Estimated Time per Response: 0.0666
hours–60 hours.
Frequency of Response: On occasion
and one-time reporting requirements,
recordkeeping requirement, and third
party disclosure requirement.
Obligation to Respond: Required to
obtain or retain benefits. Statutory
authority for this information collection
is contained in 47 U.S.C. 151, 152,
154(i), 201–205, 215, 251(b)(2), 251(e)(2)
and 332 of the Communications Act of
1934, as amended.
Total Annual Burden: 792,235 hours.
Total Annual Cost: No cost.
Needs and Uses: Section 251(b)(2) of
the Communications Act of 1934, as
amended, requires LECs to ‘‘provide, to
the extent technically feasible, number
portability in accordance with
requirements prescribed by the
Commission.’’ Through the LNP
process, consumers have the ability to
retain their phone number when
switching telecommunications service
providers, enabling them to choose a
provider that best suits their needs and
enhancing competition. In the Porting
Interval Order and Further Notice, the
Commission mandated a one business
day porting interval for simple wirelineto-wireline and intermodal port
requests. The information collected in
the standard local service request data
fields is necessary to complete simple
wireline-to-wireline and intermodal
ports within the one business day
porting interval mandated by the
Commission and will be used to comply
with Section 251 of the
Telecommunications Act of 1996.
On November 16, 2023, the FCC
released a Report and Order and Further
Notice of Proposed Rulemaking (88 FR
85794 (Dec. 8, 2023)) (SIM Swap and
Port-Out Fraud Order), which adds new
information collection requirements.
The SIM Swap and Port-Out Fraud
Order adopted baseline measures to
increase protections for customers
against fraudulent port-outs by adding
new section 52.37 in Part 52, and adds
new information collection
requirements in paragraphs (c), (e), and
(g), of that rule. Port-out fraud occurs
where a bad actor impersonates a
customers of a wireless provider and
convinces the provider to port the real
customer’s telephone number to a new
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wireless provider and a device that the
bad actor controls, allowing a bad actor
to control the victim’s mobile account
and receive text messages and phone
calls intended for the victim. The new
rules establish a uniform framework that
gives wireless providers flexibility to
implement customer authentication and
security methods to address port-out
fraud. Wireless providers are required to
comply with the new or modified rules
except where the Safe Connections Act
requires alternate procedures to be used.
The SIM Swap and Port-Out Fraud
Order modifies the existing Local
Number Portability collection
requirements to require wireless
providers to: (1) immediately notify
customers of any requests for a port-out
request associated with the customer’s
account before effectuating the request;
(2) provide customers with advance
notice of any account protection
measures offered; and (3) maintain a
clear process for customers to report
fraudulent number ports, and promptly
provide customers with documentation
of fraudulent ports involving their
accounts.
Federal Communications Commission.
Marlene Dortch,
Secretary, Office of the Secretary.
[FR Doc. 2024–25103 Filed 10–28–24; 8:45 am]
BILLING CODE 6712–01–P
FEDERAL MEDIATION AND
CONCILIATION SERVICE
Privacy Act of 1974; System of
Records
Federal Mediation and
Conciliation Service.
ACTION: Notice of a modified system of
records.
AGENCY:
Federal Mediation and
Conciliation Service (FMCS) Center for
Conflict Resolution Education (CCRE)
and Field Operations use this system to
process conference attendee and
participant registration. FMCS hosts, cohosts, sponsors, or co-sponsors
conferences designed to meet the realworld challenges of labor management
relations, conflict resolution, mediation,
and arbitration. FMCS uses additional
vendors to register attendees and
participants and to promote
conferences. FMCS uses GovDelivery
Communications Cloud to promote
events. The notice amendment includes
administrative updates to refine details
published under summary, addresses,
supplementary information, purpose of
the system, policies and practices for
storage of records, administrative
SUMMARY:
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85967
safeguards, record access procedures,
and the history section. These sections
are amended to refine previously
published information about the system
of records. The dates, further
information contact, system name,
security classification, system location,
system manager, authority for
maintenance of the system, categories of
individuals covered by the system,
categories of records in the system,
record source categories, routine uses,
policies and practices for retrieval of
records, policies and procedures for
retention and disposal of records,
contesting records procedures,
notification procedures, and exemptions
promulgated sections remain
unchanged. This amended SORN
deletes and supersedes the SORN
published in the Federal Register on
July 22, 2022.
