USDA Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 68321-68337 [2024-18544]

Agencies

• DEPARTMENT OF AGRICULTURE

[Federal Register Volume 89, Number 165 (Monday, August 26, 2024)]
[Rules and Regulations]
[Pages 68321-68337]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-18544]



========================================================================
Rules and Regulations
                                                Federal Register
________________________________________________________________________

This section of the FEDERAL REGISTER contains regulatory documents 
having general applicability and legal effect, most of which are keyed 
to and codified in the Code of Federal Regulations, which is published 
under 50 titles pursuant to 44 U.S.C. 1510.

The Code of Federal Regulations is sold by the Superintendent of Documents. 

========================================================================


Federal Register / Vol. 89, No. 165 / Monday, August 26, 2024 / Rules 
and Regulations

[[Page 68321]]



DEPARTMENT OF AGRICULTURE

2 CFR Chapter IV

[Docket No. USDA-2024-0002]
RIN 0505-AA18


USDA Uniform Administrative Requirements, Cost Principles, and 
Audit Requirements for Federal Awards

AGENCY: Office of the Chief Financial Officer, USDA.

ACTION: Final rule.

-----------------------------------------------------------------------

SUMMARY: The U.S. Department of Agriculture (USDA) is revising parts of 
the USDA Uniform Administrative Requirements, Cost Principles, and 
Audit Requirements for Federal Awards. USDA's revision provides policy 
changes and clarifications including plain language revisions. These 
revisions are intended in many cases to reduce agency and recipient 
burden.

DATES: This rule is effective on October 1, 2024.

FOR FURTHER INFORMATION CONTACT: Tyson P. Whitney, Office of the Chief 
Financial Officer, Director, Transparency and Accountability Reporting 
Division, U.S. Department of Agriculture, 1400 Independence Avenue SW, 
Washington, DC 20250-9011, 202-720-8978, [email protected].
    Individuals who require alternative means for communication should 
contact the U.S. Department of Agriculture (USDA) Target Center at 
(202) 720-2600 (voice).

SUPPLEMENTARY INFORMATION: 

Background

    The regulations found at 2 CFR Chapter IV provide the USDA adoption 
of subparts A through F of 2 CFR part 200, as supplemented by USDA-
specific exceptions and requirements. 2 CFR Chapter IV additionally 
includes the regulatory implementation of several statutory 
requirements which provide USDA-wide applicability.
    On July 1, 2024, USDA published a proposed rule to provide 
conforming updates to OMB's April 22, 2024 updates to 2 CFR part 200, 
implement plain language use, and to propose revisions intended in many 
cases to reduce agency and recipient burden. USDA proposed both policy 
changes and clarifications to existing requirements. See 89 FR 54372. A 
correction was published to clarify that the public comment period 
extended through July 31, 2024. See 89 FR 55114.
    USDA solicited comments concerning the proposed rule ending July 
31, 2024, and received one comment by that date. An anonymous submitter 
requested that USDA prioritize environmental protection due to concern 
over costs from damages to public lands and the environment from 
commercial operations. The submitter also requested that USDA only 
provide grants for research or projects that reduce fossil fuel 
production and consumption. As this regulation does not propose 
specific environmental regulations, describe specific program 
activities that would impact public lands, or authorize specific USDA 
grant programs, the public comment is not relevant to the regulations 
and will not be addressed in the regulatory text.
    Therefore, for the reasons given in the proposed rule and in this 
document, we are adopting the proposed rule as a final rule, without 
change.

Executive Orders 12866 and 13563

    Executive Order 12866, ``Regulatory Planning and Review'' and 
Executive Order 13563, ``Improving Regulation and Regulatory Review'' 
direct agencies to assess all costs and benefits of available 
regulatory alternatives and, if regulation is necessary, to select 
regulatory approaches that maximize net benefits. The assessment should 
include potential economic, environmental, public health and safety 
effects, distributive impacts, and equity. Executive Order 13563 
emphasized the importance of quantifying both costs and benefits, of 
reducing costs, of harmonizing rules, and of promoting flexibility. The 
Office of Management and Budget (OMB) designated this proposed rule as 
not significant under Executive Order 12866, ``Regulatory Planning and 
Review,'' and therefore, OMB has not reviewed it.

Executive Order 12988

    This proposed rule has been reviewed under E.O. 12988 on ``Civil 
Justice Reform.'' This proposed rule would not preempt state or local 
laws, regulations, or policies unless they represent an irreconcilable 
conflict with it.

Paperwork Reduction Act

    This final rule contains no information collection or recordkeeping 
requirements under the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 
et seq.).

USDA Non-Discrimination Policy

    In accordance with Federal civil rights law and USDA civil rights 
regulations and policies, the USDA, its agencies, offices, and 
employees, and institutions participating in or administering USDA 
programs are prohibited from discriminating based on race, color, 
national origin, religion, sex, gender identity (including gender 
expression), sexual orientation, disability, age, marital status, 
family or parental status, income derived from a public assistance 
program, political beliefs, or reprisal or retaliation for prior civil 
rights activity, in any program or activity conducted or funded by USDA 
(not all bases apply to all programs). Remedies and complaint filing 
deadlines vary by program or incident.
    Individuals who require alternative means of communication for 
program information (for example, braille, large print, audiotape, 
American Sign Language, etc.) should contact the responsible agency or 
the USDA TARGET Center at (202) 720-2600 (voice and text telephone 
(TTY)) or dial 711 for Telecommunications Relay Service (both voice and 
text telephone users can initiate this call from any telephone). 
Additionally, program information may be made available in languages 
other than English.
    To file a program discrimination complaint, complete the USDA 
Program Discrimination Complaint Form, AD-3027, found online at https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complaint and 
at any USDA office or write a letter addressed to USDA and provide in 
the letter all the information requested in the form. To request a copy 
of the complaint form, call (866) 632-9992. Submit your completed form 
or letter to USDA by: (1) mail to: U.S. Department

[[Page 68322]]

of Agriculture, Office of the Assistant Secretary for Civil Rights, 
1400 Independence Avenue SW, Washington, DC 20250-9410; (2) fax: (202) 
690-7442; or (3) email: [email protected].
    USDA is an equal opportunity provider, employer, and lender.

List of Subjects

2 CFR Part 400

    Administration of Federal financial assistance, Administrative 
practice and procedure, Federal financial assistance programs

2 CFR Part 401

    Federal financial assistance programs, Construction Industry

2 CFR Part 415

    Agriculture programs, Administration of Federal financial 
assistance, Administrative practice and procedure

2 CFR Part 416

    Agriculture programs, Administration of Federal financial 
assistance, Administrative practice and procedure, Government 
procurement procedure

2 CFR Part 417

    Administrative practice and procedure; Grant programs; Loan 
programs; Reporting and recordkeeping requirements

2 CFR Part 418

    Lobbying procedures, Administration of Federal financial 
assistance, Government procurement procedure

2 CFR Part 421

    Administration of Federal financial assistance, Administrative 
practice and procedure, Drugs

2 CFR Part 422

    Agricultural research, Administration of Federal financial 
assistance, Administrative practice and procedure

2 CFR Part 423

    Reporting and recordkeeping requirements, Administration of Federal 
financial assistance
    Accordingly, USDA amends 2 CFR Chapter IV as follows:

0
1. Revise part 400 to read as follows:

PART 400--UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND 
AUDIT REQUIREMENTS FOR FEDERAL AWARDS

Sec.
400.0 Definitions.
400.1 Applicability.
400.2 Conflict of interest.

    Authority: 5 U.S.C. 301; 2 CFR part 200.


Sec.  400.0  Definitions.

    The definitions in this part are for terms used in this chapter, 
and to define for USDA terms present in 2 CFR Subtitle A but not 
defined in that subtitle. Different definitions may be found in Federal 
statutes, regulations, or other sources that apply more specifically to 
particular programs or activities. Where parts of this chapter provide 
alternate definitions than those in this part, those definitions take 
precedence over any definition in this part. For terms used in this 
chapter that are not defined in this part, the definitions in 2 CFR 
part 200 apply. All terms not otherwise defined will use the dictionary 
definition.
    Audiovisual means a product containing visual imagery or sound or 
both. Examples of audiovisuals are motion pictures, live or prerecorded 
radio or television programs, slide shows, filmstrips, audio 
recordings, and multimedia presentations.
    Awarding official means a person with the authority to enter into, 
administer, and/or terminate financial assistance awards and make 
related determinations and findings.
    Construction means construction, alteration, or repair (including 
dredging, excavating, and painting) of buildings, structures, or other 
real property. For purposes of this definition, the terms ``buildings, 
structures, or other real property'' include, but are not limited to, 
improvements of all types, such as bridges, dams, plants, highways, 
parkways, streets, subways, tunnels, sewers, mains, power lines, 
cemeteries, pumping stations, railways, airport facilities, terminals, 
docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, 
levees, canals, and channels. For the purposes of 2 CFR part 184, 
construction also encompasses structures, facilities, and equipment 
incorporated into an infrastructure project regardless of whether they 
constitute real property.
    Department means the U.S. Department of Agriculture.
    Discretionary award means an award in which the Federal awarding 
agency, in keeping with specific statutory authority that enables the 
agency to exercise judgment (``discretion''), selects the recipient 
and/or the amount of Federal funding awarded through a competitive 
process or based on merit of proposals. A discretionary award may be 
selected by a USDA awarding agency on a non-competitive basis 
exclusively under the conditions set forth at 2 CFR 415.1.
    Eligible applications means those materials which have been 
submitted by a recipient for consideration for an award of Federal 
financial assistance and have been determined to comply with the 
minimum documentation and other requirements, which may be identified 
in respective notices of funding opportunities and applicable Federal 
statutes or regulations that apply more specifically to particular 
programs or activities.
    Federal financial assistance support means the transfer of anything 
of value by a USDA awarding agency through a Federal financial 
assistance instrument as defined at 2 CFR part 200.1, inclusive of 
Federally funded subawards and subcontracts under such instruments, to 
a recipient. Such support may be provided as a cash or in-kind 
contribution.
    Geospatial data means information that is tied to a location on the 
Earth, including by identifying the geographic location and 
characteristics of natural or constructed features and boundaries on 
the Earth, and that is generally represented in vector datasets by 
points, lines, polygons, or other complex geographic features or 
phenomena; may be derived from, among other things, remote sensing, 
mapping, and surveying technologies; includes images and raster 
datasets, aerial photographs, and other forms of geospatial data or 
datasets in digitized or non-digitized form.
    Information means any communication or representation of knowledge, 
such as facts, data, or opinions in any medium or form, including 
textual, numerical, graphic, cartographic, narrative, or audiovisual 
forms.
    Information dissemination product means any recorded information, 
regardless of physical form or characteristics, disseminated to the 
public.
    Maintenance means those activities conducted for the repair or 
upkeep of buildings, structures, facilities, and equipment which 
neither add to the permanent value of the property nor appreciably 
prolong its intended life, but keep it in an efficient operating 
condition.
    Production of an audiovisual means any steps that lead to a 
finished audiovisual, including but not limited to design, layout, 
script-writing, filming, editing, fabrication, sound recording or 
taping. The term does not include the placing of captions to make 
accessible films or videotapes not originally produced for use by 
individuals who are Deaf or hard of hearing.
    Secretary means the Secretary of the U.S. Department of 
Agriculture.
    USDA means the U.S. Department of Agriculture.

[[Page 68323]]

    USDA awarding agency means any component agency or staff office of 
the U.S. Department of Agriculture which provides any Federal financial 
assistance to or executes a Federal financial assistance instrument 
with a recipient.


Sec.  400.1  Applicability.

    This part adopts the OMB guidance in subparts A through F of 2 CFR 
part 200, as supplemented by this chapter, as USDA policies and 
procedures for uniform administrative requirements, cost principles, 
and audit requirements for Federal awards. It thereby gives regulatory 
effect for the USDA to the OMB guidance, as supplemented by this 
chapter.


Sec.  400.2  Conflict of interest.

