Privacy Act of 1974; System of Records, 25688-25692 [2024-07685]
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Federal Register / Vol. 89, No. 71 / Thursday, April 11, 2024 / Notices
and Singapore intend to hold a meeting
on implementation of Chapter 18
(Environment) of the United StatesSingapore Free Trade Agreement (FTA)
and a biennial review under the
Memorandum of Intent between the
United States of America and the
Republic of Singapore on Cooperation
in Environmental Matters (MOI) on
April 19, 2024. The purposes of these
two meetings, respectively, are to
review implementation of FTA Chapter
18 (Environment) and to review the
results of environmental cooperation
under the MOI guided by the 2022–2023
Plan of Action (POA) and to approve the
2024–2025 POA.
DATES: The joint public session of the
meeting on implementation of Chapter
18 (Environment) of the United StatesSingapore FTA and the biennial review
under the MOI will be held by
teleconference on April 19, 2024, from
12 p.m. to 1 p.m. EDT. Instructions on
submitting requests to participate in the
virtual public session or on submitting
questions or comments are under the
heading ADDRESSES. Submissions
should be made in writing no later than
April 12, 2024.
ADDRESSES: Requests to participate in
the virtual public session and written
comments or questions should use
‘‘United States-Singapore FTA
Environment Chapter Implementation/
MOI Review Meetings’’ as the subject
line and be submitted to both: (1)
Merideth Manella, U.S. Department of
State, Bureau of Oceans and
International Environmental and
Scientific Affairs, Office of
Environmental Quality, by email to
ManellaM@state.gov and (2) Amy Kreps,
Office of the United States Trade
Representative, by email to
Amy.S.Kreps2@ustr.eop.gov.
When preparing comments,
submitters are encouraged to refer to
Chapter 18 of the FTA and/or the MOI,
as relevant (available at https://ustr.gov/
sites/default/files/SngaporeEnvironment%20Chapter.pdf and
https://2001-2009.state.gov/g/oes/rls/or/
22193.htm). In your email, please
include your full name and
organization.
If you have access to the internet, you
can view and comment on this notice by
going to: https://www.regulations.gov/
#!home and searching for docket
number DOS–2024–0014.
FOR FURTHER INFORMATION CONTACT:
Merideth Manella, (202) 286–5271,
ManellaM@state.gov or Amy Kreps,
(202) 881–8903, Amy.S.Kreps2@
ustr.eop.gov.
SUPPLEMENTARY INFORMATION: The U.S.
Department of State and USTR invite
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interested organizations and members of
the public to submit comments or
suggestions regarding any issues that
should be discussed at the meetings and
to participate in a virtual public session
that will be held on April 19, 2024 at
12 p.m. EDT via teleconference.
Instructions on how to submit
comments or to participate in the virtual
public session are under the heading
ADDRESSES.
Article 18.4 of the FTA provides for
institutional arrangements to discuss
matters related to the operation of
Chapter 18 (Environment). Article 18.5
further provides for opportunities for
public participation in the discussion of
matters related to the operation of
Chapter 18 (Environment).
Section III of the MOI establishes that
the United States and Singapore plan to
meet at least biennially to review the
status of cooperation under the MOI and
that the two governments intend to
devise and update a Plan of Action
setting out cooperative projects to be
pursued.
Visit the Department of State website
at www.state.gov and the USTR website
at www.ustr.gov for more information.
Scott B. Ticknor,
Director, Office of Environmental Quality,
U.S. Department of State.
[FR Doc. 2024–07681 Filed 4–10–24; 8:45 am]
BILLING CODE 4710–09–P
DEPARTMENT OF THE TREASURY
Privacy Act of 1974; System of
Records
Departmental Offices,
Department of the Treasury.
ACTION: Notice of a modified system of
records.
AGENCY:
In accordance with the
Privacy Act of 1974, the Department of
the Treasury (‘‘Treasury’’ or the
‘‘Department’’), Treasury proposes to
modify a current Treasury system of
records titled, ‘‘Department of the
Treasury, Treasury .001—Treasury
Payroll and Personnel System’’ System
of Records. The records and information
collected and maintained in this system
includes, but are not limited to:
Maintaining current and historical
payroll records that are used to compute
and audit pay entitlement; to record
history of pay transactions; to record
deductions, leave accrued and taken,
bonds due and issued, taxes paid;
maintaining and distributing Leave and
Earnings statements; commence and
terminate allotments; answer inquiries
and process claims; and maintaining
SUMMARY:
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current and historical personnel records
and preparing individual administrative
transactions relating to education and
training; classification; assignment;
career development; evaluation;
promotion, compensation, separation
and retirement; making decisions on the
rights, benefits, entitlements and the
utilization of individuals; providing a
data source for the production of
reports, statistical surveys, rosters,
documentation, and studies required for
the orderly personnel administration
within Treasury; maintaining
employment history; and perform
personnel and payroll functions for
Federal agencies for which Treasury is
a cross-services provider and to conduct
activities necessary to carry-out the
official HR line of business for all
Federal departments and agencies that
are serviced by the National Finance
Center (NFC); producing of reports,
statistical surveys, rosters,
documentation, and studies required for
the orderly personnel administration
within Treasury, and maintaining
information about Treasury personnel
and their dependents for needs and
status assessments to determine if they
are entitled to a benefit related to a
natural or man-made disaster, a public
health emergency, or similar crisis.
DATES: Submit comments on or before
May 13, 2024. The modification of the
system of records notice will be
applicable on May 13, 2024.
ADDRESSES: Written comments on this
notice may be submitted electronically
through the Federal government
eRulemaking portal at https://
www.regulations.gov. Electronic
submission of comments allows the
commenter maximum time to prepare
and submit a comment, ensures timely
receipt, and enables the Treasury to
make the comments available to the
public. Please note that comments
submitted through https://
www.regulations.gov will be public and
can be viewed by members of the
public. Due to COVID–19-related
restrictions, Treasury has suspended its
ability to receive public comments by
mail.
