Privacy Act of 1974; System of Records, 19393-19397 [2024-05651]
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Federal Register / Vol. 89, No. 53 / Monday, March 18, 2024 / Notices
financial, material, or technological support
for, or goods or service to or in support of,
AL–ASHTAR BRIGADES, a person whose
property and interests in property are
blocked pursuant to E.O. 13224.
4. AL–DAMMAMI, Hussein Ahmad
’Abdallah Ahmad Hussein (a.k.a. HUSAIN,
Husain Ahmed Abdulla Ahmed), Iran; Syria;
DOB 16 Nov 1989; nationality Bahrain;
Gender Male; Secondary sanctions risk:
section 1(b) of Executive Order 13224, as
amended by Executive Order 13886; Passport
1442486 (Bahrain) expires 01 Nov 2017
(individual) [SDGT] (Linked To: AL–
ASHTAR BRIGADES).
Designated pursuant to section 1(a)(iii)(C)
of E.O. 13224, as amended, for having
materially assisted, sponsored, or provided
financial, material, or technological support
for, or goods or service to or in support of,
AL–ASHTAR BRIGADES, a person whose
property and interests in property are
blocked pursuant to E.O. 13224.
Dated: March 12, 2024.
Bradley T. Smith,
Director, Office of Foreign Assets Control,
U.S. Department of the Treasury.
[FR Doc. 2024–05620 Filed 3–15–24; 8:45 am]
BILLING CODE 4810–AL–P
DEPARTMENT OF THE TREASURY
Internal Revenue Service
Proposed Extension of Information
Collection Request Submitted for
Public Comment; Comment Request
on Burden Associated With Diesel Fuel
and Kerosene Excise Tax; Dye
Injection
Internal Revenue Service (IRS),
Treasury.
ACTION: Notice and request for
comments.
AGENCY:
The Internal Revenue Service,
as part of its continuing effort to reduce
paperwork and respondent burden,
invites the public and other Federal
agencies to take this opportunity to
comment on proposed and/or
continuing information collections, as
required by the Paperwork Reduction
Act of 1995. Currently, the IRS is
soliciting comments concerning the
burden associated with diesel fuel and
kerosene excise tax, dye injection.
DATES: Written comments should be
received on or before May 17, 2024 to
be assured of consideration.
ADDRESSES: Direct all written comments
to Andre´s Garcia, Internal Revenue
Service, Room 6526, 1111 Constitution
Avenue NW, Washington, DC 20224, or
by email to pra.comments@irs.gov.
Please include, ‘‘OMB Number: 1545–
1418—Public Comment Request Notice’’
in the Subject line.
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SUMMARY:
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FOR FURTHER INFORMATION CONTACT:
Requests for additional information or
copies of the form and instructions
should be directed to Ronald J. Durbala,
at (202) 317–5746, at Internal Revenue
Service, Room 6526, 1111 Constitution
Avenue NW, Washington, DC 20224, or
through the internet at
RJoseph.Durbala@irs.gov.
SUPPLEMENTARY INFORMATION:
Title: Diesel Fuel and Kerosene Excise
Tax; Dye Injection.
OMB Number: 1545–1418.
Regulation Project Number: TD 9199.
Abstract: This document contains
regulations relating to the diesel fuel
and kerosene excise tax. These
regulations reflect changes made by the
American Jobs Creation Act of 2004
regarding mechanical dye injection
systems for diesel fuel and kerosene.
These regulations affect certain enterers,
refiners, terminal operators, and
throughputters.
Current Actions: There are no changes
to the burden previously approved by
OMB. This request is to extend the
current approval for another 3 years.
Type of Review: Extension of a
currently approved collection.
Affected Public: Business and other
for-profit organizations.
Estimated Number of Respondents: 1.
Estimated Time per Respondent: 1 hr.
Estimated Total Annual Burden
Hours: 1.
The following paragraph applies to all
the collections of information covered
by this notice:
An agency may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless the collection of information
displays a valid OMB control number.
Books or records relating to a
collection of information must be
retained if their contents may become
material in the administration of any
internal revenue law. Generally, tax
returns and tax return information are
confidential, as required by 26 U.S.C.
6103.
Desired Focus of Comments: The
Internal Revenue Service (IRS) is
particularly interested in comments
that:
• Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility.
• Evaluate the accuracy of the
agency’s estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used.