    (a) Each USDA awarding agency must establish conflict of interest 
policies for its Federal financial assistance actions. Each USDA 
awarding agency employee must comply with the requirements set forth at 
5 CFR part 2635, as well as 5 CFR part 8301 where applicable, when the 
USDA employee takes any action related to Federal financial assistance.
    (b) Recipients must disclose in writing any potential conflicts of 
interest to the USDA awarding agency or pass-through entity.
    (1) Recipients must maintain written standards of conduct covering 
conflicts of interest and governing the performance of their employees 
in the selection, award and administration of Federal awards. No 
employee, officer or agent may participate in the selection, award, or 
administration of a Federal award if he or she has a real or apparent 
conflict of interest. Such a conflict of interest would arise when the 
employee, officer, or agent, any member of his or her immediate family, 
his or her partner, or an organization which employs or is about to 
employ any of the parties indicated herein, has a financial or other 
interest in or a tangible personal benefit from an entity considered 
for a Federal award. The recipient may set standards for situations in 
which the financial interest is not substantial or the gift is an 
unsolicited item of nominal value. The standards of conduct must 
provide for disciplinary actions to be applied for violations of such 
standards by officers, employees, or agents of the recipient.
    (2) If the recipient has a parent, affiliate, or subsidiary 
organization that is not a state, local government, or Indian tribe, 
the non-Federal entity must also maintain written standards of conduct 
covering organizational conflicts of interest. Organizational conflicts 
of interest means that because of the relationships with a parent 
company, affiliate, or subsidiary organization, the recipient is unable 
or appears to be unable to be impartial in conducting a Federal award 
action involving a related organization.
    (3) Recipients must establish internal controls that include, at a 
minimum, procedures to identify, disclose, and mitigate or eliminate 
identified conflicts of interest. Recipients are responsible for 
notifying the respective USDA awarding agency in writing of any 
conflicts of interest that may arise during the period of performance 
of an award, including those which have been reported by subrecipients, 
no later than 5 calendar days following discovery. Upon receipt of such 
a disclosure, the respective USDA awarding agency must review and make 
a determination in writing if a potential or real conflict of interest 
exists and develop a plan for addressing or mitigating the issue, which 
may include remedies found at 2 CFR 200.339. USDA awarding agencies 
must make a determination within 30 calendar days of disclosure unless 
a longer period of time is necessary due to the complexity of the 
situation.

0
2. Add part 401 to read as follows:

PART 401--BUY AMERICA PREFERENCES FOR INFRASTRUCTURE PROJECTS

Sec.
401.1 What does this part do?
401.2 Waivers.

    Authority: 5 U.S.C. 301; Pub. L. 117-58, 135 Stat. 1294; 2 CFR 
part 184; 2 CFR part 200.


Sec.  401.1  What does this part do?

    This part identifies the USDA policy for the implementation of 
waivers to the domestic content procurement preferences as required by 
2 CFR 184.7(b).


Sec.  401.2  Waivers.

    On its public website, USDA must maintain waiver request submission 
instructions and guidance on the format, contents, and supporting 
materials required for waiver requests by which:
    (a) USDA awarding agencies may request waivers to the application 
of the Buy America Preference; and,
    (b) Prime recipients and subrecipients may request project-specific 
waivers from the respective USDA awarding agencies to the application 
of the Buy America Preference.

0
3. Revise part 415 to read as follows:

PART 415--GENERAL PROGRAM ADMINISTRATIVE REGULATIONS

Sec.
Subpart A--Application for Federal Assistance
415.1 Administrative standards for discretionary grants and 
cooperative agreements.
Subpart B-- Miscellaneous
415.2 Acknowledgement of USDA Support on Information Dissemination 
Products.
Subpart C--Intergovernmental Review of Department of Agriculture 
Programs and Activities
415.3 Purpose.
415.4 Definitions.
415.5 Applicability.
415.6 Secretary's general responsibilities.
415.7 Federal interagency coordination.
415.8 State selection of programs and activities.
415.9 Communication with State and local elected officials.
415.10 State comments on proposed Federal financial assistance and 
direct Federal development.
415.11 Processing comments.
415.12 Accommodation of intergovernmental concerns.
415.13 Interstate situations.
415.14 Simplification, consolidation, or substitution of State 
plans.
415.15 Waivers.

    Authority: 5 U.S.C. 301; 31 U.S.C. 901-903; 2 CFR part 200; 7 
CFR 2.28.

Subpart A--Application for Federal Assistance


Sec.  415.1  Administrative standards for discretionary grants and 
cooperative agreements.

    (a) All USDA awarding agencies must demonstrate a commitment to 
encouraging free and open competition in all discretionary grant and 
cooperative agreement funding opportunities. USDA awarding agencies 
must ensure that all eligible applications for discretionary grants and 
cooperative agreements receive fair and impartial review, be evaluated 
only on criteria as stated in the respective notice of funding 
opportunity, and that no applicant receive an unfair advantage.
    (b) USDA awarding agencies must enter into discretionary grants and 
cooperative agreements only after competition. Exceptions to this 
requirement may only be made by USDA awarding agencies where expressly 
provided by statute, when directed by Congress, where the requirement 
is determined to be inconsistent with international assistance 
objectives of USDA, or as specified in paragraph (d) of this section or 
as approved by the Secretary and OMB under paragraph (e). A USDA 
awarding agency's competitive award process must adhere to the 
following standards:

[[Page 68324]]

    (1) All notices of funding opportunities for discretionary grants 
and cooperative agreements must be published on Grants.gov as described 
in 2 CFR 200.204(a). When notices of funding opportunities contain an 
information collection requirement subject to the Paperwork Reduction 
Act (44 U.S.C. 3501 et seq.) or its implementing regulations at 5 CFR 
part 1320, USDA awarding agencies must seek and obtain OMB approval 
before collecting information from the public.
    (i) Supplementary to the requirements at paragraph (b)(1), USDA 
awarding agencies may make use of other methods of disseminating public 
information concerning notices of funding opportunities. In doing so, 
USDA awarding agencies must:
    (A) Pursue the broadest dissemination of information concerning 
notices of funding opportunities in order to reach the greatest number 
and diversity of potential applicants.
    (B) Avoid any appearance that an unfair advantage has been provided 
to any entity, inclusive of the memberships or networks of such 
entities, which may arise from the use of any dissemination method.
    (C) Provide only public information concerning notices of funding 
opportunities.
    (D) Seek the greatest cost savings to the Government, whenever 
possible.
    (ii) Nothing in this part will be interpreted as to limit, impede, 
or otherwise prevent the attendance of any USDA awarding agency's 
staff, acting in their official capacity, at a conference, event, or 
similar activity, for the purposes of disseminating public information 
concerning notices of funding opportunities.
    (2) Applications must be evaluated objectively by independent 
reviewers in accordance with evaluation criteria set forth in writing 
by the USDA awarding agency. USDA awarding agencies must establish 
written procedures to gain reasonable assurance that individuals 
selected to serve as independent reviewers are qualified to conduct any 
assigned review activity and that applications are scored by 
independent reviewers solely on the basis of criteria announced in the 
respective published notice of funding opportunity. Independent 
reviewers must make written comments or make a written determination of 
scoring, as appropriate, concerning each application to which they are 
assigned.
    (i) Independent reviewers may be from the private or public sector, 
including another Federal agency, or within the awarding agency. 
Independent reviewers must not be any individual who holds or has been 
delegated approval or award authority for the applications being 
reviewed or components thereof.
    (ii) Anyone who has or might appear to have a conflict of interest 
with any element of an application considered for selection or funding 
will be ineligible to serve as an independent reviewer. A conflict of 
interest might arise when the prospective independent reviewer, the 
reviewer's immediate family members, or the reviewer's partner, have 
been associated with the applicant or applicant organization within the 
past two years as an owner, partner, officer, director, employee, or 
consultant; has any financial or other interest in or tangible personal 
benefit from the applicant or applicant organizations; or is 
negotiating for, or has any arrangement, concerning prospective 
employment.
    (3) Notwithstanding this paragraph (b), unless directed by Congress 
or authorized by statute, USDA awarding agencies may, but are not 
required to, review, evaluate for eligibility, or otherwise consider 
for funding any unsolicited application, proposal materials, ideas, 
pitches, or any other request for Federal funds provided by any entity 
for the purpose of obtaining Federal financial assistance.
    (c) The final decision to award is at the discretion of the 
awarding official in each USDA awarding agency. The awarding official 
must consider the ranking, comments, and recommendations from the 
respective independent reviewers, and any other pertinent information 
before deciding which applications to approve and their order of 
approval. Any appeals by applicants regarding the awarding decision 
must be handled by the awarding agency using existing, written agency 
appeal procedures.
    (d) The awarding official may make a determination that competition 
is not deemed appropriate for a particular transaction. Such 
determination must be made in writing on a case-by-case basis and be 
limited to transactions where it can be adequately justified that a 
noncompetitive award is in the best interest of the Government and 
necessary to the accomplishment of the goals of USDA. Reasons for 
considering noncompetitive awards are:
    (1) Nonmonetary awards of property or services.
    (2) Awards of less than $100,000.
    (3) Awards to fund continuing work already started under a previous 
award for which competition for continued support would have a 
significant adverse effect on continuity or completion of the activity.
    (4) Time constraints associated with a public health, safety, 
welfare, or national security requirement preclude competition.
    (e) USDA awarding agencies may establish alternate exceptions from 
competition for discretionary awards. All such alternative exceptions 
will be subject to review and approval both by the Secretary and by 
OMB, pursuant to pursuant to 2 CFR 200.102, and 2 CFR 200.107 when 
applicable, and publicly set forth in writing by the USDA awarding 
agency.
    (f) All actions taken USDA awarding agencies for the purpose of 
accomplishing any element of Federal financial assistance programs, 
awards, and any related or subsequent transactions, must comply with 
the direction set forth in Office of Federal Procurement Policy (OFPP) 
Policy Letter 11-01 and successor policy regarding the performance of 
inherently governmental and critical functions.

Subpart B--Miscellaneous


Sec.  415.2  Acknowledgement of USDA support on information 
dissemination products.

    Recipients must have an acknowledgement of USDA awarding agency 
support placed on any information dissemination products produced with 
any Federal financial assistance support, including those which report 
the results or, or describe, a Federal financial assistance-supported 
activity.
    (a) Unless the provisions of the Federal financial assistance award 
make it apply, this requirement does not apply to:
    (1) Audiovisuals produced as research instruments or for 
documenting experimentation or findings and not intended for 
presentation or distribution to the public.
    (2) [Reserved]
    (b) USDA awarding agencies must require award terms and conditions 
imposed for the specific purpose of complying with law, regulation, or 
USDA policy, related to the acknowledgement of USDA awarding agency 
Federal financial assistance support.

Subpart C--Intergovernmental Review of Department of Agriculture 
Programs and Activities


Sec.  415.3  Purpose.

    (a) The regulations in this part implement Executive Order 12372, 
``Intergovernmental Review of Federal Programs'', issued July 14, 1982, 
and amended on April 8, 1983. These regulations also implement 
applicable

[[Page 68325]]

provisions of section 401 of the Intergovernmental Cooperation Act of 
1968 and section 204 of the Demonstration Cities and Metropolitan 
Development Act of 1966.
    (b) These regulations are intended to foster an intergovernmental 
partnership and a strengthened Federalism by relying on State processes 
and on State, areawide, regional and local coordination for review of 
proposed Federal financial assistance and direct Federal development.
    (c) The regulations are intended to aid the internal management of 
the Department, and are not intended to create any right or benefit 
enforceable at law by a party against the Department or its officers.


Sec.  415.4  Definitions.

    As used in this part, the following definitions apply:
    Order means Executive Order 12372, issued July 14, 1982, and 
amended April 8, 1983, and titled Intergovernmental Review of Federal 
Programs.
    State means any of the 50 states, the District of Columbia, the 
Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana 
Islands, Guam, American Samoa, and the U.S. Virgin Islands.


Sec.  415.5  Applicability.

    The Secretary must publish, no less than annually, a list of the 
Department's programs and activities that are subject to these 
regulations and identifies which of these are subject to the 
requirements of section 204 of the Demonstration Cities and 
Metropolitan Development Act. This list must be available on the USDA's 
public website.


Sec.  415.6  Secretary's general responsibilities.

