Privacy Act of 1974; System of Records, 77192-77194 [2024-20987]

Agencies

• Management and Budget Office

[Federal Register Volume 89, Number 183 (Friday, September 20, 2024)]
[Notices]
[Pages 77192-77194]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-20987]


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OFFICE OF MANAGEMENT AND BUDGET


Privacy Act of 1974; System of Records

AGENCY: Office of Management and Budget.

ACTION: Notice of a modified of a system of records (SORN).

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SUMMARY: Pursuant to the Privacy Act of 1974 and Office of Management 
and Budget Circular No. A-108, Federal Agency Responsibilities for 
Review, Reporting, and Publication under the Privacy Act, notice is 
hereby given that the Office of Management and Budget (OMB) is 
modifying the following system of records: ``Private Relief 
Legislation, OMB/LEGIS/01.''

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), this system of 
records is effective upon its publication in today's Federal Register, 
with the exception of the routine uses, which are subject to a 30-day 
comment period, and will be effective October 21, 2024. Please submit 
any comments on or before October 21, 2024.

ADDRESSES: You may submit comments through regulations.gov.
    Instructions: All submissions must contain the subject heading 
``Private Relief Legislation.''
    Privacy Act Statement: OMB is issuing a modification of this System 
of Records Notice pursuant to 5 U.S.C. 552a(e)(4). Submission of 
comments is voluntary. Information you provide will be used to inform 
sound decision-making regarding this notice. Please note that all 
submissions received in response to this notice may be posted on 
https://www.regulations.gov/ or otherwise released in their entirety, 
including any personal and business confidential information provided. 
Do not include in your submissions any copyrighted material; 
information of a confidential nature, such as personal or proprietary 
information; or any information you would not like to be made publicly 
available. The OMB System of Records Notice, OMB Public Input System of 
Records, OMB/INPUT/01, 88 FR 20913, July 4, 2023 (https://www.federalregister.gov/documents/2023/04/07/2023-07452/privacy-act-of-1974-system-of-records), includes a list of routine uses associated 
with the collection of this information.

FOR FURTHER INFORMATION CONTACT: For questions about this proposed 
modification, please contact Shraddha A. Upadhyaya by email at 
[email protected] or (202) 395-9225. You must include ``Private Relief 
Legislation'' in the subject line.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, OMB conducted a review of its Privacy Act systems of 
records and determined OMB/LEGIS/01, which was last updated on March 
30, 2000, should be modified to update routine uses; contact 
information; record source categories; policies and practices for 
storage of records; records retention and disposal; policies and 
practices for retrieval of records; administrative, technical, and 
physical safeguards; record access, amendment, and notification 
procedures; authority for maintenance of the system; and for general 
clarity.

SYSTEM NAME AND NUMBER:
    OMB Private Relief Legislation, OMB/LEGIS/01.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained at OMB, 725 17th Street NW, Washington, DC 
20503.

SYSTEM MANAGER(S):
    Director for Information Management, Legislative Reference 
Division, 725 17th Street NW, Washington, DC.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 8248, Establishing the Divisions of the Executive 
Office of the President and Defining their Functions and Duties.

PURPOSE(S) OF THE SYSTEM:
    The system contains records on private relief legislation reviewed 
by OMB as part of OMB's legislative coordination and clearance process, 
set forth in OMB Circular No. A-19, revised September, 1979.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are the subject of proposed or enacted private 
relief legislation.

[[Page 77193]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    The information contained in these records consists of those 
private relief bills requiring Office of Management and Budget review 
as specified in OMB Circular A-19, revised September, 1979. The 
information maintained may include copies of a draft bill proposed by 
an agency as defined in the Circular, copies of bills introduced by 
Congress, and if applicable, Congressional committee reports, agency 
memoranda and letters, OMB memoranda and letters, and other documents 
as may be needed in connection with the legislative coordination and 
clearance process. Certain individual records may also contain 
correspondence from and to the individual about whom the information is 
maintained.