In general, Treasury will post all
comments to https://
www.regulations.gov without change,
including any business or personal
information provided, such as names,
addresses, email addresses, or telephone
numbers. All comments received,
including attachments and other
supporting material, will be part of the
public record and subject to public
disclosure. You should only submit
information that you wish to make
publicly available.
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For
general questions, please contact:
Colleen Heller-Stein, 202–927–4800,
Acting Deputy Assistant Secretary for
Human Resources/Chief Human Capital
Officer, 1500 Pennsylvania Avenue NW,
Washington, DC 20220. For privacy
issues, please contact: The Department
of the Treasury, Office of Privacy and
Civil Liberties via email at privacy@
treasury.gov.
SUPPLEMENTARY INFORMATION: In
accordance with the Privacy Act of
1974, the Department of the Treasury
(‘‘Treasury’’ or the ‘‘Department’’),
Treasury proposes to modify a current
Treasury system of records titled,
‘‘Department of the Treasury, Treasury
.001—Treasury Payroll and Personnel
System’’ System of Records.
The proposed modification to the
system of records makes the following
substantive changes:
Treasury is modifying and publishing
the modified system of records notice to
update the categories of the records in
the system and to add (1) update the
system location and system managers
addresses, (2) one authority to collect,
and (3) one new routine use 27. This
new routine use authorize disclosure to
the Department of Justice pursuant to
Executive Order 14074, Advancing
Effective, Accountable Policing and
Criminal Justice Practices to Enhance
Public Trust and Public Safety (the
‘‘Executive Order’’) the President issued
on May 25, 2022. Section 5 of the
Executive Order directs the Attorney
General to establish the National Law
Enforcement Accountability Database
(the NLEAD) as ‘‘a centralized
repository of official records
documenting instances of law
enforcement officer misconduct as well
as commendations and awards.’’
Treasury has provided a report of this
system of records to the Committee on
Oversight and Government Reform of
the House of Representatives, the
Committee on Homeland Security and
Governmental Affairs of the Senate, and
the Office of Management and Budget
(OMB), pursuant to 5 U.S.C. 552a(r) and
OMB Circular A–108, ‘‘Federal Agency
Responsibilities for Review, Reporting,
and Publication under the Privacy Act,’’
dated December 23, 2016.
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FOR FURTHER INFORMATION CONTACT:
Dated: February 28, 2024.
Ryan Law,
Deputy Assistant Secretary for Privacy,
Transparency, and Records.
SYSTEM NAME AND NUMBER:
Department of the Treasury.001—
Treasury Payroll and Personnel System.
SECURITY CLASSIFICATION:
Unclassified.
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SYSTEM LOCATION:
The Shared Development Center of
the Treasury Personnel/Payroll System
is located at 1750 Pennsylvania Avenue
NW, Suite 1300, Washington, DC 20220.
The Treasury Personnel System
processing site is located at the Internal
Revenue Service Detroit Computing
Center, 985 Michigan Avenue, Detroit,
MI 48226. The Treasury Payroll
processing site is located at the United
States Department of Agriculture
National Finance Center, 13800 Old
Gentilly Road, New Orleans, LA 70129.
The locations at which the system is
maintained by all Treasury bureaus and
offices and their associated field offices
are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave. NW,
Washington, DC 20220.
b. The Office of Inspector General
(OIG): 875 15th Street NW, Washington,
DC 20005.
c. Special Inspector General for
Pandemic Recovery (SIGPR): 1500
Pennsylvania Avenue NW, Washington,
DC 20220.
d. Special Inspector General for the
Troubled Asset Relief Program
(SIGTARP): 1801 L Street NW,
Washington, DC 20220.
e. Treasury Inspector General for Tax
Administration (TIGTA): 901 D Street
SW, Suite 600, Washington, DC 20024–
2169.
(2) Alcohol and Tobacco Tax and
Trade Bureau (TTB): 1310 G St. NW,
Washington, DC 20220.
(3) Office of the Comptroller of the
Currency (OCC): 400 7th Street SW,
Washington, DC 20219.
(4) Bureau of Engraving and Printing
(BEP): 14th & C Streets SW, Washington,
DC 20228.
(5) Fiscal Service (FS): 401 14th Street
SW, Washington, DC 20227.
(6) Internal Revenue Service (IRS):
1111 Constitution Avenue NW,
Washington, DC 20224.
(7) United States Mint (MINT): Avery
Street Building, 320 Avery Street,
Parkersburg, WV, and 801 9th St. NW,
Washington, DC 20220.
(8) Bureau of Public Debt (BPD): 999–
E Street NW, Washington, DC 20239.
(9) Financial Crimes Enforcement
Network (FinCEN), Vienna, VA 22183–
0039.
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(1) a. DO: Deputy Assistant Secretary
for Human Resources/Chief Human
Capital Officer, 1500 Pennsylvania
Avenue NW, Washington, DC 20220.
b. OIG: Personnel Officer, 875 15th
Street NW, Washington, DC 20005.
c. SIGPR: Special Inspector General
for Pandemic Recovery, 1500
Pennsylvania Avenue NW, Washington,
DC 20220.
d. SIGTARP: Special Inspector
General for the Troubled Asset Relief
Program, 1801 L. Street NW,
Washington, DC 20220.
e. TIGTA: Director, Human Resources,
901 D Street SW, Suite 600,
Washington, DC 20024–2169.
(2) TTB: Chief, Personnel Division,
1310 G St. NW, Washington, DC 20220.
(3) OCC: Director, Human Resources,
400 7th Street SW, Washington, DC
20219.
(4) BEP: Chief, Office of Human
Resources, 14th & C Streets SW, Room
202–13A, E&P Annex, Washington, DC
20228.
