Privacy Act of 1974; System of Records, 25688-25692 [2024-07685]

Download as PDF khammond on DSKJM1Z7X2PROD with NOTICES 25688 Federal Register / Vol. 89, No. 71 / Thursday, April 11, 2024 / Notices and Singapore intend to hold a meeting on implementation of Chapter 18 (Environment) of the United StatesSingapore Free Trade Agreement (FTA) and a biennial review under the Memorandum of Intent between the United States of America and the Republic of Singapore on Cooperation in Environmental Matters (MOI) on April 19, 2024. The purposes of these two meetings, respectively, are to review implementation of FTA Chapter 18 (Environment) and to review the results of environmental cooperation under the MOI guided by the 2022–2023 Plan of Action (POA) and to approve the 2024–2025 POA. DATES: The joint public session of the meeting on implementation of Chapter 18 (Environment) of the United StatesSingapore FTA and the biennial review under the MOI will be held by teleconference on April 19, 2024, from 12 p.m. to 1 p.m. EDT. Instructions on submitting requests to participate in the virtual public session or on submitting questions or comments are under the heading ADDRESSES. Submissions should be made in writing no later than April 12, 2024. ADDRESSES: Requests to participate in the virtual public session and written comments or questions should use ‘‘United States-Singapore FTA Environment Chapter Implementation/ MOI Review Meetings’’ as the subject line and be submitted to both: (1) Merideth Manella, U.S. Department of State, Bureau of Oceans and International Environmental and Scientific Affairs, Office of Environmental Quality, by email to ManellaM@state.gov and (2) Amy Kreps, Office of the United States Trade Representative, by email to Amy.S.Kreps2@ustr.eop.gov. When preparing comments, submitters are encouraged to refer to Chapter 18 of the FTA and/or the MOI, as relevant (available at https://ustr.gov/ sites/default/files/SngaporeEnvironment%20Chapter.pdf and https://2001-2009.state.gov/g/oes/rls/or/ 22193.htm). In your email, please include your full name and organization. If you have access to the internet, you can view and comment on this notice by going to: https://www.regulations.gov/ #!home and searching for docket number DOS–2024–0014. FOR FURTHER INFORMATION CONTACT: Merideth Manella, (202) 286–5271, ManellaM@state.gov or Amy Kreps, (202) 881–8903, Amy.S.Kreps2@ ustr.eop.gov. SUPPLEMENTARY INFORMATION: The U.S. Department of State and USTR invite VerDate Sep<11>2014 16:50 Apr 10, 2024 Jkt 262001 interested organizations and members of the public to submit comments or suggestions regarding any issues that should be discussed at the meetings and to participate in a virtual public session that will be held on April 19, 2024 at 12 p.m. EDT via teleconference. Instructions on how to submit comments or to participate in the virtual public session are under the heading ADDRESSES. Article 18.4 of the FTA provides for institutional arrangements to discuss matters related to the operation of Chapter 18 (Environment). Article 18.5 further provides for opportunities for public participation in the discussion of matters related to the operation of Chapter 18 (Environment). Section III of the MOI establishes that the United States and Singapore plan to meet at least biennially to review the status of cooperation under the MOI and that the two governments intend to devise and update a Plan of Action setting out cooperative projects to be pursued. Visit the Department of State website at www.state.gov and the USTR website at www.ustr.gov for more information. Scott B. Ticknor, Director, Office of Environmental Quality, U.S. Department of State. [FR Doc. 2024–07681 Filed 4–10–24; 8:45 am] BILLING CODE 4710–09–P DEPARTMENT OF THE TREASURY Privacy Act of 1974; System of Records Departmental Offices, Department of the Treasury. ACTION: Notice of a modified system of records. AGENCY: In accordance with the Privacy Act of 1974, the Department of the Treasury (‘‘Treasury’’ or the ‘‘Department’’), Treasury proposes to modify a current Treasury system of records titled, ‘‘Department of the Treasury, Treasury .001—Treasury Payroll and Personnel System’’ System of Records. The records and information collected and maintained in this system includes, but are not limited to: Maintaining current and historical payroll records that are used to compute and audit pay entitlement; to record history of pay transactions; to record deductions, leave accrued and taken, bonds due and issued, taxes paid; maintaining and distributing Leave and Earnings statements; commence and terminate allotments; answer inquiries and process claims; and maintaining SUMMARY: PO 00000 Frm 00131 Fmt 4703 Sfmt 4703 current and historical personnel records and preparing individual administrative transactions relating to education and training; classification; assignment; career development; evaluation; promotion, compensation, separation and retirement; making decisions on the rights, benefits, entitlements and the utilization of individuals; providing a data source for the production of reports, statistical surveys, rosters, documentation, and studies required for the orderly personnel administration within Treasury; maintaining employment history; and perform personnel and payroll functions for Federal agencies for which Treasury is a cross-services provider and to conduct activities necessary to carry-out the official HR line of business for all Federal departments and agencies that are serviced by the National Finance Center (NFC); producing of reports, statistical surveys, rosters, documentation, and studies required for the orderly personnel administration within Treasury, and maintaining information about Treasury personnel and their dependents for needs and status assessments to determine if they are entitled to a benefit related to a natural or man-made disaster, a public health emergency, or similar crisis. DATES: Submit comments on or before May 13, 2024. The modification of the system of records notice will be applicable on May 13, 2024. ADDRESSES: Written comments on this notice may be submitted electronically through the Federal government eRulemaking portal at https:// www.regulations.gov. Electronic submission of comments allows the commenter maximum time to prepare and submit a comment, ensures timely receipt, and enables the Treasury to make the comments available to the public. Please note that comments submitted through https:// www.regulations.gov will be public and can be viewed by members of the public. Due to COVID–19-related restrictions, Treasury has suspended its ability to receive public comments by mail. In general, Treasury will post all comments to https:// www.regulations.gov without change, including any business or personal information provided, such as names, addresses, email addresses, or telephone numbers. All comments received, including attachments and other supporting material, will be part of the public record and subject to public disclosure. You should only submit information that you wish to make publicly available. E:\FR\FM\11APN1.SGM 11APN1 Federal Register / Vol. 89, No. 71 / Thursday, April 11, 2024 / Notices For general questions, please contact: Colleen Heller-Stein, 202–927–4800, Acting Deputy Assistant Secretary for Human Resources/Chief Human Capital