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• Enhance the quality, utility, and
clarity of the information to be
collected; and
• Minimize the burden of the
collection of information on those who
are to respond, including using
appropriate automated, electronic,
mechanical, or other technological
collection techniques or other forms of
information technology, e.g., by
permitting electronic submissions of
responses.
Comments submitted in response to
this notice will be summarized and/or
included in the ICR for OMB approval
of the extension of the information
collection; they will also become a
matter of public record.
Approved: March 12, 2024.
Ronald J. Durbala,
IRS Tax Analyst.
[FR Doc. 2024–05642 Filed 3–15–24; 8:45 am]
BILLING CODE 4830–01–P
DEPARTMENT OF THE TREASURY
Privacy Act of 1974; System of
Records
Departmental Offices,
Department of the Treasury.
ACTION: Notice of a modified system of
records.
AGENCY:
In accordance with the
Privacy Act of 1974, the Department of
the Treasury (‘‘Treasury’’ or the
‘‘Department’’), Departmental Offices on
January 26, 2024, published a notice in
the Federal Register proposing to
modify a current Treasury system of
records titled, ‘‘Department of the
Treasury, Departmental Offices .214—
DC Pensions Retirement Records’’
System of Records. This system of
records is a collection of information
used by the Office of DC Pensions to
administer certain District of Columbia
(‘‘District’’) retirement plans, and the
modification of the system of records
notice is being published in order to
clarify and update the description of the
system of records. This notice adopts
the proposed modified system of
records with minor modifications in
response to a public comment.
DATES: The modification of the system
of records notice is applicable on March
18, 2024.
ADDRESSES: Deputy Assistant Secretary
for Privacy, Transparency, and Records,
Department of the Treasury, 1500
Pennsylvania Avenue NW, Washington,
DC 20220, Attention: Revisions to
Privacy Act Systems of Records.
FOR FURTHER INFORMATION CONTACT: For
general questions, please contact:
SUMMARY:
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Shalamar Barnes, 202–622–6173, the
Office of DC Pensions, Departmental
Offices, 1500 Pennsylvania Avenue NW,
Washington, DC 20220. For privacy
issues, please contact: the Deputy
Assistant Secretary for Privacy,
Transparency, and Records (202–622–
5710), Department of the Treasury, 1500
Pennsylvania Avenue NW, Washington,
DC 20220.
SUPPLEMENTARY INFORMATION: On
January 26, 2024, the Department of the
Treasury, Departmental Offices,
published a modification of a system of
records notice (‘‘SORN’’) in the Federal
Register, 89 FR 5305, proposing to
modify a current Treasury system of
records titled, ‘‘Department of the
Treasury, Departmental Offices .214—
DC Pensions Retirement Records’’
System of Records.
The modification updated the system
of records to reflect current procedures.
The system of records is collecting
information under the Paperwork
Reduction Act using the following
forms:
• Health Benefits Registration Form (SF
2809) OMB No. 3206–0160
(expiration 7/31/2025)
• Life Insurance Election-FEGLI (SF
2817) OMB No. 3206–0230
(expiration 9/30/2024)
• Designation of Beneficiary Federal
Group Life Insurance (FEGLI) Program
(SF 2823) OMB No. 3206–0136
(expiration 12/31/2023)
• Withholding Certificate for Pension or
Annuity Payments (W–4P) OMB No.
1545–0074 (expiration 12/31/2023)
• Withholding Certificate for
Nonperiodic Payments and Eligible
Rollover Distributions (W–4R) OMB
No. 1545–0074 (expiration 12/31/
2023)
Treasury will include this modified
system in its inventory of record
systems.
Below is the description of the
Treasury, Departmental Offices .214—
DC Pensions Retirement Records System
of Records.
Treasury has provided a report of this
system of records to the Committee on
Oversight and Government Reform of
the House of Representatives, the
Committee on Homeland Security and
Governmental Affairs of the Senate, and
the Office of Management and Budget
(OMB), pursuant to 5 U.S.C. 552a(r) and
OMB Circular A–108, ‘‘Federal Agency
Responsibilities for Review, Reporting,
and Publication under the Privacy Act,’’
dated December 23, 2016.
