Privacy Act of 1974; System of Records, 51321-51323 [2024-13259]
Download as PDF
Federal Register / Vol. 89, No. 117 / Monday, June 17, 2024 / Notices
required to annually submit federally
connected student count data with the
grant application for Section 7003
Payments for Federally Connected
Children. Traditionally, LEAs have used
paper survey forms to collect this
information. However, the IAP has
allowed LEAs to demonstrate that they
can successfully collect this information
electronically through student
information systems (SIS). IAP has
created a questionnaire to help LEAs
and IAP determine if the electronic data
collection can meet the statutory and
regulatory requirements to successfully
count their federally connected student
counts.
Kun Mullan,
PRA Coordinator, Strategic Collections and
Clearance, Governance and Strategy Division,
Office of Chief Data Officer, Office of
Planning, Evaluation and Policy
Development.
[FR Doc. 2024–13283 Filed 6–14–24; 8:45 am]
BILLING CODE 4000–01–P
DEPARTMENT OF EDUCATION
[Docket No.: ED–2024–SCC–0055]
Agency Information Collection
Activities; Submission to the Office of
Management and Budget for Review
and Approval; Comment Request; Pell
Grant Reporting Under the Common
Origination and Disbursement (COD)
System
Federal Student Aid (FSA),
Department of Education (ED).
ACTION: Notice.
AGENCY:
In accordance with the
Paperwork Reduction Act (PRA) of
1995, the Department is proposing an
extension without change of a currently
approved information collection request
(ICR).
DATES: Interested persons are invited to
submit comments on or before July 17,
2024.
ADDRESSES: Written comments and
recommendations for proposed
information collection requests should
be submitted within 30 days of
publication of this notice. Click on this
link www.reginfo.gov/public/do/
PRAMain to access the site. Find this
information collection request (ICR) by
selecting ‘‘Department of Education’’
under ‘‘Currently Under Review,’’ then
check the ‘‘Only Show ICR for Public
Comment’’ checkbox. Reginfo.gov
provides two links to view documents
related to this information collection
request. Information collection forms
and instructions may be found by
clicking on the ‘‘View Information
khammond on DSKJM1Z7X2PROD with NOTICES
SUMMARY:
VerDate Sep<11>2014
17:00 Jun 14, 2024
Jkt 262001
Collection (IC) List’’ link. Supporting
statements and other supporting
documentation may be found by
clicking on the ‘‘View Supporting
Statement and Other Documents’’ link.
FOR FURTHER INFORMATION CONTACT: For
specific questions related to collection
activities, please contact Beth
Grebeldinger, (202) 570–8414.
SUPPLEMENTARY INFORMATION: The
Department is especially interested in
public comment addressing the
following issues: (1) is this collection
necessary to the proper functions of the
Department; (2) will this information be
processed and used in a timely manner;
(3) is the estimate of burden accurate;
(4) how might the Department enhance
the quality, utility, and clarity of the
information to be collected; and (5) how
might the Department minimize the
burden of this collection on the
respondents, including through the use
of information technology. Please note
that written comments received in
response to this notice will be
considered public records.
Title of Collection: Pell Grant
Reporting under the Common
Origination and Disbursement (COD)
System.
OMB Control Number: 1845–0039.
Type of Review: Extension without
change of a currently approved ICR.
Respondents/Affected Public: Private
Sector; State, Local, and Tribal
Governments.
Total Estimated Number of Annual
Responses: 5,909,584.
Total Estimated Number of Annual
Burden Hours: 413,671.
Abstract: The Federal Pell Grant (Pell
Grant) program is a student financial
assistance program authorized under the
Higher Education Act of 1965, as
amended (HEA). The program provides
grant assistance to an eligible student
attending an institution of higher
education. The institution determines
the students award and disburses
program funds on behalf of the
Department of Education (the
Department). Institutions are required to
report student Pell Grant payment
information to the Department
electronically. Electronic reporting is
conducted through the Common
Origination and Disbursement (COD)
system. The COD system is used by
institutions to request, report, and
reconcile grant funds received from the
Pell Grant program. The Department
uses the information collected in the
COD system to aid in ensuring
compliance with fiscal and
administrative requirements under the
HEA for the Pell Grant program and
under 34 CFR 690 for the Pell Grant
PO 00000
Frm 00022
Fmt 4703
Sfmt 4703
51321
program regulations. This is a request
for an extension of the current
information collection.
