Privacy Act of 1974; System of Records, 50623-50626 [2024-13147]
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Federal Register / Vol. 89, No. 116 / Friday, June 14, 2024 / Notices
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provided in comments from public
viewing that it determines may impact
the privacy of an individual or is
offensive. For additional information,
please read the Privacy Act notice that
is available via the link in the footer of
https://www.regulations.gov.
Written comments and suggestions
from the public and affected agencies
should address one or more of the
following four points:
(1) Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility;
(2) Evaluate the accuracy of the
agency’s estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
(3) Enhance the quality, utility, and
clarity of the information to be
collected; and
(4) Minimize the burden of the
collection of information on those who
are to respond, including through the
use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses.
Overview of This Information
Collection
(1) Type of Information Collection
Request: Extension, Without Change, of
a Currently Approved Collection.
(2) Title of the Form/Collection:
Medical Certification for Disability
Exceptions.
(3) Agency form number, if any, and
the applicable component of the DHS
sponsoring the collection: N–648;
USCIS.
(4) Affected public who will be asked
or required to respond, as well as a brief
abstract: Primary: Individuals or
households. USCIS uses the Form N–
648 to substantiate a claim for an
exception to the requirements of section
312(a) of the Act. Only medical doctors,
doctors of osteopathy, or clinical
psychologists licensed to practice in the
United States are authorized to certify
Form N–648. By certifying the form, the
doctor states that an applicant filing an
Application for Naturalization, Form N–
400, is unable to complete the English
and/or civics requirements because of a
physical or developmental disability or
mental impairment(s).
(5) An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: The estimated total number of
respondents for the information
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collection N–648 Medical Professional
is 19,527 and the estimated hour burden
per response is 2 hours. The estimated
total number of respondents for the
information collection N–648 Applicant
is 19,527 and the estimated hour burden
per response is 8 hours.
(6) An estimate of the total public
burden (in hours) associated with the
collection: The total estimated annual
hour burden associated with this
collection is 195,270 hours.
(7) An estimate of the total public
burden (in cost) associated with the
collection: The estimated total annual
cost burden associated with this
collection of information is $17,775,089.
Email: www.privacy@hud.gov.
Mail: Attention: Privacy Office; Mr.
LaDonne White, Chief Privacy Officer;
Office of the Executive Secretariat; 451
Seventh Street SW, Room 10139;
Washington, DC 20410–0001.
Instructions: All submissions received
must include the agency name and
docket number for this rulemaking. All
comments received will be posted
without change to https://
www.regulations.gov including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received go to https://
www.regulations.gov.
Dated: June 7, 2024.
Samantha L. Deshommes,
Chief, Regulatory Coordination Division,
Office of Policy and Strategy, U.S. Citizenship
and Immigration Services, Department of
Homeland Security.
FOR FURTHER INFORMATION CONTACT:
[FR Doc. 2024–13125 Filed 6–13–24; 8:45 am]
BILLING CODE 9111–97–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–7092–N–29]
Privacy Act of 1974; System of
Records
Office of Housing, HUD.
Notice of a modified system of
AGENCY:
ACTION:
records.
Under the Privacy Act of
1974, as amended, the Department of
Housing and Urban Development
(HUD), Office of Single-Family Program
Development is issuing a public notice
of its intent to amend the system of
records for the Single-Family Housing
Enterprise Data Warehouse (SFHEDW).
This amendment updates the system of
records location, system manager,
authority, purpose, policies and
practices for storage, retrieval, retention
and disposal of records and safeguards.
The existing scope, objectives, business
processes, and uses remain unchanged.
DATES: Comments will be accepted on or
before July 15, 2024. This proposed
action will be effective on the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number or by one
of the following methods:
Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions provided on that site to
submit comments electronically.
Fax: 202–619–8365.
SUMMARY:
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LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410;
telephone number (202) 708–3054 (this
is not a toll-free number). HUD
welcomes and is prepared to receive
calls from individuals who are deaf or
hard of hearing, as well as individuals
with speech or communication
disabilities. To learn more about how to
make an accessible telephone call,
please visit https://www.fcc.gov/
consumers/guides/telecommunicationsrelay-service-trs.