Officer, 1500 Pennsylvania Avenue NW, Washington, DC 20220. For privacy issues, please contact: The Department of the Treasury, Office of Privacy and Civil Liberties via email at privacy@ treasury.gov. SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, the Department of the Treasury (‘‘Treasury’’ or the ‘‘Department’’), Treasury proposes to modify a current Treasury system of records titled, ‘‘Department of the Treasury, Treasury .001—Treasury Payroll and Personnel System’’ System of Records. The proposed modification to the system of records makes the following substantive changes: Treasury is modifying and publishing the modified system of records notice to update the categories of the records in the system and to add (1) update the system location and system managers addresses, (2) one authority to collect, and (3) one new routine use 27. This new routine use authorize disclosure to the Department of Justice pursuant to Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety (the ‘‘Executive Order’’) the President issued on May 25, 2022. Section 5 of the Executive Order directs the Attorney General to establish the National Law Enforcement Accountability Database (the NLEAD) as ‘‘a centralized repository of official records documenting instances of law enforcement officer misconduct as well as commendations and awards.’’ Treasury has provided a report of this system of records to the Committee on Oversight and Government Reform of the House of Representatives, the Committee on Homeland Security and Governmental Affairs of the Senate, and the Office of Management and Budget (OMB), pursuant to 5 U.S.C. 552a(r) and OMB Circular A–108, ‘‘Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act,’’ dated December 23, 2016. khammond on DSKJM1Z7X2PROD with NOTICES FOR FURTHER INFORMATION CONTACT: Dated: February 28, 2024. Ryan Law, Deputy Assistant Secretary for Privacy, Transparency, and Records. SYSTEM NAME AND NUMBER: Department of the Treasury.001— Treasury Payroll and Personnel System. SECURITY CLASSIFICATION: Unclassified. VerDate Sep<11>2014 16:50 Apr 10, 2024 Jkt 262001 SYSTEM LOCATION: The Shared Development Center of the Treasury Personnel/Payroll System is located at 1750 Pennsylvania Avenue NW, Suite 1300, Washington, DC 20220. The Treasury Personnel System processing site is located at the Internal Revenue Service Detroit Computing Center, 985 Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing site is located at the United States Department of Agriculture National Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129. The locations at which the system is maintained by all Treasury bureaus and offices and their associated field offices are: (1) Departmental Offices (DO): a. 1500 Pennsylvania Ave. NW, Washington, DC 20220. b. The Office of Inspector General (OIG): 875 15th Street NW, Washington, DC 20005. c. Special Inspector General for Pandemic Recovery (SIGPR): 1500 Pennsylvania Avenue NW, Washington, DC 20220. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP): 1801 L Street NW, Washington, DC 20220. e. Treasury Inspector General for Tax Administration (TIGTA): 901 D Street SW, Suite 600, Washington, DC 20024– 2169. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW, Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 400 7th Street SW, Washington, DC 20219. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW, Washington, DC 20228. (5) Fiscal Service (FS): 401 14th Street SW, Washington, DC 20227. (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW, Washington, DC 20224. (7) United States Mint (MINT): Avery Street Building, 320 Avery Street, Parkersburg, WV, and 801 9th St. NW, Washington, DC 20220. (8) Bureau of Public Debt (BPD): 999– E Street NW, Washington, DC 20239. (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 22183– 0039. 25689 (1) a. DO: Deputy Assistant Secretary for Human Resources/Chief Human Capital Officer, 1500 Pennsylvania Avenue NW, Washington, DC 20220. b. OIG: Personnel Officer, 875 15th Street NW, Washington, DC 20005. c. SIGPR: Special Inspector General for Pandemic Recovery, 1500 Pennsylvania Avenue NW, Washington, DC 20220. d. SIGTARP: Special Inspector General for the Troubled Asset Relief Program, 1801 L. Street NW, Washington, DC 20220. e. TIGTA: Director, Human Resources, 901 D Street SW, Suite 600, Washington, DC 20024–2169. (2) TTB: Chief, Personnel Division, 1310 G St. NW, Washington, DC 20220. (3) OCC: Director, Human Resources, 400 7th Street SW, Washington, DC 20219. (4) BEP: Chief, Office of Human Resources, 14th & C Streets SW, Room 202–13A, E&P Annex, Washington, DC 20228. (5) FS: Director, Personnel Management Division, 3700 East-West Hwy., Room 115–F, Hyattsville, MD 20782. (6) IRS: Associate Director, Transactional Processing Operations, 1111 Constitution Avenue NW, CP6, A:PS:TP, 2nd Floor, Washington, DC 20224. (7) MINT: Associate Director for Workforce Solutions, 801 9th Street NW, 7th Floor, Washington, DC 20220. (8) FinCEN: Chief of Personnel and Training, Vienna, VA 22183–0039. A list of the Federal agencies for which Treasury is a cross-services provider and their respective system managers may be obtained by contacting the Chief Human Capital Officer/Deputy Assistant Secretary for Human Resources, at the address shown above. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 31 U.S.C. 321; 5 U.S.C. chapter 63 and the implementing regulations thereto; Homeland Security Presidential Directive 12 (HSPD–12), and Treasury Directive 80–05, Records and Information Management Program, Executive Orders 9397, as amended by 13478, 9830, and 12107, and the American Rescue Plan Act of 2021 (Pub. L. 117–2). SYSTEM MANAGER PURPOSE(S) OF THE SYSTEM: Department of the Treasury: Official prescribing policies and practices: Chief Human Capital Officer/Deputy Assistant Secretary for Human Resources, 1500 Pennsylvania Avenue NW, Washington, DC 20220. The systems managers for the Treasury bureaus and offices are: The purposes of the system includes, but are not limited to: (1) Maintaining current and historical payroll records that are used to compute and audit pay entitlement; to record history of pay transactions; to record deductions, leave accrued and taken, bonds due and issued, taxes paid; maintaining and PO 00000 Frm 00132 Fmt 4703 Sfmt 4703 E:\FR\FM\11APN1.SGM 11APN1 25690 Federal Register / Vol. 89, No. 71 / Thursday, April 11, 2024 / Notices distributing Leave and Earnings statements; commence and terminate allotments; answer inquiries and process claims; and (2) maintaining current and historical personnel records and preparing individual administrative transactions relating to education and training; classification; assignment; career development; evaluation; promotion, compensation, separation and retirement; making decisions on the rights, benefits, entitlements and the utilization of individuals; providing a data source for the production of reports, statistical surveys, rosters, documentation, and studies required for the orderly personnel administration within Treasury; (3) maintaining employment history; (4) performing personnel and payroll functions for Federal agencies for which Treasury is a cross-services provider and to conduct activities necessary to carry-out the official HR line of business for all Federal departments and agencies that are serviced by