Privacy Act; System of Records, 38198-38202 [2024-09889]

Download as PDF 38198 Federal Register / Vol. 89, No. 89 / Tuesday, May 7, 2024 / Notices the Medical Uses of Isotopes (ACMUI) on June 5, 2024 to discuss the ACMUI’s draft subcommittee report on the NRC’s draft interim staff guidance for the implementation of training and experience requirements in the NRC’s regulations, ‘‘Medical Use of Byproduct or by emailing Ms. L. Armstead at the contact information below. June 5, 2024, from 1:00 p.m. to 3:00 p.m. Eastern Time. DATES: ADDRESSES: This is a virtual meeting. Date Webinar information (Microsoft teams) June 5, 2024 ... Link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_NjllNmZkODktZTg3My00MDU0LTk4NzMtNjRhNmJlYmRmNGY1 %40thread.v2/0?context=%7b%22Tid%22%3a%22e8d01475-c3b5-436a-a065-5def4c64f52e%22%2c%22Oid%22%3a %22304f46bf-32c2-4e0f-912c-878db895e74a%22%7d. Meeting ID: 242 726 987 987. Passcode: pWAXN2. Call in number (audio only): +301–576–2978, United States, Silver Spring. Phone Conference ID: 652 827 577#. Public Participation: The meeting will be held using Microsoft Teams. Any member of the public who wishes to participate in the meeting via Microsoft Teams or via phone can use the information provided above or should contact Ms. L. Armstead. Members of the public should also monitor the NRC’s Public Meeting Schedule at https://www.nrc.gov/pmns/mtg for any meeting updates. FOR FURTHER INFORMATION CONTACT: Ms. L. Armstead, email: lxa5@nrc.gov, telephone: 301–415–1650. Conduct of the Meeting khammond on DSKJM1Z7X2PROD with NOTICES Material.’’ Meeting information, including a copy of the agenda and handouts, will be available on the ACMUI’s Meetings and Related Documents web page at https:// www.nrc.gov/reading-rm/doccollections/acmui/meetings/2024.html The ACMUI Vice Chair, Mr. Richard Green will preside over the meeting. Mr. Green will conduct the meeting in a manner that will facilitate the orderly conduct of business. The following procedures apply to public participation in the meeting: 1. Persons who wish to provide a written statement should submit an electronic copy to Ms. L. Armstead using the contact information listed above. All submittals must be received by the close of business on May 30, 2024, and must only pertain to the topics on the agenda. 2. Questions and comments from members of the public will be permitted during the meeting, at the discretion of the ACMUI Vice Chair. 3. The draft transcript and meeting summary will be available on ACMUI’s website https://www.nrc.gov/readingrm/doc-collections/acmui/meetings/ 2024.html on or about July 19, 2024. 4. Persons who require special services, such as those for the hearing impaired, should notify Ms. L. Armstead of their planned participation. This meeting will be held in accordance with the Atomic Energy Act of 1954, as amended (primarily Section 161a); the Federal Advisory Committee Act (5 U.S.C. App); and the VerDate Sep<11>2014 15:55 May 06, 2024 Jkt 262001 Commission’s regulations in Title 10 of the Code of Federal Regulations, part 7. Dated at Rockville, Maryland this 2nd day of May, 2024. For the U.S. Nuclear Regulatory Commission. Russell E. Chazell, Federal Advisory Committee Management Officer. [FR Doc. 2024–09901 Filed 5–6–24; 8:45 am] BILLING CODE 7590–01–P POSTAL SERVICE Privacy Act; System of Records Postal ServiceTM ACTION: Notice of a modified system of records. AGENCY: The United States Postal Service® (USPS®) is proposing to revise one General Privacy Act Systems of Records (SOR). These updates are being made to support an effort to improve postal tool management and equipment support. DATES: These revisions will become effective without further notice on June 6, 2024, unless comments received on or before that date result in a contrary determination. SUMMARY: Comments may be submitted via email to the Privacy and Records Management Office, United States Postal Service Headquarters (uspsprivacyfedregnotice@usps.gov). Arrangements to view copies of any written comments received, to facilitate public inspection, will be made upon request. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and Records Management Officer, Privacy and Records Management Office, uspsprivacyfedregnotice@usps.gov and by phone at 202–268–2000. PO 00000 Frm 00181 Fmt 4703 Sfmt 4703 SUPPLEMENTARY INFORMATION: I. Background USPS seeks to implement a series of products to improve postal operations related to tool management and equipment support using Radio Frequency Identification (RFID) technology. USPS will utilize a suite of products, including an automated tool control application, industrial vending machines, RFID scanner tunnels, and electronically controlled lockers. These products will use RFID badge scans to track usage and provide access to tools. The system generates reports for restocking and analysis, and live dashboards are available to managers for customization. The aim of these systems is to enhance accountability and tool management, ensuring control of existing tools and adding cost-savings through enhanced tracking of equipment. This system will further promote efficiency, as not only with USPS be able to track its workroom and tool assets but anticipate when perishable resources are running low and take appropriate action. II. Rationale for Changes to USPS Privacy Act Systems of Records To further its efforts, this SOR will be revised as follows: New purposes added: 17–20. Modified Categories of Records: 1 and 2. New category of records: 15. Tool Management Analytics and Transactional Records. New Policy for Retrieval of Records: 8. New Policy for Retention of Records: 9. III. Description of the Modified System of Records Pursuant to 5 U.S.C. 552a (e)(11), interested persons are invited to submit written data, views, or arguments on this proposal. A report of the proposed E:\FR\FM\07MYN1.SGM 07MYN1 Federal Register / Vol. 89, No. 89 / Tuesday, May 7, 2024 / Notices revisions has been sent to Congress and to the Office of Management and Budget for their evaluations. The Postal Service does not expect these amended systems of records to have any adverse effect on individual privacy rights. The notice for modifications to USPS SOR 500.000, Property Management Records is provided below in its entirety: SYSTEM NAME AND NUMBER: USPS 500.000, Property Management Records SECURITY CLASSIFICATION: None SYSTEM LOCATION: All USPS facilities and contractor sites. SYSTEM MANAGER(S): For records of accountable property, carpool membership, and use of USPS parking facilities: Vice President, Facilities, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260. For records of building access and Postal Inspector computer access authorizations: Chief Postal Inspector, Inspection Service, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260. For other records of computer access authorizations: Chief Information Officer and Executive Vice President, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 39 U.S.C. 401. khammond on DSKJM1Z7X2PROD with NOTICES PURPOSE(S) OF THE SYSTEM: 1. To ensure personal and building safety and security by controlling access to USPS facilities. 2. To ensure accountability for property issued to persons. 3. To assign computer logon IDs; to identify USPS computer users to resolve their computer access problems by telephone; and to monitor and audit the use of USPS information resources as necessary to ensure compliance with USPS regulations. 4. To enable access to the USPS meeting and video web conferencing applications. 5. To enhance your online meeting experience by utilizing enhanced features and functionality, including voluntary polling to gather responses from attendees to generate reports or the interactive chat feature. 6. To facilitate team collaboration and communication through information sharing and cross-functional participation. VerDate Sep<11>2014 15:55 May 06, 2024 Jkt 262001 7. To allow users to communicate through web-based applications. 8. To facilitate and support cybersecurity investigations of detected or reported information security incidents. 9. To share your personal image via your device camera during meetings and web conferences, if you voluntarily choose to turn the camera on, enabling virtual face-to-face conversations. 10. To authenticate user identity for the purpose of accessing USPS information systems. 