Dated: June 11, 2024.
Kun Mullan,
PRA Coordinator, Strategic Collections and
Clearance, Governance and Strategy Division,
Office of Chief Data Officer, Office of
Planning, Evaluation and Policy
Development.
[FR Doc. 2024–13199 Filed 6–14–24; 8:45 am]
BILLING CODE 4000–01–P
DEPARTMENT OF ENERGY
Privacy Act of 1974; System of
Records
U.S. Department of Energy.
Notice of a modified system of
AGENCY:
ACTION:
records.
As required by the Privacy
Act of 1974 and the Office of
Management and Budget (OMB)
Circulars A–108 and A–130, the
Department of Energy (DOE or the
Department) is publishing notice of a
modification to an existing Privacy Act
system of records. DOE proposes to
amend System of Records DOE–4 Form
EIA–457 Survey Reports, Residential
Energy Consumption Survey (RECS).
This System of Records Notice (SORN)
is being modified to align with new
formatting requirements, published by
OMB, and to ensure appropriate Privacy
Act coverage of business processes and
Privacy Act information. In ‘‘Categories
of Records,’’ the following data elements
have been changed: ‘‘family size and
composition’’ has been changed to
‘‘number of household members’’ and
‘‘number of children in the household.’’
Similarly, ‘‘identification number’’ has
been changed to ‘‘utility or energy
supplier account number associated
with the address.’’ ‘‘Characteristics of
household’’ has been changed to
‘‘physical and structural characteristics
of housing unit,’’ and ‘‘names and
addresses of energy suppliers’’ has been
changed to names and addresses of
household energy suppliers.’’
Additional categories of records
include: ‘‘email address’’, ‘‘geolocation
of address’’, ‘‘education level’’, and
‘‘challenges the household may have
had paying energy bills.’’ While there
are no substantive changes to the
‘‘Categories of Individuals’’ section
covered by this SORN, substantive
changes have been made to the ‘‘System
Locations,’’ ‘‘Routine Uses,’’ and
‘‘Administrative, Technical and
Physical Safeguards’’ sections to
provide greater transparency. Changes
to ‘‘Routine Uses’’ include new
SUMMARY:
E:\FR\FM\17JNN1.SGM
17JNN1
khammond on DSKJM1Z7X2PROD with NOTICES
51322
Federal Register / Vol. 89, No. 117 / Monday, June 17, 2024 / Notices
provisions related to responding to
breaches of information held under a
Privacy Act SORN as required by OMB’s
Memorandum M–17–12, ‘‘Preparing for
and Responding to a Breach of
Personally Identifiable Information’’
(January 3, 2017). Language throughout
the SORN has been updated to align
with applicable Federal privacy laws,
policies, procedures, and best practices.
DATES: This modified SORN will
become applicable following the end of
the public comment period on July 17,
2024 unless comments are received that
result in a contrary determination.
ADDRESSES: Written comments should
be sent to the DOE Desk Officer, Office
of Information and Regulatory Affairs,
Office of Management and Budget, New
Executive Office Building, Room 10102,
735 17th Street NW, Washington, DC
20503 and to Ken Hunt, Chief Privacy
Officer, U.S. Department of Energy,
1000 Independence Avenue SW, Rm.
8H–085, Washington, DC 20585, by
facsimile at (202) 586–8151, or by email
at privacy@hq.doe.gov.
FOR FURTHER INFORMATION CONTACT: Ken
Hunt, Chief Privacy Officer, U.S.
Department of Energy, 1000
Independence Avenue SW, Rm. 8H–
085, Washington, DC 20585 or by
facsimile at (202) 586–8151, by email at
privacy@hq.doe.gov, or by telephone at
(240) 686–9485.