the National Finance Center (NFC), (5) producing of reports, statistical surveys, rosters, documentation, and studies required for the orderly personnel administration within Treasury; and (6) maintaining information about Treasury personnel and their dependents for needs and status assessments to determine if they are entitled to a benefit, including leave related to a family condition, a particular medical condition, a natural or man-made disaster, a public health emergency, or similar crisis. Consistent with Treasury’s information-sharing mission, information stored in Department of the Treasury, Treasury .001—Treasury Payroll and Personnel System may be shared with other Treasury Bureaus, as well as appropriate federal, state, local, tribal, foreign, or international government agencies. This sharing will only occur after Treasury determines that the receiving Bureau or agency has a need to know the information to carry out national security, law enforcement, intelligence, or other functions consistent with the routine uses set forth in this system of records notice. khammond on DSKJM1Z7X2PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Employees, former employees, and applicants for employment, in all Treasury Department bureaus and offices. (2) Employees, former employees, and applicants for employment of Federal agencies for which the Treasury Department is a cross-services provider. (3) Dependents and family members of employees and former employees. VerDate Sep<11>2014 16:50 Apr 10, 2024 Jkt 262001 CATEGORIES OF RECORDS IN THE SYSTEM: Information contained in this system includes such data as: (1) Employee identification and status data such as name, records that establish an individual’s identity, social security number, date of birth, sex, race and national origin designator, awards received, suggestions, work schedule, type of appointment, education, training courses attended, veterans preference, and military service; (2) employment data such as service computation for leave, date probationary period began, date of performance rating, performance contract, and date of within-grade increases; (3) position and pay data such as position identification number, pay plan, step, salary and pay basis, occupational series, organization location, and accounting classification codes; (4) payroll data such as earnings (overtime and night differential), deductions (Federal, state, and local taxes, bonds and allotments), and time and attendance data. Time and attendance data includes, but is not limited to, any information necessary to administer any of Treasury’s leave programs, such as all forms of leave requests or applications (including in connection with any voluntary leave transfer program and including leave donated or used), balances, and credits, including Leave Without Pay (LWOP); any supporting documentation provided by the leave requestor or on behalf of the leave requester, which may include medical records; and information related to all other absence types, including Absent Without Leave (AWOL) and Suspension). (5) employee retirement and Thrift Savings Plan data; (6) employment history, and (7) tables of data for editing, reporting, and processing personnel and pay actions. These include nature of action codes, civil service authority codes, standard remarks, signature block table, position title table, financial organization table, and salary tables. (8) employees and former employees’ dependents and family members’ data, including but not limited to full name, date of birth, age, and healthcare provider information. RECORD SOURCE CATEGORIES: The information contained in these records is provided by or verified by the subject of the record, supervisors, and non-Federal sources such as private employers. PO 00000 Frm 00133 Fmt 4703 Sfmt 4703 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: (1) To the United States Department of Justice (‘‘DOJ’’, for the purpose of representing or providing legal advice to the Department in a proceeding before a court, adjudicative body, or other administrative body before which the Department is authorized to appear, when such proceeding involves: (a) The Department of any bureau or office thereof; (b) Any employee of the Department in his or her official capacity; (c) Any employee of the Department in his or her individual capacity where the Department of Justice or the Department has agreed to represent the employee; or (d) The United States, when the Department determines that litigation is likely to affect the Department or any of its bureaus and offices; and the use of such records by the DOJ is deemed by the DOJ or the Department to be relevant and necessary to the litigation provided that the disclosure is compatible with the purpose for which records were collected. (2) To an appropriate federal, state, local, tribal, foreign, or international agency, if the information is relevant and necessary to a requesting agency’s decision concerning the hiring or retention of an individual, or issuance of a security clearance, background investigation, license, contract, grant, or other benefit, or if the information is relevant and necessary to a Treasury decision concerning the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit and when disclosure is appropriate to the proper performance of the official duties of the person making the request; (3) To a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) To the National Archives and Records Administration Archivist (or the Archivist’s designee) pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906; (5) To appropriate agencies, entities, and person when (1) the Department of E:\FR\FM\11APN1.SGM 11APN1 khammond on DSKJM1Z7X2PROD with NOTICES Federal Register / Vol. 89, No. 71 / Thursday, April 11, 2024 / Notices the Treasury suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (6) To another Federal agency or Federal entity, when the Department of the Treasury determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (7) Furnish data to the Department of Agriculture, National Finance Center (which provides payroll and personnel processing services for Treasury under a cross-servicing agreement) affecting the conversion of Treasury employee payroll and personnel processing services; the issuance of paychecks to employees and distribution of wages; and the distribution of allotments and deductions to financial and other institutions, some through electronic funds transfer; (8) Furnish the Internal Revenue Service and other jurisdictions which are authorized to tax employees’ compensation with wage and tax information in accordance with a withholding agreement with the Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520, for the purpose of furnishing employees with IRS Forms W–2 that report such tax distributions; (9) Provide records to the Office of Personnel Management, Merit Systems Protection Board, Equal Employment Opportunity Commission, and General Accounting Office for the purpose of properly administering Federal personnel systems or other agencies’ systems in accordance with applicable laws, Executive Orders, and regulations; (10) Furnish another Federal agency with information necessary or relevant to effect interagency salary or VerDate Sep<11>2014 16:50 Apr 10, 2024 Jkt 262001 administrative offset, except that