11. To provide parking and carpooling services to individuals who use USPS parking facilities. 12. To provide pre-registration for guest access to online meetings and web conferences. 13. To provide visibility on unmeasured workroom floor activities. 14. To enhance visibility into work hours used by product type, standard work management, and overtime status. 15. To improve scheduling efficiency through visibility into the use of workroom floor assets and activities. 16. To generate clock ring data based on employee workroom floor activities, assignments and/or duties. 17. To enhance tool management, security, and efficiency for Mail Processing Equipment mechanics and technicians. 18. To provide analytic, surveillance, and reporting support for tool management services. 19. To enhance tool management accountability through reports and alerts. 20. To provide managers with visibility into employee tool management and use and provide remediation capabilities and enable personnel recourse related to improper tool management. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 1. Individuals who are granted regular access to USPS facilities through the issuance of a building access badge, or who are assigned accountable property. 2. Individuals with authorized access to USPS computers and information resources, including USPS employees, contractors, and other individuals; Individuals participating in web-based meetings, video conferences, collaboration, and communication applications. 3. Individuals who are members of carpools with USPS employees or otherwise regularly use USPS parking facilities. CATEGORIES OF RECORDS IN THE SYSTEM: 1. Building and property access information: Records related to issuance PO 00000 Frm 00182 Fmt 4703 Sfmt 4703 38199 of building and property access authorization and badges, including name, Social Security Number, Employee Identification Number, date of birth, photograph, postal assignment information, work contact information, finance number(s), duty location, and pay location, Advanced Computing Environment (ACE) ID, email address. 2. Property issuance information: Records related to issuance of accountable USPS property, equipment, and controlled documents, including name, Social Security Number, equipment description, equipment serial numbers, and issuance date, Mail Processing Equipment (MPE) Machine Numbers, Mail Processing Equipment (MPE) Machine Work Order Numbers, and Locker User PIN. 3. Computer access authorization information: Records related to computer users, including logon ID, Social Security Number, Employee Identification Number, or other assigned identifier, employment status information or contractor status information, and extent of access granted. 4. Participant session data from webbased meetings and web conferences: Participant Name, Participant’s Webcam-Generated Image (Including Presenters), Recorded Participant Audio, Video, And Shared Meeting Screen Content, Chat Interaction, Polling Questions And Associated Responses, Participant Join Time And Leave Time, Meeting Duration, Participant Location, Participant Media Hardware Information, Participant Job Information, Participant Stated Locale, Participant Connection Type, Participant Data Center, Participant Device Type, Participant Domain, Participant Full Data Center, Participant Hard Disk ID, Participant ID, Participant IP Address, Participant Join Time, Participant Camera Name, Participant MAC Address, Participant Microphone Name, Participant Network Type, Participant PC Name, Participant Role, Participant Share Settings, Participant Speaker Name, Participant Status, Participant User ID, Participant User Name, Participant Zoom, Participant SIP URL, Participant Leave Reason, Participant AS Input, Participant AS Output, Participant Audio Input, Participant Audio Output, Participant CPU Usage, Participant Video Input, Participant Video Output, Participant Quality, Participant Sharing Details, Participant Recording Details. 5. Web-Based Meeting And Web Conference Application Data: InMeeting Messages, Meeting Transcriptions, Written Feedback Responses, Invitation Tails, Meeting E:\FR\FM\07MYN1.SGM 07MYN1 khammond on DSKJM1Z7X2PROD with NOTICES 38200 Federal Register / Vol. 89, No. 89 / Tuesday, May 7, 2024 / Notices Name, Chat Name, Meeting Agenda, Meeting Host, Meeting Department, Meeting Duration, Meeting Email, Meeting End Time, Meeting Media Settings, Meeting ID, Meeting Participants, Meeting Participants In Room, Meeting Start Time, Meeting Topic, Meeting Tracking Fields, Meeting User Type, Meeting UU ID, Meeting Audio Quality, Meeting Video Quality, Meeting Screen Share Quality, Meeting Duration, Meeting Contacts, Meeting Contact Email, Meeting Settings, Web Conferences Custom Keys, Web Conferences Department, Web Conferences Duration, Web Conferences Email, Web Conferences End Time, Web Conferences Settings, Web Conferences ID, Web Conferences Participants, Web Conference Start Time, Web Conferences Topic, Web Conferences User Type, Web Conferences UU ID, Web Conferences Audio Quality, Web Conferences Video Quality, Web Conferences Screen Share Quality, Web Conferences Host Name, Web Conferences Participant Camera Name, Web Conferences Participant Connection Type, Web Conferences Participant Data Center, Web Conferences Participant Device Type, Web Conferences Participant Domain, Web Conferences Participant From SIP Uri, Web Conferences Participant Full Data Center, Web Conferences Participant Hard Disk ID, Web Conferences Participant ID, Web Conferences Participant IP Address, Web Conferences Participant Join Time, Web Conferences Participant Leave Reason, Web Conferences Participant Leave Time, Web Conferences Participant Location, Web Conferences Participant MAC Address, Web Conferences Participant Microphone Name, Web Conferences Participant Network Type, Web Conferences Participant PC Name, Web Conferences Participant Role, Web Conferences Participant Share Settings, Web Conferences Participant SIP URI, Web Conferences Participant Speaker Name, Web Conferences Participant Status, Web Conferences Participant User ID, Web Conferences Participant User Name, Web Conferences Participant Version, Web Conferences Participant AS Input, Web Conferences Participant AS Output, Web Conferences Participant Audio Input, Web Conferences Participant Audio Output, Web Conferences Participant CPU Usage, Web Conferences Participant Video Input, Web Conferences Participant Video Output, Web Conferences Participant Recording Details, Web Conferences Participant Sharing Details, Web Conferences VerDate Sep<11>2014 15:55 May 06, 2024 Jkt 262001 Participant Customer Key, Web Conferences Poll Title, Web Conferences Poll Status, Web Conferences Poll Start Time, Web Conferences Q&A Question Email, Web Conferences Q&A Question Name, Web Conferences Q&A Question Details, Web Conferences Q&A Question Start Time, Web Conferences Registrant Address, Web Conferences Registrant City, Web Conferences Registrant Comments, Web Conferences Registrant Country, Web Conferences Registrant Create Time, Web Conferences Registrant Custom Questions, Web Conferences Registrant Email, Web Conferences Registrant Name, Web Conferences Registrant ID, Web Conferences Registrant Industry, Web Conferences Registrant Join URL, Web Conferences Registrant Job Title, Web Conferences Registrant Number Of Employees, Web Conferences Registrant Organization, Web Conferences Registrant Phone, Web Conferences Registrant Purchasing Time Frame, Web Conferences Registrant State, Web Conferences Registrant Status, Web Conferences Registrant ZIP Code, Web Conferences Poll Results, Web Conferences Panelist Email, Web Conferences Panelist Name, Meeting Registrant Name, Meeting Registrant Email, Meeting Invitation Text, Meeting Attendee Name, Meeting Attendee Join URL, Meeting Registrant Address, Meeting Registrant City, Meeting Registrant Comments, Meeting Registrant Country, Meeting Registrant Create Time, Meeting Registrant Custom Questions, Meeting Registrant Email, Meeting Registrant Name, Meeting Registrant ID, Meeting Registrant Industry, Meeting Registrant Job Title, Meeting Registrant Number Of Employees, Meeting Registrant Organization, Meeting Registrant Phone Number, Meeting Registrant Purchasing Time Frame, Meeting Registrant Role In Purchase Process, Meeting Registrant State, Meeting Registrant Status, Meeting Registrant ZIP Code, Meeting Registrant Language, Meeting Registrant Join URL, Meeting Attendee Poll Response, Meeting Attendee Department, Cloud Recording Registrant City, Cloud Recording Registrant Comments, Cloud Recording Registrant Country, Cloud Recording Registrant Create Time, Cloud Recording Registrant Custom Questions, Cloud Recording Registrant Email, Cloud Recording Registrant Name, Cloud Recording Registrant ID, Cloud Recording Registrant Industry, Cloud Recording Registrant Job Title, Cloud Recording Registrant Number of Employees, Cloud Recording Registrant Organization, Cloud Recording PO 00000 Frm 00183 Fmt 4703 Sfmt 4703 Registrant Phone, Cloud Recording Registrant Purchasing Time Frame, Cloud Recording Registrant Role in Purchase Process, Cloud Recording Registrant Share URL, Cloud Recording Registrant Status, Cloud Recording Registrant ZIP Code, Cloud Recording Registrant Address, Cloud Recording Registrant State, Cloud Recording Registrant Meeting ID, Cloud Recording Registrant Field Name, Cloud Recording Registrant List of Registrants. 