DATES: This system of records will be
effective without further notice on
November 29, 2024 unless otherwise
revised pursuant to comments received.
Comments must be received on or
before November 29, 2024.
ADDRESSES: You may send comments,
identified by FMCS–00012, by any of
the following methods:
• Mail: FMCS, 250 E Street SW,
Washington, DC 20427.
• Email: register@fmcs.gov. Include
FMCS–00012 on the subject line of the
message.
FOR FURTHER INFORMATION CONTACT:
Kimberly Warren, Digital Media
Strategist, at kwarren@fmcs.gov or call
202–606–5364. NLMC questions, email
address is nlmcinfo@fmcs.gov.
SUPPLEMENTARY INFORMATION: The notice
amendment includes administrative
updates to refine details published
under summary, addresses,
supplementary information, purpose of
the system, policies and practices for
storage of records, administrative
safeguards, record access procedures,
and the history section. These sections
are amended to refine previously
published information about the system
of records. The dates, further
information contact, system name,
security classification, system location,
system manager, authority for
maintenance of the system, categories of
individuals covered by the system,
categories of records in the system,
record source categories, routine uses,
policies and practices for retrieval of
records, policies and procedures for
retention and disposal of records,
contesting records procedures,
notification procedures, and exemptions
promulgated sections remain
unchanged.
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Federal Register / Vol. 89, No. 209 / Tuesday, October 29, 2024 / Notices
To further promote the use of
mediation, conflict resolution, and labor
relations management in accordance
with FMCS’s mission, FMCS sponsors
and co-sponsors conferences. These
conferences educate and train members
of the public and private sectors.
GovDelivery is a web-based email
subscription management application,
provided by Granicus, that allows
members of the public to subscribe to
get information from the FMCS via
email. Subscribers can choose from
numerous subscriptions offered by
FMCS, including, but not limited to,
press releases, training opportunities,
and event-related notifications.
Attendees and participants may
subscribe via a secure web page, to
receive FMCS emails through a signup
page on fmcs.gov.
SYSTEM NAME AND NUMBER:
FMCS Conference System—FMCS–
00012.
Unclassified.
SYSTEM LOCATION:
FMCS, 250 E Street SW, Washington,
DC 20427.
SYSTEM MANAGER(S):
Greg Raelson, Director of
Congressional and Public Affairs, email
graelson@fmcs.gov, call 202–606–8081
or send mail to FMCS, 250 E Street SW,
Washington, DC 20427, Attn: Greg
Raelson. For GovDelivery, call 800–314–
0147 or contact support at https://
support.granicus.com/s/contactsupport.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 172; 29 U.S.C. 173 (e); and
29 CFR 1403.
khammond on DSKJM1Z7X2PROD with NOTICES
PURPOSE(S) OF THE SYSTEM:
The purpose of the system is for
collecting, processing, and maintaining
participant’s or attendee’s basic contact
information for FMCS conferences. The
basic information is required to
determine the participant’s or attendee’s
region or geographical location and to
have adequate preparation for the
conference. This information is also
used to assess the best allocation of
FMCS resources. The system gives a
detailed structure of the conference
including the conference program,
keynote sessions, list of invited speakers
with their background information,
timetables for the conference meetings,
venues of the conference, conference
sponsors, and conference fees. The
system is made up of interrelated
components to perform to task, for
example a computer system and IT
system (multiple computers joined by a
17:34 Oct 28, 2024
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
The categories of individuals in this
system include: the public (as attendees
or participants), conference speakers,
and Federal employees who register on
the FMCS website for participation in
selected training workshops, webinars,
training sessions, and conference
sessions hosted by FMCS.