addresses obtained from the Internal Revenue Service shall not be disclosed to other agencies; to furnish a consumer reporting agency information to obtain commercial credit reports; and to furnish a debt collection agency information for debt collection services. Current mailing addresses acquired from the Internal Revenue Service are routinely released to consumer reporting agencies to obtain credit reports and are arguably relevant to debt collection agencies for collection services; (11) Disclose information to a Federal, state, local, or foreign agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, that has requested information relevant to or necessary to the requesting agency’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (12) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation or settlement negotiations in response to a subpoena where arguably relevant to a proceeding, or in connection with criminal law proceedings; (13) Disclose information to foreign governments in accordance with formal or informal international agreements; (14) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (15) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2, which relates to civil and criminal proceedings; (16) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (17) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (18) Provide wage and separation information to another agency, such as the Department of Labor or Social Security Administration, as required by law for payroll purposes; (19) Provide information to a Federal, state, or local agency so that the agency may adjudicate an individual’s eligibility for a benefit, such as a state employment compensation board, housing administration agency, and Social Security Administration; PO 00000 Frm 00134 Fmt 4703 Sfmt 4703 25691 (20) Disclose pertinent information to appropriate Federal, state, local or foreign agencies responsible for investigating or prosecuting the violation of, or for implementing, a statute, regulation, order, or license, where the disclosing agency becomes aware of a potential violation of civil or criminal law or regulation; (21) Disclose information about particular Treasury employees to requesting agencies or non-Federal entities under approved computer matching efforts, limited only to those data elements considered relevant to making a determination of eligibility under particular benefit programs administered by those agencies or entities or by the Department of the Treasury or any constituent unit of the Department, to improve program integrity, and to collect debts and other money owed under those programs (e.g. matching for delinquent loans or other indebtedness to the government); (22) Disclose to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services, the names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees, for the purposes of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement activities as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 104–193); (23) Disclose to contractors, grantees, experts, consultants, students, other federal agencies, states and local governments, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Department of the Treasury as required for the production of reports, descriptive statistical surveys, rosters, documentation, and studies required for the orderly administration of personnel and payrollrelated issues within Treasury; (24) Disclose information to other Federal agencies with whom the Department has entered into a cross servicing agreement that provides for the delivery of automated human resources operations. These operations may include maintaining current and historical payroll and personnel records, and providing reports, statistical surveys, rosters, documentation, and studies as required by the other federal agency to support its personnel administration activities; and E:\FR\FM\11APN1.SGM 11APN1 25692 Federal Register / Vol. 89, No. 71 / Thursday, April 11, 2024 / Notices khammond on DSKJM1Z7X2PROD with NOTICES (26) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. (27) To disclose, to the extent permitted by law, official records documenting former or current Treasury law enforcement officers’ commendations, awards, and misconduct to the Department of Justice (DOJ) as required pursuant to Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety, to provide a central source for federal, state, local, and tribal agencies to search when making suitability determinations during the recruitment, investigation, hiring, promotion, and retention of law enforcement personnel. Disclosure to consumer reporting agencies: Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982, Public Law 97–365; debt information concerning a government claim against an individual is also furnished, in accordance with 5 U.S.C. VerDate Sep<11>2014 16:50 Apr 10, 2024 Jkt 262001 552a(b)(12) and section 3 of the Debt Collection Act of 1982, to consumer reporting agencies to encourage repayment of an overdue debt. Disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31 U.S.C. 701(a)(3). POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. Microfiche, and hard copy are stored on magnetic disc, tape, digital media, and CD–ROM. Disbursement records are stored at the Federal Records Center. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records may be retrieved alphabetically by name of subject or complainant, by case number, by special agent name, by employee identifying number, by victim, and by witness case number. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: The current payroll and personnel system and the personnel and payroll system’s master files are kept as Start Printed Page 78269 electronic media. Information rendered to hard copy in the form of reports and payroll information documentation is also retained in an electronic media format. Employee records are retained in automated form for as long as the employee is active on the system (separated employee records are maintained in an ‘‘inactive’’ status). Files are purged in accordance with Treasury Directive 80–05, ‘‘Records and Information Management Program.’’ PO 00000 Frm 00135 Fmt 4703 Sfmt 9990 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Entrances to data centers and support organization offices are restricted to those employees whose work requires them to be there for the system to operate. Identification (ID) cards are verified to ensure that only authorized personnel are present. Disclosure of information through remote terminals is restricted through the use of passwords and sign-on protocols, which are periodically changed. Reports produced from the remote printers are in the custody of personnel and financial management officers and are subject to the same privacy controls as other documents of similar sensitivity. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedures’’ below. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedures’’ below. NOTIFICATION PROCEDURES: Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual, or for contesting the contents of a record. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on July 2, 2021 (86 FR 35376) as Department of the Treasury, Treasury .001—Treasury Payroll and Personnel System. [FR Doc. 2024–07685 Filed 4–10–24; 8:45 am] BILLING CODE 4810–AK–P E:\FR\FM\11APN1.SGM 11APN1