(5) FS: Director, Personnel
Management Division, 3700 East-West
Hwy., Room 115–F, Hyattsville, MD
20782.
(6) IRS: Associate Director,
Transactional Processing Operations,
1111 Constitution Avenue NW, CP6,
A:PS:TP, 2nd Floor, Washington, DC
20224.
(7) MINT: Associate Director for
Workforce Solutions, 801 9th Street
NW, 7th Floor, Washington, DC 20220.
(8) FinCEN: Chief of Personnel and
Training, Vienna, VA 22183–0039.
A list of the Federal agencies for
which Treasury is a cross-services
provider and their respective system
managers may be obtained by contacting
the Chief Human Capital Officer/Deputy
Assistant Secretary for Human
Resources, at the address shown above.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 31 U.S.C. 321; 5 U.S.C.
chapter 63 and the implementing
regulations thereto; Homeland Security
Presidential Directive 12 (HSPD–12),
and Treasury Directive 80–05, Records
and Information Management Program,
Executive Orders 9397, as amended by
13478, 9830, and 12107, and the
American Rescue Plan Act of 2021 (Pub.
L. 117–2).
SYSTEM MANAGER
PURPOSE(S) OF THE SYSTEM:
Department of the Treasury: Official
prescribing policies and practices: Chief
Human Capital Officer/Deputy Assistant
Secretary for Human Resources, 1500
Pennsylvania Avenue NW, Washington,
DC 20220.
The systems managers for the
Treasury bureaus and offices are:
The purposes of the system includes,
but are not limited to: (1) Maintaining
current and historical payroll records
that are used to compute and audit pay
entitlement; to record history of pay
transactions; to record deductions, leave
accrued and taken, bonds due and
issued, taxes paid; maintaining and
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distributing Leave and Earnings
statements; commence and terminate
allotments; answer inquiries and
process claims; and (2) maintaining
current and historical personnel records
and preparing individual administrative
transactions relating to education and
training; classification; assignment;
career development; evaluation;
promotion, compensation, separation
and retirement; making decisions on the
rights, benefits, entitlements and the
utilization of individuals; providing a
data source for the production of
reports, statistical surveys, rosters,
documentation, and studies required for
the orderly personnel administration
within Treasury; (3) maintaining
employment history; (4) performing
personnel and payroll functions for
Federal agencies for which Treasury is
a cross-services provider and to conduct
activities necessary to carry-out the
official HR line of business for all
Federal departments and agencies that
are serviced by the National Finance
Center (NFC), (5) producing of reports,
statistical surveys, rosters,
documentation, and studies required for
the orderly personnel administration
within Treasury; and (6) maintaining
information about Treasury personnel
and their dependents for needs and
status assessments to determine if they
are entitled to a benefit, including leave
related to a family condition, a
particular medical condition, a natural
or man-made disaster, a public health
emergency, or similar crisis.
Consistent with Treasury’s
information-sharing mission,
information stored in Department of the
Treasury, Treasury .001—Treasury
Payroll and Personnel System may be
shared with other Treasury Bureaus, as
well as appropriate federal, state, local,
tribal, foreign, or international
government agencies. This sharing will
only occur after Treasury determines
that the receiving Bureau or agency has
a need to know the information to carry
out national security, law enforcement,
intelligence, or other functions
consistent with the routine uses set
forth in this system of records notice.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
(1) Employees, former employees, and
applicants for employment, in all
Treasury Department bureaus and
offices. (2) Employees, former
employees, and applicants for
employment of Federal agencies for
which the Treasury Department is a
cross-services provider. (3) Dependents
and family members of employees and
former employees.
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CATEGORIES OF RECORDS IN THE SYSTEM:
Information contained in this system
includes such data as:
(1) Employee identification and status
data such as name, records that
establish an individual’s identity, social
security number, date of birth, sex, race
and national origin designator, awards
received, suggestions, work schedule,
type of appointment, education, training
courses attended, veterans preference,
and military service;
(2) employment data such as service
computation for leave, date
probationary period began, date of
performance rating, performance
contract, and date of within-grade
increases;
(3) position and pay data such as
position identification number, pay
plan, step, salary and pay basis,
occupational series, organization
location, and accounting classification
codes;
(4) payroll data such as earnings
(overtime and night differential),
deductions (Federal, state, and local
taxes, bonds and allotments), and time
and attendance data. Time and
attendance data includes, but is not
limited to, any information necessary to
administer any of Treasury’s leave
programs, such as all forms of leave
requests or applications (including in
connection with any voluntary leave
transfer program and including leave
donated or used), balances, and credits,
including Leave Without Pay (LWOP);
any supporting documentation provided
by the leave requestor or on behalf of
the leave requester, which may include
medical records; and information
related to all other absence types,
including Absent Without Leave
(AWOL) and Suspension).
(5) employee retirement and Thrift
Savings Plan data;
(6) employment history, and
(7) tables of data for editing, reporting,
and processing personnel and pay
actions. These include nature of action
codes, civil service authority codes,
standard remarks, signature block table,
position title table, financial
organization table, and salary tables.
(8) employees and former employees’
dependents and family members’ data,
including but not limited to full name,
date of birth, age, and healthcare
provider information.
RECORD SOURCE CATEGORIES:
The information contained in these
records is provided by or verified by the
subject of the record, supervisors, and
non-Federal sources such as private
employers.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under the Privacy
Act of 1974, 5 U.S.C. 552a(b), records
and/or information or portions thereof
maintained as part of this system may
be disclosed outside Treasury as a
routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
(1) To the United States Department
of Justice (‘‘DOJ’’, for the purpose of
representing or providing legal advice to
the Department in a proceeding before
a court, adjudicative body, or other
administrative body before which the
Department is authorized to appear,
when such proceeding involves:
(a) The Department of any bureau or
office thereof;
(b) Any employee of the Department
in his or her official capacity;
(c) Any employee of the Department
in his or her individual capacity where
the Department of Justice or the
Department has agreed to represent the
employee; or
(d) The United States, when the
Department determines that litigation is
likely to affect the Department or any of
its bureaus and offices; and the use of
such records by the DOJ is deemed by
the DOJ or the Department to be relevant
and necessary to the litigation provided
that the disclosure is compatible with
the purpose for which records were
collected.