    (a) The Secretary provides opportunities for consultation by 
elected officials of those State and local governments that would 
provide the non-Federal funds for, or that would be directly affected 
by, proposed Federal financial assistance from, or direct Federal 
development by, the Department.
    (b) If a State adopts a process under the Order to review and 
coordinate proposed Federal financial assistance and direct Federal 
development, the Secretary, to the extent permitted by law:
    (1) Uses the State process to determine official views of State and 
local elected officials;
    (2) Communicates with State and local elected officials as early in 
a program planning cycle as is reasonably feasible to explain specific 
plans and actions;
    (3) Makes efforts to accommodate State and local elected officials' 
concerns with proposed Federal financial assistance and direct Federal 
development that are communicated through the State process;
    (4) Allows the States to simplify and consolidate existing 
Federally required State plan submissions;
    (5) Where State planning and budgeting systems are sufficient and 
where permitted by law, encourages the substitution of State plans for 
Federally required State plans;
    (6) Seeks the coordination of views of affected State and local 
elected officials in one State with those of another State when 
proposed Federal financial assistance or direct Federal development has 
an impact on interstate metropolitan urban centers or other interstate 
areas; and
    (7) Supports State and local governments by discouraging the 
reauthorization or creation of any planning organization which is 
Federally funded, which has a limited purpose, and which is not 
adequately representative of, or accountable to, State or local elected 
officials.


Sec.  415.7  Federal interagency coordination.

    The Secretary, to the extent practicable, consults with and seeks 
advice from all other substantially affected Federal departments and 
agencies in an effort to assure full coordination between such agencies 
and the Department regarding programs and activities covered under 
these regulations.


Sec.  415.8  State selection of programs and activities.

    (a) A State may select any program or activity published in the 
Federal Register or on Grants.gov, in accordance with Sec.  415.5 for 
intergovernmental review under these regulations. Each State, before 
selecting programs and activities, must consult with local elected 
officials.
    (b) Each State that adopts a process must notify the Secretary of 
the Department's programs and activities selected for that process.
    (c) A State may notify the Secretary of changes in its selections 
at any time. For each change, the State must submit to the Secretary an 
assurance that the State has consulted with elected local officials 
regarding the change. The Department may establish deadlines by which 
States are required to inform the Secretary of changes in their program 
selections.
    (d) The Secretary uses a State's process as soon as feasible, 
depending on individual programs and activities, after the Secretary is 
notified of its selections.


Sec.  415.9  Communication with State and local elected officials.

    (a) The Secretary provides notice to directly affected State, 
areawide, regional, and local entities in a State of proposed Federal 
financial assistance or direct Federal development if:
    (1) The State has not adopted a process under the Order; or
    (2) The assistance or development involves a program or an activity 
that is not covered under the State process.
    (b) This notice may be made by publication in the Federal Register 
or other appropriate means, which the Department in its discretion 
deems appropriate.
    (c) In order to facilitate communication with State and local 
officials the Secretary has established an office within the Department 
to receive all communications pertinent to this Order. Communications 
should be sent to:
    (1) The Office of the Chief Financial Officer, Room 143-W, 1400 
Independence Avenue SW, Washington, DC 20250, Attention: E.O. 12372; 
or,
    (2) As identified on the USDA's public website, an email address 
for electronic communications.


Sec.  415.10  State comments on proposed Federal financial assistance 
and direct Federal development.

    (a) Except in unusual circumstances, the Secretary gives State 
processes or directly affected State, areawide, regional, and local 
officials and entities:
    (1) At least 30 days from the date established by the Secretary to 
comment on proposed Federal financial assistance in the form of 
noncompetitive continuation awards; and
    (2) At least 60 days from the date established by the Secretary to 
comment on proposed direct Federal development or Federal financial 
assistance other than noncompetitive continuation awards.
    (b) This section also applies to comments in cases in which the 
review, coordination and communication with the Department have been 
delegated.
    (c) Applicants for programs and activities subject to section 204 
of the Demonstration Cities and Metropolitan Development Act must allow 
areawide agencies a 60-day opportunity for review and comment.


Sec.  415.11  Processing comments.

    (a) The Secretary follows the procedures in Sec.  415.12 if:
    (1) A State office or official is designated to act as a single 
point of

[[Page 68326]]

contact between a State process and all Federal agencies; and
    (2) That office or official transmits a State process 
recommendation for a program selected under Sec.  415.8.
    (b)(1) The single point of contact is not obligated to transmit 
comments from State, areawide, regional or local officials and entities 
where there is no State process recommendation.
    (2) If a State process recommendation is transmitted by a single 
point of contact, all comments from State, areawide, regional and local 
officials and entities that differ from it must also be transmitted.
    (c) If a State has not established a process, or is unable to 
submit a State process recommendation, State, areawide, regional and 
local officials and entities may submit comments either to the 
applicant or to the Department.
    (d) If a program or activity is not selected by a State process, 
State, areawide, regional and local officials and entities may submit 
comments either to the applicant or to the Department. In addition, if 
a State process recommendation for a non-selected program or activity 
is transmitted to the Department by the single point of contact, the 
Secretary follows the procedures of Sec.  415.12.
    (e) The Secretary considers comments which do not constitute a 
State process recommendation submitted under these regulations and for 
which the Secretary is not required to apply the procedures of Sec.  
415.12, when such comments are provided by a single point of contact by 
the applicant, or directly to the Department by a commenting party.


Sec.  415.12  Accommodation of intergovernmental concerns.

    (a) If a State process provides a State process recommendation to 
the Department through its single point of contact, the Secretary 
either--
    (1) Accepts the recommendations;
    (2) Reaches a mutually agreeable solution with the State process; 
or
    (3) Provides the single point of contact with a written explanation 
of the decision, as determined by the Secretary. The Secretary may also 
supplement the written explanation by also providing the explanation to 
the single point of contact by telephone, other telecommunication, or 
other means.
    (b) In any explanation under paragraph (a)(3) of this section, the 
Secretary informs the single point of contact that:
    (1) The Department will not implement its decision for at least ten 
days after the single point of contact receives the explanation; or
    (2) The Secretary has reviewed the decision and determined that, 
because of unusual circumstances, the waiting period of at least ten 
days is not feasible.
    (c) For purposes of computing the waiting period under paragraph 
(b)(1) of this section, a single point of contact is presumed to have 
received written notification five days after the date of mailing of 
such notification.


Sec.  415.13  Interstate situations.

    (a) The Secretary is responsible for:
    (1) Identifying proposed Federal financial assistance and direct 
Federal development that have an impact on interstate areas;
    (2) Notifying appropriate officials in States which have adopted a 
process and which selected the Department's program or activity;
    (3) Making efforts to identify and notify the affected State, 
areawide, regional and local officials and entities in those States 
that have not adopted a process under the Order or do not select the 
Department's program or activity; and
    (4) Responding, pursuant to Sec.  415.12, if the Secretary receives 
a recommendation from a designated areawide agency transmitted by a 
single point of contact, in cases in which the review, coordination, 
and communication with the Department have been delegated.
    (b) The Secretary uses the procedures in Sec.  415.12 if a State 
process provides a State process recommendation to the Department 
through a single point of contact.


Sec.  415.14  Simplification, consolidation, or substitution of State 
plans.

    (a) As used in this section:
    (1) Simplify means that a State may develop its own format, choose 
its own submission date, and select the planning period for a State 
plan.
    (2) Consolidate means that a State may meet statutory and 
regulatory requirements by combining two or more plans into one 
document and that the State can select the format, submission date, and 
the planning period for the consolidated plan.
    (3) Substitute means that a State may use a plan or other document 
that it has developed for its own purposes to meet Federal 
requirements.
    (b) If not inconsistent with law, a State may decide to try to 
simplify, consolidate, or substitute Federally required State plans 
without prior approval by the Secretary.
    (c) The Secretary reviews each State plan a State has simplified, 
consolidated or substituted and accepts the plan only if its contents 
meet Federal requirements.


Sec.  415.15  Waivers.

    In an emergency, the Secretary may waive any provision in Subpart 
C--Intergovernmental Review of Department of Agriculture Programs and 
Activities, 2 CFR 415.3 to 415.14.

0
4. Revise part 416 to read as follows:

PART 416--GENERAL PROGRAM ADMINISTRATIVE REGULATIONS FOR GRANTS AND 
COOPERATIVE AGREEMENTS TO STATE AND LOCAL GOVERNMENTS

Sec.
416.1 Special procurement provisions.
416.2 [Reserved]

    Authority: 5 U.S.C. 301; 31 U.S.C. 901-903; 7 CFR 2.28.


Sec.  416.1  Special procurement provisions.

    (a) In order to ensure objective contractor performance and 
eliminate unfair competitive advantage, a prospective contractor that 
develops or drafts specifications, requirements, statements of work, 
invitations for bids, request for proposals, contract term and 
conditions or other documents for use by a State in conducting a 
procurement under the USDA entitlement programs specified in 2 CFR 
200.101(f)(4) through (7) must be excluded from competing for such 
procurements. Such prospective contractors are ineligible for contract 
awards resulting from such procurements regardless of the procurement 
method used. However, prospective contractors may provide States with 
specification information related to a State procurement under the USDA 
entitlement programs specified in 2 CFR 200.101(f)(4) through (7) and 
still compete for the procurement if the State, and not the prospective 
contractor, develops or drafts the specifications, requirements, 
statements of work, invitations for bid, and/or requests for proposals 
used to conduct the procurement.
    (b) Procurements by States under USDA entitlement programs 
specified in 2 CFR 200.101(f)(4) through (7) must be conducted in a 
manner that prohibits the use of statutorily or administratively 
imposed in-State or local geographic preferences.


Sec.  416.2  [Reserved]

0
5. Revise part 417 to read as follows:

PART 417--NONPROCUREMENT DEBARMENT AND SUSPENSION

Sec.
417.10 What does this part do?
417.20 Does this part apply to me?
417.30 What policies and procedures must I follow?

[[Page 68327]]

Subpart A--General
417.137 Who in the USDA may grant an exception to let an excluded 
person participate in a covered transaction?
Subpart B--Covered Transactions
417.210 Which nonprocurement transactions are covered transactions?
417.215 Which nonprocurement transactions, in addition to those 
listed in 2 CFR 180.215, are not covered transactions?
417.220 Are any procurement contracts included as covered 
transactions?
417.221 How would the exclusions from coverage for the USDA's 
foreign assistance programs apply?
417.222 How would the exclusions from coverage for the USDA's export 
credit guarantee and direct credit programs apply?
Subpart C--Responsibilities of Participants Regarding Transactions
417.332 What methods must I use to pass down requirements to 
participants in lower-tier covered transactions with whom I intend 
to do business?
Subpart D--Responsibilities of Department of Agriculture Officials 
Regarding Transactions
417.437 What method do I use to communicate to a participant the 
requirements described in the OMB guidance at 2 CFR 180.435?
Subpart E--[Reserved]
Subpart F--[Reserved]
Subpart G--Suspension
417.755 When will I know whether the USDA suspension is continued or 
terminated?
Subpart H--Debarment
417.865 How long may my debarment last?
417.870 When do I know if the USDA debarring official debars me?
Subpart I--Definitions
417.930 Debarring official (USDA supplement to government-wide 
definition at 2 CFR 180.930).
417.935 Disqualified (USDA supplement to government-wide definition 
at 2 CFR 180.935).
417.1010 Suspending official (USDA supplement to government-wide 
definition at 2 CFR 180.1010).
Subpart J--[Reserved]

    Authority:  5 U.S.C. 301; 7 U.S.C. 2209j; Sec. 2455, Pub. L. 
103-355, 108 Stat. 3327 (31 U.S.C. 6101 note); Pub. L. 101-576, 104 
Stat. 2838; E.O. 12549 (51 FR 6370, 3 CFR, 1986 Comp., p. 189); E.O. 
12689 (54 FR 34131, 3 CFR, 1989 Comp., p. 235); 2 CFR part 180; 7 
CFR 2.28.


Sec.  417.10  What does this part do?

    This part adopts the OMB guidance in subparts A through I of 2 CFR 
part 180, as supplemented by this part, as the USDA policies and 
procedures for nonprocurement debarment and suspension. It thereby 
gives regulatory effect for the USDA to the OMB guidance, as 
supplemented by this part. For any section of OMB guidance in subparts 
A through I of 2 CFR part 180 that has no corresponding section in this 
part, USDA policies and procedures are those in the OMB guidance. This 
part satisfies the requirements in section 3 of Executive Order 12549, 
``Debarment and Suspension'' (3 CFR, 1986 Comp., p. 189), Executive 
Order 12689, ``Debarment and Suspension'' (3 CFR, 1989 Comp., p. 235) 
and 31 U.S.C. 6101 note (Section 2455, Pub. L. 103-355, 108 Stat. 
3327).


Sec.  417.20  Does this part apply to me?