SUPPLEMENTARY INFORMATION: HUD
amends the system of records notice
(SORN) for the Single-Family Housing
Enterprise Data Warehouse (SFHEDW)
to include these substantive changes
reflecting the new and modified items
listed below and administrative updates
to regulatory references along with
wording and format changes throughout
the SORN.
i. System Locations: The system
locations are being updated to reflect
current operating conditions.
ii. System Manager: Updated to reflect
current personnel.
iii. Authority For Maintenance of the
System: Updated to include additional
citations for the legal authority which
were inadvertently omitted from the
previous SORN.
iv. Categories of Individuals Covered
by the System: Updates have been made
to be consistent with categories of
individuals in the source systems that
send records to the SFHEDW.
v. Categories of Records Covered by
the System: Updates have been made to
be consistent with categories of
individuals in the source systems that
send records to the SFHEDW.
vi. Record Source Categories: Updates
to reflect current operations. F42D—
Single Family Default Monitoring
System (SFDMS) has been removed
because it is no longer integrated with
SFHEDW. P013–FHA, HMDA, A80H
and A43C have been removed because
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Federal Register / Vol. 89, No. 116 / Friday, June 14, 2024 / Notices
they do not involve sending or receiving
PII from individuals.
vii. Routine Uses of Records
Maintained in the System: Editorial
changes and updates have been made to
the routine uses, which were numbered
in the previously published SORN. In
this update, the routine uses are listed
by letter and re-organized to be
consistent with the source systems’
notices.
Specifically, Numbers 1 and 2 are
combined and restated in New B.
Number 3 becomes D. Numbers 4 and 5
are combined to become E. Number 6
becomes A.
New routine use C is added for
disclosures necessary to respond to
Congressional inquiries.
New routine use F is added for
disclosures to appropriate Federal,
State, local, tribal, or other
governmental agencies or multilateral
governmental organizations responsible
for investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where HUD
determines that the information would
help in the enforcement of civil or
criminal laws and when such records,
either alone or in conjunction with
other information, indicate a violation
or potential violation of law.
New Routine G is being added for
disclosures to a court, magistrate,
administrative tribunal, or arbitrator in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in civil discovery,
litigation, mediation, or settlement
negotiations; or in connection with
criminal law proceedings; when HUD
determines that use of such records is
relevant and necessary to the litigation
and when any of the following is a party
to the litigation or have an interest in
such litigation: (a) HUD, or any
component thereof; or (b) any HUD
employee in his or her official capacity;
or (c) any HUD employee in his or her
individual capacity where HUD has
agreed to represent the employee; or (d)
the United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
Finally, the reference to other HUD
discretionary routine uses is deleted as
these uses are now stated within this
notice.
viii. Policies and Practices for
Retention and Disposal of Records:
Editorial changes and updates to reflect
current practices.
ix. Administrative, technical and
physical safeguards: Editorial changes
and updates to reflect current practices.
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SYSTEM NAME AND NUMBER:
Single Family Housing Enterprise
Data Warehouse. HOU.SF/HUD–05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
SFHEDW is housed in the HUD Data
Center, which is located and backed up
on servers housed at the National Center
for Critical Information Processing and
Storage at NASA’s Shared Services
Center, Building 1111, Stennis Space
Center, MS 39529–6000.
The backup location for SFHEDW is
in Clarksville, Virginia.
SYSTEM MANAGER(S):
Brian Faux Director, Office of SingleFamily Program Development,
Department of Housing and Urban
Development, 451 Seventh Street SW,
Washington, DC 20410–0001.
Telephone Number Phone: 800–CALL–
FHA (800–225–5342).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The legal authorities to maintain the
Single-Family Housing Enterprise Data
Warehouse are:
Title I, section 2 of the National
Housing Act (12 U.S.C. 1703), section
203 of the National Housing Act (12
U.S.C. 1708), section 203 of the National
Housing Act (12 U.S.C. 1709), section
255 of the National Housing Act (12
U.S.C. 1715z–20), 31 U.S.C. 7701, 42
U.S.C. 3543, 24 CFR part 200, subpart U
and 24 CFR 203.35.
PURPOSE(S) OF THE SYSTEM:
The SFHEDW is an ongoing, fully
operational data warehouse that is the
key source for HUD employees and
contractors who require access to Single
Family mortgage insurance data. Users
of SFHEDW have assigned roles,
including a ‘‘need-to-know’’ standard
access to the system’s information.
SFHEDW is an integrated data
warehouse that contains critical Single
Family business data from twenty (20)
originating source systems, mostly from
FHA Single Family automated systems.