Agencies

[Federal Register Volume 89, Number 71 (Thursday, April 11, 2024)]
[Notices]
[Pages 25688-25692]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-07685]


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DEPARTMENT OF THE TREASURY


Privacy Act of 1974; System of Records

AGENCY: Departmental Offices, Department of the Treasury.

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
the Treasury (``Treasury'' or the ``Department''), Treasury proposes to 
modify a current Treasury system of records titled, ``Department of the 
Treasury, Treasury .001--Treasury Payroll and Personnel System'' System 
of Records. The records and information collected and maintained in 
this system includes, but are not limited to: Maintaining current and 
historical payroll records that are used to compute and audit pay 
entitlement; to record history of pay transactions; to record 
deductions, leave accrued and taken, bonds due and issued, taxes paid; 
maintaining and distributing Leave and Earnings statements; commence 
and terminate allotments; answer inquiries and process claims; and 
maintaining current and historical personnel records and preparing 
individual administrative transactions relating to education and 
training; classification; assignment; career development; evaluation; 
promotion, compensation, separation and retirement; making decisions on 
the rights, benefits, entitlements and the utilization of individuals; 
providing a data source for the production of reports, statistical 
surveys, rosters, documentation, and studies required for the orderly 
personnel administration within Treasury; maintaining employment 
history; and perform personnel and payroll functions for Federal 
agencies for which Treasury is a cross-services provider and to conduct 
activities necessary to carry-out the official HR line of business for 
all Federal departments and agencies that are serviced by the National 
Finance Center (NFC); producing of reports, statistical surveys, 
rosters, documentation, and studies required for the orderly personnel 
administration within Treasury, and maintaining information about 
Treasury personnel and their dependents for needs and status 
assessments to determine if they are entitled to a benefit related to a 
natural or man-made disaster, a public health emergency, or similar 
crisis.

DATES: Submit comments on or before May 13, 2024. The modification of 
the system of records notice will be applicable on May 13, 2024.

ADDRESSES: Written comments on this notice may be submitted 
electronically through the Federal government eRulemaking portal at 
https://www.regulations.gov. Electronic submission of comments allows 
the commenter maximum time to prepare and submit a comment, ensures 
timely receipt, and enables the Treasury to make the comments available 
to the public. Please note that comments submitted through https://www.regulations.gov will be public and can be viewed by members of the 
public. Due to COVID-19-related restrictions, Treasury has suspended 
its ability to receive public comments by mail.
    In general, Treasury will post all comments to https://www.regulations.gov without change, including any business or personal 
information provided, such as names, addresses, email addresses, or 
telephone numbers. All comments received, including attachments and 
other supporting material, will be part of the public record and 
subject to public disclosure. You should only submit information that 
you wish to make publicly available.

[[Page 25689]]


FOR FURTHER INFORMATION CONTACT: For general questions, please contact: 
Colleen Heller-Stein, 202-927-4800, Acting Deputy Assistant Secretary 
for Human Resources/Chief Human Capital Officer, 1500 Pennsylvania 
Avenue NW, Washington, DC 20220. For privacy issues, please contact: 
The Department of the Treasury, Office of Privacy and Civil Liberties 
via email at [email protected].

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
the Department of the Treasury (``Treasury'' or the ``Department''), 
Treasury proposes to modify a current Treasury system of records 
titled, ``Department of the Treasury, Treasury .001--Treasury Payroll 
and Personnel System'' System of Records.
    The proposed modification to the system of records makes the 
following substantive changes:
    Treasury is modifying and publishing the modified system of records 
notice to update the categories of the records in the system and to add 
(1) update the system location and system managers addresses, (2) one 
authority to collect, and (3) one new routine use 27. This new routine 
use authorize disclosure to the Department of Justice pursuant to 
Executive Order 14074, Advancing Effective, Accountable Policing and 
Criminal Justice Practices to Enhance Public Trust and Public Safety 
(the ``Executive Order'') the President issued on May 25, 2022. Section 
5 of the Executive Order directs the Attorney General to establish the 
National Law Enforcement Accountability Database (the NLEAD) as ``a 
centralized repository of official records documenting instances of law 
enforcement officer misconduct as well as commendations and awards.''
    Treasury has provided a report of this system of records to the 
Committee on Oversight and Government Reform of the House of 
Representatives, the Committee on Homeland Security and Governmental 
Affairs of the Senate, and the Office of Management and Budget (OMB), 
pursuant to 5 U.S.C. 552a(r) and OMB Circular A-108, ``Federal Agency 
Responsibilities for Review, Reporting, and Publication under the 
Privacy Act,'' dated December 23, 2016.