    Through this part, pertinent portions of the OMB guidance in 
subparts A through I of 2 CFR part 180 (see table at 2 CFR 180.100(b)) 
apply to you if you are a:
    (a) Participant or principal in a ``covered transaction'' (see 
subpart B of 2 CFR part 180 and the definition of ``nonprocurement 
transaction'' at 2 CFR 180.970, as supplemented by Sec. Sec.  417.215 
and 417.220);
    (b) Respondent in a USDA debarment and suspension action;
    (c) USDA debarment or suspension official; or
    (d) USDA grants officer, agreements officer, or other official 
authorized to enter into any type of nonprocurement transaction that is 
a covered transaction.


Sec.  417.30  What policies and procedures must I follow?

    The USDA policies and procedures that you must follow are the 
policies and procedures specified in this regulation and each 
applicable section of the OMB guidance in subparts A through I of 2 CFR 
part 180, as that section is supplemented by the section in this part 
with the same section number. The contracts that are covered 
transactions, for example, are specified by 2 CFR 180.220 as 
supplemented by Sec.  417.220. For any section of OMB guidance in 
subparts A through I of 2 CFR part 180 that has no corresponding 
section in this part, USDA policies and procedures are those in the OMB 
guidance.

Subpart A--General


Sec.  417.137  Who in the USDA may grant an exception to let an 
excluded person participate in a covered transaction?

    Within the USDA, a debarring official may grant an exception to let 
an excluded person participate in a covered transaction as provided 
under 2 CFR 180.135.

Subpart B--Covered Transactions


Sec.  417.210  Which nonprocurement transactions are covered 
transactions?

    All nonprocurement transactions, as defined in 2 CFR 180.970, are 
covered transactions unless listed in Sec.  417.215.


Sec.  417.215  Which nonprocurement transactions, in addition to those 
listed in 2 CFR 180.215, are not covered transactions?

    (a) Transactions not covered. In addition to the nonprocurement 
transactions listed in 2 CFR 180.215, the following nonprocurement 
transactions are not covered transactions:
    (1) An entitlement or mandatory award required by a statute, 
including a lower tier entitlement or mandatory award that is required 
by a statute.
    (2) The export or substitution of Federal timber governed by the 
Forest Resources Conservation and Shortage Relief Act of 1990, 16 
U.S.C. 620 et seq. (The ``Export Act''), which prevents a debarred 
person from entering into any contract for the purchase of unprocessed 
timber from Federal lands. See 16 U.S.C. 620d(d)(1)(A).
    (3) The receipt of licenses, permits, certificates, and 
indemnification under regulatory programs conducted in the interest of 
public health and safety, and animal and plant health and safety.
    (4) The receipt of official grading and inspection services, animal 
damage control services, public health and safety inspection services, 
and animal and plant health and safety inspection services.
    (5) If the person is a State or local government, the provision of 
official grading and inspection services, animal damage control 
services, animal and plant health and safety inspection services.
    (6) The receipt of licenses, permits, or certificates under 
regulatory programs conducted in the interest of ensuring fair trade 
practices.
    (7) Permits, licenses, exchanges and other acquisitions of real 
property, rights of way, and easements under natural resource 
management programs.
    (8) Any transaction to be implemented outside the United States 
that is below the primary tier covered transaction in a USDA foreign 
assistance program.
    (9) Any transaction to be implemented outside the United States 
that is below the primary tier covered transaction in a USDA export 
credit guarantee program or direct credit program.
    (b) Limited requirement to check SAM.gov. Notwithstanding the fact 
that transactions to be implemented outside

[[Page 68328]]

the United States that are below the primary tier covered transaction 
in a USDA foreign assistance program, export credit guarantee program 
or direct credit program are not covered transactions, pursuant to 
paragraphs (a)(8) and (9) of this section, primary tier participants 
under these programs must check SAM.gov prior to entering into any 
transaction with a person at the first lower tier and must not enter 
into such a transaction if the person is excluded or disqualified in 
SAM.gov.
    (c) Exception. A cause for suspension or debarment under 2 CFR 
180.700 or 2 CFR 180.800 may be based on the actions of a person with 
respect to a procurement or nonprocurement transaction under a USDA 
program even if such transaction has been excluded from covered 
transaction status by this section or Sec.  417.220.


Sec.  417.220  Are any procurement contracts included as covered 
transactions?

    In addition to the procurement contracts listed in 2 CFR 180.220, 
the following procurement contracts are covered transactions:
    (a) Specifically, a contract for goods or services is a covered 
transaction if any of the following applies:
    (1) The contract is awarded by a participant in a nonprocurement 
transaction covered under Sec.  417.210, and the contract amount is 
expected to equal or exceed $25,000.
    (2) [Reserved]
    (b) Any procurement contract to be implemented outside the United 
States that is below the primary tier covered transaction in a USDA 
foreign assistance program is not a covered transaction, 
notwithstanding the provisions in 2 CFR 180.220(a) and 2 CFR 180.220(b) 
and paragraph (a) of this section.
    (c) Any procurement contract to be implemented outside the United 
States that is below the primary tier covered transaction in a USDA 
export credit guarantee program or direct credit program is not a 
covered transaction, notwithstanding the provisions in 2 CFR 180.220(a) 
and 2 CFR 180.220(b) and paragraph (a) of this section.
    (d) Notwithstanding the fact that procurement contracts to be 
implemented outside the United States that are below the primary tier 
covered transaction in a USDA foreign assistance program, export credit 
guarantee program or direct credit program are not covered 
transactions, pursuant to paragraph (b) and (c) of this section, 
primary tier participants under these programs must check SAM.gov prior 
to entering into any procurement contract that is expected to equal or 
exceed $25,000 with a person at the first lower tier and must not enter 
into such a procurement contract if the person is excluded or 
disqualified in SAM.gov.


Sec.  417.221  How would the exclusions from coverage for the USDA's 
foreign assistance programs apply?

    The primary tier covered transaction would be the food aid grant 
agreement entered into between USDA and a program participant, such as 
a U.S. private voluntary organization. USDA would have to check SAM.gov 
before entering into the food aid grant agreement to ensure that the 
U.S. private voluntary organization that would be the primary tier 
participant is not excluded or disqualified. A transaction at the first 
lower tier might be a subrecipient agreement between the U.S. private 
voluntary organization and a foreign subrecipient of the commodities 
that were provided under the food aid grant agreement. Pursuant to 
Sec.  417.215(a)(8), this nonprocurement transaction would not be a 
covered transaction. In addition, a transaction at the first lower tier 
might be a procurement contract entered into between the U.S. private 
voluntary organization and a foreign entity to provide supplies or 
services that are expected to equal or exceed $25,000 in value and that 
are needed by such organization to implement activities under the food 
aid grant agreement. Pursuant to Sec.  417.220(b), this procurement 
contract would not be a covered transaction. However, pursuant to 
Sec. Sec.  417.215(b) and 417.220(d), the U.S. private voluntary 
organization would be prohibited from entering into, at the first lower 
tier, an agreement with a subrecipient or a procurement contract that 
is expected to equal or exceed $25,000 with an entity that appears in 
SAM.gov as excluded or disqualified.


Sec.  417.222  How would the exclusions from coverage for the USDA's 
export credit guarantee and direct credit programs apply?

    (a) Export credit guarantee program. In the case of the export 
credit guarantee program, the primary tier covered transaction would be 
the guarantee issued by the USDA to a U.S. exporter. The U.S. exporter 
usually assigns the guarantee to a U.S. financial institution, and this 
would create another primary tier covered transaction between USDA and 
the U.S. financial institution. USDA would have to check the SAM.gov 
before issuing a guarantee or accepting a guarantee assignment to 
ensure that the U.S. exporter or financial institution that would be 
the primary tier participant is not excluded or disqualified. A 
transaction at the first lower tier under the export credit guarantee 
program might be a payment obligation of a foreign bank to the U.S. 
exporter to pay on behalf of the importer for the exported U.S. 
commodities that are covered by the guarantee. Similarly, a transaction 
at the first lower tier might be a payment obligation of a foreign bank 
under an instrument, such as a loan agreement or letter of credit, to 
the U.S. financial institution assigned the guarantee, which has paid 
the exporter for the exported U.S. commodities and, in so doing, issued 
a loan to the foreign bank, which the foreign bank is obligated to 
repay on deferred payment terms. Pursuant to Sec.  417.215(a)(9), these 
nonprocurement transactions would not be covered transactions. In 
addition, a transaction at the first lower tier under the export credit 
guarantee program might be a procurement contract (i.e., a contract for 
the purchase and sale of goods) that is expected to equal or exceed 
$25,000 entered into between the U.S. exporter and the foreign importer 
for the U.S. commodities, the payment for which is covered by the 
guarantee. Pursuant to Sec.  417.220(c), this procurement contract 
would not be a covered transaction. However, pursuant to Sec. Sec.  
417.215(b) and 417.220(d), the U.S. exporter or U.S. financial 
institution would be prohibited from entering into, at the first lower 
tier, an agreement with an importer (or intervening purchaser) or 
foreign bank or a procurement contract that is expected to equal or 
exceed $25,000 with an entity that appears on the SAM.gov as excluded 
or disqualified.
    (b) Direct credit program. In the case of the direct credit 
program, the primary tier covered transaction would be the financing 
agreement between the USDA and the U.S. exporter. USDA purchases the 
exporter's account receivable in a particular transaction pursuant to 
the financing agreement. On occasion, such a transaction may 
contemplate a payment obligation of a U.S. or foreign bank to make the 
required payments. USDA would have to check SAM.gov before entering 
into a financing agreement or accepting such a payor to ensure that the 
U.S. exporter or the bank, if any, that would be the primary tier 
participant is not excluded or disqualified. A transaction at the first 
lower tier might be a payment obligation of the importer to pay the 
exporter for the exported U.S. commodities that are covered by the 
financing agreement. Pursuant to Sec.  417.215(a)(9), this 
nonprocurement transaction would not be a covered transaction. In 
addition, a transaction at the first lower tier might be a procurement 
contract that is

[[Page 68329]]

expected to equal or exceed $25,000 entered into between the U.S. 
exporter and the foreign importer for the U.S. commodities, the payment 
for which is covered by the financing agreement. Pursuant to Sec.  
417.220(c), this procurement contract would not be a covered 
transaction. However, pursuant to Sec. Sec.  417.215(b) and 417.220(d), 
the U.S. exporter would be prohibited from entering into, at the first 
lower tier, an agreement with an importer (or intervening purchaser) or 
bank, or a procurement contract that is expected to equal or exceed 
$25,000 with an entity that appears in SAM.gov as excluded or 
disqualified.

Subpart C--Responsibilities of Participants Regarding Transactions


Sec.  417.332  What methods must I use to pass down requirements to 
participants in lower-tier covered transactions with whom I intend to 
do business?

    You as a participant must include a term or condition in lower tier 
covered transactions requiring lower tier participants to comply with 
subpart C of the OMB guidance in 2 CFR part 180, as supplemented by 
subpart C of this part.

Subpart D--Responsibilities of Department of Agriculture Officials 
Regarding Transactions


Sec.  417.437  What method do I use to communicate to a participant the 
requirements described in the OMB guidance at 2 CFR 180.435?

    To communicate to a participant the requirements described in 2 CFR 
180.435, you must include a term or condition in the transaction that 
requires the participant's compliance with subpart C of 2 CFR part 180, 
as supplemented by subpart C of this part, and requires the participant 
to include a similar term or condition in lower tier covered 
transactions.

Subpart E--[Reserved]

Subpart F--[Reserved]

Subpart G--Suspension


Sec.  417.755  When will I know whether the USDA suspension is 
continued or terminated?

    The record will remain open for the full 30 days, as called for in 
2 CFR 180.725, even when you make a submission before the 30 days 
expire.

Subpart H--Debarment


Sec.  417.865  How long may my debarment last?