The system allows queries for reporting
to support oversight activities, market
and economic assessment, public and
stakeholder communication, planning
and performance evaluation, policies
and guidelines promulgation,
monitoring and enforcement.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
System Users, Mortgagors
(Borrowers), HECM Non-Borrowing
Spouses, Appraiser Roster, 203k
Coordinator Roster, Mortgagee (Lender)
Staff including, but not limited to, loan
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originators, appraisers, underwriters,
processors and file clerks, Individuals
registering for access to the HUD
Housing Counselor Certification
Examination, Individuals registering for
HUD Certified Housing Counselor status
or for Housing Counseling Agency
Application Coordinator for FHA
Connection, Client Certificate of
Housing Counseling.
CATEGORIES OF RECORDS IN THE SYSTEM:
Mortgagors (Borrowers): Name,
address, SSN or other identification
number, racial/ethnic background (if
disclosed), date of birth, sex (if
disclosed) credit scores (often referred
to as FICO® scores), marital status, and
details about FHA insured loans,
including loan application
documentation. HECM Non-Borrowing
Spouses: Name, SSN or other
identification number, date of birth, and
details about the mortgage loan,
including application documentation.
This information is collected by lenders
during the mortgage application and
underwriting process and provided to
HUD when the lender applies for
mortgage insurance.
Appraiser: CHUMS maintains and
publishes a roster of approved
appraisers with the Name (First, Middle,
Last), address, email address, licensing,
and demographic data including racial/
ethnic background, Minority Business
Enterprise (MBE) Code, and sex, for
statistical tracking purposes.
203K Program Appraiser: name,
address, email address, the Appraiser
Roster minority data including racial/
ethnic background, Minority Business
Enterprise (MBE) Code, and sex, for
statistical tracking purposes.
Lender Staff including, but not limited
to, loan originators, appraisers,
underwriters, processors, and file clerks:
SSN, Nationwide Mortgage Licensing
System (NMLS) number, or other
identification number, market territory,
and transaction history or workload of
the individuals.
Individuals registering for access to
the HUD Housing Counselor
Certification Examination: Legal first
and last name, mailing address,
telephone number, email address, fax
number (if applicable), SSN, and
employer’s HUD Housing Counseling
System (HCS) number. (If registrant’s
employer is a housing counseling
agency participating in HUD’s Housing
Counseling Program). Registrants have
the option of providing demographic
information: race, ethnicity, gender, and
languages in which counseling services
are offered.
Individuals registering for HUD
Certified Housing Counselor status or
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for Agency Application Coordinator for
FHA Connection: Legal first and last
name, mailing address, telephone
number, email address, fax number (if
applicable), SSN, HUD Housing
Counselor Certification System ID
number, mother’s maiden name, and
employer’s HUD Housing Counseling
System (HCS) ID number, and
verification of employing agency’s
name.
Housing Counseling Clients and
Certificate Data: Legal first and last
name and address of the housing
counseling client receiving counseling
services from an agency participating in
HUD’s Housing Counseling Program;
legal first and last name and the
Counselor ID number of the counselor
completing the client certificate of
housing counseling; name, address,
telephone number, Employer
Identification Number (EIN).
HUD Employees: Names and
identification of all HUD employees
who have access to the system records.
Also, identification information is
stored for employees who work with
mortgage applications through FHA
Connection.
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RECORD SOURCE CATEGORIES:
Mortgagors, appraisers, mortgagee
staff, underwriters, and HUD employees
provide data to the originating source
systems. The originating source systems
that provide data to SFHEDW are as
follows:
1. A43—Single Family Insurance
System (SFIS).
2. A80R—Single Family Premium
Collections System—Upfront (SFPCS–
U).
3. A80S—Single Family Acquired
Assets Management System (SAMS).
4. F17—Computerized Home
Underwriting Mortgage System
(CHUMS).
5. F72—Title I Insurance and Claims
System (TIIS).
6. F71A—Generic Debt Management
System (GDEBT).
7. A15—Geocoding Service Center
(GSC).
8. P271—Home Equity Reverse
Mortgage Information Technology
(HERMIT).
9. P269—Ginnie Mae’s Reporting and
Feedback System (RFS).
10. P238—Ginnie Mae’s Portfolio
Analysis Database System/Corporate
Watch (GPADS/CW).
11. P278—Lender Electronic
Assessment Portal (LEAP).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
A. To appropriate agencies, entities,
and persons when (1) HUD suspects or
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has confirmed that there has been a
breached of the system of records, (2)
HUD has determined that because of the
suspected or confirmed breach there is
a risk of harm to individuals, HUD
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist with
HUD’s efforts to respond to the
suspected or confirmed breach or to
prevent, minimize, or remedy such
harm.