SUPPLEMENTARY INFORMATION: On
January 9, 2009, DOE published a
Compilation of its Privacy Act systems
of records, which included System of
Records DOE–4 Form EIA–457 Survey
Reports, Residential Energy
Consumption Survey (RECS). This
notice proposes the following
amendments. In the ‘‘Routine Uses’’
section, this modified notice deletes a
previous routine use concerning efforts
responding to a suspected or confirmed
loss of confidentiality of information as
it appears in DOE’s compilation of its
Privacy Act systems of records (January
9, 2009) and replaces it with one to
assist DOE with responding to a
suspected or confirmed breach of its
records of Personally Identifiable
Information (PII), modeled with
language from OMB’s Memorandum M–
17–12, ‘‘Preparing for and Responding
to a Breach of Personally Identifiable
Information’’ (January 3, 2017). Further,
this notice adds one new routine use to
ensure that DOE may assist another
agency or entity in responding to the
other agency’s or entity’s confirmed or
suspected breach of PII, as appropriate,
as aligned with OMB’s Memorandum
M–17–12. An administrative change
required by the FOIA Improvement Act
of 2016 extends the length of time a
VerDate Sep<11>2014
17:00 Jun 14, 2024
Jkt 262001
requestor is permitted to file an appeal
under the Privacy Act from 30 to 90
days. Both the ‘‘System Locations’’ and
‘‘Administrative, Technical and
Physical Safeguards’’ sections have been
modified to reflect the Department’s
usage of cloud-based services for
records storage. Language throughout
the SORN has been updated to align
with applicable Federal privacy laws,
policies, procedures, and best practices.
SYSTEM NAME AND NUMBER:
DOE–4 Form EIA–457 Survey
Reports, Residential Energy
Consumption Survey (RECS).
RECORD SOURCE CATEGORIES:
SECURITY CLASSIFICATION:
The subject household residents and
energy supply companies.
Unclassified.
SYSTEM LOCATION:
Systems leveraging this SORN may
exist in multiple physical or cloud
locations. All systems storing records in
a cloud-based server are required to use
government-approved cloud services
and follow National Institute of
Standards and Technology (NIST)
security and privacy standards for
access and data retention. Records
maintained in a government-approved
cloud server are accessed through
secure data centers in the continental
United States.
U.S. Department of Energy, Energy
Information Administration (EIA), 1000
Independence Avenue SW, Washington,
DC 20585.
SYSTEM MANAGER(S):
Headquarters: Administrator, Energy
Information Administration, U.S.
Department of Energy, 1000
Independence Avenue SW, Washington,
DC 20585.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used and
maintained by DOE to estimate
household energy characteristics,
consumption, and expenditures. The
information also is used for analyzing
changes in the residential sector and
projecting future energy consumption
and cost.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Persons responding to the Form EIA–
457, Residential Energy Consumption
Survey (RECS) and associated
respondent pretesting activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, telephone number, email
address, respondent home address,
PO 00000
Frm 00023
Fmt 4703
Sfmt 4703
geolocation of address, utility or energy
supplier account number associated
with the address, energy program
benefit data, age, gender, race, ethnicity,
household income, education level,
number of household members, number
of children in the household, challenges
the household may have had paying
energy bills, fuels used, physical and
structural characteristics of housing
unit, possession of electric and hybrid
vehicles, name and address of property
owner, names and addresses of
household energy suppliers, and records
of energy purchases.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties.
2. A record from this system may be
disclosed to other federal government
agencies or contractors working on their
behalf under a written agreement to
maintain the confidentiality of the
record, to use the information for
exclusively statistical purposes, and to
use the information consistent with the
purpose cited above. Those provided
information under the routine uses are
subject to the Privacy Act.
3. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from the member concerning the subject
matter of the record. The member of
Congress must provide a copy of the
constituent’s signed request for
assistance.