    The Secretary must permanently debar from participation in USDA 
programs any individual, organization, corporation, or other entity 
convicted of a felony for knowingly defrauding the United States in 
connection with any program administered by USDA.
    (a) Reduction. A debarment under this paragraph may be reduced by 
the Secretary to a period of not less than 10 years.
    (b) Exemption. A debarment under this paragraph will not apply with 
regard to participation in USDA domestic food assistance programs. For 
purposes of this paragraph, participation in a domestic food assistance 
program does not include acting as an authorized retail food store in 
the Supplemental Nutrition Assistance Program (SNAP), the Special 
Supplemental Nutrition Assistance Program for Women, Infants, and 
Children (WIC), or as a nonbeneficiary entity in any of the domestic 
food assistance programs. The programs include:
    (1) Special Nutrition Assistance Program, 7 U.S.C. 2011, et seq.;
    (2) Food Distribution Program on Indian Reservations, 7 U.S.C. 
2013(b);
    (3) National School Lunch Program, 42 U.S.C. 1751, et seq.;
    (4) Summer Food Service Program for Children, 42 U.S.C. 1761; Child 
and Adult Care Food Program, 42 U.S.C. 1766;
    (5) Special Milk Program for Children, 42 U.S.C. 1772; School 
Breakfast Program, 42 U.S.C. 1773;
    (6) Special Supplemental Nutrition Program for Women, Infants, and 
Children, 42 U.S.C. 1786;
    (7) Commodity Supplemental Food Program, 42 U.S.C. 612c note;
    (8) WIC Farmers Market Nutrition Program, 42 U.S.C. 1786;
    (9) Senior Farmers' Market Nutrition Program, 7 U.S.C. 3007; and
    (10) Emergency Food Assistance Program, 7 U.S.C. 7501, et seq.


Sec.  417.870  When do I know if the USDA debarring official debars me?

    The record will remain open for the full 30 days, as called for in 
2 CFR 180.820, even when you make a submission before the 30 days 
expire.

Subpart I--Definitions


Sec.  417.930  Debarring official (USDA supplement to government-wide 
definition at 2 CFR 180.930).

    The head of an organizational unit within USDA (e.g., 
Administrator, Food and Nutrition Service), who has been delegated 
authority in 7 CFR part 2 to carry out a covered transaction, is 
delegated authority to act as the debarring official in connection with 
such transaction. This authority to act as a debarring official may not 
be redelegated below the head of the organizational unit, except that, 
in the case of the Forest Service, the Chief may redelegate the 
authority to act as a debarring official to the Deputy Chief for the 
National Forest System or an Associate Deputy Chief for the National 
Forest System.


Sec.  417.935  Disqualified (USDA supplement to government-wide 
definition at 2 CFR 180.935).

    Disqualified means that a person is prohibited from participating 
in specified Federal procurement or nonprocurement transactions as 
required under a statute, Executive order (other than Executive Orders 
12549 and 12689), or other authority. Examples of disqualifications 
include persons prohibited under--
    (a) The Davis-Bacon Act (40 U.S.C. 3142);
    (b) The equal employment opportunity acts and Executive orders; or
    (c) The Clean Air Act (42 U.S.C. 7606), Clean Water Act (33 U.S.C. 
1368), and E.O. 11738 (38 FR 25161, 3 CFR, 1973 Comp., p. 799);
    (d) 515(h) of the Federal Crop Insurance Act (7 U.S.C. 1515(h));
    (e) Section 12 of the Food and Nutrition Act of 2008 (7 U.S.C. 
2021).


Sec.  417.1010  Suspending official (USDA supplement to government-wide 
definition at 2 CFR 180.1010).

    The head of an organizational unit within USDA (e.g., 
Administrator, Food and Nutrition Service), who has been delegated 
authority in 7 CFR part 2 to carry out a covered transaction, is 
delegated authority to act as the suspending official in connection 
with such transaction. This authority to act as a suspending official 
may not be redelegated below the head of the organizational unit, 
except that, in the case of the Forest Service, the Chief may 
redelegate the authority to act as a suspending official to the Deputy 
Chief for the National Forest System or an Associate Deputy Chief for 
the National Forest System.

[[Page 68330]]

Subpart J--[Reserved]

0
6. Revise and republish part 418 to read as follows:

PART 418--NEW RESTRICTIONS ON LOBBYING

Sec.
Subpart A--General
418.100 Conditions on use of funds.
418.105 Definitions.
418.110 Certification and disclosure.
Subpart B--Activities by Own Employees
418.200 Agency and legislative liaison.
418.205 Professional and technical services.
418.210 Reporting.
Subpart C--Activities by Other Than Own Employees
418.300 Professional and technical services.
Subpart D--Penalties and Enforcement
418.400 Penalties.
418.405 Penalty procedures.
418.410 Enforcement.
Subpart E--Exemptions
418.500 Secretary of Defense.
Appendix A to Part 418--Certification Regarding Lobbying

    Authority: 31 U.S.C. 1352; 5 U.S.C. 301; 2 CFR 200.450.

Subpart A--General


Sec.  418.100  Conditions on use of funds.

    (a) No appropriated funds may be expended by the recipient of a 
Federal contract, grant, loan, or cooperative agreement to pay any 
person for influencing or attempting to influence an officer or 
employee of any agency, a Member of Congress, an officer or employee of 
Congress, or an employee of a Member of Congress in connection with any 
of the following covered Federal actions: the awarding of any Federal 
contract, the making of any Federal grant, the making of any Federal 
loan, the entering into of any cooperative agreement, and the 
extension, continuation, renewal, amendment, or modification of any 
Federal contract, grant, loan, or cooperative agreement.
    (b) Each person who requests or receives from an agency a Federal 
contract, grant, loan, or cooperative agreement must file with that 
agency a certification, set forth in Appendix A, that the person has 
not made, and will not make, any payment prohibited by paragraph (a) of 
this section.
    (c) Each person who requests or receives from an agency a Federal 
contract, grant, loan, or a cooperative agreement must file with that 
agency a disclosure form, in the OMB-approved format, if such person 
has made or has agreed to make any payment using nonappropriated funds 
(to include profits from any covered Federal action), which would be 
prohibited under paragraph (a) of this section if paid for with 
appropriated funds.
    (d) Each person who requests or receives from an agency a 
commitment providing for the United States to insure or guarantee a 
loan must file with that agency a statement, set forth in Appendix A, 
whether that person has made or has agreed to make any payment to 
influence or attempt to influence an officer or employee of any agency, 
a Member of Congress, an officer or employee of Congress, or an 
employee of a Member of Congress in connection with that loan insurance 
or guarantee.
    (e) Each person who requests or receives from an agency a 
commitment providing for the United States to insure or guarantee a 
loan must file with that agency a disclosure form, in the OMB-approved 
format, if that person has made or has agreed to make any payment to 
influence or attempt to influence an officer or employee of any agency, 
a Member of Congress, an officer or employee of Congress, or an 
employee of a Member of Congress in connection with that loan insurance 
or guarantee.


Sec.  418.105  Definitions.

    For purposes of this part:
    (a) Agency, as defined in 5 U.S.C. 552(f), includes Federal 
executive departments and agencies as well as independent regulatory 
commissions and Government corporations, as defined in 31 U.S.C. 
9101(1).
    (b) Covered Federal action means:
    (1) Any of the following Federal actions:
    (i) The awarding of any Federal contract;
    (ii) The making of any Federal grant;
    (iii) The making of any Federal loan;
    (iv) The entering into of any cooperative agreement; and,
    (v) The extension, continuation, renewal, amendment, or 
modification of any Federal contract, grant, loan, or cooperative 
agreement.
    (2) Covered Federal action does not include receiving from an 
agency a commitment providing for the United States to insure or 
guarantee a loan. Loan guarantees and loan insurance are addressed 
independently within this part.
    (c) Federal contract means an acquisition contract awarded by an 
agency, including those subject to the Federal Acquisition Regulation 
(FAR), and any other acquisition contract for real or personal property 
or services not subject to the FAR.
    (d) Federal cooperative agreement means a cooperative agreement 
entered into by an agency.
    (e) Federal grant means an award of financial assistance in the 
form of money, or property in lieu of money, by the Federal Government 
or a direct appropriation made by law to any person. The term does not 
include technical assistance which provides services instead of money, 
or other assistance in the form of revenue sharing, loans, loan 
guarantees, loan insurance, interest subsidies, insurance, or direct 
United States cash assistance to an individual.
    (f) Federal loan means a loan made by an agency. The term does not 
include loan guarantee or loan insurance.
    (g) Indian Tribe and Tribal organization have the meaning provided 
in section 4 of the Indian Self-Determination and Education Assistance 
Act (25 U.S.C. 5304). Alaskan Natives are included under the 
definitions of Indian tribes in that Act.
    (h) Influencing or attempting to influence means making, with the 
intent to influence, any communication to or appearance before an 
officer or employee or any agency, a Member of Congress, an officer or 
employee of Congress, or an employee of a Member of Congress in 
connection with any covered Federal action.
    (i) Loan guarantee and loan insurance means an agency's guarantee 
or insurance of a loan made by a person.
    (j) Local government means a unit of government in a State and, if 
chartered, established, or otherwise recognized by a State for the 
performance of a governmental duty, including a local public authority, 
a special district, an intrastate district, a council of governments, a 
sponsor group representative organization, and any other 
instrumentality of a local government.
    (k) Officer or employee of an agency includes the following 
individuals who are employed by an agency:
    (1) An individual who is appointed to a position in the Government 
under 5 U.S.C., including a position under a temporary appointment;
    (2) A member of the uniformed services as defined in 37 U.S.C. 
101(3);
    (3) A special Government employee as defined in 18 U.S.C. 202; and,
    (4) An individual who is a member of a Federal advisory committee, 
as defined by the Federal Advisory Committee Act, 5 U.S.C. Appendix 2.
    (l) Person means an individual, corporation, company, association, 
authority, firm, partnership, society, State, and local government, 
regardless of whether such entity is operated for

[[Page 68331]]

profit or not for profit. This term excludes an Indian tribe, tribal 
organization, or any other Indian organization with respect to 
expenditures specifically permitted by other Federal law.
    (m) Reasonable compensation means, with respect to a regularly 
employed officer or employee of any person, compensation that is 
consistent with the normal compensation for such officer or employee 
for work that is not furnished to, not funded by, or not furnished in 
cooperation with the Federal Government.
    (n) Reasonable payment means, with respect to professional and 
other technical services, a payment in an amount that is consistent 
with the amount normally paid for such services in the private sector.
    (o) Recipient includes all contractors, subcontractors at any tier, 
and subgrantees at any tier of the recipient of funds received in 
connection with a Federal contract, grant, loan, or cooperative 
agreement. The term excludes an Indian tribe, tribal organization, or 
any other Indian organization with respect to expenditures specifically 
permitted by other Federal law.
    (p) Regularly employed means, with respect to an officer or 
employee of a person requesting or receiving a Federal contract, grant, 
loan, or cooperative agreement or a commitment providing for the United 
States to insure or guarantee a loan, an officer or employee who is 
employed by such person for at least 130 working days within one year 
immediately preceding the date of the submission that initiates agency 
consideration of such person for receipt of such contract, grant, loan, 
cooperative agreement, loan insurance commitment, or loan guarantee 
commitment. An officer or employee who is employed by such person for 
less than 130 working days within one year immediately preceding the 
date of the submission that initiates agency consideration of such 
person will be considered to be regularly employed as soon as he or she 
is employed by such person for 130 working days.
    (q) State means a State of the United States, the District of 
Columbia, the Commonwealth of Puerto Rico, a territory or possession of 
the United States, an agency or instrumentality of a State, and a 
multi-State, regional, or interstate entity having governmental duties 
and powers.


Sec.  418.110  Certification and disclosure.