(2) To an appropriate federal, state,
local, tribal, foreign, or international
agency, if the information is relevant
and necessary to a requesting agency’s
decision concerning the hiring or
retention of an individual, or issuance
of a security clearance, background
investigation, license, contract, grant, or
other benefit, or if the information is
relevant and necessary to a Treasury
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the reporting of
an investigation of an employee, the
letting of a contract, or the issuance of
a license, grant or other benefit and
when disclosure is appropriate to the
proper performance of the official duties
of the person making the request;
(3) To a Congressional office in
response to an inquiry made at the
request of the individual to whom the
record pertains;
(4) To the National Archives and
Records Administration Archivist (or
the Archivist’s designee) pursuant to
records management inspections being
conducted under the authority of 44
U.S.C. 2904 and 2906;
(5) To appropriate agencies, entities,
and person when (1) the Department of
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the Treasury suspects or has confirmed
that there has been a breach of the
system of records; (2) the Department of
the Treasury has determined that as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the Department of the
Treasury (including its information
systems, programs, and operations), the
Federal Government, or national
security; and (3) the disclosure made to
such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department of the
Treasury’s efforts to respond to the
suspected or confirmed breach or to
prevent, minimize, or remedy such
harm;
(6) To another Federal agency or
Federal entity, when the Department of
the Treasury determines that
information from this system of records
is reasonably necessary to assist the
recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach;
(7) Furnish data to the Department of
Agriculture, National Finance Center
(which provides payroll and personnel
processing services for Treasury under a
cross-servicing agreement) affecting the
conversion of Treasury employee
payroll and personnel processing
services; the issuance of paychecks to
employees and distribution of wages;
and the distribution of allotments and
deductions to financial and other
institutions, some through electronic
funds transfer;
(8) Furnish the Internal Revenue
Service and other jurisdictions which
are authorized to tax employees’
compensation with wage and tax
information in accordance with a
withholding agreement with the
Department of the Treasury pursuant to
5 U.S.C. 5516, 5517, and 5520, for the
purpose of furnishing employees with
IRS Forms W–2 that report such tax
distributions;
(9) Provide records to the Office of
Personnel Management, Merit Systems
Protection Board, Equal Employment
Opportunity Commission, and General
Accounting Office for the purpose of
properly administering Federal
personnel systems or other agencies’
systems in accordance with applicable
laws, Executive Orders, and regulations;
(10) Furnish another Federal agency
with information necessary or relevant
to effect interagency salary or
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administrative offset, except that
addresses obtained from the Internal
Revenue Service shall not be disclosed
to other agencies; to furnish a consumer
reporting agency information to obtain
commercial credit reports; and to
furnish a debt collection agency
information for debt collection services.
Current mailing addresses acquired
from the Internal Revenue Service are
routinely released to consumer
reporting agencies to obtain credit
reports and are arguably relevant to debt
collection agencies for collection
services;
(11) Disclose information to a Federal,
state, local, or foreign agency
maintaining civil, criminal, or other
relevant enforcement information or
other pertinent information, that has
requested information relevant to or
necessary to the requesting agency’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(12) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation or settlement
negotiations in response to a subpoena
where arguably relevant to a proceeding,
or in connection with criminal law
proceedings;
(13) Disclose information to foreign
governments in accordance with formal
or informal international agreements;
(14) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(15) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2, which relates
to civil and criminal proceedings;
(16) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation;
(17) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114;
(18) Provide wage and separation
information to another agency, such as
the Department of Labor or Social
Security Administration, as required by
law for payroll purposes;
(19) Provide information to a Federal,
state, or local agency so that the agency
may adjudicate an individual’s
eligibility for a benefit, such as a state
employment compensation board,
housing administration agency, and
Social Security Administration;
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25691
(20) Disclose pertinent information to
appropriate Federal, state, local or
foreign agencies responsible for
investigating or prosecuting the
violation of, or for implementing, a
statute, regulation, order, or license,
where the disclosing agency becomes
aware of a potential violation of civil or
criminal law or regulation;
(21) Disclose information about
particular Treasury employees to
requesting agencies or non-Federal
entities under approved computer
matching efforts, limited only to those
data elements considered relevant to
making a determination of eligibility
under particular benefit programs
administered by those agencies or
entities or by the Department of the
Treasury or any constituent unit of the
Department, to improve program
integrity, and to collect debts and other
money owed under those programs (e.g.
matching for delinquent loans or other
indebtedness to the government);
(22) Disclose to the Office of Child
Support Enforcement, Administration
for Children and Families, Department
of Health and Human Services, the
names, social security numbers, home
addresses, dates of birth, dates of hire,
quarterly earnings, employer identifying
information, and State of hire of
employees, for the purposes of locating
individuals to establish paternity,
establishing and modifying orders of
child support, identifying sources of
income, and for other child support
enforcement activities as required by the
Personal Responsibility and Work
Opportunity Reconciliation Act
(Welfare Reform Law, Pub. L. 104–193);
(23) Disclose to contractors, grantees,
experts, consultants, students, other
federal agencies, states and local
governments, and others performing or
working on a contract, service, grant,
cooperative agreement, or other
assignment for the Department of the
Treasury as required for the production
of reports, descriptive statistical
surveys, rosters, documentation, and
studies required for the orderly
administration of personnel and payrollrelated issues within Treasury;
(24) Disclose information to other
Federal agencies with whom the
Department has entered into a cross
servicing agreement that provides for
the delivery of automated human
resources operations. These operations
may include maintaining current and
historical payroll and personnel records,
and providing reports, statistical
surveys, rosters, documentation, and
studies as required by the other federal
agency to support its personnel
administration activities; and
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(26) To appropriate agencies, entities,
and persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
(27) To disclose, to the extent
permitted by law, official records
documenting former or current Treasury
law enforcement officers’
commendations, awards, and
misconduct to the Department of Justice
(DOJ) as required pursuant to Executive
Order 14074, Advancing Effective,
Accountable Policing and Criminal
Justice Practices to Enhance Public
Trust and Public Safety, to provide a
central source for federal, state, local,
and tribal agencies to search when
making suitability determinations
during the recruitment, investigation,
hiring, promotion, and retention of law
enforcement personnel.