B. To another Federal agency or
Federal entity, when HUD determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
C. To any component of the
Department of Justice or other Federal
agency conducting litigation or in
proceedings before any court,
adjudicative, or administrative body,
when HUD determines that the use of
such records is relevant and necessary
to the litigation and when any of the
following is a party to the litigation or
have an interest in such litigation: (a)
HUD, or any component thereof; or (b)
any HUD employee in his or her official
capacity; or (c) any HUD employee in
his or her individual capacity where the
Department of Justice or agency
conducting the litigation has agreed to
represent the employee; or (d) the
United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
D. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
E. To the General Accounting Office
(GAO), for audit purposes.
F. To contractors, grantees, experts,
consultants, and the agents thereof, and
others performing or working on a
contract, service, grant, cooperative
agreement with HUD, when necessary to
accomplish an agency function related
to its system of records, including but
not limited to testing of technology.
Such disclosure to be limited to only
those data elements considered relevant
to accomplishing an agency’s function.
Individuals provided information under
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50625
this routine use are subject to the same
Privacy Act requirements and
limitations on disclosure as are
applicable to HUD officers and
employees.
G. To appropriate Federal, State,
local, Tribal, or other governmental
agencies or multilateral governmental
organizations responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where HUD
determines that the information would
help in the enforcement of civil or
criminal laws and when such records,
either alone or in conjunction with
other information, indicate a violation
or potential violation of law.
H. To a court, magistrate,
administrative tribunal, or arbitrator in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in civil discovery,
litigation, mediation, or settlement
negotiations; or in connection with
criminal law proceedings; when HUD
determines that use of such records is
relevant and necessary to the litigation
and when any of the following is a party
to the litigation or have an interest in
such litigation: (a) HUD, or any
component thereof; or (b) any HUD
employee in his or her official capacity;
or (c) any HUD employee in his or her
individual capacity where HUD has
agreed to represent the employee; or (d)
the United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Electronic.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Name, Social Security Number,
Telephone Number, Case Number.
POLICIES AND PRACTICIES FOR RENTENTION AND
DISPOSAL OF RECORDS:
Records within SFHEDW are
permanent and can be maintained until
they are no longer needed for
administrative, legal, audit, or other
operational purposes.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Administrative Safeguards: Electronic
records are maintained in secured areas,
and access is limited to authorized
personnel. There are no paper records
maintained requiring safeguarding by
this system.
Physical Safeguards: Controls to
secure the data and protect electronic
records, buildings, and related
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Federal Register / Vol. 89, No. 116 / Friday, June 14, 2024 / Notices
infrastructure against threats associated
with their physical environment
include, but are not limited to, using
cypher and combination locks, key cardcontrolled access, security guards,
closed circuit TV, identification badges,
and safes. Administrative controls
include encryption of back-up data,
back-ups secured off-site, methods to
ensure only authorized users have
access to PII, periodic security audits,
regular monitoring of system users’
behavior and users’ Security Practices.
Technical Safeguards: Controls for the
systems include, but are not limited to,
encryption of Data at Rest and in
Transit, firewalls at HUD, user ID,
password protection, role-based access
controls, Least Privileged access,
elevated and/or administrative
privileged access, Personal Identify
Verification cards, intrusion detection
systems. Unauthorized access is
controlled by application-level security.
80–FR–12516, March 09, 2015.
Ladonne White,
Chief Privacy Officer, Office of
Administration.
[FR Doc. 2024–13147 Filed 6–13–24; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
[FWS–R6–ES–2024–N032;
FXES11130600000–245–FF06E00000]
Endangered and Threatened Species;
Receipt of Recovery Permit
Applications
Fish and Wildlife Service,
Interior.
ACTION: Notice of receipt of permit
applications; request for comments.
AGENCY:
Individuals requesting records of
themselves should address written
inquiries to the Department of Housing
Urban and Development 451 7th Street
SW, Washington, DC 20410–0001. For
verification, individuals should provide
their full name, current address, and
telephone number. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made under 24 CFR 16.4.
We, the U.S. Fish and
Wildlife Service, have received
applications for permits, permit
renewals, and/or permit amendments to
conduct activities intended to enhance
the propagation or survival of
endangered species under the
Endangered Species Act. We invite the
public and local, State, Tribal, and
Federal agencies to comment on these
applications. Before issuing any of the
requested permits, we will take into
consideration any information that we
receive during the public comment
period.