4. A record from this system may be
disclosed as a routine use to appropriate
agencies, entities, and persons when (1)
the Department suspects or has
confirmed that there has been a breach
of the system of records; (2) the
Department has determined that as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, DOE (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Department’s
efforts to respond to the suspected or
E:\FR\FM\17JNN1.SGM
17JNN1
Federal Register / Vol. 89, No. 117 / Monday, June 17, 2024 / Notices
confirmed breach or to prevent,
minimize, or remedy such harm.
5. A record from this system may be
disclosed as a routine use to another
Federal agency or Federal entity, when
the Department determines that
information from this system of records
is reasonably necessary to assist the
recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records may be stored as paper
records or electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
RECORD ACCESS PROCEDURES:
Records are retrieved by name, home
address and latitude and longitude of
the address.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Retention and disposition of these
records is in accordance with the
National Archives and Records
Administration approved records
disposition schedule with a 5-year
retention.
khammond on DSKJM1Z7X2PROD with NOTICES
Electronic records may be secured
and maintained on a cloud-based
software server and operating system
that resides in Federal Risk and
Authorization Management Program
(FedRAMP) and Federal Information
Security Modernization Act (FISMA)
hosting environment. Data located in
the cloud-based server is firewalled and
encrypted at rest and in transit. The
security mechanisms for handling data
at rest and in transit are in accordance
with DOE encryption standards.
Records are protected from
unauthorized access through the
following appropriate safeguards:
• Administrative: Access to all
records is limited to lawful government
purposes only, with access to electronic
records based on identity, credential,
and access management (ICAM).
Additionally, access policies are based
on NIST guidance. Users accessing
system records undergo frequent
training in Privacy Act and information
security requirements. Security and
privacy controls are reviewed on an
ongoing basis.
17:00 Jun 14, 2024
Jkt 262001
The Department follows the
procedures outlined in 10 CFR 1008.4.
Valid identification of the individual
making the request is required before
information will be processed, given,
access granted, or a correction
considered, to ensure that information is
processed, given, corrected, or records
disclosed or corrected only at the
request of the proper person.
CONTESTING RECORD PROCEDURES:
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
VerDate Sep<11>2014
• Technical: Computerized records
systems are safeguarded on
Departmental networks configured for
role-based access based on job
responsibilities and organizational
affiliation. Privacy and security controls
are in place for this system and are
updated in accordance with applicable
requirements as determined by NIST
and DOE directives and guidance.
• Physical: Computer servers on
which electronic records are stored are
located in secured Department facilities,
which are protected by security guards,
identification badges, and cameras.
Paper copies of all records are locked in
file cabinets, file rooms, or offices and
are under the control of authorized
personnel. Access to these facilities is
granted only to authorized personnel
and each person granted access to the
system must be an individual
authorized to use or administer the
system.
Any individual may submit a request
to the System Manager and request a
copy of any records relating to them. In
accordance with 10 CFR 1008.11, any
individual may appeal the denial of a
request made by him or her for
information about or for access to or
correction or amendment of records. An
appeal shall be filed within 90 calendar
days after receipt of the denial. When an
appeal is filed by mail, the postmark is
conclusive as to timeliness. The appeal
shall be in writing and must be signed
by the individual. The words
‘‘PRIVACY ACT APPEAL’’ should
appear in capital letters on the envelope
and the letter. Appeals relating to DOE
records shall be directed to the Director,
Office of Hearings and Appeals (OHA),
1000 Independence Avenue SW,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, 10 CFR part 1008, a request by an
individual to determine if a system of
records contains information about
themselves should be directed to the
U.S. Department of Energy,
Headquarters, Privacy Act Officer. The
PO 00000
Frm 00024
Fmt 4703
Sfmt 4703
51323
request should include the requester’s
complete name and the time period for
which records are sought.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was last published in the
Federal Register, 74 FR 1002–1003, on
January 9, 2009.