6. Device Data From Web-Based Meetings And Web Conferences: Device type (such as mobile, desktop, or tablet), Device Operating System, Number of users of related Operating Systems, Operating System Version, Operating System Type, MAC address, IP address, hard disk ID, PC Name, Bluetooth Information, Packet Loss, Internet Connection Type, Bluetooth Device Name, Bluetooth Device Type, Device Architecture, Central Processing Unit (CPU) Core Type, CPU core frequency, CPU Brand, Available Memory, Total CPU Capacity, Total Capacity Utilized by Application, Memory Used by Application, API Permissions, API Authentication, Authentication Secret Key, Graphics Processing Unit (GPU) Brand, GPU Type, Custom Attributes Defined by Organization, Archived Meeting Files, Archive Meeting Account Name, Archived Meeting File Download User, Archived Meeting File Extension, Archived Meeting File Size, Archived Meeting File Type, Archived Meeting File ID, Archived Meeting File Participant Email, Archived Meeting Participant Join Time, Archived Meeting Participant Leave Time, Archived Meeting File Recording Type, Archived Meeting File Status, Archived Meeting Complete Time, Archived Meeting Complete Time Duration, Archived Meeting Duration, Archived Meeting Duration In Seconds, Archived Meeting Host ID, Archived Meeting ID, Archived Meeting Settings, Archived Meeting Type, Archived Meeting Recording Count, Archived Meeting Start Time, Archived Meeting Topic, Archived Meeting Total Size, Archived Meeting UU ID, Past Meeting Participant ID, Past Meeting Participant Name, Past Meeting Participant Email, SIP Phone Authorization Name, SIP Phone Domain, SIP Phone ID, SIP Phone Password, SIP Phone Proxy Servers, SIP Phone Register Servers, SIP Phone Registration Expire Time, SIP Phone Transport Protocols, SIP Phone User Email, SIP Phone User Name, SIP Phone Voice Voicemail. 7. User Data From Web-Based Meetings And Web Conferences: User Creation Date, User Department, User Email Address, User Employee ID, User E:\FR\FM\07MYN1.SGM 07MYN1 khammond on DSKJM1Z7X2PROD with NOTICES Federal Register / Vol. 89, No. 89 / Tuesday, May 7, 2024 / Notices Name, User System ID, User Chat Group Ids, User System Client Version, User Last Login Time, User Picture URL, User PMI, User Status, User Timezone, User Type, User Verified Status, User Password, User JID, User Language, User Manager, User Personal Meeting URL, User Role ID, User Role Name, User Use PMI Status, User Phone Country, User Company, User Custom Attributes, User CMS User ID, User Pronouns, User Vanity Name, User Assistant Email, User Assistant ID, User Permissions, User Presence Status, User Scheduler Email, User Scheduler ID, User Settings, User Token, User Meeting Minutes, User Number Of Meetings, User Participant Number, User’s Web Conferences Template, User Scheduled Web Conferences, User Web Conferences Settings, User Web Conferences Recurrence Settings, User Web Conferences Password, User Web Conferences Agenda, User Web Conferences Duration, User Web Conferences Start Time, User Web Conferences Template ID, User Web Conferences Topic. User Web Conferences Tracking Fields, User Web Conferences Time zone User Web Conferences Created Date, User Web Conferences Host ID, User Web Conferences Type, User Web Conferences UU ID, User Web Conferences Start URL, User TSP Account Conference Code, User TSP Account Dial-In Numbers, User TSP Account ID, User TSP Account Leader PIN, User TSP account TSP Bridge, User TSP Audio URL, Chat Messaging Content, 8. Web-Based Meeting And Web Conference Administration Data: Account Administrator Name, Account Contact Information Account ID, Account Billing Information, Account Plan Information, Conference Room Account type, Conference Room calendar name, conference room camera name, conference room device IP address, conference room email address, conference room health, conference room ID, conference room issues, conference room last start time, conference room microphone name, conference room name, conference room speaker name, conference room status, Conference Room live meeting, Conference Room past meetings, conference room activation code, conference room support email, conference room support phone, conference room passcode, conference room settings, conference room location description, conference room location name, User Sign In And Sign Out Times, Group admin name, Group admin email, group admin ID, group VerDate Sep<11>2014 15:55 May 06, 2024 Jkt 262001 member email, group member first name, group member last name, group member ID, group member type, chat group ID, chat group name, chat croup total members, chat group, Files sent through chat, GIPHYs sent through chat, groups sent through chat, p2p sent through chat, text sent through chat, total sent through chat, audio sent through chat, code snippet sent through chat, Operation Log action, operation log category type, operation log operation detail, operation log user, operation log time, Role member department, role member email, role member first name, role member ID, role member type, client feedback detail email, client feedback detail meeting ID, client feedback detail participant name, client feedback detail time, 9. Web-Based Meeting And Web Conference Telemetry Data: Event Time, Client Type, Event Location, Event, Subevent, UUID, Client Version, UserID, Client OS, Meeting ID. 10. Persistent Message Application Telemetry Data: User Email, Group Chat, Message Type, In Meeting Message, Status, Do Not Disturb Time, Notification Setting, Show Group On Contact List, File Type, File Location, Link URL, Keywords, GIF Keywords, Emoji Code, Audio Setting, Video Setting, Is E2E Enabled, Message ID, IP Address. 11. Communication Data: Deleted Persistent Message Sender, Deleted Persistent Message Time, Deleted Persistent Message ID, Deleted Persistent Message Text, Deleted Persistent Message Main Message ID, Deleted Persistent Message Main Message Timestamp, Deleted Persistent Message File Name, Deleted Persistent Message File Size, Edited Persistent Message Sender, Edited Persistent Message Time, Edited Persistent Message ID, Edited Persistent Message Text, Edited Persistent Message Main Message ID, Edited Persistent Message Main Message Timestamp, Edited Persistent Message File Name, Edited Persistent Message File Size, Persistent Message Sender, Persistent Message Time, Persistent Message ID, Persistent Message Main Message ID, Persistent Message Main Message Timestamp, Persistent Message File, Persistent Message File Size, Persistent Message Images Exchanged, Persistent Message Files Exchanged, Persistent Message Videos Exchanged, Persistent Message Channel Title, Persistent Message Whiteboard Annotations, Persistent Message Text, Deleted Message Sender, Deleted Message Time, Deleted Message ID, Deleted Message Text, Deleted Message Main Message ID, Deleted Message Main Message Timestamp, PO 00000 Frm 00184 Fmt 4703 Sfmt 4703 38201 Deleted Message File Name, Deleted Message File Size, Edited Message Sender, Edited Message Time, Edited Message ID, Edited Message Text, Edited Message Main Message ID, Edited Message Main Message Timestamp, Edited Message File Name, Edited Message File Size, Message Sender, Message Time, Message ID, Message Main Message ID, Message Main Message Timestamp, Message File, Message File Size, Message Text. 12. Identity verification information: Question, answer, and email address. 