CONTESTING RECORD PROCEDURES:
DATES:
RECORD ACCESS PROCEDURES:
The rule for contesting the content of
any record pertaining to the individual
by the individual concerned is
published in 24 CFR 16.8 or may be
obtained from the system manager.
NOTIFICATION PROCEDURES:
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HISTORY:
Individuals requesting notification of
records of themselves should address
written inquiries to the Department of
Housing Urban Development, 451 7th
Street SW, Washington, DC 20410–0001.
For verification purposes, individuals
should provide their full name, office or
organization where assigned, if
applicable, and current address and
telephone number. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made under 24 CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
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SUMMARY:
We must receive written data or
comments on the applications by July
15, 2024.
ADDRESSES: Document availability and
comment submission: Use one of the
following methods to request
documents or submit comments.
Requests and comments should specify
the applicant name(s) and application
number(s) (e.g., Smith, PER0123456 or
Jones, ES–056001):
• Email: permitsR6ES@fws.gov.
• U.S. Mail: Tom McDowell, Division
Manager, Ecological Services, U.S. Fish
and Wildlife Service, P.O. Box 25486
DFC, Denver, CO 80225.
FOR FURTHER INFORMATION CONTACT:
Robert Krijgsman, Recovery Permits
Coordinator, Ecological Services, 303–
236–4347 (phone), or permitsR6ES@
fws.gov (email). Individuals in the
United States who are deaf, deafblind,
hard of hearing, or have a speech
disability may dial 711 (TTY, TDD, or
TeleBraille) to access
telecommunications relay services.
Individuals outside the United States
should use the relay services offered
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within their country to make
international calls to the point-ofcontact in the United States.
SUPPLEMENTARY INFORMATION: We, the
U.S. Fish and Wildlife Service, invite
review and comment from the public
and local, State, Tribal, and Federal
agencies on applications we have
received for permits to conduct certain
activities with endangered and
threatened species under section
10(a)(1)(A) of the Endangered Species
Act of 1973, as amended (ESA; 16
U.S.C. 1531 et seq.), and our regulations
in the Code of Federal Regulations
(CFR) at 50 CFR part 17. Documents and
other information submitted with the
applications are available for review,
subject to the requirements of the
Privacy Act and the Freedom of
Information Act.
Background
With some exceptions, the ESA
prohibits take of listed species unless a
Federal permit is issued that authorizes
such take. The ESA’s definition of
‘‘take’’ includes hunting, shooting,
harming, wounding, or killing, and also
such activities as pursuing, harassing,
trapping, capturing, or collecting.
A recovery permit issued by us under
section 10(a)(1)(A) of the ESA
authorizes the permittee to take
endangered or threatened species while
engaging in activities that are conducted
for scientific purposes that promote
recovery of species or for enhancement
of propagation or survival of species.
These activities often include the
capture and collection of species, which
would result in prohibited take if a
permit were not issued. Our regulations
implementing section 10(a)(1)(A) for
these permits are found at 50 CFR 17.22
for endangered wildlife species, 50 CFR
17.32 for threatened wildlife species, 50
CFR 17.62 for endangered plant species,
and 50 CFR 17.72 for threatened plant
species.
Permit Applications Available for
Review and Comment
The ESA requires that we invite
public comment before issuing these
permits. Accordingly, we invite local,
State, Tribal, and Federal agencies and
the public to submit written data, views,
or arguments with respect to these
applications. The comments and
recommendations that will be most
useful and likely to influence agency
decisions are those supported by
quantitative information or studies.
Proposed activities in the following
permit requests are for the recovery and
enhancement of propagation or survival
of the species in the wild.
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]]>Agencies
[Federal Register Volume 89, Number 116 (Friday, June 14, 2024)]
[Notices]
[Pages 50623-50626]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-13147]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7092-N-29]
Privacy Act of 1974; System of Records
AGENCY: Office of Housing, HUD.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Under the Privacy Act of 1974, as amended, the Department of
Housing and Urban Development (HUD), Office of Single-Family Program
Development is issuing a public notice of its intent to amend the
system of records for the Single-Family Housing Enterprise Data
Warehouse (SFHEDW). This amendment updates the system of records
location, system manager, authority, purpose, policies and practices
for storage, retrieval, retention and disposal of records and
safeguards. The existing scope, objectives, business processes, and
uses remain unchanged.
