Privacy Act of 1974; System of Records, 24807-24809 [2024-07476]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 89, Number 69 (Tuesday, April 9, 2024)]
[Notices]
[Pages 24807-24809]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-07476]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2024-OS-0033]


Privacy Act of 1974; System of Records

AGENCY: Defense Manpower Data Center (DMDC), Department of Defense 
(DoD).

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Office of the 
Secretary of Defense is modifying and reissuing a current system of 
records titled, ``Joint Duty Assignment Management Information System 
(JDAMIS),'' DMDC 05. The records are used for the purpose of tracking 
military officers in joint duty assignments and to document Joint 
Qualified Officer levels. Records are also used as a management tool 
for analyzing statistics, tracking, reporting as required by Congress, 
evaluating program effectiveness, and conducting research. This system 
of records name is changing from ``Joint Duty Assignment Management 
Information System'' to ``Joint Management Information System (JMIS).'' 
In addition to the name change, this system of records is being updated 
to incorporate the DoD standard routine uses (routine uses A through 
J). The DoD is also modifying various other sections within the SORN to 
improve clarity or update information that has changed.

DATES: This system of records is effective upon publication; however, 
comments on the Routine Uses will be accepted on or before May 9, 2024. 
The Routine Uses are effective at the close of the comment period.

ADDRESSES: You may submit comments, identified by docket number and 
title, by either of the following methods:
    * Federal eRulemaking Portal: https://www.regulations.gov. Follow 
the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Assistant to the 
Secretary of Defense for Privacy, Civil Liberties, and Transparency, 
Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite 
08D09, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Samuel Peterson, DHRA Component 
Privacy Officer, 400 Gigling Rd., Rm. DODC-MB 7028, Seaside, CA 93955, 
[email protected] or 831-220-7330.

SUPPLEMENTARY INFORMATION:

I. Background

    The Joint Management Information System (JMIS) records are used to 
track military officers in joint duty assignments and to document Joint 
Qualified Officer levels. Records are also used as a management tool 
for analyzing statistics, tracking, reporting as required by Congress, 
evaluating program effectiveness, and conducting research. This system 
of records name is changing from ``Joint Duty Assignment Management 
Information System'' to ``Joint Management Information System (JMIS).'' 
Subject to public comment, the OSD will add the standard DoD routine 
uses (A through J). Additional modifications are as follows: (1) to the 
System Location and System Manager section to update the address; (2) 
to the Purpose section to clarify the scope of the collection; (3) to 
the Categories of Records section to remove the SSN and replace it with 
the DoD ID number; (4) to the Records Source Categories to add 
additional sources; (5) to the Administrative, Technical, and Physical 
Safeguards section to update the individual safeguards protecting the 
personally identifiable information; and (6) to the Record Access, 
Notification, and Contesting Record Procedures section, to reflect the 
need for individuals to identify the appropriate DoD office and/or 
component to direct their request and to update the appropriate 
citation for contesting records. Furthermore, this notice includes non-
substantive changes to simplify the formatting and text of the 
previously published notice.
    DoD SORNs have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or on the 
Privacy and Civil Liberties Directorate website at https://dpcld.defense.gov/privacy.

II. Privacy Act

    Under the Privacy Act, ``a system of records'' is a group of 
records under the control of an agency from which information is 
retrieved by the name of an individual or by some identifying number, 
symbol, or other identifying point assigned to the individual. In the 
Privacy Act, an individual is defined as a U.S. citizen or lawful 
permanent resident.
    In accordance with 5 U.S.C. 552a(r) and Office of Management and 
Budget (OMB) Circular No. A-108, OATSD(PCLT) has provided a report of 
this system of records to the OMB and to Congress.

    Dated: April 2, 2024.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

SYSTEM NAME AND NUMBER:
    Joint Management Information System (JMIS), DMDC 05.

SECURITY CLASSIFICATION:
    Unclassified.

[[Page 24808]]

SYSTEM LOCATION:
    Defense Manpower Data Center Privacy Office, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6784.

SYSTEM MANAGER(S):
    Deputy Director, Defense Manpower Data Center, 4800 Mark Center 
Drive, Alexandria, VA 22350-6000. Email: [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. Chapter 38, Joint Officer Management; 10 U.S.C. Chapter 
107, Professional Military Education; 10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; Chairman of the Joint Chiefs of 
Staff Instruction 1330.05, Joint Officer Management Program Procedures; 
DoD Instruction 1300.19, DoD Joint Officer Management (JOM) Program; 
and E.O. 9397 (SSN), as amended.