Signing Authority
This document of the Department of
Energy was signed on June 11, 2024, by
Ann Dunkin, Senior Agency Official for
Privacy, pursuant to delegated authority
from the Secretary of Energy. That
document with the original signature
and date is maintained by DOE. For
administrative purposes only, and in
compliance with requirements of the
Office of the Federal Register, the
undersigned DOE Federal Register
Liaison Officer has been authorized to
sign and submit the document in
electronic format for publication, as an
official document of the Department of
Energy. This administrative process in
no way alters the legal effect of this
document upon publication in the
Federal Register.
Signed in Washington, DC, on June 12,
2024.
Treena V. Garrett,
Federal Register Liaison Officer, U.S.
Department of Energy.
[FR Doc. 2024–13259 Filed 6–14–24; 8:45 am]
BILLING CODE 6450–01–P
DEPARTMENT OF ENERGY
21st Century Energy Workforce
Advisory Board
Office of Energy Jobs,
Department of Energy.
ACTION: Notice of open meeting.
AGENCY:
This notice announces an
open virtual meeting for members and
the public of the 21st Century Energy
Workforce Advisory Board (EWAB). The
Federal Advisory Committee Act
requires that public notice of these
meetings be announced in the Federal
Register.
DATES: Tuesday, July 9, 2024; 12 to
12:30 p.m. EDT.
ADDRESSES: Virtual meeting:
Registration to participate remotely is
available: https://doe.webex.com/doe/
j.php?MTID=mc40277e258098582cc63
ba997e31104e.
The meeting information will be
posted on the 21st Century Energy
Workforce Advisory Board website at:
https://www.energy.gov/policy/21stSUMMARY:
E:\FR\FM\17JNN1.SGM
17JNN1
Agencies
[Federal Register Volume 89, Number 117 (Monday, June 17, 2024)]
[Notices]
[Pages 51321-51323]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-13259]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF ENERGY
Privacy Act of 1974; System of Records
AGENCY: U.S. Department of Energy.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: As required by the Privacy Act of 1974 and the Office of
Management and Budget (OMB) Circulars A-108 and A-130, the Department
of Energy (DOE or the Department) is publishing notice of a
modification to an existing Privacy Act system of records. DOE proposes
to amend System of Records DOE-4 Form EIA-457 Survey Reports,
Residential Energy Consumption Survey (RECS). This System of Records
Notice (SORN) is being modified to align with new formatting
requirements, published by OMB, and to ensure appropriate Privacy Act
coverage of business processes and Privacy Act information. In
``Categories of Records,'' the following data elements have been
changed: ``family size and composition'' has been changed to ``number
of household members'' and ``number of children in the household.''
Similarly, ``identification number'' has been changed to ``utility or
energy supplier account number associated with the address.''
``Characteristics of household'' has been changed to ``physical and
structural characteristics of housing unit,'' and ``names and addresses
of energy suppliers'' has been changed to names and addresses of
household energy suppliers.'' Additional categories of records include:
``email address'', ``geolocation of address'', ``education level'', and
``challenges the household may have had paying energy bills.'' While
there are no substantive changes to the ``Categories of Individuals''
section covered by this SORN, substantive changes have been made to the
``System Locations,'' ``Routine Uses,'' and ``Administrative, Technical
and Physical Safeguards'' sections to provide greater transparency.
Changes to ``Routine Uses'' include new
[[Page 51322]]
provisions related to responding to breaches of information held under
a Privacy Act SORN as required by OMB's Memorandum M-17-12, ``Preparing
for and Responding to a Breach of Personally Identifiable Information''
(January 3, 2017). Language throughout the SORN has been updated to
align with applicable Federal privacy laws, policies, procedures, and
best practices.
DATES: This modified SORN will become applicable following the end of
the public comment period on July 17, 2024 unless comments are received
that result in a contrary determination.
ADDRESSES: Written comments should be sent to the DOE Desk Officer,
Office of Information and Regulatory Affairs, Office of Management and
Budget, New Executive Office Building, Room 10102, 735 17th Street NW,
Washington, DC 20503 and to Ken Hunt, Chief Privacy Officer, U.S.