13. Carpool and parking information: Records related to membership in carpools with USPS employees or about individuals who otherwise regularly use USPS parking facilities, including name, space number, principal’s and others’ license numbers, home address, and contact information. 14. Workroom Floor Access and Activity Information: Records related to issuance of building access badges supporting time keeping functions, including name, Bluetooth Device ID, Employee Identification Number, postal assignment information, workroom floor activities, assignments and/or duties, work contact information, finance number(s), duty location, clock ring data, and pay location. 15. Tool Management Analytics and Transactional Records: Tools Checked Out/In With Time Stamps And Employee Info, Other Database Updates With Time Stamps And Employee Info, Parts Checked Out With Time Stamps, Work Order Info And Employee Info, Parts Restocked With Time Stamps And Employee Info, Locker Open Events With Time Stamps And Badge Info, Locker Open Events Marked As Open Via PIN With Supervisor Assistance (When End User Badge Is Not Available), Locker Assignments And Changes With Time Stamps And Employee Info PIN Reset Events With Time Stamps And Manager’s USPS.Gov Email Address. RECORD SOURCE CATEGORIES: Employees; contractors; subject individuals; and other systems of records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Standard routine uses 1. through 9. apply. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Automated database, computer storage media, and paper. E:\FR\FM\07MYN1.SGM 07MYN1 38202 Federal Register / Vol. 89, No. 89 / Tuesday, May 7, 2024 / Notices POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 1. Records about building access and issuance of accountable property are retrieved by name, Social Security Number, or Employee Identification Number. 2. Records about authorized access to computer and information resources are retrieved by name, logon ID, Employee Identification Number, or other unique identifier of the individual. 3. Report and tracking data created during web-based meetings and video conferences that pertain to individual participants, content shared, conference codes and other relevant session data and historical device usage data are retrieved by meeting ID, host name or host email address. 4. Records pertaining to web-based collaboration and communication applications are retrieved by organizer name and other associated personal identifiers. 5. Media recordings created during web-based meetings and video conferences are retrieved by meeting ID, host name or host email address. 6. Records of carpools and parking facilities are retrieved by name, ZIP Code, space number, or parking license number. 7. Records pertaining to workhour data derived from RFID and Bluetooth technologies are retrieved by name, Employee Identification Number, and Bluetooth Device ID. 8. Records pertaining to transactional data are retrievable by name, EIN, and ACE ID. khammond on DSKJM1Z7X2PROD with NOTICES POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: 15:55 May 06, 2024 Jkt 262001 HISTORY: ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: [FR Doc. 2024–09889 Filed 5–6–24; 8:45 am] Paper records, computers, and computer storage media are located in controlled-access areas under supervision of program personnel. Access to these areas is limited to authorized personnel, who must be identified with a badge. Access to records is limited to individuals whose official duties require such access. Contractors and licensees are subject to contract controls and unannounced on-site audits and inspections. Computers are protected by mechanical locks, card key systems, or other physical access control methods. The use of computer systems is regulated with installed security software, computer logon identifications, and operating system controls including access controls, terminal and transaction logging, and file management software. RECORD ACCESS PROCEDURES: Requests for access must be made in accordance with the Notification Procedure above and USPS Privacy Act regulations regarding access to records and verification of identity under 39 CFR 266.5. CONTESTING RECORD PROCEDURES 1. Building access and accountable property records are retained until termination of access or accountability. 2. Records of computer access privileges are retained 1 year after all authorizations are cancelled. 3. Report and tracking data created during web-based meeting and video conferences, such as other relevant session data and historical device usage data, are retained for twenty-four months. 4. Records pertaining to web-based collaboration and communication applications are retained for twenty-four months. 5. Web-based meeting or video session recordings are retained for twenty-four months. 6. Records of carpool membership and use of USPS parking facilities are retained 6 years. 7. Records existing on paper are destroyed by burning, pulping, or shredding. Records existing on VerDate Sep<11>2014 computer storage media are destroyed according to the applicable USPS media sanitization practice. 8. Records pertaining to workhour data derived from RFID and Bluetooth technologies may be retained up to 90 days. 9. Records pertaining to transactional data are retained for two years. See Notification Procedure and Record Access Procedures above. NOTIFICATION PROCEDURES: Inquiries for records about building access, accountable property, carpool membership, and use of USPS parking facilities must be addressed to the facility head. Inquiries about computer access authorization records must be directed to the Manager, Corporate Information Security, 475 L’Enfant Plaza SW, Suite 2141, Washington, DC 20260. For Inspection Service computer access records, inquiries must be submitted to the Inspector in Charge, Information Technology Division, 2111 Wilson Blvd., Suite 500, Arlington, VA 22201. Inquiries must include full name, Social Security Number or Employee Identification Number, and period of employment or residency at the location. June 21, 2023, 88 FR 40340; December 23, 2022, 87 FR 79006; August 4, 2020, 85 FR 47258; June 1, 2020, 85 FR 33210; April 11, 2014, 79 FR 20249; June 27, 2012, 77 FR 38342; June 17, 2011, 76 FR 35483; April 29, 2005, 70 FR 22516 Sarah Sullivan, Attorney, Ethics & Legal Compliance. BILLING CODE 7710–12–P SECURITIES AND EXCHANGE COMMISSION [SEC File No. 270–563, OMB Control No. 3235–0649] Proposed Collection; Comment Request; Extension: Rule 17g–5 Upon Written Request, Copies Available From: Securities and Exchange Commission, Office of FOIA Services, 100 F Street NE, Washington, DC 20549–2736 Notice is hereby given that pursuant to the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et seq.), the Securities and Exchange Commission (‘‘Commission’’) is soliciting comments on the existing collection of information provided for in Rule 17g–5 (17 CFR 240.17g–5) under the Securities Exchange Act of 1934 (15 U.S.C. 78a et seq.) (‘‘Exchange Act’’). The Commission plans to submit this existing collection of information to the Office of Management and Budget for extension and approval. Rule 17g–5(a)(3) and (e) contain collection of information requirements.1 Specifically, Rule 17g–5(a)(3) prohibits a person within a nationally recognized statistical rating organization (‘‘NRSRO’’) from having a conflict of interest relating to the issuance or maintenance of a credit rating for a security or money market instrument issued by an asset pool or as part of any asset-backed securities transaction that was paid for by the issuer, sponsor, or underwriter of the security or money market instrument unless certain information and representations relating to the security are disclosed or furnished. Currently, there are 6 credit rating agencies registered as NRSROs in the issuer of asset-backed securities category of credit ratings, and it is estimated based on recent issuance data that there are approximately 1,480 new asset-backed securities transactions per year that implicate Rule 17g–5(a)(3). Based on staff experience, the EXEMPTIONS PROMULGATED FOR THE SYSTEM: None PO 00000 Frm 00185 1 See Fmt 4703 Sfmt 4703 E:\FR\FM\07MYN1.SGM 17 CFR 240.17g–5(a)(3) and (e). 07MYN1