CATEGORIES OF RECORDS IN THE SYSTEM:
SECURITY CLASSIFICATION:
VerDate Sep<11>2014
network). The system also includes
GovDelivery which handles digital
subscription management and deliver
opt-in email and other messaging to
FMCS audiences. Audiences include,
but are not limited to, citizens who are
interested in receiving news and
updates from the FMCS, seek to register
for FMCS events and conferences, and
who opt to receive targeted
communications or specific topics
related to conflict management.
The categories of records maintained
in the system include:
(1) List of conference programs,
including event location, time, date,
conference events and agendas;
(2) Information pertaining to
registration including names,
registration fees, conference description,
and professional affiliation;
(3) Attendee’s information or
participant information including first
name, last name, email address, title,
office, employer/organization, address,
room #/mail code, city, state, zip/postal
code, country, and telephone and fax
number; and
(4) Information concerning the basis
for and supporting documentation
regarding the conference.
RECORD SOURCE CATEGORIES:
The information pertaining to this
system is primarily collected via
website from individuals requesting to
register for an event sponsored by
FMCS. The sources of information
include attendees, speakers, exhibitors,
officials, education professionals, FMCS
employees, and guests.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed to authorized entities, as is
determined to be relevant and
necessary, outside the FMCS as a
routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
(a) To disclose pertinent information
to the appropriate Federal, State, or
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local agency responsible for
investigating, prosecuting, enforcing, or
implementing a statute, rule regulation
or order where the record, either alone
or in conjunction with other
information creates an indication of a
violation or potential violation of civil
or criminal laws or regulations.
(b) To disclose information to the
National Archives and Records
Administration (NARA) for use in its
records management inspections; to the
Government Accountability Office
(GAO) for oversight purposes; to the
Department of Justice (DOJ) to obtain
that department’s advice regarding
disclosure obligations under the
Freedom of Information Act (FOIA); or
to the Office of Management and Budget
(OMB) to obtain that office’s advice
regarding obligations under the Privacy
Act.
(c) To disclose information to the
National Archives and Records
Administration (NARA) or the General
Services Administration in records
management inspections conducted
under authority of 44 U.S.C. 2904 and
2906.
(d) To a former employee of the
Agency for purposes of responding to an
official inquiry by a federal, state, or
local government entity or professional
licensing authority, in accordance with
applicable Agency regulations; or
facilitating communications with a
former employee that may be necessary
for personnel-related or other official
purposes where the Agency requires
information and/or consultation
assistance from the former employee
regarding a matter within that person’s
former area of responsibility.
(e) To disclose information to
contractors, grantees, experts,
consultants, detailees, and other nonGovernment employees performing or
working on a contract, service, or other
assignment for the Federal Government
when necessary to accompany an
agency function related to this system of
records.
(f) To officials of labor organizations
recognized under 5 U.S.C. Chapter 71
upon receipt of a formal request and in
accordance with the conditions of 5
U.S.C. 7114 when relevant and
necessary to their duties of exclusive
representation concerning personnel
policies, practices, and matters affecting
working conditions.
(g) To disclose information to a
Member of Congress or a congressional
office in response to an inquiry made on
behalf of, and at the request of, an
individual who is the subject of the
record.
(h) In an appropriate proceeding
before a court, grand jury, or
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khammond on DSKJM1Z7X2PROD with NOTICES
Federal Register / Vol. 89, No. 209 / Tuesday, October 29, 2024 / Notices
administrative or adjudicative body or
official, when FMCS or other Agency
representing FMCS determines the
records are relevant and necessary to the
proceeding; or in an appropriate
proceeding before an administrative or
adjudicative body when the adjudicator
determines the records to be relevant to
the proceeding.
(i) To the Department of Justice,
including Offices of the U.S. Attorneys;
another Federal agency conducting
litigation or in proceedings before any
court, adjudicative, or administrative
body; another party in litigation before
a court, adjudicative, or administrative
body; or to a court, adjudicative, or
administrative body. Such disclosure is
permitted only when it is relevant and
necessary to the litigation or proceeding,
and one of the following is a party to the
litigation or has an interest in such
litigation:
(1) FMCS, or any component thereof;
(2) Any employee or former employee
of FMCS in their official capacity;
(3) Any employee or former employee
of FMCS in their capacity where the
Department of Justice or FMCS has
agreed to represent the employee;
(4) The United States, a Federal
agency, or another party in litigation
before a court, adjudicative, or
administrative body, upon the FMCS
General Counsel’s approval, pursuant to
5 CFR part 295 or otherwise.
(j) To any federal agency,
organization, or person for the purposes
of performing audit or oversight
operations related to the operation of
this system of records as authorized by
law, but only information necessary and
relevant to such audit or oversight
function.