Disclosure to consumer reporting
agencies: Disclosures may be made
pursuant to 5 U.S.C. 552a(b)(12) and
section 3 of the Debt Collection Act of
1982, Public Law 97–365; debt
information concerning a government
claim against an individual is also
furnished, in accordance with 5 U.S.C.
VerDate Sep<11>2014
16:50 Apr 10, 2024
Jkt 262001
552a(b)(12) and section 3 of the Debt
Collection Act of 1982, to consumer
reporting agencies to encourage
repayment of an overdue debt.
Disclosures may be made to a consumer
reporting agency as defined in the Fair
Credit Reporting Act, 15 U.S.C. 1681a(f),
or the Federal Claims Collection Act of
1966, 31 U.S.C. 701(a)(3).
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records in this system are stored
electronically or on paper in secure
facilities in a locked drawer behind a
locked door. Microfiche, and hard copy
are stored on magnetic disc, tape, digital
media, and CD–ROM. Disbursement
records are stored at the Federal Records
Center.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records may be retrieved
alphabetically by name of subject or
complainant, by case number, by special
agent name, by employee identifying
number, by victim, and by witness case
number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The current payroll and personnel
system and the personnel and payroll
system’s master files are kept as Start
Printed Page 78269 electronic media.
Information rendered to hard copy in
the form of reports and payroll
information documentation is also
retained in an electronic media format.
Employee records are retained in
automated form for as long as the
employee is active on the system
(separated employee records are
maintained in an ‘‘inactive’’ status).
Files are purged in accordance with
Treasury Directive 80–05, ‘‘Records and
Information Management Program.’’
PO 00000
Frm 00135
Fmt 4703
Sfmt 9990
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Entrances to data centers and support
organization offices are restricted to
those employees whose work requires
them to be there for the system to
operate. Identification (ID) cards are
verified to ensure that only authorized
personnel are present. Disclosure of
information through remote terminals is
restricted through the use of passwords
and sign-on protocols, which are
periodically changed. Reports produced
from the remote printers are in the
custody of personnel and financial
management officers and are subject to
the same privacy controls as other
documents of similar sensitivity.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedures’’ below.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedures’’ below.
NOTIFICATION PROCEDURES:
Pursuant to 5 U.S.C. 552a(j)(2) and
(k)(2), this system of records may not be
accessed for purposes of determining if
the system contains a record pertaining
to a particular individual, or for
contesting the contents of a record.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Notice of this system of records was
last published in full in the Federal
Register on July 2, 2021 (86 FR 35376)
as Department of the Treasury, Treasury
.001—Treasury Payroll and Personnel
System.
[FR Doc. 2024–07685 Filed 4–10–24; 8:45 am]
BILLING CODE 4810–AK–P
E:\FR\FM\11APN1.SGM
11APN1
Agencies
[Federal Register Volume 89, Number 71 (Thursday, April 11, 2024)]
[Notices]
[Pages 25688-25692]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-07685]
=======================================================================
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DEPARTMENT OF THE TREASURY
Privacy Act of 1974; System of Records
AGENCY: Departmental Offices, Department of the Treasury.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
the Treasury (``Treasury'' or the ``Department''), Treasury proposes to
modify a current Treasury system of records titled, ``Department of the
Treasury, Treasury .001--Treasury Payroll and Personnel System'' System
of Records. The records and information collected and maintained in
this system includes, but are not limited to: Maintaining current and
historical payroll records that are used to compute and audit pay
entitlement; to record history of pay transactions; to record
deductions, leave accrued and taken, bonds due and issued, taxes paid;
maintaining and distributing Leave and Earnings statements; commence
and terminate allotments; answer inquiries and process claims; and
maintaining current and historical personnel records and preparing
individual administrative transactions relating to education and
training; classification; assignment; career development; evaluation;
promotion, compensation, separation and retirement; making decisions on
the rights, benefits, entitlements and the utilization of individuals;
providing a data source for the production of reports, statistical
surveys, rosters, documentation, and studies required for the orderly
personnel administration within Treasury; maintaining employment
history; and perform personnel and payroll functions for Federal
agencies for which Treasury is a cross-services provider and to conduct
activities necessary to carry-out the official HR line of business for
all Federal departments and agencies that are serviced by the National
Finance Center (NFC); producing of reports, statistical surveys,
rosters, documentation, and studies required for the orderly personnel
administration within Treasury, and maintaining information about
Treasury personnel and their dependents for needs and status
assessments to determine if they are entitled to a benefit related to a
natural or man-made disaster, a public health emergency, or similar
crisis.
DATES: Submit comments on or before May 13, 2024. The modification of
the system of records notice will be applicable on May 13, 2024.
ADDRESSES: Written comments on this notice may be submitted
electronically through the Federal government eRulemaking portal at
https://www.regulations.gov. Electronic submission of comments allows
the commenter maximum time to prepare and submit a comment, ensures
timely receipt, and enables the Treasury to make the comments available
to the public. Please note that comments submitted through https://www.regulations.gov will be public and can be viewed by members of the
public. Due to COVID-19-related restrictions, Treasury has suspended
its ability to receive public comments by mail.