Agencies

[Federal Register Volume 89, Number 89 (Tuesday, May 7, 2024)]
[Notices]
[Pages 38198-38202]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-09889]


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POSTAL SERVICE


Privacy Act; System of Records

AGENCY: Postal ServiceTM

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: The United States Postal Service[supreg] (USPS[supreg]) is 
proposing to revise one General Privacy Act Systems of Records (SOR). 
These updates are being made to support an effort to improve postal 
tool management and equipment support.

DATES: These revisions will become effective without further notice on 
June 6, 2024, unless comments received on or before that date result in 
a contrary determination.

ADDRESSES: Comments may be submitted via email to the Privacy and 
Records Management Office, United States Postal Service Headquarters 
([email protected]). Arrangements to view copies of any 
written comments received, to facilitate public inspection, will be 
made upon request.

FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and 
Records Management Officer, Privacy and Records Management Office, 
[email protected] and by phone at 202-268-2000.

SUPPLEMENTARY INFORMATION:

I. Background

    USPS seeks to implement a series of products to improve postal 
operations related to tool management and equipment support using Radio 
Frequency Identification (RFID) technology. USPS will utilize a suite 
of products, including an automated tool control application, 
industrial vending machines, RFID scanner tunnels, and electronically 
controlled lockers. These products will use RFID badge scans to track 
usage and provide access to tools. The system generates reports for 
restocking and analysis, and live dashboards are available to managers 
for customization. The aim of these systems is to enhance 
accountability and tool management, ensuring control of existing tools 
and adding cost-savings through enhanced tracking of equipment. This 
system will further promote efficiency, as not only with USPS be able 
to track its workroom and tool assets but anticipate when perishable 
resources are running low and take appropriate action.

II. Rationale for Changes to USPS Privacy Act Systems of Records

    To further its efforts, this SOR will be revised as follows:
    New purposes added: 17-20.
    Modified Categories of Records: 1 and 2.
    New category of records: 15. Tool Management Analytics and 
Transactional Records.
    New Policy for Retrieval of Records: 8.
    New Policy for Retention of Records: 9.

III. Description of the Modified System of Records

    Pursuant to 5 U.S.C. 552a (e)(11), interested persons are invited 
to submit written data, views, or arguments on this proposal. A report 
of the proposed

[[Page 38199]]

revisions has been sent to Congress and to the Office of Management and 
Budget for their evaluations. The Postal Service does not expect these 
amended systems of records to have any adverse effect on individual 
privacy rights.
    The notice for modifications to USPS SOR 500.000, Property 
Management Records is provided below in its entirety:

SYSTEM NAME AND NUMBER:
    USPS 500.000, Property Management Records

SECURITY CLASSIFICATION:
    None

SYSTEM LOCATION:
    All USPS facilities and contractor sites.

SYSTEM MANAGER(S):
    For records of accountable property, carpool membership, and use of 
USPS parking facilities:
    Vice President, Facilities, United States Postal Service, 475 
L'Enfant Plaza SW, Washington, DC 20260.
    For records of building access and Postal Inspector computer access 
authorizations: Chief Postal Inspector, Inspection Service, United 
States Postal Service, 475 L'Enfant Plaza SW, Washington, DC 20260.
    For other records of computer access authorizations: Chief 
Information Officer and Executive Vice President, United States Postal 
Service, 475 L'Enfant Plaza SW, Washington, DC 20260.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401.