Department of Energy, 1000 Independence Avenue SW, Rm. 8H-085,
Washington, DC 20585, by facsimile at (202) 586-8151, or by email at
[email protected].
FOR FURTHER INFORMATION CONTACT: Ken Hunt, Chief Privacy Officer, U.S.
Department of Energy, 1000 Independence Avenue SW, Rm. 8H-085,
Washington, DC 20585 or by facsimile at (202) 586-8151, by email at
[email protected], or by telephone at (240) 686-9485.
SUPPLEMENTARY INFORMATION: On January 9, 2009, DOE published a
Compilation of its Privacy Act systems of records, which included
System of Records DOE-4 Form EIA-457 Survey Reports, Residential Energy
Consumption Survey (RECS). This notice proposes the following
amendments. In the ``Routine Uses'' section, this modified notice
deletes a previous routine use concerning efforts responding to a
suspected or confirmed loss of confidentiality of information as it
appears in DOE's compilation of its Privacy Act systems of records
(January 9, 2009) and replaces it with one to assist DOE with
responding to a suspected or confirmed breach of its records of
Personally Identifiable Information (PII), modeled with language from
OMB's Memorandum M-17-12, ``Preparing for and Responding to a Breach of
Personally Identifiable Information'' (January 3, 2017). Further, this
notice adds one new routine use to ensure that DOE may assist another
agency or entity in responding to the other agency's or entity's
confirmed or suspected breach of PII, as appropriate, as aligned with
OMB's Memorandum M-17-12. An administrative change required by the FOIA
Improvement Act of 2016 extends the length of time a requestor is
permitted to file an appeal under the Privacy Act from 30 to 90 days.
Both the ``System Locations'' and ``Administrative, Technical and
Physical Safeguards'' sections have been modified to reflect the
Department's usage of cloud-based services for records storage.
Language throughout the SORN has been updated to align with applicable
Federal privacy laws, policies, procedures, and best practices.
SYSTEM NAME AND NUMBER:
DOE-4 Form EIA-457 Survey Reports, Residential Energy Consumption
Survey (RECS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Systems leveraging this SORN may exist in multiple physical or
cloud locations. All systems storing records in a cloud-based server
are required to use government-approved cloud services and follow
National Institute of Standards and Technology (NIST) security and
privacy standards for access and data retention. Records maintained in
a government-approved cloud server are accessed through secure data
centers in the continental United States.
U.S. Department of Energy, Energy Information Administration (EIA),
1000 Independence Avenue SW, Washington, DC 20585.
SYSTEM MANAGER(S):
Headquarters: Administrator, Energy Information Administration,
U.S. Department of Energy, 1000 Independence Avenue SW, Washington, DC
20585.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used and maintained by DOE to estimate
household energy characteristics, consumption, and expenditures. The
information also is used for analyzing changes in the residential
sector and projecting future energy consumption and cost.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons responding to the Form EIA-457, Residential Energy
Consumption Survey (RECS) and associated respondent pretesting
activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, telephone number, email address, respondent home address,
geolocation of address, utility or energy supplier account number
associated with the address, energy program benefit data, age, gender,
race, ethnicity, household income, education level, number of household
members, number of children in the household, challenges the household
may have had paying energy bills, fuels used, physical and structural
characteristics of housing unit, possession of electric and hybrid
vehicles, name and address of property owner, names and addresses of
household energy suppliers, and records of energy purchases.
RECORD SOURCE CATEGORIES:
The subject household residents and energy supply companies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties.
2. A record from this system may be disclosed to other federal
government agencies or contractors working on their behalf under a
written agreement to maintain the confidentiality of the record, to use
the information for exclusively statistical purposes, and to use the
information consistent with the purpose cited above. Those provided
information under the routine uses are subject to the Privacy Act.
3. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's signed request for assistance.