In general, Treasury will post all comments to https://www.regulations.gov without change, including any business or personal
information provided, such as names, addresses, email addresses, or
telephone numbers. All comments received, including attachments and
other supporting material, will be part of the public record and
subject to public disclosure. You should only submit information that
you wish to make publicly available.
[[Page 25689]]
FOR FURTHER INFORMATION CONTACT: For general questions, please contact:
Colleen Heller-Stein, 202-927-4800, Acting Deputy Assistant Secretary
for Human Resources/Chief Human Capital Officer, 1500 Pennsylvania
Avenue NW, Washington, DC 20220. For privacy issues, please contact:
The Department of the Treasury, Office of Privacy and Civil Liberties
via email at [email protected].
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
the Department of the Treasury (``Treasury'' or the ``Department''),
Treasury proposes to modify a current Treasury system of records
titled, ``Department of the Treasury, Treasury .001--Treasury Payroll
and Personnel System'' System of Records.
The proposed modification to the system of records makes the
following substantive changes:
Treasury is modifying and publishing the modified system of records
notice to update the categories of the records in the system and to add
(1) update the system location and system managers addresses, (2) one
authority to collect, and (3) one new routine use 27. This new routine
use authorize disclosure to the Department of Justice pursuant to
Executive Order 14074, Advancing Effective, Accountable Policing and
Criminal Justice Practices to Enhance Public Trust and Public Safety
(the ``Executive Order'') the President issued on May 25, 2022. Section
5 of the Executive Order directs the Attorney General to establish the
National Law Enforcement Accountability Database (the NLEAD) as ``a
centralized repository of official records documenting instances of law
enforcement officer misconduct as well as commendations and awards.''
Treasury has provided a report of this system of records to the
Committee on Oversight and Government Reform of the House of
Representatives, the Committee on Homeland Security and Governmental
Affairs of the Senate, and the Office of Management and Budget (OMB),
pursuant to 5 U.S.C. 552a(r) and OMB Circular A-108, ``Federal Agency
Responsibilities for Review, Reporting, and Publication under the
Privacy Act,'' dated December 23, 2016.
Dated: February 28, 2024.
Ryan Law,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
SYSTEM NAME AND NUMBER:
Department of the Treasury.001--Treasury Payroll and Personnel
System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The Shared Development Center of the Treasury Personnel/Payroll
System is located at 1750 Pennsylvania Avenue NW, Suite 1300,
Washington, DC 20220. The Treasury Personnel System processing site is
located at the Internal Revenue Service Detroit Computing Center, 985
Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing
site is located at the United States Department of Agriculture National
Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129.
The locations at which the system is maintained by all Treasury
bureaus and offices and their associated field offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave. NW, Washington, DC 20220.
b. The Office of Inspector General (OIG): 875 15th Street NW,
Washington, DC 20005.
c. Special Inspector General for Pandemic Recovery (SIGPR): 1500
Pennsylvania Avenue NW, Washington, DC 20220.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP): 1801 L Street NW, Washington, DC 20220.
e. Treasury Inspector General for Tax Administration (TIGTA): 901 D
Street SW, Suite 600, Washington, DC 20024-2169.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW, Washington, DC 20219.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW,
Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW, Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW,
Washington, DC 20224.
(7) United States Mint (MINT): Avery Street Building, 320 Avery
Street, Parkersburg, WV, and 801 9th St. NW, Washington, DC 20220.
(8) Bureau of Public Debt (BPD): 999-E Street NW, Washington, DC
20239.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.
SYSTEM MANAGER
Department of the Treasury: Official prescribing policies and
practices: Chief Human Capital Officer/Deputy Assistant Secretary for
Human Resources, 1500 Pennsylvania Avenue NW, Washington, DC 20220.
The systems managers for the Treasury bureaus and offices are:
(1) a. DO: Deputy Assistant Secretary for Human Resources/Chief
Human Capital Officer, 1500 Pennsylvania Avenue NW, Washington, DC
20220.
b. OIG: Personnel Officer, 875 15th Street NW, Washington, DC
20005.
c. SIGPR: Special Inspector General for Pandemic Recovery, 1500
Pennsylvania Avenue NW, Washington, DC 20220.
d. SIGTARP: Special Inspector General for the Troubled Asset Relief
Program, 1801 L. Street NW, Washington, DC 20220.
e. TIGTA: Director, Human Resources, 901 D Street SW, Suite 600,
Washington, DC 20024-2169.
(2) TTB: Chief, Personnel Division, 1310 G St. NW, Washington, DC
20220.
(3) OCC: Director, Human Resources, 400 7th Street SW, Washington,
DC 20219.
(4) BEP: Chief, Office of Human Resources, 14th & C Streets SW,
Room 202-13A, E&P Annex, Washington, DC 20228.
(5) FS: Director, Personnel Management Division, 3700 East-West
Hwy., Room 115-F, Hyattsville, MD 20782.
(6) IRS: Associate Director, Transactional Processing Operations,
1111 Constitution Avenue NW, CP6, A:PS:TP, 2nd Floor, Washington, DC
20224.
(7) MINT: Associate Director for Workforce Solutions, 801 9th
Street NW, 7th Floor, Washington, DC 20220.
(8) FinCEN: Chief of Personnel and Training, Vienna, VA 22183-0039.
A list of the Federal agencies for which Treasury is a cross-
services provider and their respective system managers may be obtained
by contacting the Chief Human Capital Officer/Deputy Assistant
Secretary for Human Resources, at the address shown above.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 31 U.S.C. 321; 5 U.S.C. chapter 63 and the
implementing regulations thereto; Homeland Security Presidential
Directive 12 (HSPD-12), and Treasury Directive 80-05, Records and
Information Management Program, Executive Orders 9397, as amended by
13478, 9830, and 12107, and the American Rescue Plan Act of 2021 (Pub.