PURPOSE(S) OF THE SYSTEM:
    1. To ensure personal and building safety and security by 
controlling access to USPS facilities.
    2. To ensure accountability for property issued to persons.
    3. To assign computer logon IDs; to identify USPS computer users to 
resolve their computer access problems by telephone; and to monitor and 
audit the use of USPS information resources as necessary to ensure 
compliance with USPS regulations.
    4. To enable access to the USPS meeting and video web conferencing 
applications.
    5. To enhance your online meeting experience by utilizing enhanced 
features and functionality, including voluntary polling to gather 
responses from attendees to generate reports or the interactive chat 
feature.
    6. To facilitate team collaboration and communication through 
information sharing and cross-functional participation.
    7. To allow users to communicate through web-based applications.
    8. To facilitate and support cybersecurity investigations of 
detected or reported information security incidents.
    9. To share your personal image via your device camera during 
meetings and web conferences, if you voluntarily choose to turn the 
camera on, enabling virtual face-to-face conversations.
    10. To authenticate user identity for the purpose of accessing USPS 
information systems.
    11. To provide parking and carpooling services to individuals who 
use USPS parking facilities.
    12. To provide pre-registration for guest access to online meetings 
and web conferences.
    13. To provide visibility on unmeasured workroom floor activities.
    14. To enhance visibility into work hours used by product type, 
standard work management, and overtime status.
    15. To improve scheduling efficiency through visibility into the 
use of workroom floor assets and activities.
    16. To generate clock ring data based on employee workroom floor 
activities, assignments and/or duties.
    17. To enhance tool management, security, and efficiency for Mail 
Processing Equipment mechanics and technicians.
    18. To provide analytic, surveillance, and reporting support for 
tool management services.
    19. To enhance tool management accountability through reports and 
alerts.
    20. To provide managers with visibility into employee tool 
management and use and provide remediation capabilities and enable 
personnel recourse related to improper tool management.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Individuals who are granted regular access to USPS facilities 
through the issuance of a building access badge, or who are assigned 
accountable property.
    2. Individuals with authorized access to USPS computers and 
information resources, including USPS employees, contractors, and other 
individuals; Individuals participating in web-based meetings, video 
conferences, collaboration, and communication applications.
    3. Individuals who are members of carpools with USPS employees or 
otherwise regularly use USPS parking facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Building and property access information: Records related to 
issuance of building and property access authorization and badges, 
including name, Social Security Number, Employee Identification Number, 
date of birth, photograph, postal assignment information, work contact 
information, finance number(s), duty location, and pay location, 
Advanced Computing Environment (ACE) ID, email address.
    2. Property issuance information: Records related to issuance of 
accountable USPS property, equipment, and controlled documents, 
including name, Social Security Number, equipment description, 
equipment serial numbers, and issuance date, Mail Processing Equipment 
(MPE) Machine Numbers, Mail Processing Equipment (MPE) Machine Work 
Order Numbers, and Locker User PIN.
    3. Computer access authorization information: Records related to 
computer users, including logon ID, Social Security Number, Employee 
Identification Number, or other assigned identifier, employment status 
information or contractor status information, and extent of access 
granted.
    4. Participant session data from web-based meetings and web 
conferences: Participant Name, Participant's Webcam-Generated Image 
(Including Presenters), Recorded Participant Audio, Video, And Shared 
Meeting Screen Content, Chat Interaction, Polling Questions And 
Associated Responses, Participant Join Time And Leave Time, Meeting 
Duration, Participant Location, Participant Media Hardware Information, 
Participant Job Information, Participant Stated Locale, Participant 
Connection Type, Participant Data Center, Participant Device Type, 
Participant Domain, Participant Full Data Center, Participant Hard Disk 
ID, Participant ID, Participant IP Address, Participant Join Time, 
Participant Camera Name, Participant MAC Address, Participant 
Microphone Name, Participant Network Type, Participant PC Name, 
Participant Role, Participant Share Settings, Participant Speaker Name, 
Participant Status, Participant User ID, Participant User Name, 
Participant Zoom, Participant SIP URL, Participant Leave Reason, 
Participant AS Input, Participant AS Output, Participant Audio Input, 
Participant Audio Output, Participant CPU Usage, Participant Video 
Input, Participant Video Output, Participant Quality, Participant 
Sharing Details, Participant Recording Details.
    5. Web-Based Meeting And Web Conference Application Data: In-
Meeting Messages, Meeting Transcriptions, Written Feedback Responses, 
Invitation Tails, Meeting

[[Page 38200]]