    Dated: February 28, 2024.
Ryan Law,
Deputy Assistant Secretary for Privacy, Transparency, and Records.

SYSTEM NAME AND NUMBER:
    Department of the Treasury.001--Treasury Payroll and Personnel 
System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    The Shared Development Center of the Treasury Personnel/Payroll 
System is located at 1750 Pennsylvania Avenue NW, Suite 1300, 
Washington, DC 20220. The Treasury Personnel System processing site is 
located at the Internal Revenue Service Detroit Computing Center, 985 
Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing 
site is located at the United States Department of Agriculture National 
Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129.
    The locations at which the system is maintained by all Treasury 
bureaus and offices and their associated field offices are:
    (1) Departmental Offices (DO):
    a. 1500 Pennsylvania Ave. NW, Washington, DC 20220.
    b. The Office of Inspector General (OIG): 875 15th Street NW, 
Washington, DC 20005.
    c. Special Inspector General for Pandemic Recovery (SIGPR): 1500 
Pennsylvania Avenue NW, Washington, DC 20220.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP): 1801 L Street NW, Washington, DC 20220.
    e. Treasury Inspector General for Tax Administration (TIGTA): 901 D 
Street SW, Suite 600, Washington, DC 20024-2169.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW, 
Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 400 7th Street 
SW, Washington, DC 20219.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW, 
Washington, DC 20228.
    (5) Fiscal Service (FS): 401 14th Street SW, Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW, 
Washington, DC 20224.
    (7) United States Mint (MINT): Avery Street Building, 320 Avery 
Street, Parkersburg, WV, and 801 9th St. NW, Washington, DC 20220.
    (8) Bureau of Public Debt (BPD): 999-E Street NW, Washington, DC 
20239.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

SYSTEM MANAGER
    Department of the Treasury: Official prescribing policies and 
practices: Chief Human Capital Officer/Deputy Assistant Secretary for 
Human Resources, 1500 Pennsylvania Avenue NW, Washington, DC 20220.
    The systems managers for the Treasury bureaus and offices are:
    (1) a. DO: Deputy Assistant Secretary for Human Resources/Chief 
Human Capital Officer, 1500 Pennsylvania Avenue NW, Washington, DC 
20220.
    b. OIG: Personnel Officer, 875 15th Street NW, Washington, DC 
20005.
    c. SIGPR: Special Inspector General for Pandemic Recovery, 1500 
Pennsylvania Avenue NW, Washington, DC 20220.
    d. SIGTARP: Special Inspector General for the Troubled Asset Relief 
Program, 1801 L. Street NW, Washington, DC 20220.
    e. TIGTA: Director, Human Resources, 901 D Street SW, Suite 600, 
Washington, DC 20024-2169.
    (2) TTB: Chief, Personnel Division, 1310 G St. NW, Washington, DC 
20220.
    (3) OCC: Director, Human Resources, 400 7th Street SW, Washington, 
DC 20219.
    (4) BEP: Chief, Office of Human Resources, 14th & C Streets SW, 
Room 202-13A, E&P Annex, Washington, DC 20228.
    (5) FS: Director, Personnel Management Division, 3700 East-West 
Hwy., Room 115-F, Hyattsville, MD 20782.
    (6) IRS: Associate Director, Transactional Processing Operations, 
1111 Constitution Avenue NW, CP6, A:PS:TP, 2nd Floor, Washington, DC 
20224.
    (7) MINT: Associate Director for Workforce Solutions, 801 9th 
Street NW, 7th Floor, Washington, DC 20220.
    (8) FinCEN: Chief of Personnel and Training, Vienna, VA 22183-0039.
    A list of the Federal agencies for which Treasury is a cross-
services provider and their respective system managers may be obtained 
by contacting the Chief Human Capital Officer/Deputy Assistant 
Secretary for Human Resources, at the address shown above.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321; 5 U.S.C. chapter 63 and the 
implementing regulations thereto; Homeland Security Presidential 
Directive 12 (HSPD-12), and Treasury Directive 80-05, Records and 
Information Management Program, Executive Orders 9397, as amended by 
13478, 9830, and 12107, and the American Rescue Plan Act of 2021 (Pub. 
L. 117-2).

PURPOSE(S) OF THE SYSTEM:
    The purposes of the system includes, but are not limited to: (1) 
Maintaining current and historical payroll records that are used to 
compute and audit pay entitlement; to record history of pay 
transactions; to record deductions, leave accrued and taken, bonds due 
and issued, taxes paid; maintaining and

[[Page 25690]]