L. 117-2).
PURPOSE(S) OF THE SYSTEM:
The purposes of the system includes, but are not limited to: (1)
Maintaining current and historical payroll records that are used to
compute and audit pay entitlement; to record history of pay
transactions; to record deductions, leave accrued and taken, bonds due
and issued, taxes paid; maintaining and
[[Page 25690]]
distributing Leave and Earnings statements; commence and terminate
allotments; answer inquiries and process claims; and (2) maintaining
current and historical personnel records and preparing individual
administrative transactions relating to education and training;
classification; assignment; career development; evaluation; promotion,
compensation, separation and retirement; making decisions on the
rights, benefits, entitlements and the utilization of individuals;
providing a data source for the production of reports, statistical
surveys, rosters, documentation, and studies required for the orderly
personnel administration within Treasury; (3) maintaining employment
history; (4) performing personnel and payroll functions for Federal
agencies for which Treasury is a cross-services provider and to conduct
activities necessary to carry-out the official HR line of business for
all Federal departments and agencies that are serviced by the National
Finance Center (NFC), (5) producing of reports, statistical surveys,
rosters, documentation, and studies required for the orderly personnel
administration within Treasury; and (6) maintaining information about
Treasury personnel and their dependents for needs and status
assessments to determine if they are entitled to a benefit, including
leave related to a family condition, a particular medical condition, a
natural or man-made disaster, a public health emergency, or similar
crisis.
Consistent with Treasury's information-sharing mission, information
stored in Department of the Treasury, Treasury .001--Treasury Payroll
and Personnel System may be shared with other Treasury Bureaus, as well
as appropriate federal, state, local, tribal, foreign, or international
government agencies. This sharing will only occur after Treasury
determines that the receiving Bureau or agency has a need to know the
information to carry out national security, law enforcement,
intelligence, or other functions consistent with the routine uses set
forth in this system of records notice.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(1) Employees, former employees, and applicants for employment, in
all Treasury Department bureaus and offices. (2) Employees, former
employees, and applicants for employment of Federal agencies for which
the Treasury Department is a cross-services provider. (3) Dependents
and family members of employees and former employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information contained in this system includes such data as:
(1) Employee identification and status data such as name, records
that establish an individual's identity, social security number, date
of birth, sex, race and national origin designator, awards received,
suggestions, work schedule, type of appointment, education, training
courses attended, veterans preference, and military service;
(2) employment data such as service computation for leave, date
probationary period began, date of performance rating, performance
contract, and date of within-grade increases;
(3) position and pay data such as position identification number,
pay plan, step, salary and pay basis, occupational series, organization
location, and accounting classification codes;
(4) payroll data such as earnings (overtime and night
differential), deductions (Federal, state, and local taxes, bonds and
allotments), and time and attendance data. Time and attendance data
includes, but is not limited to, any information necessary to
administer any of Treasury's leave programs, such as all forms of leave
requests or applications (including in connection with any voluntary
leave transfer program and including leave donated or used), balances,
and credits, including Leave Without Pay (LWOP); any supporting
documentation provided by the leave requestor or on behalf of the leave
requester, which may include medical records; and information related
to all other absence types, including Absent Without Leave (AWOL) and
Suspension).
(5) employee retirement and Thrift Savings Plan data;
(6) employment history, and
(7) tables of data for editing, reporting, and processing personnel
and pay actions. These include nature of action codes, civil service
authority codes, standard remarks, signature block table, position
title table, financial organization table, and salary tables.
(8) employees and former employees' dependents and family members'
data, including but not limited to full name, date of birth, age, and
healthcare provider information.
RECORD SOURCE CATEGORIES:
The information contained in these records is provided by or
verified by the subject of the record, supervisors, and non-Federal
sources such as private employers.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under the
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or
portions thereof maintained as part of this system may be disclosed
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
(1) To the United States Department of Justice (``DOJ'', for the
purpose of representing or providing legal advice to the Department in
a proceeding before a court, adjudicative body, or other administrative
body before which the Department is authorized to appear, when such
proceeding involves:
(a) The Department of any bureau or office thereof;
(b) Any employee of the Department in his or her official capacity;
(c) Any employee of the Department in his or her individual
capacity where the Department of Justice or the Department has agreed
to represent the employee; or
(d) The United States, when the Department determines that
litigation is likely to affect the Department or any of its bureaus and
offices; and the use of such records by the DOJ is deemed by the DOJ or
the Department to be relevant and necessary to the litigation provided
that the disclosure is compatible with the purpose for which records
were collected.