Name, Chat Name, Meeting Agenda, Meeting Host, Meeting Department, 
Meeting Duration, Meeting Email, Meeting End Time, Meeting Media 
Settings, Meeting ID, Meeting Participants, Meeting Participants In 
Room, Meeting Start Time, Meeting Topic, Meeting Tracking Fields, 
Meeting User Type, Meeting UU ID, Meeting Audio Quality, Meeting Video 
Quality, Meeting Screen Share Quality, Meeting Duration, Meeting 
Contacts, Meeting Contact Email, Meeting Settings, Web Conferences 
Custom Keys, Web Conferences Department, Web Conferences Duration, Web 
Conferences Email, Web Conferences End Time, Web Conferences Settings, 
Web Conferences ID, Web Conferences Participants, Web Conference Start 
Time, Web Conferences Topic, Web Conferences User Type, Web Conferences 
UU ID, Web Conferences Audio Quality, Web Conferences Video Quality, 
Web Conferences Screen Share Quality, Web Conferences Host Name, Web 
Conferences Participant Camera Name, Web Conferences Participant 
Connection Type, Web Conferences Participant Data Center, Web 
Conferences Participant Device Type, Web Conferences Participant 
Domain, Web Conferences Participant From SIP Uri, Web Conferences 
Participant Full Data Center, Web Conferences Participant Hard Disk ID, 
Web Conferences Participant ID, Web Conferences Participant IP Address, 
Web Conferences Participant Join Time, Web Conferences Participant 
Leave Reason, Web Conferences Participant Leave Time, Web Conferences 
Participant Location, Web Conferences Participant MAC Address, Web 
Conferences Participant Microphone Name, Web Conferences Participant 
Network Type, Web Conferences Participant PC Name, Web Conferences 
Participant Role, Web Conferences Participant Share Settings, Web 
Conferences Participant SIP URI, Web Conferences Participant Speaker 
Name, Web Conferences Participant Status, Web Conferences Participant 
User ID, Web Conferences Participant User Name, Web Conferences 
Participant Version, Web Conferences Participant AS Input, Web 
Conferences Participant AS Output, Web Conferences Participant Audio 
Input, Web Conferences Participant Audio Output, Web Conferences 
Participant CPU Usage, Web Conferences Participant Video Input, Web 
Conferences Participant Video Output, Web Conferences Participant 
Recording Details, Web Conferences Participant Sharing Details, Web 
Conferences Participant Customer Key, Web Conferences Poll Title, Web 
Conferences Poll Status, Web Conferences Poll Start Time, Web 
Conferences Q&A Question Email, Web Conferences Q&A Question Name, Web 
Conferences Q&A Question Details, Web Conferences Q&A Question Start 
Time, Web Conferences Registrant Address, Web Conferences Registrant 
City, Web Conferences Registrant Comments, Web Conferences Registrant 
Country, Web Conferences Registrant Create Time, Web Conferences 
Registrant Custom Questions, Web Conferences Registrant Email, Web 
Conferences Registrant Name, Web Conferences Registrant ID, Web 
Conferences Registrant Industry, Web Conferences Registrant Join URL, 
Web Conferences Registrant Job Title, Web Conferences Registrant Number 
Of Employees, Web Conferences Registrant Organization, Web Conferences 
Registrant Phone, Web Conferences Registrant Purchasing Time Frame, Web 
Conferences Registrant State, Web Conferences Registrant Status, Web 
Conferences Registrant ZIP Code, Web Conferences Poll Results, Web 
Conferences Panelist Email, Web Conferences Panelist Name, Meeting 
Registrant Name, Meeting Registrant Email, Meeting Invitation Text, 
Meeting Attendee Name, Meeting Attendee Join URL, Meeting Registrant 
Address, Meeting Registrant City, Meeting Registrant Comments, Meeting 
Registrant Country, Meeting Registrant Create Time, Meeting Registrant 
Custom Questions, Meeting Registrant Email, Meeting Registrant Name, 
Meeting Registrant ID, Meeting Registrant Industry, Meeting Registrant 
Job Title, Meeting Registrant Number Of Employees, Meeting Registrant 
Organization, Meeting Registrant Phone Number, Meeting Registrant 
Purchasing Time Frame, Meeting Registrant Role In Purchase Process, 
Meeting Registrant State, Meeting Registrant Status, Meeting Registrant 
ZIP Code, Meeting Registrant Language, Meeting Registrant Join URL, 
Meeting Attendee Poll Response, Meeting Attendee Department, Cloud 
Recording Registrant City, Cloud Recording Registrant Comments, Cloud 
Recording Registrant Country, Cloud Recording Registrant Create Time, 
Cloud Recording Registrant Custom Questions, Cloud Recording Registrant 
Email, Cloud Recording Registrant Name, Cloud Recording Registrant ID, 
Cloud Recording Registrant Industry, Cloud Recording Registrant Job 
Title, Cloud Recording Registrant Number of Employees, Cloud Recording 
Registrant Organization, Cloud Recording Registrant Phone, Cloud 
Recording Registrant Purchasing Time Frame, Cloud Recording Registrant 
Role in Purchase Process, Cloud Recording Registrant Share URL, Cloud 
Recording Registrant Status, Cloud Recording Registrant ZIP Code, Cloud 
Recording Registrant Address, Cloud Recording Registrant State, Cloud 
Recording Registrant Meeting ID, Cloud Recording Registrant Field Name, 
Cloud Recording Registrant List of Registrants.
    6. Device Data From Web-Based Meetings And Web Conferences: Device 
type (such as mobile, desktop, or tablet), Device Operating System, 
Number of users of related Operating Systems, Operating System Version, 
Operating System Type, MAC address, IP address, hard disk ID, PC Name, 
Bluetooth Information, Packet Loss, Internet Connection Type, Bluetooth 
Device Name, Bluetooth Device Type, Device Architecture, Central 
Processing Unit (CPU) Core Type, CPU core frequency, CPU Brand, 
Available Memory, Total CPU Capacity, Total Capacity Utilized by 
Application, Memory Used by Application, API Permissions, API 
Authentication, Authentication Secret Key, Graphics Processing Unit 
(GPU) Brand, GPU Type, Custom Attributes Defined by Organization, 
Archived Meeting Files, Archive Meeting Account Name, Archived Meeting 
File Download User, Archived Meeting File Extension, Archived Meeting 
File Size, Archived Meeting File Type, Archived Meeting File ID, 
Archived Meeting File Participant Email, Archived Meeting Participant 
Join Time, Archived Meeting Participant Leave Time, Archived Meeting 
File Recording Type, Archived Meeting File Status, Archived Meeting 
Complete Time, Archived Meeting Complete Time Duration, Archived 
Meeting Duration, Archived Meeting Duration In Seconds, Archived 
Meeting Host ID, Archived Meeting ID, Archived Meeting Settings, 
Archived Meeting Type, Archived Meeting Recording Count, Archived 
Meeting Start Time, Archived Meeting Topic, Archived Meeting Total 
Size, Archived Meeting UU ID, Past Meeting Participant ID, Past Meeting 
Participant Name, Past Meeting Participant Email, SIP Phone 
Authorization Name, SIP Phone Domain, SIP Phone ID, SIP Phone Password, 
SIP Phone Proxy Servers, SIP Phone Register Servers, SIP Phone 
Registration Expire Time, SIP Phone Transport Protocols, SIP Phone User 
Email, SIP Phone User Name, SIP Phone Voice Voicemail.
    7. User Data From Web-Based Meetings And Web Conferences: User 
Creation Date, User Department, User Email Address, User Employee ID, 
User

[[Page 38201]]