(k) To disclose information to
appropriate agencies, entities, and
persons when: (1) FMCS suspects or has
confirmed that there has been a breach
of the system of records; (2) FMCS has
determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, FMCS
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with FMCS’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
(l) To disclose information to another
Federal agency or Federal entity, when
FMCS determines that information from
this system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
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17:34 Oct 28, 2024
Jkt 265001
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
(m) To disclose to professional
affiliations, licensing entities, and
employers to verify attendance and
course completion.
(n) To disclose, in a limited capacity,
to vendor(s) to provide requested
accommodations associated with
conference attendance or participation.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
These records are maintained in
electronic form only accessible to
authorized personnel. Electronic records
are stored on the agency’s internal
servers with restricted access to only
authorized personnel and designated
officials as determined by agency
officials. GovDelivery is a hosted
subscription system, and all records are
maintained by the hosting company.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
The records are retrieved by the name
or other programming identifier
assigned to an individual in the
electronic database system. Records may
also be retrieved by the title of the
conference and entity associated with
the attendee’s or participant’s
registration.
POLICIES AND PRACTICES FOR RETENTION OF
DISPOSAL OF RECORDS:
All records are retained and disposed
of in accordance with General Records
Schedule 6.4, issued by the National
Archives and Records Administration,
and FMCS. Records are destroyed when
three years old or when they are no
longer needed for business use.
ADMINSTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Regarding the Conference system,
records are maintained in a Microsoft
Azure Storage Blob with a Windows
File System shared folder with
permissions set to only allow those with
designated access by membership thru a
Windows Azure group membership.
Group access and modification is
controlled by IT which uses a privileged
administrator account. Array is
physically located in a locked computer
room with limited badge access.
GovDelivery is a remote hosted
subscription system accessed by
username/password maintained by the
host company and created by the user
of the systems. FMCS administrators
maintain accounts/access and content
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85969
for the hosted spaces. GovDelivery is a
FedRAMP authorized vendor and use
government accepted procedures for
keeping data safe.
RECORD ACCESS PROCEDURES:
Attendees and participants may
access the GovDelivery system via links
placed on client web pages or in systemgenerated emails. GovDelivery
subscribers have access to their own
personal data in the system. Individuals
must provide the following information
for their records to be located and
identified: (1) Full name, (2) Address,
and (3) A reasonably identifying
description of the record content
requested. Requests can be submitted
via fmcs.gov/foia/, via email to privacy@
fmcs.gov, or via mail to FMCS, Privacy
Office, 250 E Street SW, Washington,
DC 20427. See 29 CFR 1410.3,
Individual access requests.
CONTESTING RECORDS PROCEDURES:
See 29 CFR 1410.6, Requests for
correction or amendment of records, on
how to contest the content of any
records. Privacy Act requests to amend
or correct records may be submitted to
the Privacy Office at privacy@fmcs.gov
or Privacy Officer at FMCS, Privacy
Office, 250 E Street SW, Washington,
DC 20427. Also, see https://
www.fmcs.gov/privacy-policy/.
NOTIFICATION PROCEDURES:
See 29 CFR 1410.3(a), Individual
access requests.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This amended SORN deletes and
supersedes the SORN published in the
Federal Register on July 22, 2022, at 87
FR 43853.
Dated: October 24, 2024.
Anna Davis,
General Counsel.
[FR Doc. 2024–25071 Filed 10–28–24; 8:45 am]
BILLING CODE 6732–01–P
FEDERAL RESERVE SYSTEM
Agency Information Collection
Activities: Announcement of Board
Approval Under Delegated Authority
and Submission to OMB
Board of Governors of the
Federal Reserve System.