DATES: Comments will be accepted on or before July 15, 2024. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number or by
one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: [email protected].
Mail: Attention: Privacy Office; Mr. LaDonne White, Chief Privacy
Officer; Office of the Executive Secretariat; 451 Seventh Street SW,
Room 10139; Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to https://www.regulations.gov including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410; telephone number (202) 708-3054 (this
is not a toll-free number). HUD welcomes and is prepared to receive
calls from individuals who are deaf or hard of hearing, as well as
individuals with speech or communication disabilities. To learn more
about how to make an accessible telephone call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION: HUD amends the system of records notice
(SORN) for the Single-Family Housing Enterprise Data Warehouse (SFHEDW)
to include these substantive changes reflecting the new and modified
items listed below and administrative updates to regulatory references
along with wording and format changes throughout the SORN.
i. System Locations: The system locations are being updated to
reflect current operating conditions.
ii. System Manager: Updated to reflect current personnel.
iii. Authority For Maintenance of the System: Updated to include
additional citations for the legal authority which were inadvertently
omitted from the previous SORN.
iv. Categories of Individuals Covered by the System: Updates have
been made to be consistent with categories of individuals in the source
systems that send records to the SFHEDW.
v. Categories of Records Covered by the System: Updates have been
made to be consistent with categories of individuals in the source
systems that send records to the SFHEDW.
vi. Record Source Categories: Updates to reflect current
operations. F42D--Single Family Default Monitoring System (SFDMS) has
been removed because it is no longer integrated with SFHEDW. P013-FHA,
HMDA, A80H and A43C have been removed because
[[Page 50624]]
they do not involve sending or receiving PII from individuals.
vii. Routine Uses of Records Maintained in the System: Editorial
changes and updates have been made to the routine uses, which were
numbered in the previously published SORN. In this update, the routine
uses are listed by letter and re-organized to be consistent with the
source systems' notices.
Specifically, Numbers 1 and 2 are combined and restated in New B.
Number 3 becomes D. Numbers 4 and 5 are combined to become E. Number 6
becomes A.
New routine use C is added for disclosures necessary to respond to
Congressional inquiries.
New routine use F is added for disclosures to appropriate Federal,
State, local, tribal, or other governmental agencies or multilateral
governmental organizations responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where HUD determines that the
information would help in the enforcement of civil or criminal laws and
when such records, either alone or in conjunction with other
information, indicate a violation or potential violation of law.
New Routine G is being added for disclosures to a court,
magistrate, administrative tribunal, or arbitrator in the course of
presenting evidence, including disclosures to opposing counsel or
witnesses in civil discovery, litigation, mediation, or settlement
negotiations; or in connection with criminal law proceedings; when HUD
determines that use of such records is relevant and necessary to the
litigation and when any of the following is a party to the litigation
or have an interest in such litigation: (a) HUD, or any component
thereof; or (b) any HUD employee in his or her official capacity; or
(c) any HUD employee in his or her individual capacity where HUD has
agreed to represent the employee; or (d) the United States, or any
agency thereof, where HUD determines that litigation is likely to
affect HUD or any of its components.
Finally, the reference to other HUD discretionary routine uses is
deleted as these uses are now stated within this notice.
viii. Policies and Practices for Retention and Disposal of Records:
Editorial changes and updates to reflect current practices.
ix. Administrative, technical and physical safeguards: Editorial
changes and updates to reflect current practices.
SYSTEM NAME AND NUMBER:
Single Family Housing Enterprise Data Warehouse. HOU.SF/HUD-05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
SFHEDW is housed in the HUD Data Center, which is located and
backed up on servers housed at the National Center for Critical
Information Processing and Storage at NASA's Shared Services Center,
Building 1111, Stennis Space Center, MS 39529-6000.
The backup location for SFHEDW is in Clarksville, Virginia.
SYSTEM MANAGER(S):
Brian Faux Director, Office of Single-Family Program Development,
Department of Housing and Urban Development, 451 Seventh Street SW,
Washington, DC 20410-0001. Telephone Number Phone: 800-CALL-FHA (800-
225-5342).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The legal authorities to maintain the Single-Family Housing
Enterprise Data Warehouse are:
Title I, section 2 of the National Housing Act (12 U.S.C. 1703),
section 203 of the National Housing Act (12 U.S.C. 1708), section 203
of the National Housing Act (12 U.S.C. 1709), section 255 of the
National Housing Act (12 U.S.C. 1715z-20), 31 U.S.C. 7701, 42 U.S.C.