Name, User System ID, User Chat Group Ids, User System Client Version, 
User Last Login Time, User Picture URL, User PMI, User Status, User 
Timezone, User Type, User Verified Status, User Password, User JID, 
User Language, User Manager, User Personal Meeting URL, User Role ID, 
User Role Name, User Use PMI Status, User Phone Country, User Company, 
User Custom Attributes, User CMS User ID, User Pronouns, User Vanity 
Name, User Assistant Email, User Assistant ID, User Permissions, User 
Presence Status, User Scheduler Email, User Scheduler ID, User 
Settings, User Token, User Meeting Minutes, User Number Of Meetings, 
User Participant Number, User's Web Conferences Template, User 
Scheduled Web Conferences, User Web Conferences Settings, User Web 
Conferences Recurrence Settings, User Web Conferences Password, User 
Web Conferences Agenda, User Web Conferences Duration, User Web 
Conferences Start Time, User Web Conferences Template ID, User Web 
Conferences Topic. User Web Conferences Tracking Fields, User Web 
Conferences Time zone User Web Conferences Created Date, User Web 
Conferences Host ID, User Web Conferences Type, User Web Conferences UU 
ID, User Web Conferences Start URL, User TSP Account Conference Code, 
User TSP Account Dial-In Numbers, User TSP Account ID, User TSP Account 
Leader PIN, User TSP account TSP Bridge, User TSP Audio URL, Chat 
Messaging Content,
    8. Web-Based Meeting And Web Conference Administration Data: 
Account Administrator Name, Account Contact Information Account ID, 
Account Billing Information, Account Plan Information, Conference Room 
Account type, Conference Room calendar name, conference room camera 
name, conference room device IP address, conference room email address, 
conference room health, conference room ID, conference room issues, 
conference room last start time, conference room microphone name, 
conference room name, conference room speaker name, conference room 
status, Conference Room live meeting, Conference Room past meetings, 
conference room activation code, conference room support email, 
conference room support phone, conference room passcode, conference 
room settings, conference room location description, conference room 
location name, User Sign In And Sign Out Times, Group admin name, Group 
admin email, group admin ID, group member email, group member first 
name, group member last name, group member ID, group member type, chat 
group ID, chat group name, chat croup total members, chat group, Files 
sent through chat, GIPHYs sent through chat, groups sent through chat, 
p2p sent through chat, text sent through chat, total sent through chat, 
audio sent through chat, code snippet sent through chat, Operation Log 
action, operation log category type, operation log operation detail, 
operation log user, operation log time, Role member department, role 
member email, role member first name, role member ID, role member type, 
client feedback detail email, client feedback detail meeting ID, client 
feedback detail participant name, client feedback detail time,
    9. Web-Based Meeting And Web Conference Telemetry Data: Event Time, 
Client Type, Event Location, Event, Subevent, UUID, Client Version, 
UserID, Client OS, Meeting ID.
    10. Persistent Message Application Telemetry Data: User Email, 
Group Chat, Message Type, In Meeting Message, Status, Do Not Disturb 
Time, Notification Setting, Show Group On Contact List, File Type, File 
Location, Link URL, Keywords, GIF Keywords, Emoji Code, Audio Setting, 
Video Setting, Is E2E Enabled, Message ID, IP Address.
    11. Communication Data: Deleted Persistent Message Sender, Deleted 
Persistent Message Time, Deleted Persistent Message ID, Deleted 
Persistent Message Text, Deleted Persistent Message Main Message ID, 
Deleted Persistent Message Main Message Timestamp, Deleted Persistent 
Message File Name, Deleted Persistent Message File Size, Edited 
Persistent Message Sender, Edited Persistent Message Time, Edited 
Persistent Message ID, Edited Persistent Message Text, Edited 
Persistent Message Main Message ID, Edited Persistent Message Main 
Message Timestamp, Edited Persistent Message File Name, Edited 
Persistent Message File Size, Persistent Message Sender, Persistent 
Message Time, Persistent Message ID, Persistent Message Main Message 
ID, Persistent Message Main Message Timestamp, Persistent Message File, 
Persistent Message File Size, Persistent Message Images Exchanged, 
Persistent Message Files Exchanged, Persistent Message Videos 
Exchanged, Persistent Message Channel Title, Persistent Message 
Whiteboard Annotations, Persistent Message Text, Deleted Message 
Sender, Deleted Message Time, Deleted Message ID, Deleted Message Text, 
Deleted Message Main Message ID, Deleted Message Main Message 
Timestamp, Deleted Message File Name, Deleted Message File Size, Edited 
Message Sender, Edited Message Time, Edited Message ID, Edited Message 
Text, Edited Message Main Message ID, Edited Message Main Message 
Timestamp, Edited Message File Name, Edited Message File Size, Message 
Sender, Message Time, Message ID, Message Main Message ID, Message Main 
Message Timestamp, Message File, Message File Size, Message Text.
    12. Identity verification information: Question, answer, and email 
address.
    13. Carpool and parking information: Records related to membership 
in carpools with USPS employees or about individuals who otherwise 
regularly use USPS parking facilities, including name, space number, 
principal's and others' license numbers, home address, and contact 
information.
    14. Workroom Floor Access and Activity Information: Records related 
to issuance of building access badges supporting time keeping 
functions, including name, Bluetooth Device ID, Employee Identification 
Number, postal assignment information, workroom floor activities, 
assignments and/or duties, work contact information, finance number(s), 
duty location, clock ring data, and pay location.
    15. Tool Management Analytics and Transactional Records: Tools 
Checked Out/In With Time Stamps And Employee Info, Other Database 
Updates With Time Stamps And Employee Info, Parts Checked Out With Time 
Stamps, Work Order Info And Employee Info, Parts Restocked With Time 
Stamps And Employee Info, Locker Open Events With Time Stamps And Badge 
Info, Locker Open Events Marked As Open Via PIN With Supervisor 
Assistance (When End User Badge Is Not Available), Locker Assignments 
And Changes With Time Stamps And Employee Info PIN Reset Events With 
Time Stamps And Manager's USPS.Gov Email Address.

RECORD SOURCE CATEGORIES:
    Employees; contractors; subject individuals; and other systems of 
records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1. through 9. apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Automated database, computer storage media, and paper.

[[Page 38202]]

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    1. Records about building access and issuance of accountable 
property are retrieved by name, Social Security Number, or Employee 
Identification Number.
    2. Records about authorized access to computer and information 
resources are retrieved by name, logon ID, Employee Identification 
Number, or other unique identifier of the individual.
    3. Report and tracking data created during web-based meetings and 
video conferences that pertain to individual participants, content 
shared, conference codes and other relevant session data and historical 
device usage data are retrieved by meeting ID, host name or host email 
address.
    4. Records pertaining to web-based collaboration and communication 
applications are retrieved by organizer name and other associated 
personal identifiers.
    5. Media recordings created during web-based meetings and video 
conferences are retrieved by meeting ID, host name or host email 
address.
    6. Records of carpools and parking facilities are retrieved by 
name, ZIP Code, space number, or parking license number.
    7. Records pertaining to workhour data derived from RFID and 
Bluetooth technologies are retrieved by name, Employee Identification 
Number, and Bluetooth Device ID.
    8. Records pertaining to transactional data are retrievable by 
name, EIN, and ACE ID.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    1. Building access and accountable property records are retained 
until termination of access or accountability.
    2. Records of computer access privileges are retained 1 year after 
all authorizations are cancelled.
    3. Report and tracking data created during web-based meeting and 
video conferences, such as other relevant session data and historical 
device usage data, are retained for twenty-four months.
    4. Records pertaining to web-based collaboration and communication 
applications are retained for twenty-four months.
    5. Web-based meeting or video session recordings are retained for 
twenty-four months.
    6. Records of carpool membership and use of USPS parking facilities 
are retained 6 years.
    7. Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.
    8. Records pertaining to workhour data derived from RFID and 
Bluetooth technologies may be retained up to 90 days.
    9. Records pertaining to transactional data are retained for two 
years.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections. Computers are 
protected by mechanical locks, card key systems, or other physical 
access control methods. The use of computer systems is regulated with 
installed security software, computer logon identifications, and 
operating system controls including access controls, terminal and 
transaction logging, and file management software.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.5.

CONTESTING RECORD PROCEDURES
    See Notification Procedure and Record Access Procedures above.

NOTIFICATION PROCEDURES:
    Inquiries for records about building access, accountable property, 
carpool membership, and use of USPS parking facilities must be 
addressed to the facility head. Inquiries about computer access 
authorization records must be directed to the Manager, Corporate 
Information Security, 475 L'Enfant Plaza SW, Suite 2141, Washington, DC 
20260. For Inspection Service computer access records, inquiries must 
be submitted to the Inspector in Charge, Information Technology 
Division, 2111 Wilson Blvd., Suite 500, Arlington, VA 22201. Inquiries 
must include full name, Social Security Number or Employee 
Identification Number, and period of employment or residency at the 
location.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None

HISTORY:
    June 21, 2023, 88 FR 40340; December 23, 2022, 87 FR 79006; August 
4, 2020, 85 FR 47258; June 1, 2020, 85 FR 33210; April 11, 2014, 79 FR 
20249; June 27, 2012, 77 FR 38342; June 17, 2011, 76 FR 35483; April 
29, 2005, 70 FR 22516

Sarah Sullivan,
Attorney, Ethics & Legal Compliance.
[FR Doc. 2024-09889 Filed 5-6-24; 8:45 am]
BILLING CODE 7710-12-P
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