SUMMARY: The Board of Governors of the
Federal Reserve System (Board) is
adopting a proposal to extend for three
years, without revision, the Reporting,
Recordkeeping, and Disclosure
AGENCY:
E:\FR\FM\29OCN1.SGM
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]]>Agencies
[Federal Register Volume 89, Number 209 (Tuesday, October 29, 2024)]
[Notices]
[Pages 85967-85969]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-25071]
=======================================================================
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FEDERAL MEDIATION AND CONCILIATION SERVICE
Privacy Act of 1974; System of Records
AGENCY: Federal Mediation and Conciliation Service.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Federal Mediation and Conciliation Service (FMCS) Center for
Conflict Resolution Education (CCRE) and Field Operations use this
system to process conference attendee and participant registration.
FMCS hosts, co-hosts, sponsors, or co-sponsors conferences designed to
meet the real-world challenges of labor management relations, conflict
resolution, mediation, and arbitration. FMCS uses additional vendors to
register attendees and participants and to promote conferences. FMCS
uses GovDelivery Communications Cloud to promote events. The notice
amendment includes administrative updates to refine details published
under summary, addresses, supplementary information, purpose of the
system, policies and practices for storage of records, administrative
safeguards, record access procedures, and the history section. These
sections are amended to refine previously published information about
the system of records. The dates, further information contact, system
name, security classification, system location, system manager,
authority for maintenance of the system, categories of individuals
covered by the system, categories of records in the system, record
source categories, routine uses, policies and practices for retrieval
of records, policies and procedures for retention and disposal of
records, contesting records procedures, notification procedures, and
exemptions promulgated sections remain unchanged. This amended SORN
deletes and supersedes the SORN published in the Federal Register on
July 22, 2022.
DATES: This system of records will be effective without further notice
on November 29, 2024 unless otherwise revised pursuant to comments
received. Comments must be received on or before November 29, 2024.
ADDRESSES: You may send comments, identified by FMCS-00012, by any of
the following methods:
Mail: FMCS, 250 E Street SW, Washington, DC 20427.
Email: fmcs.gov">register@fmcs.gov. Include FMCS-00012 on the
subject line of the message.
FOR FURTHER INFORMATION CONTACT: Kimberly Warren, Digital Media
Strategist, at fmcs.gov">kwarren@fmcs.gov or call 202-606-5364. NLMC questions,
email address is fmcs.gov">nlmcinfo@fmcs.gov.
SUPPLEMENTARY INFORMATION: The notice amendment includes administrative
updates to refine details published under summary, addresses,
supplementary information, purpose of the system, policies and
practices for storage of records, administrative safeguards, record
access procedures, and the history section. These sections are amended
to refine previously published information about the system of records.
The dates, further information contact, system name, security
classification, system location, system manager, authority for
maintenance of the system, categories of individuals covered by the
system, categories of records in the system, record source categories,
routine uses, policies and practices for retrieval of records, policies
and procedures for retention and disposal of records, contesting
records procedures, notification procedures, and exemptions promulgated
sections remain unchanged.
[[Page 85968]]
To further promote the use of mediation, conflict resolution, and
labor relations management in accordance with FMCS's mission, FMCS
sponsors and co-sponsors conferences. These conferences educate and
train members of the public and private sectors. GovDelivery is a web-
based email subscription management application, provided by Granicus,
that allows members of the public to subscribe to get information from
the FMCS via email. Subscribers can choose from numerous subscriptions
offered by FMCS, including, but not limited to, press releases,
training opportunities, and event-related notifications. Attendees and
participants may subscribe via a secure web page, to receive FMCS
emails through a signup page on fmcs.gov.
SYSTEM NAME AND NUMBER:
FMCS Conference System--FMCS-00012.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
FMCS, 250 E Street SW, Washington, DC 20427.
SYSTEM MANAGER(S):
Greg Raelson, Director of Congressional and Public Affairs, email
fmcs.gov">graelson@fmcs.gov, call 202-606-8081 or send mail to FMCS, 250 E Street
SW, Washington, DC 20427, Attn: Greg Raelson. For GovDelivery, call
800-314-0147 or contact support at https://support.granicus.com/s/contactsupport.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 172; 29 U.S.C. 173 (e); and 29 CFR 1403.