distributing Leave and Earnings statements; commence and terminate 
allotments; answer inquiries and process claims; and (2) maintaining 
current and historical personnel records and preparing individual 
administrative transactions relating to education and training; 
classification; assignment; career development; evaluation; promotion, 
compensation, separation and retirement; making decisions on the 
rights, benefits, entitlements and the utilization of individuals; 
providing a data source for the production of reports, statistical 
surveys, rosters, documentation, and studies required for the orderly 
personnel administration within Treasury; (3) maintaining employment 
history; (4) performing personnel and payroll functions for Federal 
agencies for which Treasury is a cross-services provider and to conduct 
activities necessary to carry-out the official HR line of business for 
all Federal departments and agencies that are serviced by the National 
Finance Center (NFC), (5) producing of reports, statistical surveys, 
rosters, documentation, and studies required for the orderly personnel 
administration within Treasury; and (6) maintaining information about 
Treasury personnel and their dependents for needs and status 
assessments to determine if they are entitled to a benefit, including 
leave related to a family condition, a particular medical condition, a 
natural or man-made disaster, a public health emergency, or similar 
crisis.
    Consistent with Treasury's information-sharing mission, information 
stored in Department of the Treasury, Treasury .001--Treasury Payroll 
and Personnel System may be shared with other Treasury Bureaus, as well 
as appropriate federal, state, local, tribal, foreign, or international 
government agencies. This sharing will only occur after Treasury 
determines that the receiving Bureau or agency has a need to know the 
information to carry out national security, law enforcement, 
intelligence, or other functions consistent with the routine uses set 
forth in this system of records notice.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Employees, former employees, and applicants for employment, in 
all Treasury Department bureaus and offices. (2) Employees, former 
employees, and applicants for employment of Federal agencies for which 
the Treasury Department is a cross-services provider. (3) Dependents 
and family members of employees and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information contained in this system includes such data as:
    (1) Employee identification and status data such as name, records 
that establish an individual's identity, social security number, date 
of birth, sex, race and national origin designator, awards received, 
suggestions, work schedule, type of appointment, education, training 
courses attended, veterans preference, and military service;
    (2) employment data such as service computation for leave, date 
probationary period began, date of performance rating, performance 
contract, and date of within-grade increases;
    (3) position and pay data such as position identification number, 
pay plan, step, salary and pay basis, occupational series, organization 
location, and accounting classification codes;
    (4) payroll data such as earnings (overtime and night 
differential), deductions (Federal, state, and local taxes, bonds and 
allotments), and time and attendance data. Time and attendance data 
includes, but is not limited to, any information necessary to 
administer any of Treasury's leave programs, such as all forms of leave 
requests or applications (including in connection with any voluntary 
leave transfer program and including leave donated or used), balances, 
and credits, including Leave Without Pay (LWOP); any supporting 
documentation provided by the leave requestor or on behalf of the leave 
requester, which may include medical records; and information related 
to all other absence types, including Absent Without Leave (AWOL) and 
Suspension).
    (5) employee retirement and Thrift Savings Plan data;
    (6) employment history, and
    (7) tables of data for editing, reporting, and processing personnel 
and pay actions. These include nature of action codes, civil service 
authority codes, standard remarks, signature block table, position 
title table, financial organization table, and salary tables.
    (8) employees and former employees' dependents and family members' 
data, including but not limited to full name, date of birth, age, and 
healthcare provider information.

RECORD SOURCE CATEGORIES:
    The information contained in these records is provided by or 
verified by the subject of the record, supervisors, and non-Federal 
sources such as private employers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    (1) To the United States Department of Justice (``DOJ'', for the 
purpose of representing or providing legal advice to the Department in 
a proceeding before a court, adjudicative body, or other administrative 
body before which the Department is authorized to appear, when such 
proceeding involves:
    (a) The Department of any bureau or office thereof;
    (b) Any employee of the Department in his or her official capacity;
    (c) Any employee of the Department in his or her individual 
capacity where the Department of Justice or the Department has agreed 
to represent the employee; or
    (d) The United States, when the Department determines that 
litigation is likely to affect the Department or any of its bureaus and 
offices; and the use of such records by the DOJ is deemed by the DOJ or 
the Department to be relevant and necessary to the litigation provided 
that the disclosure is compatible with the purpose for which records 
were collected.
    (2) To an appropriate federal, state, local, tribal, foreign, or 
international agency, if the information is relevant and necessary to a 
requesting agency's decision concerning the hiring or retention of an 
individual, or issuance of a security clearance, background 
investigation, license, contract, grant, or other benefit, or if the 
information is relevant and necessary to a Treasury decision concerning 
the hiring or retention of an employee, the issuance of a security 
clearance, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant or other 
benefit and when disclosure is appropriate to the proper performance of 
the official duties of the person making the request;
    (3) To a Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) To the National Archives and Records Administration Archivist 
(or the Archivist's designee) pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906;
    (5) To appropriate agencies, entities, and person when (1) the 
Department of

[[Page 25691]]