4. A record from this system may be disclosed as a routine use to
appropriate agencies, entities, and persons when (1) the Department
suspects or has confirmed that there has been a breach of the system of
records; (2) the Department has determined that as a result of the
suspected or confirmed breach there is a risk of harm to individuals,
DOE (including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Department's efforts to respond to the
suspected or
[[Page 51323]]
confirmed breach or to prevent, minimize, or remedy such harm.
5. A record from this system may be disclosed as a routine use to
another Federal agency or Federal entity, when the Department
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records may be stored as paper records or electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by name, home address and latitude and
longitude of the address.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Retention and disposition of these records is in accordance with
the National Archives and Records Administration approved records
disposition schedule with a 5-year retention.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Electronic records may be secured and maintained on a cloud-based
software server and operating system that resides in Federal Risk and
Authorization Management Program (FedRAMP) and Federal Information
Security Modernization Act (FISMA) hosting environment. Data located in
the cloud-based server is firewalled and encrypted at rest and in
transit. The security mechanisms for handling data at rest and in
transit are in accordance with DOE encryption standards. Records are
protected from unauthorized access through the following appropriate
safeguards:
Administrative: Access to all records is limited to lawful
government purposes only, with access to electronic records based on
identity, credential, and access management (ICAM). Additionally,
access policies are based on NIST guidance. Users accessing system
records undergo frequent training in Privacy Act and information
security requirements. Security and privacy controls are reviewed on an
ongoing basis.
Technical: Computerized records systems are safeguarded on
Departmental networks configured for role-based access based on job
responsibilities and organizational affiliation. Privacy and security
controls are in place for this system and are updated in accordance
with applicable requirements as determined by NIST and DOE directives
and guidance.
Physical: Computer servers on which electronic records are
stored are located in secured Department facilities, which are
protected by security guards, identification badges, and cameras. Paper
copies of all records are locked in file cabinets, file rooms, or
offices and are under the control of authorized personnel. Access to
these facilities is granted only to authorized personnel and each
person granted access to the system must be an individual authorized to
use or administer the system.
RECORD ACCESS PROCEDURES:
The Department follows the procedures outlined in 10 CFR 1008.4.
Valid identification of the individual making the request is required
before information will be processed, given, access granted, or a
correction considered, to ensure that information is processed, given,
corrected, or records disclosed or corrected only at the request of the
proper person.
CONTESTING RECORD PROCEDURES:
Any individual may submit a request to the System Manager and
request a copy of any records relating to them. In accordance with 10
CFR 1008.11, any individual may appeal the denial of a request made by
him or her for information about or for access to or correction or
amendment of records. An appeal shall be filed within 90 calendar days
after receipt of the denial. When an appeal is filed by mail, the
postmark is conclusive as to timeliness. The appeal shall be in writing
and must be signed by the individual. The words ``PRIVACY ACT APPEAL''
should appear in capital letters on the envelope and the letter.
Appeals relating to DOE records shall be directed to the Director,
Office of Hearings and Appeals (OHA), 1000 Independence Avenue SW,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
10 CFR part 1008, a request by an individual to determine if a system
of records contains information about themselves should be directed to
the U.S. Department of Energy, Headquarters, Privacy Act Officer. The
request should include the requester's complete name and the time
period for which records are sought.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was last published in the Federal Register, 74 FR 1002-
1003, on January 9, 2009.
Signing Authority
This document of the Department of Energy was signed on June 11,
2024, by Ann Dunkin, Senior Agency Official for Privacy, pursuant to
delegated authority from the Secretary of Energy. That document with
the original signature and date is maintained by DOE. For
administrative purposes only, and in compliance with requirements of
the Office of the Federal Register, the undersigned DOE Federal
Register Liaison Officer has been authorized to sign and submit the
document in electronic format for publication, as an official document
of the Department of Energy. This administrative process in no way
alters the legal effect of this document upon publication in the
Federal Register.
Signed in Washington, DC, on June 12, 2024.
Treena V. Garrett,
Federal Register Liaison Officer, U.S. Department of Energy.
[FR Doc. 2024-13259 Filed 6-14-24; 8:45 am]
BILLING CODE 6450-01-P