PURPOSE(S) OF THE SYSTEM:
The purpose of the system is for collecting, processing, and
maintaining participant's or attendee's basic contact information for
FMCS conferences. The basic information is required to determine the
participant's or attendee's region or geographical location and to have
adequate preparation for the conference. This information is also used
to assess the best allocation of FMCS resources. The system gives a
detailed structure of the conference including the conference program,
keynote sessions, list of invited speakers with their background
information, timetables for the conference meetings, venues of the
conference, conference sponsors, and conference fees. The system is
made up of interrelated components to perform to task, for example a
computer system and IT system (multiple computers joined by a network).
The system also includes GovDelivery which handles digital subscription
management and deliver opt-in email and other messaging to FMCS
audiences. Audiences include, but are not limited to, citizens who are
interested in receiving news and updates from the FMCS, seek to
register for FMCS events and conferences, and who opt to receive
targeted communications or specific topics related to conflict
management.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The categories of individuals in this system include: the public
(as attendees or participants), conference speakers, and Federal
employees who register on the FMCS website for participation in
selected training workshops, webinars, training sessions, and
conference sessions hosted by FMCS.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records maintained in the system include:
(1) List of conference programs, including event location, time,
date, conference events and agendas;
(2) Information pertaining to registration including names,
registration fees, conference description, and professional
affiliation;
(3) Attendee's information or participant information including
first name, last name, email address, title, office, employer/
organization, address, room #/mail code, city, state, zip/postal code,
country, and telephone and fax number; and
(4) Information concerning the basis for and supporting
documentation regarding the conference.
RECORD SOURCE CATEGORIES:
The information pertaining to this system is primarily collected
via website from individuals requesting to register for an event
sponsored by FMCS. The sources of information include attendees,
speakers, exhibitors, officials, education professionals, FMCS
employees, and guests.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities, as is determined to be relevant and necessary, outside the
FMCS as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
(a) To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule regulation or order where
the record, either alone or in conjunction with other information
creates an indication of a violation or potential violation of civil or
criminal laws or regulations.
(b) To disclose information to the National Archives and Records
Administration (NARA) for use in its records management inspections; to
the Government Accountability Office (GAO) for oversight purposes; to
the Department of Justice (DOJ) to obtain that department's advice
regarding disclosure obligations under the Freedom of Information Act
(FOIA); or to the Office of Management and Budget (OMB) to obtain that
office's advice regarding obligations under the Privacy Act.
(c) To disclose information to the National Archives and Records
Administration (NARA) or the General Services Administration in records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906.
(d) To a former employee of the Agency for purposes of responding
to an official inquiry by a federal, state, or local government entity
or professional licensing authority, in accordance with applicable
Agency regulations; or facilitating communications with a former
employee that may be necessary for personnel-related or other official
purposes where the Agency requires information and/or consultation
assistance from the former employee regarding a matter within that
person's former area of responsibility.
(e) To disclose information to contractors, grantees, experts,
consultants, detailees, and other non-Government employees performing
or working on a contract, service, or other assignment for the Federal
Government when necessary to accompany an agency function related to
this system of records.
(f) To officials of labor organizations recognized under 5 U.S.C.
Chapter 71 upon receipt of a formal request and in accordance with the
conditions of 5 U.S.C. 7114 when relevant and necessary to their duties
of exclusive representation concerning personnel policies, practices,
and matters affecting working conditions.
(g) To disclose information to a Member of Congress or a
congressional office in response to an inquiry made on behalf of, and
at the request of, an individual who is the subject of the record.
(h) In an appropriate proceeding before a court, grand jury, or
[[Page 85969]]
administrative or adjudicative body or official, when FMCS or other
Agency representing FMCS determines the records are relevant and
necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
(i) To the Department of Justice, including Offices of the U.S.