RECORD SOURCE CATEGORIES:
    OMB receives records from Congress and agencies when submitting 
records for the review of private relief legislation as set forth in 
OMB Circular No. A-19.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act, 5 U.S.C. 552a(b), all or a portion of the records or 
information contained therein may be disclosed outside of OMB as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To appropriate agencies and entities, for the purpose of 
resolving an inquiry regarding compliance with the Freedom of 
Information Act.
    B. To appropriate agencies and entities, when OMB determines the 
information in this system of records is reasonably necessary to 
accomplish OMB's review of the draft private relief legislation.
    C. To the Department of Justice (DOJ) when any of the following is 
a party to litigation before any court, adjudicative, or administrative 
body or has an interest in such litigation, and the use of such records 
by DOJ is deemed by OMB to be relevant and necessary to the litigation:
    (1) OMB, or any component thereof;
    (2) any employee or former employee of OMB in the employee's 
official capacity;
    (3) any employee or former of employee of OMB in the employee's 
individual capacity where DOJ has agreed to represent the employee; or
    (4) a Federal agency, a Federal entity, a Federal official, or the 
United States, where OMB determines that litigation is likely to affect 
OMB or any of its components.
    D. In a proceeding before a court or adjudicative body before which 
OMB is authorized to appear, when OMB determines that the records are 
relevant and necessary to the litigation; or in an appropriate 
proceeding before an administrative or adjudicative body when the 
adjudicator determines the records to be relevant to the proceeding.
    E. To a congressional office in response to an inquiry from that 
congressional office made at the request of the individual to whom the 
record pertains.
    F. To any agency or organization for the purpose of performing 
audit or oversight operations as authorized by law, but only such 
information as is necessary and relevant to such audit or oversight 
function.
    G. To the National Archives and Records Administration (NARA) for 
purposes of records management and mail processing inspections 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    H. To NARA, Office of Government Information Services (OGIS), to 
the extent necessary to fulfil its responsibilities in 5 U.S.C. 552(h), 
to review administrative agency policies, procedures, and compliance 
with the Freedom of Information Act, and to facilitate OGIS' offering 
of mediation services to resolve disputes between persons making FOIA 
requests and administrative agencies.
    I. To appropriate agencies, entities, and persons when
    (1) OMB suspects or has confirmed that there has been a breach of 
the system of records;
    (2) OMB has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, OMB (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and
    (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with OMB's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm.
    J. To another Federal agency or Federal entity, when OMB determines 
that information from this system of records is reasonably necessary to 
assist the recipient agency or entity in
    (1) responding to a suspected or confirmed breach; or
    (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    K. Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate Federal, State, local, territorial, Tribal, 
international, or foreign law enforcement authority or other 
appropriate entity charged with the responsibility for investigating or 
prosecuting such violation or charged with enforcing or implementing 
such law.
    L. To contractors and their agents, grantees, experts, consultants, 
students, and others performing or working on a contract, service, 
grant, cooperative agreement, or other assignment for OMB, when 
necessary to accomplish an agency function related to this system of 
records. Individuals provided information under this routine use are 
subject to the same requirements and limitations on disclosure as are 
applicable to OMB officers and employees.
    M. To such recipients and under such circumstances and procedures 
as are mandated by Federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored in electronic in secure 
facilities. The records may be stored on magnetic disc, tape, and 
digital media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by full-text search or by name of 
individual, bill number, or private law number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are maintained permanently and transferred to the 
National Archives and Records Administration in accordance with 
published records schedules of the Office of Management and Budget.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    All electronic records are maintained in secure systems which 
require multi-factor authentication and that use security hardware and 
software to include multiple firewalls, encryption, identification, and 
authentication of users. All security controls are reviewed on a 
periodic basis by external assessors. The controls themselves include 
measures for access control, security awareness training, audits, 
configuration management, contingency planning, incident response, and 
maintenance. Access to the information technology systems containing 
the

[[Page 77194]]

records in this system is limited to those individuals who need the 
information for the performance of their official duties and who have 
appropriate clearances or permissions.

RECORD ACCESS PROCEDURES:
    Individuals' requests for access to records should be directed to 
OMB by following the instructions provided in 5 CFR part 1302.

CONTESTING RECORD PROCEDURES:
    Individuals' requests for amendment of a record in this system of 
records should be directed to OMB by following the instructions 
provided in 5 CFR part 1302.

NOTIFICATION PROCEDURES:
    Individuals' requests for notification as to whether this system of 
records contains a record pertaining to them should be directed to OMB 
by following the instructions provided in 5 CFR part 1302.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    65 FR 16977, March 30, 2000.

Shraddha A. Upadhyaya,
Senior Agency Official for Privacy, Office of Management and Budget.
[FR Doc. 2024-20987 Filed 9-19-24; 8:45 am]
BILLING CODE 3110-01-P