    (a) Each person must file a certification, and a disclosure form, 
if required, with each submission that initiates agency consideration 
of such person for:
    (1) Award of a Federal contract, grant, or cooperative agreement 
exceeding $100,000; or
    (2) An award of a Federal loan or a commitment providing for the 
United States to insure or guarantee a loan exceeding $150,000.
    (b)(1) Each person must file a certification, and a disclosure 
form, if required, upon receipt by such person of:
    (i) A Federal contract, grant, or cooperative agreement exceeding 
$100,000; or
    (ii) A Federal loan or a commitment providing for the United States 
to insure or guarantee a loan exceeding $150,000,
    (2) Unless such person previously filed a certification, and a 
disclosure form, if required, under paragraph (a) of this section.
    (c) Each person must file a disclosure form at the end of each 
calendar quarter in which there occurs any event that requires 
disclosure or that materially affects the accuracy of the information 
contained in any disclosure form previously filed by such person under 
paragraphs (a) or (b) of this section. An event that materially affects 
the accuracy of the information reported includes:
    (1) A cumulative increase of $25,000 or more in the amount paid or 
expected to be paid for influencing or attempting to influence a 
covered Federal action; or
    (2) A change in the person(s) or individual(s) influencing or 
attempting to influence a covered Federal action; or,
    (3) A change in the officer(s), employee(s), or Member(s) contacted 
to influence or attempt to influence a covered Federal action.
    (d) Any person must file a certification, and a disclosure form, if 
required, to the next tier above who requests or receives from a person 
referred to in paragraphs (a) or (b) of this section:
    (1) A subcontract exceeding $100,000 at any tier under a Federal 
contract;
    (2) A subgrant, contract, or subcontract exceeding $100,000 at any 
tier under a Federal grant;
    (3) A contract or subcontract exceeding $100,000 at any tier under 
a Federal loan exceeding $150,000; or,
    (4) A contract or subcontract exceeding $100,000 at any tier under 
a Federal cooperative agreement.
    (e) All disclosure forms, but not certifications, must be forwarded 
from tier to tier until received by the person referred to in 
paragraphs (a) or (b) of this section. That person must forward all 
disclosure forms to the agency.
    (f) Any certification or disclosure form filed under paragraph (e) 
of this section will be treated as a material representation of fact 
upon which all receiving tiers must rely. All liability arising from an 
erroneous representation will be borne solely by the tier filing that 
representation and must not be shared by any tier to which the 
erroneous representation is forwarded. Submitting an erroneous 
certification or disclosure constitutes a failure to file the required 
certification or disclosure, respectively. If a person fails to file a 
required certification or disclosure, the United States may pursue all 
available remedies, including those authorized by 31 U.S.C. 1352.
    (g) No reporting is required for an activity paid for with 
appropriated funds if that activity is allowable under either subpart B 
or C of this part.

Subpart B--Activities by Own Employees


Sec.  418.200  Agency and legislative liaison.

    (a) The prohibition on the use of appropriated funds, in Sec.  
418.100(a), does not apply in the case of a payment of reasonable 
compensation made to an officer or employee of a person requesting or 
receiving a Federal contract, grant, loan, or cooperative agreement if 
the payment is for agency and legislative liaison activities not 
directly related to a covered Federal action.
    (b) For purposes of paragraph (a) of this section, providing any 
information specifically requested by an agency or Congress is 
allowable at any time.
    (c) For purposes of paragraph (a) of this section, the following 
agency and legislative liaison activities are allowable at any time 
only where they are not related to a specific solicitation for any 
covered Federal action:
    (1) Discussing with an agency (including individual demonstrations) 
the qualities and characteristics of the person's products or services, 
conditions or terms of sale, and service capabilities; and,
    (2) Technical discussions and other activities regarding the 
application or adaptation of the person's products or services for an 
agency's use.
    (d) For purposes of paragraph (a) of this section, the following 
agencies and legislative liaison activities are allowable only where 
they are prior to formal solicitation of any covered Federal action:
    (1) Providing any information not specifically requested but 
necessary for an agency to make an informed decision about initiation 
of a covered Federal action;

[[Page 68332]]

    (2) Technical discussions regarding the preparation of an 
unsolicited proposal prior to its official submission; and,
    (3) Capability presentations by persons seeking awards from an 
agency pursuant to the provisions of the Small Business Act, as amended 
by Public Law 95-507 and other subsequent amendments.
    (e) Only those activities expressly authorized by this section are 
allowable under this section.


Sec.  418.205  Professional and technical services.

    (a) The prohibition on the use of appropriated funds, in Sec.  
418.100(a), does not apply in the case of a payment of reasonable 
compensation made to an officer or employee of a person requesting or 
receiving a Federal contract, grant, loan, or cooperative agreement or 
an extension, continuation, renewal, amendment, or modification of a 
Federal contract, grant, loan, or cooperative agreement if payment is 
for professional or technical services rendered directly in the 
preparation, submission, or negotiation of any bid, proposal, or 
application for that Federal contract, grant, loan, or cooperative 
agreement or for meeting requirements imposed by or pursuant to law as 
a condition for receiving that Federal contract, grant, loan, or 
cooperative agreement.
    (b) For purposes of paragraph (a) of this section, ``professional 
and technical services'' will be limited to advice and analysis 
directly applying any professional or technical discipline. For 
example, drafting of a legal document accompanying a bid or proposal by 
a lawyer is allowable. Similarly, technical advice provided by an 
engineer on the performance or operational capability of a piece of 
equipment rendered directly in the negotiation of a contract is 
allowable. However, communications with the intent to influence made by 
a professional (such as a licensed lawyer) or a technical person (such 
as a licensed accountant) are not allowable under this section unless 
they provide advice and analysis directly applying their professional 
or technical expertise and unless the advice or analysis is rendered 
directly and solely in the preparation, submission or negotiation of a 
covered Federal action. Thus, for example, communications with the 
intent to influence made by a lawyer that do not provide legal advice 
or analysis directly and solely related to the legal aspects of his or 
her client's proposal, but generally advocate one proposal over another 
are not allowable under this section because the lawyer is not 
providing professional legal services. Similarly, communications with 
the intent to influence made by an engineer providing an engineering 
analysis prior to the preparation or submission of a bid or proposal 
are not allowable under this section since the engineer is providing 
technical services but not directly in the preparation, submission or 
negotiation of a covered Federal action.
    (c) Requirements imposed by or pursuant to law as a condition for 
receiving a covered Federal award include those required by law or 
regulation, or reasonably expected to be required by law or regulation, 
and any other requirements in the actual award documents.
    (d) Only those services expressly authorized by this section are 
allowable under this section.


Sec.  418.210  Reporting.

    No reporting is required with respect to payments of reasonable 
compensation made to regularly employed officers or employees of a 
person.

Subpart C--Activities by Other Than Own Employees


Sec.  418.300  Professional and technical services.

    (a) The prohibition on the use of appropriated funds, in Sec.  
418.100(a), does not apply in the case of any reasonable payment to a 
person, other than an officer or employee of a person requesting or 
receiving a covered Federal action, if the payment is for professional 
or technical services rendered directly in the preparation, submission, 
or negotiation of any bid, proposal, or application for that Federal 
contract, grant, loan, or cooperative agreement or for meeting 
requirements imposed by or pursuant to law as a condition for receiving 
that Federal contract, grant, loan, or cooperative agreement.
    (b) The reporting requirements in Sec.  418.110(a) and (b) 
regarding filing a disclosure form by each person, if required, will 
not apply with respect to professional or technical services rendered 
directly in the preparation, submission, or negotiation of any 
commitment providing for the United States to insure or guarantee a 
loan.
    (c) For purposes of paragraph (a) of this section, ``professional 
and technical services'' will be limited to advice and analysis 
directly applying any professional or technical discipline. For 
example, drafting of a legal document accompanying a bid or proposal by 
a lawyer is allowable. Similarly, technical advice provided by an 
engineer on the performance or operational capability of a piece of 
equipment rendered directly in the negotiation of a contract is 
allowable. However, communications with the intent to influence made by 
a professional (such as a licensed lawyer) or a technical person (such 
as a licensed accountant) are not allowable under this section unless 
they provide advice and analysis directly applying their professional 
or technical expertise and unless the advice or analysis is rendered 
directly and solely in the preparation, submission or negotiation of a 
covered Federal action. Thus, for example, communications with the 
intent to influence made by a lawyer that do not provide legal advice 
or analysis directly and solely related to the legal aspects of his or 
her client's proposal, but generally advocate one proposal over another 
are not allowable under this section because the lawyer is not 
providing professional legal services. Similarly, communications with 
the intent to influence made by an engineer providing an engineering 
analysis prior to the preparation or submission of a bid or proposal 
are not allowable under this section since the engineer is providing 
technical services but not directly in the preparation, submission or 
negotiation of a covered Federal action.
    (d) Requirements imposed by or pursuant to law as a condition for 
receiving a covered Federal award include those required by law or 
regulation, or reasonably expected to be required by law or regulation, 
and any other requirements in the actual award documents.
    (e) Persons other than officers or employees of a person requesting 
or receiving a covered Federal action include consultants and trade 
associations.
    (f) Only those services expressly authorized by this section are 
allowable under this section.

Subpart D--Penalties and Enforcement


Sec.  418.400  Penalties.

    (a) Any person who makes an expenditure prohibited herein will be 
subject to a civil penalty of not less than $10,000 and not more than 
$100,000 for each such expenditure.
    (b) Any person who fails to file or amend the disclosure form (in 
the OMB-approved format) to be filed or amended if required herein, 
will be subject to a civil penalty of not less than $10,000 and not 
more than $100,000 for each such failure.
    (c) A filing or amended filing on or after the date on which an 
administrative action for the imposition of a civil penalty is 
commenced does not prevent the imposition of such civil

[[Page 68333]]

penalty for a failure occurring before that date. An administrative 
action is commenced with respect to a failure when an investigating 
official determines in writing to commence an investigation of an 
allegation of such failure.
    (d) In determining whether to impose a civil penalty, and the 
amount of any such penalty, by reason of a violation by any person, the 
agency will consider the nature, circumstances, extent, and gravity of 
the violation, the effect on the ability of such person to continue in 
business, any prior violations by such person, the degree of 
culpability of such person, the ability of the person to pay the 
penalty, and such other matters as may be appropriate.
    (e) First offenders under paragraphs (a) or (b) of this section 
will be subject to a civil penalty of $10,000, absent aggravating 
circumstances. Second and subsequent offenses by persons will be 
subject to an appropriate civil penalty between $10,000 and $100,000, 
as determined by the agency head or his or her designee.
    (f) An imposition of a civil penalty under this section does not 
prevent the United States from seeking any other remedy that may apply 
to the same conduct that is the basis for the imposition of such civil 
penalty.


Sec.  418.405  Penalty procedures.

    Agencies must impose and collect civil penalties pursuant to the 
provisions of the Program Fraud and Civil Remedies Act, 31 U.S.C. 3803 
(except subsection (c)), 3804 through 3808, and 3812, insofar as these 
provisions are not inconsistent with the requirements herein.


Sec.  418.410  Enforcement.

    The head of each agency must take such actions as are necessary to 
ensure that the provisions herein are vigorously implemented and 
enforced in that agency.

Subpart E--Exemptions


Sec.  418.500  Secretary of Defense.

    (a) The Secretary of Defense may exempt, on a case-by-case basis, a 
covered Federal action from the prohibition whenever the Secretary 
determines, in writing, that such an exemption is in the national 
interest. The Secretary must transmit a copy of each such written 
exemption to Congress immediately after making such a determination.
    (b) The Department of Defense may issue supplemental regulations to 
implement paragraph (a) of this section.

Appendix A to Part 418--Certification Regarding Lobbying

Certification for Contracts, Grants, Loans, and Cooperative Agreements

    The undersigned certifies, to the best of his or her knowledge 
and belief, that:
    (1) No Federal appropriated funds have been paid or will be 
paid, by or on behalf of the undersigned, to any person for 
influencing or attempting to influence an officer or employee of an 
agency, a Member of Congress, an officer or employee of Congress, or 
an employee of a Member of Congress in connection with the awarding 
of any Federal contract, the making of any Federal grant, the making 
of any Federal loan, the entering into of any cooperative agreement, 
and the extension, continuation, renewal, amendment, or modification 
of any Federal contract, grant, loan, or cooperative agreement.
    (2) If any funds other than Federal appropriated funds have been 
paid or will be paid to any person for influencing or attempting to 
influence an officer or employee of any agency, a Member of 
Congress, an officer or employee of Congress, or an employee of a 
Member of Congress in connection with this Federal contract, grant, 
loan, or cooperative agreement, the undersigned must complete and 
submit Standard Form-LLL, ``Disclosure of Lobbying Activities,'' in 
accordance with its instructions.
    (3) The undersigned must require that the language of this 
certification be included in the award documents for all subawards 
at all tiers (including subcontracts, subgrants, and contracts under 
grants, loans, and cooperative agreements) and that all 
subrecipients must certify and disclose accordingly.
    This certification is a material representation of fact upon 
which reliance was placed when this transaction was made or entered 
into. Submission of this certification is a prerequisite for making 
or entering into this transaction imposed by 31 U.S.C. 1352. Any 
person who fails to file the required certification will be subject 
to a civil penalty of not less than $10,000 and not more than 
$100,000 for each such failure.