Attorneys; another Federal agency conducting litigation or in
proceedings before any court, adjudicative, or administrative body;
another party in litigation before a court, adjudicative, or
administrative body; or to a court, adjudicative, or administrative
body. Such disclosure is permitted only when it is relevant and
necessary to the litigation or proceeding, and one of the following is
a party to the litigation or has an interest in such litigation:
(1) FMCS, or any component thereof;
(2) Any employee or former employee of FMCS in their official
capacity;
(3) Any employee or former employee of FMCS in their capacity where
the Department of Justice or FMCS has agreed to represent the employee;
(4) The United States, a Federal agency, or another party in
litigation before a court, adjudicative, or administrative body, upon
the FMCS General Counsel's approval, pursuant to 5 CFR part 295 or
otherwise.
(j) To any federal agency, organization, or person for the purposes
of performing audit or oversight operations related to the operation of
this system of records as authorized by law, but only information
necessary and relevant to such audit or oversight function.
(k) To disclose information to appropriate agencies, entities, and
persons when: (1) FMCS suspects or has confirmed that there has been a
breach of the system of records; (2) FMCS has determined that as a
result of the suspected or confirmed breach there is a risk of harm to
individuals, FMCS (including its information systems, programs, and
operations), the Federal Government, or national security; and (3) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with FMCS's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
(l) To disclose information to another Federal agency or Federal
entity, when FMCS determines that information from this system of
records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
(m) To disclose to professional affiliations, licensing entities,
and employers to verify attendance and course completion.
(n) To disclose, in a limited capacity, to vendor(s) to provide
requested accommodations associated with conference attendance or
participation.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained in electronic form only accessible to
authorized personnel. Electronic records are stored on the agency's
internal servers with restricted access to only authorized personnel
and designated officials as determined by agency officials. GovDelivery
is a hosted subscription system, and all records are maintained by the
hosting company.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records are retrieved by the name or other programming
identifier assigned to an individual in the electronic database system.
Records may also be retrieved by the title of the conference and entity
associated with the attendee's or participant's registration.
POLICIES AND PRACTICES FOR RETENTION OF DISPOSAL OF RECORDS:
All records are retained and disposed of in accordance with General
Records Schedule 6.4, issued by the National Archives and Records
Administration, and FMCS. Records are destroyed when three years old or
when they are no longer needed for business use.
ADMINSTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Regarding the Conference system, records are maintained in a
Microsoft Azure Storage Blob with a Windows File System shared folder
with permissions set to only allow those with designated access by
membership thru a Windows Azure group membership. Group access and
modification is controlled by IT which uses a privileged administrator
account. Array is physically located in a locked computer room with
limited badge access. GovDelivery is a remote hosted subscription
system accessed by username/password maintained by the host company and
created by the user of the systems. FMCS administrators maintain
accounts/access and content for the hosted spaces. GovDelivery is a
FedRAMP authorized vendor and use government accepted procedures for
keeping data safe.
RECORD ACCESS PROCEDURES:
Attendees and participants may access the GovDelivery system via
links placed on client web pages or in system-generated emails.
GovDelivery subscribers have access to their own personal data in the
system. Individuals must provide the following information for their
records to be located and identified: (1) Full name, (2) Address, and
(3) A reasonably identifying description of the record content
requested. Requests can be submitted via fmcs.gov/foia/, via email to
fmcs.gov">privacy@fmcs.gov, or via mail to FMCS, Privacy Office, 250 E Street SW,
Washington, DC 20427. See 29 CFR 1410.3, Individual access requests.
CONTESTING RECORDS PROCEDURES:
See 29 CFR 1410.6, Requests for correction or amendment of records,
on how to contest the content of any records. Privacy Act requests to
amend or correct records may be submitted to the Privacy Office at
fmcs.gov">privacy@fmcs.gov or Privacy Officer at FMCS, Privacy Office, 250 E
Street SW, Washington, DC 20427. Also, see https://www.fmcs.gov/privacy-policy/.
NOTIFICATION PROCEDURES:
See 29 CFR 1410.3(a), Individual access requests.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This amended SORN deletes and supersedes the SORN published in the
Federal Register on July 22, 2022, at 87 FR 43853.
Dated: October 24, 2024.
Anna Davis,
General Counsel.
[FR Doc. 2024-25071 Filed 10-28-24; 8:45 am]
BILLING CODE 6732-01-P