(2) To an appropriate federal, state, local, tribal, foreign, or
international agency, if the information is relevant and necessary to a
requesting agency's decision concerning the hiring or retention of an
individual, or issuance of a security clearance, background
investigation, license, contract, grant, or other benefit, or if the
information is relevant and necessary to a Treasury decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant or other
benefit and when disclosure is appropriate to the proper performance of
the official duties of the person making the request;
(3) To a Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(4) To the National Archives and Records Administration Archivist
(or the Archivist's designee) pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and
2906;
(5) To appropriate agencies, entities, and person when (1) the
Department of
[[Page 25691]]
the Treasury suspects or has confirmed that there has been a breach of
the system of records; (2) the Department of the Treasury has
determined that as a result of the suspected or confirmed breach there
is a risk of harm to individuals, the Department of the Treasury
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Department of the Treasury's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm;
(6) To another Federal agency or Federal entity, when the
Department of the Treasury determines that information from this system
of records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach;
(7) Furnish data to the Department of Agriculture, National Finance
Center (which provides payroll and personnel processing services for
Treasury under a cross-servicing agreement) affecting the conversion of
Treasury employee payroll and personnel processing services; the
issuance of paychecks to employees and distribution of wages; and the
distribution of allotments and deductions to financial and other
institutions, some through electronic funds transfer;
(8) Furnish the Internal Revenue Service and other jurisdictions
which are authorized to tax employees' compensation with wage and tax
information in accordance with a withholding agreement with the
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520,
for the purpose of furnishing employees with IRS Forms W-2 that report
such tax distributions;
(9) Provide records to the Office of Personnel Management, Merit
Systems Protection Board, Equal Employment Opportunity Commission, and
General Accounting Office for the purpose of properly administering
Federal personnel systems or other agencies' systems in accordance with
applicable laws, Executive Orders, and regulations;
(10) Furnish another Federal agency with information necessary or
relevant to effect interagency salary or administrative offset, except
that addresses obtained from the Internal Revenue Service shall not be
disclosed to other agencies; to furnish a consumer reporting agency
information to obtain commercial credit reports; and to furnish a debt
collection agency information for debt collection services. Current
mailing addresses acquired from the Internal Revenue Service are
routinely released to consumer reporting agencies to obtain credit
reports and are arguably relevant to debt collection agencies for
collection services;
(11) Disclose information to a Federal, state, local, or foreign
agency maintaining civil, criminal, or other relevant enforcement
information or other pertinent information, that has requested
information relevant to or necessary to the requesting agency's hiring
or retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit;
(12) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation or settlement negotiations in response to a subpoena where
arguably relevant to a proceeding, or in connection with criminal law
proceedings;
(13) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(14) Provide information to a congressional office in response to
an inquiry made at the request of the individual to whom the record
pertains;
(15) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relates to civil and
criminal proceedings;
(16) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation;
(17) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114;
(18) Provide wage and separation information to another agency,
such as the Department of Labor or Social Security Administration, as
required by law for payroll purposes;
(19) Provide information to a Federal, state, or local agency so
that the agency may adjudicate an individual's eligibility for a
benefit, such as a state employment compensation board, housing
administration agency, and Social Security Administration;
(20) Disclose pertinent information to appropriate Federal, state,
local or foreign agencies responsible for investigating or prosecuting
the violation of, or for implementing, a statute, regulation, order, or
license, where the disclosing agency becomes aware of a potential
violation of civil or criminal law or regulation;
(21) Disclose information about particular Treasury employees to
requesting agencies or non-Federal entities under approved computer
matching efforts, limited only to those data elements considered
relevant to making a determination of eligibility under particular
benefit programs administered by those agencies or entities or by the
Department of the Treasury or any constituent unit of the Department,
to improve program integrity, and to collect debts and other money owed
under those programs (e.g. matching for delinquent loans or other
indebtedness to the government);
(22) Disclose to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and
Human Services, the names, social security numbers, home addresses,
dates of birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees, for the purposes of
locating individuals to establish paternity, establishing and modifying
orders of child support, identifying sources of income, and for other
child support enforcement activities as required by the Personal
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform
Law, Pub. L. 104-193);
(23) Disclose to contractors, grantees, experts, consultants,
students, other federal agencies, states and local governments, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Department of the Treasury as
required for the production of reports, descriptive statistical
surveys, rosters, documentation, and studies required for the orderly
administration of personnel and payroll-related issues within Treasury;
(24) Disclose information to other Federal agencies with whom the
Department has entered into a cross servicing agreement that provides
for the delivery of automated human resources operations. These
operations may include maintaining current and historical payroll and
personnel records, and providing reports, statistical surveys, rosters,
documentation, and studies as required by the other federal agency to
support its personnel administration activities; and
[[Page 25692]]
(26) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
(27) To disclose, to the extent permitted by law, official records
documenting former or current Treasury law enforcement officers'
commendations, awards, and misconduct to the Department of Justice
(DOJ) as required pursuant to Executive Order 14074, Advancing
Effective, Accountable Policing and Criminal Justice Practices to
Enhance Public Trust and Public Safety, to provide a central source for
federal, state, local, and tribal agencies to search when making
suitability determinations during the recruitment, investigation,
hiring, promotion, and retention of law enforcement personnel.
Disclosure to consumer reporting agencies: Disclosures may be made
pursuant to 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection
Act of 1982, Public Law 97-365; debt information concerning a
government claim against an individual is also furnished, in accordance
with 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of
1982, to consumer reporting agencies to encourage repayment of an
overdue debt. Disclosures may be made to a consumer reporting agency as
defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the
Federal Claims Collection Act of 1966, 31 U.S.C. 701(a)(3).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. Microfiche,
and hard copy are stored on magnetic disc, tape, digital media, and CD-
ROM. Disbursement records are stored at the Federal Records Center.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved alphabetically by name of subject or
complainant, by case number, by special agent name, by employee
identifying number, by victim, and by witness case number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The current payroll and personnel system and the personnel and
payroll system's master files are kept as Start Printed Page 78269
electronic media. Information rendered to hard copy in the form of
reports and payroll information documentation is also retained in an
electronic media format. Employee records are retained in automated
form for as long as the employee is active on the system (separated
employee records are maintained in an ``inactive'' status). Files are
purged in accordance with Treasury Directive 80-05, ``Records and
Information Management Program.''
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Entrances to data centers and support organization offices are
restricted to those employees whose work requires them to be there for
the system to operate. Identification (ID) cards are verified to ensure
that only authorized personnel are present. Disclosure of information
through remote terminals is restricted through the use of passwords and
sign-on protocols, which are periodically changed. Reports produced
from the remote printers are in the custody of personnel and financial
management officers and are subject to the same privacy controls as
other documents of similar sensitivity.
RECORD ACCESS PROCEDURES:
See ``Notification Procedures'' below.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedures'' below.
NOTIFICATION PROCEDURES:
Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records
may not be accessed for purposes of determining if the system contains
a record pertaining to a particular individual, or for contesting the
contents of a record.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Notice of this system of records was last published in full in the
Federal Register on July 2, 2021 (86 FR 35376) as Department of the
Treasury, Treasury .001--Treasury Payroll and Personnel System.
[FR Doc. 2024-07685 Filed 4-10-24; 8:45 am]
BILLING CODE 4810-AK-P