3543, 24 CFR part 200, subpart U and 24 CFR 203.35.
PURPOSE(S) OF THE SYSTEM:
The SFHEDW is an ongoing, fully operational data warehouse that is
the key source for HUD employees and contractors who require access to
Single Family mortgage insurance data. Users of SFHEDW have assigned
roles, including a ``need-to-know'' standard access to the system's
information. SFHEDW is an integrated data warehouse that contains
critical Single Family business data from twenty (20) originating
source systems, mostly from FHA Single Family automated systems. The
system allows queries for reporting to support oversight activities,
market and economic assessment, public and stakeholder communication,
planning and performance evaluation, policies and guidelines
promulgation, monitoring and enforcement.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
System Users, Mortgagors (Borrowers), HECM Non-Borrowing Spouses,
Appraiser Roster, 203k Coordinator Roster, Mortgagee (Lender) Staff
including, but not limited to, loan originators, appraisers,
underwriters, processors and file clerks, Individuals registering for
access to the HUD Housing Counselor Certification Examination,
Individuals registering for HUD Certified Housing Counselor status or
for Housing Counseling Agency Application Coordinator for FHA
Connection, Client Certificate of Housing Counseling.
CATEGORIES OF RECORDS IN THE SYSTEM:
Mortgagors (Borrowers): Name, address, SSN or other identification
number, racial/ethnic background (if disclosed), date of birth, sex (if
disclosed) credit scores (often referred to as FICO[supreg] scores),
marital status, and details about FHA insured loans, including loan
application documentation. HECM Non-Borrowing Spouses: Name, SSN or
other identification number, date of birth, and details about the
mortgage loan, including application documentation. This information is
collected by lenders during the mortgage application and underwriting
process and provided to HUD when the lender applies for mortgage
insurance.
Appraiser: CHUMS maintains and publishes a roster of approved
appraisers with the Name (First, Middle, Last), address, email address,
licensing, and demographic data including racial/ethnic background,
Minority Business Enterprise (MBE) Code, and sex, for statistical
tracking purposes.
203K Program Appraiser: name, address, email address, the Appraiser
Roster minority data including racial/ethnic background, Minority
Business Enterprise (MBE) Code, and sex, for statistical tracking
purposes.
Lender Staff including, but not limited to, loan originators,
appraisers, underwriters, processors, and file clerks: SSN, Nationwide
Mortgage Licensing System (NMLS) number, or other identification
number, market territory, and transaction history or workload of the
individuals.
Individuals registering for access to the HUD Housing Counselor
Certification Examination: Legal first and last name, mailing address,
telephone number, email address, fax number (if applicable), SSN, and
employer's HUD Housing Counseling System (HCS) number. (If registrant's
employer is a housing counseling agency participating in HUD's Housing
Counseling Program). Registrants have the option of providing
demographic information: race, ethnicity, gender, and languages in
which counseling services are offered.
Individuals registering for HUD Certified Housing Counselor status
or
[[Page 50625]]
for Agency Application Coordinator for FHA Connection: Legal first and
last name, mailing address, telephone number, email address, fax number
(if applicable), SSN, HUD Housing Counselor Certification System ID
number, mother's maiden name, and employer's HUD Housing Counseling
System (HCS) ID number, and verification of employing agency's name.
Housing Counseling Clients and Certificate Data: Legal first and
last name and address of the housing counseling client receiving
counseling services from an agency participating in HUD's Housing
Counseling Program; legal first and last name and the Counselor ID
number of the counselor completing the client certificate of housing
counseling; name, address, telephone number, Employer Identification
Number (EIN).
HUD Employees: Names and identification of all HUD employees who
have access to the system records. Also, identification information is
stored for employees who work with mortgage applications through FHA
Connection.
RECORD SOURCE CATEGORIES:
Mortgagors, appraisers, mortgagee staff, underwriters, and HUD
employees provide data to the originating source systems. The
originating source systems that provide data to SFHEDW are as follows:
1. A43--Single Family Insurance System (SFIS).
2. A80R--Single Family Premium Collections System--Upfront (SFPCS-
U).
3. A80S--Single Family Acquired Assets Management System (SAMS).
4. F17--Computerized Home Underwriting Mortgage System (CHUMS).
5. F72--Title I Insurance and Claims System (TIIS).
6. F71A--Generic Debt Management System (GDEBT).
7. A15--Geocoding Service Center (GSC).
8. P271--Home Equity Reverse Mortgage Information Technology
(HERMIT).