Statement for Loan Guarantees and Loan Insurance

    The undersigned states, to the best of his or her knowledge and 
belief, that:
    If any funds have been paid or will be paid to any person for 
influencing or attempting to influence an officer or employee of any 
agency, a Member of Congress, an officer or employee of Congress, or 
an employee of a Member of Congress in connection with this 
commitment providing for the United States to insure or guarantee a 
loan, the undersigned must complete and submit Standard Form-LLL, 
``Disclosure of Lobbying Activities,'' in accordance with its 
instructions.
    Submission of this statement is a prerequisite for making or 
entering into this transaction imposed by section 1352, title 31, 
U.S. Code. Any person who fails to file the required statement will 
be subject to a civil penalty of not less than $10,000 and not more 
than $100,000 for each such failure.

PART 421--REQUIREMENTS FOR DRUG-FREE WORKPLACE (FINANCIAL 
ASSISTANCE)

0
7. The authority citation for part 421 continues to read as follows:

    Authority: 41 U.S.C. 701-707.


0
8. Amend Sec.  421.10 by revising the introductory text and paragraph 
(b) as follows:


Sec.  421.10  What does this part do?

    This part requires that the award and administration of USDA grants 
and cooperative agreements comply with Office of Management and Budget 
(OMB) guidance implementing the portion of the Drug-Free Workplace Act 
of 1988 (41 U.S.C. 8101-8106, as amended, hereafter referred to as 
``the Act'') that applies to grants. It thereby--
* * * * *
    (b) Establishes USDA policies and procedures for compliance with 
the Act that are the same as those of other Federal agencies, in 
conformance with the requirement in 41 U.S.C. 8106 for Governmentwide 
implementing regulations.


0
9. Revise Sec.  421.400 to read as follows:


Sec.  421.400  What method do I use as an agency awarding official to 
obtain a recipient's agreement to comply with the OMB guidance?

    To obtain a recipient's agreement to comply with applicable 
requirements in the OMB guidance at 2 CFR part 182, you must include 
the following term or condition in the award:
    Drug-free workplace. You as the recipient must comply with drug-
free workplace requirements in Subpart B (or Subpart C, if the 
recipient is an individual) of part 421, which adopts the 
Governmentwide implementation (2 CFR part 182) of sec. 5152-5158 of the 
Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D; 
41 U.S.C. 8101-8106).


0
10. Revise and republish part 422 to read as follows:

PART 422--RESEARCH INSTITUTIONS CONDUCTING USDA-FUNDED EXTRAMURAL 
RESEARCH; RESEARCH MISCONDUCT

Sec.
422.1 Definitions.
422.2 Procedures.
422.3 Inquiry, investigation, and adjudication.
422.4 USDA Panel to determine appropriateness of research misconduct 
policy.
422.5 Reservation of right to conduct subsequent inquiry, 
investigation, and adjudication.

[[Page 68334]]

422.6 Notification of USDA of allegations of research misconduct.
422.7 Notification of ARIO during an inquiry or investigation.
422.8 Communication of research misconduct policies and procedures.
422.9 Documents required.
422.10 Reporting to USDA.
422.11 Research records and evidence.
422.12 Remedies for noncompliance.
422.13 Appeals.
422.14 Relationship to other requirements.

    Authority: 5 U.S.C. 301; 7 CFR 2610.1(c); Federal Policy on 
Research Misconduct (65 FR 76260)


Sec.  422.1  Definitions.

    The following definitions apply to this part:
    Adjudication. The stage in response to an allegation of research 
misconduct when the outcome of the investigation is reviewed, and 
appropriate corrective actions, if any, are determined. Corrective 
actions generally will be administrative in nature, such as termination 
of an award, debarment, award restrictions, recovery of funds, or 
correction of the research record. However, if there is an indication 
of violation of civil or criminal statutes, civil or criminal sanctions 
may be pursued.
    Agency Research Integrity Officer (ARIO). The individual appointed 
by a USDA agency that conducts research and who is responsible for:
    (1) Receiving and processing allegations of research misconduct as 
assigned by the USDA RIO;
    (2) Informing OIG and the USDA RIO and the research institution 
associated with the alleged research misconduct, of allegations of 
research misconduct in the event it is reported to the USDA agency;
    (3) Ensuring that any records, documents and other materials 
relating to a research misconduct allegation are provided to OIG when 
requested;
    (4) Coordinating actions taken to address allegations of research 
misconduct with respect to extramural research with the research 
institution(s) at which time the research misconduct is alleged to have 
occurred, and with the USDA RIO;
    (5) Overseeing proceedings to address allegations of extramurally 
funded research misconduct at intramural research institutions and 
research institutions where extramural research occurs;
    (6) Ensuring that agency action to address allegations of research 
misconduct at USDA agencies performing extramurally funded research is 
performed at an organizational level that allows an independent, 
unbiased, and equitable process;
    (7) Immediately notifying OIG, the USDA RIO, and the applicable 
research institution if:
    (i) Public health or safety is at risk;
    (ii) USDA's resources, reputation, or other interests need 
protecting;
    (iii) Research activities should be suspended;
    (iv) Federal action may be needed to protect the interest of a 
subject of the investigation or of others potentially affected;
    (v) A premature public disclosure of the inquiry into or 
investigation of the allegation may compromise the process;
    (vi) The scientific community or the public should be informed; or
    (vii) Behavior that is or may be criminal in nature is discovered 
at any point during the inquiry, investigation, or adjudication phases 
of the research misconduct proceedings;
    (8) Documenting the dismissal of the allegation, and ensuring that 
the name of the accused individual and/or institution is cleared if an 
allegation of research misconduct is dismissed at any point during the 
inquiry or investigation phase of the proceedings;
    (9) Other duties relating to research misconduct proceedings as 
assigned.
    Allegation. A disclosure of possible research misconduct through 
any means of communication. The disclosure may be by written or oral 
statement, or by other means of communication to an institutional or 
USDA official.
    Applied research. Systematic study to gain knowledge or 
understanding necessary to determine the means by which a recognized 
and specific need may be met.
    Assistant Inspector General for Investigations. The individual in 
OIG who is responsible for OIG's domestic and foreign investigative 
operations through OIG's national and regional investigative offices.
    Basic research. Systematic study directed toward fuller knowledge 
or understanding of the fundamental aspects of phenomena and of 
observable facts without specific applications towards processes or 
products in mind.
    Extramural research. Research conducted by any research institution 
or entity other than the Federal agency to which the funds supporting 
the research were appropriated. Research institutions conducting 
extramural research may include Federal research facilities.
    Fabrication. Making up data or results and recording or reporting 
them.
    Falsification. Manipulating research materials, equipment, or 
processes, or changing or omitting data or results such that the 
research is not accurately represented in the research record.
    Finding of research misconduct. The conclusion, proven by a 
preponderance of the evidence, that research misconduct occurred, that 
such research misconduct represented a significant departure from 
accepted practices of the relevant research community, and that such 
research misconduct was committed intentionally, knowingly, or 
recklessly.
    Inquiry. The stage in the response to an allegation of research 
misconduct when an assessment is made to determine whether the 
allegation has substance and whether an investigation is warranted.
    Intramural research. Research conducted by a Federal Agency, to 
which funds were appropriated for the purpose of conducting research.
    Investigation. The stage in the response to an allegation of 
research misconduct when the factual record is formally developed and 
examined to determine whether to dismiss the case, recommend a finding 
of research misconduct, and/or take other appropriate remedies.
    Office of Inspector General (OIG). The Office of Inspector General 
of the United States Department of Agriculture.
    Office of Science and Technology Policy (OSTP). The Office of 
Science and Technology Policy of the Executive Office of the President.
    Plagiarism. The appropriation of another person's ideas, processes, 
results, or words without giving appropriate credit.
    Preponderance of the evidence. Proof by information that, compared 
with that opposing it, leads to the conclusion that the fact at issue 
is more probably true than not.
    Research. All basic, applied, and demonstration research in all 
fields of science, engineering, and mathematics. This includes, but is 
not limited to, research in economics, education, linguistics, 
medicine, psychology, social sciences, statistics, and research 
involving human subjects or animals regardless of the funding mechanism 
used to support it.
    Research institution. All organizations using Federal funds for 
research, including, for example, colleges and universities, Federally 
funded research and development centers, national user facilities, 
industrial laboratories, or other research institutes. Activities which 
meet this definition constitute research for purposes of this part, 
whether or not they are conducted or supported under a program which is 
considered ``research'' for other purposes. For example, some 
demonstration and service programs

[[Page 68335]]

may include research/scientific activities.
    Research misconduct. Fabrication, falsification, or plagiarism in 
proposing, performing, or reviewing research, or in reporting research 
results. Research misconduct does not include honest error or 
differences of opinion.
    Research record. The record of data or results that embody the 
facts resulting from scientific inquiry, and includes, but is not 
limited to, research proposals, research records (including data, 
notes, journals, laboratory records (both physical and electronic)), 
progress reports, abstracts, theses, oral presentations, internal 
reports, and journal articles.
    USDA. United States Department of Agriculture.
    USDA Research Integrity Officer (USDA RIO). The individual 
designated by the Office of the Under Secretary for Research, 
Education, and Economics (REE) who is responsible for:
    (1) Overseeing USDA agency responses to allegations of research 
misconduct;
    (2) Ensuring that agency research misconduct procedures are 
consistent with this part;
    (3) Receiving and assigning allegations of research misconduct 
reported by the public;
    (4) Developing Memoranda of Understanding with agencies that elect 
not to develop their own research misconduct procedures;
    (5) Monitoring the progress of all research misconduct cases; and
    (6) Serving as liaison with OIG to receive allegations of research 
misconduct when they are received via the OIG Hotline.


Sec.  422.2  Procedures.

    Research institutions that conduct extramural research funded by 
USDA must foster an atmosphere conducive to research integrity. They 
must develop or have procedures in place to respond to allegations of 
research misconduct that ensure:
    (a) Appropriate separations of responsibility for inquiry, 
investigation, and adjudication;
    (b) Objectivity;
    (c) Due process;
    (d) Whistleblower protection;
    (e) Confidentiality--to the extent possible and consistent with a 
fair and thorough investigation and as allowed by law, knowledge about 
the identity of subjects and complainants is limited to those who need 
to know; and
    (f) Timely resolution.


Sec.  422.3  Inquiry, investigation, and adjudication.

    A research institution that conducts extramural research funded by 
USDA bears primary responsibility for prevention and detection of 
research misconduct and for the inquiry, investigation, and 
adjudication of research misconduct allegations reported directly to 
it. The research institution must perform an inquiry in response to an 
allegation, and must follow the inquiry with an investigation if the 
inquiry determines that the allegation or apparent instance of research 
misconduct has substance. The responsibilities for adjudication must be 
separate from those for inquiry and investigation. In most instances, 
USDA will rely on a research institution conducting extramural research 
to promptly:
    (a) Initiate an inquiry into any suspected or alleged research 
misconduct;
    (b) Conduct a subsequent investigation, if warranted;
    (c) Acquire, prepare, and maintain appropriate records of 
allegations of extramural research misconduct and all related 
inquiries, investigations, and findings; and
    (d) Take action to ensure the following:
    (1) The integrity of research;
    (2) The rights and interests of the subject of the investigation 
and the public are protected;
    (3) The observance of legal requirements or responsibilities 
including cooperation with criminal investigations; and
    (4) Appropriate safeguards for subjects of allegations, as well as 
complainants (see Sec.  422.6). These safeguards should include timely 
written notification of subjects regarding substantive allegations made 
against them; a description of all such allegations; reasonable access 
to the data and other evidence supporting the allegations; and the 
opportunity to respond to allegations, the supporting evidence and the 
proposed findings of research misconduct, if any.


Sec.  422.4  USDA Panel to determine appropriateness of research 
misconduct policy.