the Treasury suspects or has confirmed that there has been a breach of 
the system of records; (2) the Department of the Treasury has 
determined that as a result of the suspected or confirmed breach there 
is a risk of harm to individuals, the Department of the Treasury 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm;
    (6) To another Federal agency or Federal entity, when the 
Department of the Treasury determines that information from this system 
of records is reasonably necessary to assist the recipient agency or 
entity in (1) responding to a suspected or confirmed breach or (2) 
preventing, minimizing, or remedying the risk of harm to individuals, 
the recipient agency or entity (including its information systems, 
programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (7) Furnish data to the Department of Agriculture, National Finance 
Center (which provides payroll and personnel processing services for 
Treasury under a cross-servicing agreement) affecting the conversion of 
Treasury employee payroll and personnel processing services; the 
issuance of paychecks to employees and distribution of wages; and the 
distribution of allotments and deductions to financial and other 
institutions, some through electronic funds transfer;
    (8) Furnish the Internal Revenue Service and other jurisdictions 
which are authorized to tax employees' compensation with wage and tax 
information in accordance with a withholding agreement with the 
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520, 
for the purpose of furnishing employees with IRS Forms W-2 that report 
such tax distributions;
    (9) Provide records to the Office of Personnel Management, Merit 
Systems Protection Board, Equal Employment Opportunity Commission, and 
General Accounting Office for the purpose of properly administering 
Federal personnel systems or other agencies' systems in accordance with 
applicable laws, Executive Orders, and regulations;
    (10) Furnish another Federal agency with information necessary or 
relevant to effect interagency salary or administrative offset, except 
that addresses obtained from the Internal Revenue Service shall not be 
disclosed to other agencies; to furnish a consumer reporting agency 
information to obtain commercial credit reports; and to furnish a debt 
collection agency information for debt collection services. Current 
mailing addresses acquired from the Internal Revenue Service are 
routinely released to consumer reporting agencies to obtain credit 
reports and are arguably relevant to debt collection agencies for 
collection services;
    (11) Disclose information to a Federal, state, local, or foreign 
agency maintaining civil, criminal, or other relevant enforcement 
information or other pertinent information, that has requested 
information relevant to or necessary to the requesting agency's hiring 
or retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit;
    (12) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation or settlement negotiations in response to a subpoena where 
arguably relevant to a proceeding, or in connection with criminal law 
proceedings;
    (13) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (14) Provide information to a congressional office in response to 
an inquiry made at the request of the individual to whom the record 
pertains;
    (15) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relates to civil and 
criminal proceedings;
    (16) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (17) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (18) Provide wage and separation information to another agency, 
such as the Department of Labor or Social Security Administration, as 
required by law for payroll purposes;
    (19) Provide information to a Federal, state, or local agency so 
that the agency may adjudicate an individual's eligibility for a 
benefit, such as a state employment compensation board, housing 
administration agency, and Social Security Administration;
    (20) Disclose pertinent information to appropriate Federal, state, 
local or foreign agencies responsible for investigating or prosecuting 
the violation of, or for implementing, a statute, regulation, order, or 
license, where the disclosing agency becomes aware of a potential 
violation of civil or criminal law or regulation;
    (21) Disclose information about particular Treasury employees to 
requesting agencies or non-Federal entities under approved computer 
matching efforts, limited only to those data elements considered 
relevant to making a determination of eligibility under particular 
benefit programs administered by those agencies or entities or by the 
Department of the Treasury or any constituent unit of the Department, 
to improve program integrity, and to collect debts and other money owed 
under those programs (e.g. matching for delinquent loans or other 
indebtedness to the government);
    (22) Disclose to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services, the names, social security numbers, home addresses, 
dates of birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees, for the purposes of 
locating individuals to establish paternity, establishing and modifying 
orders of child support, identifying sources of income, and for other 
child support enforcement activities as required by the Personal 
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform 
Law, Pub. L. 104-193);
    (23) Disclose to contractors, grantees, experts, consultants, 
students, other federal agencies, states and local governments, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Department of the Treasury as 
required for the production of reports, descriptive statistical 
surveys, rosters, documentation, and studies required for the orderly 
administration of personnel and payroll-related issues within Treasury;
    (24) Disclose information to other Federal agencies with whom the 
Department has entered into a cross servicing agreement that provides 
for the delivery of automated human resources operations. These 
operations may include maintaining current and historical payroll and 
personnel records, and providing reports, statistical surveys, rosters, 
documentation, and studies as required by the other federal agency to 
support its personnel administration activities; and

[[Page 25692]]

    (26) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (27) To disclose, to the extent permitted by law, official records 
documenting former or current Treasury law enforcement officers' 
commendations, awards, and misconduct to the Department of Justice 
(DOJ) as required pursuant to Executive Order 14074, Advancing 
Effective, Accountable Policing and Criminal Justice Practices to 
Enhance Public Trust and Public Safety, to provide a central source for 
federal, state, local, and tribal agencies to search when making 
suitability determinations during the recruitment, investigation, 
hiring, promotion, and retention of law enforcement personnel.
    Disclosure to consumer reporting agencies: Disclosures may be made 
pursuant to 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection 
Act of 1982, Public Law 97-365; debt information concerning a 
government claim against an individual is also furnished, in accordance 
with 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 
1982, to consumer reporting agencies to encourage repayment of an 
overdue debt. Disclosures may be made to a consumer reporting agency as 
defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the 
Federal Claims Collection Act of 1966, 31 U.S.C. 701(a)(3).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. Microfiche, 
and hard copy are stored on magnetic disc, tape, digital media, and CD-
ROM. Disbursement records are stored at the Federal Records Center.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved alphabetically by name of subject or 
complainant, by case number, by special agent name, by employee 
identifying number, by victim, and by witness case number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The current payroll and personnel system and the personnel and 
payroll system's master files are kept as Start Printed Page 78269 
electronic media. Information rendered to hard copy in the form of 
reports and payroll information documentation is also retained in an 
electronic media format. Employee records are retained in automated 
form for as long as the employee is active on the system (separated 
employee records are maintained in an ``inactive'' status). Files are 
purged in accordance with Treasury Directive 80-05, ``Records and 
Information Management Program.''

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Entrances to data centers and support organization offices are 
restricted to those employees whose work requires them to be there for 
the system to operate. Identification (ID) cards are verified to ensure 
that only authorized personnel are present. Disclosure of information 
through remote terminals is restricted through the use of passwords and 
sign-on protocols, which are periodically changed. Reports produced 
from the remote printers are in the custody of personnel and financial 
management officers and are subject to the same privacy controls as 
other documents of similar sensitivity.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedures'' below.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedures'' below.

NOTIFICATION PROCEDURES:
    Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records 
may not be accessed for purposes of determining if the system contains 
a record pertaining to a particular individual, or for contesting the 
contents of a record.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on July 2, 2021 (86 FR 35376) as Department of the 
Treasury, Treasury .001--Treasury Payroll and Personnel System.

[FR Doc. 2024-07685 Filed 4-10-24; 8:45 am]
BILLING CODE 4810-AK-P


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