PURPOSE(S) OF THE SYSTEM:
    To enable consolidated tracking of joint experiences for the 
purpose of awarding joint qualification experience and training and to 
provide an annual report to Congress as required by title 10, chapter 
38, section 667. Records are also used as a management tool for 
analyzing statistics, tracking, reporting to Congress, evaluating 
program effectiveness, and conducting research.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All military officers of the U.S. Armed Forces who: (1) are serving 
or have served in billets designated as joint duty assignment 
positions; are attending or have completed joint professional military 
education schools; are designated as joint qualified at various levels 
of qualification; or, (2) are eligible to be nominated and designated 
at various joint qualification levels and have earned approved joint 
experience or discretionary points.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal Information such as: name, DoD ID Number, date of birth, 
gender, race, and ethnicity. Employment Information such as: rank, date 
of rank, military branch, occupation, duty station, joint professional 
military education status, pay grade, joint qualification level, skill 
code, departure reason, DoD email address, billets such as service, 
unit identification code, tour length, job title, and critical billet 
code.

RECORDS SOURCE CATEGORIES:
    Records and information stored in this system of records are 
obtained from: Individuals, DMDC Data Center Data Base; Defense 
Enrollment Eligibility Reporting System; Military Services, and Office 
of the Joint Chiefs of Staff.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, all or a portion of the 
records or information contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    A. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government when 
necessary to accomplish an agency function related to this system of 
records.
    B. To the appropriate Federal, State, local, territorial, Tribal, 
foreign, or international law enforcement authority or other 
appropriate entity where a record, either alone or in conjunction with 
other information, indicates a violation or potential violation of law, 
whether criminal, civil, or regulatory in nature.
    C. To any component of the Department of Justice for the purpose of 
representing the DoD, or its components, officers, employees, or 
members in pending or potential litigation to which the record is 
pertinent.
    D. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body or official, when the DoD or other 
Agency representing the DoD determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant to the proceeding.
    E. To the National Archives and Records Administration for the 
purpose of records management inspections conducted under the authority 
of 44 U.S.C. 2904 and 2906.
    F. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    G. To appropriate agencies, entities, and persons when (1) the DoD 
suspects or confirms a breach of the system of records; (2) the DoD 
determines as a result of the suspected or confirmed breach there is a 
risk of harm to individuals, the DoD (including its information 
systems, programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, and 
persons is reasonably necessary to assist in connection with the DoD's 
efforts to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    H. To another Federal agency or Federal entity, when the DoD 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach; or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    I. To another Federal, State, or local agency for the purpose of 
comparing to the agency's system of records or to non-Federal records, 
in coordination with an Office of Inspector General in conducting an 
audit, investigation, inspection, evaluation, or some other review as 
authorized by the Inspector General Act of 1987, as amended.
    J. To such recipients and under such circumstances and procedures 
as are mandated by Federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic storage media.

POLICIES AND PRACTICES FOR RETREIVAL OF RECORDS:
    Records may be retrieved by name and DoD ID Number.

POLICES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained for 5 years or until no longer needed for 
operational purposes--whichever is later, and then destroyed.

ADMINISTRATIVE, TECHNICAL AND PHYSICAL SAFEGUARDS:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. Entry to these areas is restricted to 
those personnel with a valid requirement and authorization to enter. 
Physical entry is restricted using locks, guards, and administrative 
procedures (e.g., fire protection regulations). Access to personal 
information is restricted to those who require the records in the 
performance of their official duties, and to the individuals who are 
the subjects of the record or their authorized representatives. Access 
to personal information is further restricted using passwords, which 
are changed

[[Page 24809]]

periodically. All individuals granted access to this system of records 
are to have received Information Assurance and Privacy Act training.

RECORDS ACCESS PROCEDURES:
    Individuals seeking access to their records should address written 
inquiries to the Office of the Secretary of Defense/Joint Staff, 
Freedom of Information Act Requester Service Center, 1155 Defense 
Pentagon, Washington, DC 20301-1155. Signed, written requests should 
contain the name and number of this system of records notice along with 
name, DoD ID Number, current address, and telephone number. In 
addition, the requester must provide either a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
appropriate format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The DoD rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
310; or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should follow the 
instructions for Record Access Procedures above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    October 29, 2015, 80 FR 66510. March 15, 2011, 76 FR 13992.

[FR Doc. 2024-07476 Filed 4-8-24; 8:45 am]
BILLING CODE 6001-FR-P