9. P269--Ginnie Mae's Reporting and Feedback System (RFS).
10. P238--Ginnie Mae's Portfolio Analysis Database System/Corporate
Watch (GPADS/CW).
11. P278--Lender Electronic Assessment Portal (LEAP).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
A. To appropriate agencies, entities, and persons when (1) HUD
suspects or has confirmed that there has been a breached of the system
of records, (2) HUD has determined that because of the suspected or
confirmed breach there is a risk of harm to individuals, HUD (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist with
HUD's efforts to respond to the suspected or confirmed breach or to
prevent, minimize, or remedy such harm.
B. To another Federal agency or Federal entity, when HUD determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
C. To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (a) HUD, or any component thereof; or (b) any HUD
employee in his or her official capacity; or (c) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (d) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
D. To a congressional office from the record of an individual in
response to an inquiry from that congressional office made at the
request of the individual to whom the record pertains.
E. To the General Accounting Office (GAO), for audit purposes.
F. To contractors, grantees, experts, consultants, and the agents
thereof, and others performing or working on a contract, service,
grant, cooperative agreement with HUD, when necessary to accomplish an
agency function related to its system of records, including but not
limited to testing of technology. Such disclosure to be limited to only
those data elements considered relevant to accomplishing an agency's
function. Individuals provided information under this routine use are
subject to the same Privacy Act requirements and limitations on
disclosure as are applicable to HUD officers and employees.
G. To appropriate Federal, State, local, Tribal, or other
governmental agencies or multilateral governmental organizations
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license, where HUD determines that the information would help in the
enforcement of civil or criminal laws and when such records, either
alone or in conjunction with other information, indicate a violation or
potential violation of law.
H. To a court, magistrate, administrative tribunal, or arbitrator
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in civil discovery, litigation, mediation, or
settlement negotiations; or in connection with criminal law
proceedings; when HUD determines that use of such records is relevant
and necessary to the litigation and when any of the following is a
party to the litigation or have an interest in such litigation: (a)
HUD, or any component thereof; or (b) any HUD employee in his or her
official capacity; or (c) any HUD employee in his or her individual
capacity where HUD has agreed to represent the employee; or (d) the
United States, or any agency thereof, where HUD determines that
litigation is likely to affect HUD or any of its components.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Name, Social Security Number, Telephone Number, Case Number.
POLICIES AND PRACTICIES FOR RENTENTION AND DISPOSAL OF RECORDS:
Records within SFHEDW are permanent and can be maintained until
they are no longer needed for administrative, legal, audit, or other
operational purposes.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Administrative Safeguards: Electronic records are maintained in
secured areas, and access is limited to authorized personnel. There are
no paper records maintained requiring safeguarding by this system.
Physical Safeguards: Controls to secure the data and protect
electronic records, buildings, and related
[[Page 50626]]
infrastructure against threats associated with their physical
environment include, but are not limited to, using cypher and
combination locks, key card-controlled access, security guards, closed
circuit TV, identification badges, and safes. Administrative controls
include encryption of back-up data, back-ups secured off-site, methods
to ensure only authorized users have access to PII, periodic security
audits, regular monitoring of system users' behavior and users'
Security Practices.
Technical Safeguards: Controls for the systems include, but are not
limited to, encryption of Data at Rest and in Transit, firewalls at
HUD, user ID, password protection, role-based access controls, Least
Privileged access, elevated and/or administrative privileged access,
Personal Identify Verification cards, intrusion detection systems.
Unauthorized access is controlled by application-level security.
RECORD ACCESS PROCEDURES:
Individuals requesting records of themselves should address written
inquiries to the Department of Housing Urban and Development 451 7th
Street SW, Washington, DC 20410-0001. For verification, individuals
should provide their full name, current address, and telephone number.
In addition, the requester must provide either a notarized statement or
an unsworn declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The rule for contesting the content of any record pertaining to the
individual by the individual concerned is published in 24 CFR 16.8 or
may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of records of themselves should
address written inquiries to the Department of Housing Urban
Development, 451 7th Street SW, Washington, DC 20410-0001. For
verification purposes, individuals should provide their full name,
office or organization where assigned, if applicable, and current
address and telephone number. In addition, the requester must provide
either a notarized statement or an unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
80-FR-12516, March 09, 2015.
Ladonne White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2024-13147 Filed 6-13-24; 8:45 am]
BILLING CODE 4210-67-P