    Before USDA will rely on a research institution to conduct an 
inquiry, investigation, and adjudication of an allegation in accordance 
with this part, the research institution where the research misconduct 
is alleged must provide the ARIO its policies and procedures related to 
research misconduct at the institution. The research institution has 
the option of providing either a written copy of such policies and 
procedures or a website address where such policies and procedures can 
be accessed. The ARIO to whom the policies and procedures were made 
available must convene a panel comprised of the USDA RIO and ARIOs from 
the Forest Service, the Agricultural Research Service, and the National 
Institute of Food and Agriculture. The Panel will review the research 
institution's policies and procedures for compliance with the OSTP 
Policy and render a decision regarding the research institution's 
ability to adequately resolve research misconduct allegations. The ARIO 
will inform the research institution of the Panel's determination that 
its inquiry, investigation, and adjudication procedures are sufficient. 
If the Panel determines that the research institution does not have 
sufficient policies and procedures in place to conduct inquiry, 
investigation, and adjudication proceedings, or that the research 
institution is in any way unfit or unprepared to handle the inquiry, 
investigation, and adjudication in a prompt, unbiased, fair, and 
independent manner, the ARIO will inform the research institution in 
writing of the Panel's decision. An appropriate USDA agency, as 
determined by the Panel, will then conduct the inquiry, investigation, 
and adjudication of research misconduct in accordance with this part. 
If an allegation of research misconduct is made regarding extramural 
research conducted at a Federal research institution (whether USDA or 
not), it is presumed that the Federal research institution has research 
misconduct procedures consistent with the OSTP Policy. USDA reserves 
the right to convene the Panel to assess the sufficiency of a Federal 
agency's research misconduct procedures, should there be any question 
whether the agency's procedures will ensure a fair, unbiased, 
equitable, and independent inquiry, investigation, and adjudication 
process.


Sec.  422.5  Reservation of right to conduct subsequent inquiry, 
investigation, and adjudication.

    (a) USDA reserves the right to conduct its own inquiry, 
investigation, and adjudication into allegations of research misconduct 
at a research institution conducting extramural research subsequent to 
the proceedings of the research institution related to the same 
allegation. This may be necessary if the USDA RIO or ARIO believes, 
using sound discretion, that despite the Panel's finding that the 
research institution in question had appropriate

[[Page 68336]]

and OSTP-compliant research misconduct procedures in place, the 
research institution conducting the extramural research at issue:
    (1) Did not adhere to its own research misconduct procedures;
    (2) Did not conduct research misconduct proceedings in a fair, 
unbiased, or independent manner; or
    (3) Has not completed research misconduct inquiry, investigation, 
or adjudication in a timely manner.
    (b) Additionally, USDA reserves the right to conduct its own 
inquiry, investigation, and adjudication into allegations of research 
misconduct at a research institution conducting extramural research 
subsequent to the proceedings of the research institution related to 
the same allegation for any other reason that the USDA RIO or ARIO 
considers it appropriate to conduct research misconduct proceedings in 
lieu of the research institution's conducting the extramural research 
at issue. This right is subject to paragraph (c) of this section.
    (c) In cases where the USDA RIO or ARIO believes it is necessary 
for USDA to conduct its own inquiry, investigation, and adjudication 
subsequent to the proceedings of the research institution related to 
the same allegation, the USDA RIO or ARIO will reconvene the Panel, 
which will determine whether it is appropriate for the relevant USDA 
agency to conduct the research misconduct proceedings related to the 
allegation(s) of research misconduct. If the Panel determines that it 
is appropriate for a USDA agency to conduct the proceedings, the ARIO 
will immediately notify the research institution in question. The 
research institution must then promptly provide the relevant USDA 
agency with documentation of the research misconduct proceedings the 
research institution has conducted to that point, and the USDA agency 
will conduct research misconduct proceedings in accordance with the 
Agency research misconduct procedures.


Sec.  422.6  Notification of USDA of allegations of research 
misconduct.

    (a) Research institutions that conduct USDA-funded extramural 
research must promptly notify OIG and the USDA RIO of all allegations 
of research misconduct or violations of Federal criminal statutes 
involving USDA funds when the institution inquiry into the allegation 
warrants the institution moving on to an investigation.
    (b) Individuals at research institutions who suspect research 
misconduct at the institution should report allegations in accordance 
with the institution's research misconduct policies and procedures. 
Anyone else who suspects that researchers or research institutions 
performing Federally funded research may have engaged in research 
misconduct is encouraged to make a formal allegation of research 
misconduct to OIG.
    (1) OIG has established a hotline for USDA employees and the 
general public to report fraud, waste, abuse, and mismanagement in USDA 
programs including allegations of research misconduct. Complaints, 
which may be submitted anonymously, must be filed with the OIG by 
submitting a complaint via the hotline on OIG's public website, sending 
a fax, or writing a letter.
    (i) The OIG hotline may be accessed at https://usdaoig.oversight.gov/hotline.
    (ii) Complainants who submit to the hotline on OIG's public website 
and who wish to provide additional documentation may fax them to (202) 
690-2474.
    (iii) Letters may be mailed to: United States Department of 
Agriculture, Office of Inspector General, P.O. Box 23399, Washington, 
DC 20026-3399.
    (2) The USDA RIO may be reached at: USDA Research Integrity 
Officer, 214W Whitten Building, Washington, DC 20250. Telephone: (202) 
690-0745. Email: [email protected].
    (c) To the extent known, the following details should be included 
in any formal allegation:
    (1) The name of the research projects involved, the nature of the 
alleged misconduct, and the names of the individual or individuals 
alleged to be involved in the misconduct;
    (2) The source or sources of funding for the research project or 
research projects involved in the alleged misconduct;
    (3) Important dates;
    (4) Any documentation that bears upon the allegation; and
    (5) Any other potentially relevant information.
    (d) Safeguards for complainants give individuals the confidence 
that they can bring allegations of research misconduct made in good 
faith to the attention of appropriate authorities or serve as 
complainants to an inquiry or an investigation without suffering 
retribution. Safeguards include protection against retaliation for 
complainants who make good faith allegations, fair and objective 
procedures for the examination and resolution of allegations of 
research misconduct, and diligence in protecting the positions and 
reputations of those persons who make allegations of research 
misconduct in good faith. The identity of complainants who wish to 
remain anonymous will be kept confidential to the extent permitted by 
law or regulation.


Sec.  422.7  Notification of ARIO during an inquiry or investigation.

    (a) Research institutions that conduct USDA-funded extramural 
research must promptly notify the ARIO should the institution become 
aware during an inquiry or investigation that:
    (1) Public health or safety is at risk;
    (2) The resources, reputation, or other interests of USDA are in 
need of protection;
    (3) Research activities should be suspended;
    (4) Federal action may be needed to protect the interest of a 
subject of the investigation or of others potentially affected;
    (5) A premature public disclosure of the inquiry into or 
investigation of the allegation may compromise the process;
    (6) The scientific community or the public should be informed; or
    (7) There is reasonable indication of possible violations of civil 
or criminal law.
    (b) If research misconduct proceedings reveal behavior that may be 
criminal in nature at any point during the proceedings, the institution 
must promptly notify the ARIO.


Sec.  422.8  Communication of research misconduct policies and 
procedures.

    Institutions that conduct USDA-funded extramural research are to 
maintain and effectively communicate to their staff policies and 
procedures relating to research misconduct, including the guidelines in 
this part. The institution is to inform their researchers and staff 
members who conduct USDA-funded extramural research when and under what 
circumstances USDA is to be notified of allegations of research 
misconduct, and when and under what circumstances USDA is to be updated 
on research misconduct proceedings.


Sec.  422.9  Documents required.

    (a) A research institution that conducts USDA-funded extramural 
research must maintain the following documents related to an allegation 
of research misconduct at the research institution:
    (1) A written statement describing the original allegation;
    (2) A copy of the formal notification presented to the subject of 
the allegation;
    (3) A written report describing the inquiry stage and its outcome 
including copies of all supporting documentation;
    (4) A description of the methods and procedures used to gather and 
evaluate

[[Page 68337]]

information pertinent to the alleged misconduct during inquiry and 
investigation stages;
    (5) A written report of the investigation, including the 
evidentiary record and supporting documentation;
    (6) A written statement of the findings; and
    (7) If applicable, a statement of recommended corrective actions, 
and any response to such a statement by the subject of the original 
allegation, and/or other interested parties, including any corrective 
action plan.
    (b) The research institution must retain the documents specified in 
paragraph (a) of this section for at least 3 years following the final 
adjudication of the alleged research misconduct.


Sec.  422.10  Reporting to USDA.

    Following completion of an investigation into allegations of 
research misconduct, the institution conducting extramural research 
must provide to the ARIO a copy of the evidentiary record, the report 
of the investigation, recommendations made to the institution's 
adjudicating official, the adjudicating official's determination, the 
institution's corrective action taken or planned, and the written 
response of the individual who is the subject of the allegation to any 
recommendations.


Sec.  422.11  Research records and evidence.

    (a) A research institution that conducts extramural research 
supported by USDA funds, as the responsible legal entity for the USDA-
supported research, has a continuing obligation to create and maintain 
adequate records (including documents and other evidentiary matter) as 
may be required by any subsequent inquiry, investigation, finding, 
adjudication, or other proceeding.
    (b) Whenever an investigation is initiated, the research 
institution must promptly take all reasonable and practical steps to 
obtain custody of all relevant research records and evidence as may be 
necessary to conduct the research misconduct proceedings. This must be 
accomplished before the research institution notifies the researcher/
respondent of the allegation, or immediately thereafter.
    (c) The original research records and evidence taken into custody 
by the research institution must be inventoried and stored in a secure 
place and manner. Research records involving raw data must include the 
devices or instruments on which they reside. However, if deemed 
appropriate by the research institution or investigator, research data 
or records that reside on or in instruments or devices may be copied 
and removed from those instruments or devices as long as the copies are 
complete, accurate, and have substantially equivalent evidentiary value 
as the data or records have when the data or records reside on the 
instruments or devices. Such copies of data or records must be made by 
a disinterested, qualified technician and not by the subject of the 
original allegation or other interested parties. When the relevant data 
or records have been removed from the devices or instruments, the 
instruments or devices need not be maintained as evidence.


Sec.  422.12  Remedies for noncompliance.

    USDA agencies' implementation procedures identify the 
administrative actions available to remedy a finding of research 
misconduct. Such actions may include the recovery of funds, correction 
of the research record, debarment of the researcher(s) that engaged in 
the research misconduct, proper attribution, or any other action deemed 
appropriate to remedy the instance(s) of research misconduct. The 
agency should consider the seriousness of the misconduct, including, 
but not limited to, the degree to which the misconduct was knowingly 
conducted, intentional, or reckless; was an isolated event or part of a 
pattern; or had significant impact on the research record, research 
subjects, other researchers, institutions, or the public welfare. In 
determining the appropriate administrative action, the appropriate 
agency must impose a remedy that is commensurate with the infraction as 
described in the finding of research misconduct.


Sec.  422.13  Appeals.

    (a) If USDA relied on an institution to conduct an inquiry, 
investigation, and adjudication, the alleged person(s) should first 
follow the institution's appeal policy and procedures.
    (b) USDA agencies' implementation procedures, which must be made 
available on a designated USDA public website, identify the appeal 
process when a finding of research misconduct is elevated to the 
agency.


Sec.  422.14  Relationship to other requirements.

    Some of the research covered by this part also may be subject to 
regulations of other governmental agencies (e.g., a university that 
receives funding from a USDA agency and also under a grant from another 
Federal agency). If more than one agency of the Federal Government has 
jurisdiction, USDA will cooperate with the other agency(ies) in 
designating a lead agency. When USDA is not the lead agency, it will 
rely on the lead agency following its policies and procedures in 
determining whether there is a finding of research misconduct. Further, 
USDA may, in consultation with the lead agency, take action to protect 
the health and safety of the public, to promote the integrity of the 
USDA-supported research and research process, or to conserve public 
funds. When appropriate, USDA will seek to resolve allegations jointly 
with the other agency or agencies.

0
11. Add part 423 to read as follows:

PART 423--GEOSPATIAL DATA MANAGEMENT AND STANDARDS FOR FEDERAL 
FINANCIAL ASSISTANCE AWARDS

Sec.
423.1 What does this part do?
423.2 Disclosure of geospatial investments.

    Authority:  43 U.S.C. Ch. 46; 5 U.S.C. 301.


Sec.  423.1  What does this part do?

    This part implements the requirements at 43 U.S.C. 2808(b)(3) which 
pertain to the disclosure of USDA Federal financial assistance that 
involves geospatial data, as supplemented by this part.


Sec.  423.2  Disclosure of geospatial investments.

    USDA awarding agencies must ensure that all Federal financial 
assistance instruments which involve the acquisition, storage, or 
distribution of geospatial data comply with USDA policy. For all such 
instruments, USDA awarding agencies must require award terms and 
conditions necessary for the specific purpose of complying with law, 
regulation, and USDA policy.

Lynn Moaney,
Deputy Chief Financial Officer, Office of the Chief Financial Officer.
[FR Doc. 2024-18544 Filed 8-23-24; 8:45 am]
BILLING CODE 3410-KS-P