Public Comments
Treasury received one comment on
the SORN. The comment stated, ‘‘We
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respectfully request that the Department
of the Treasury update these regulations
to replace the term ‘physician’ with
‘licensed health care professional.’ This
will maintain the privacy protection
that is in place, while also ensuring that
an individual who selects a nurse
practitioner, or other licensed health
care professional, as their provider of
choice, is authorized to designate that
clinician as the recipient of their
medical records.’’
In response to the comment, in this
notice, Treasury replaced references to
‘‘physician’’ with ‘‘health professional.’’
Ryan Law,
Deputy Assistant Secretary for Privacy,
Transparency, and Records.
SYSTEM NAME AND NUMBER:
Department of the Treasury, DO
.214—DC Pensions Retirement Records
SECURITY CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
The records are maintained at the
Office of DC Pensions, Department of
the Treasury, in Washington, DC and
the Bureau of the Fiscal Service in
Parkersburg, WV, Kansas City, MO, and
privately run secure storage facilities in
various States.
SYSTEM MANAGER(S):
Director, Office of DC Pensions, U.S.
Department of the Treasury, 1500
Pennsylvania Avenue NW, Washington,
DC 20220.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Title XI, subtitle A, chapters 1
through 9, and subtitle C, chapter 4,
subchapter B of the Balanced Budget
Act of 1997, Public Law 105–33 (as
amended); 31 U.S.C 321; and 5 U.S.C.
301.
PURPOSE(S) OF THE SYSTEM:
These records may provide
information on which to base
determinations of (1) eligibility for, and
computation of, benefit payments and
refund of contribution payments; (2)
direct deposit elections into a financial
institution; (3) eligibility and premiums
for health insurance and group life
insurance; (4) withholding of income
taxes; (5) under- or over-payments to
recipients of a benefit payment (6) the
recipient’s ability to repay an
overpayment; (7) the Federal payment
made from the General Fund to the
District of Columbia Teachers, Police
Officers and Firefighters Federal
Pension Fund and the District of
Columbia Judicial Retirement and
Survivors Annuity Fund; (8) the impact
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on benefit payments due to proposed
Federal and/or District legislative
changes; (9) the District or Federal
liability for benefit payments to former
District police officers, firefighters,
teachers, and judges, including
survivors, dependents, and beneficiaries
who are receiving a Federal and/or
District benefit; (10) whether someone
committed fraud; and (11) the reliability
of financial statements.
Consistent with Treasury’s
information sharing mission,
information stored in DO .214—DC
Retirement Records may be shared with
other Treasury Bureaus, as well as
appropriate Federal, State, local, Tribal,
foreign, or international government
agencies. This sharing will only occur
after Treasury determines that the
receiving Bureau or agency needs to
know the information to carry out
national security, law enforcement,
intelligence, or other functions
consistent with the routine uses set
forth in this system of records notice.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
(A) Current and former District of
Columbia police officers, firefighters,
teachers, and judges.
(B) Surviving spouses, domestic
partners, children, and/or dependent
parents of current and former District of
Columbia police officers, firefighters,
teachers, or judges, as applicable.
(C) Former spouses and domestic
partners of current and former District
of Columbia police officers, firefighters,
teachers, or judges, as applicable.
(D) Designated beneficiaries of items
A, B, and C.
(E) Non-annuitant debtors.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records include, but
are not limited to, identifying
information such as: name(s); contact
information; mailing address; Social
Security number; employee
identification number; service beginning
and end dates; annuity beginning and
end dates; date of birth; sex; retirement
plan; base pay; average base pay; final
salary; type(s) of service and dates used
to compute length of service; military
base pay amount; purchase of service
calculation and amount; and/or benefit
payment amount(s). The types of
records in the system may be:
(a) Documentation comprised of
service history/credit, personnel data,
retirement contributions, and/or a
refund claim upon which a benefit
payment(s) may be based.
(b) Medical records and supporting
evidence for disability retirement
applications and continued eligibility,
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and documentation regarding the
acceptance or rejection of such
applications.
(c) Records submitted by a surviving
spouse, a domestic partner, a child(ren),
and/or a dependent parent(s) in support
of claims to a benefit payment(s).
(d) Records related to the withholding
of income tax from a benefit payment(s).
(e) Retirement applications, including
supporting documentation, and
acceptance or denial of such
applications.
(f) Death benefit applications,
including supporting documentation,
submitted by a surviving spouse,
domestic partner, child(ren), former
spouse, and/or beneficiary, that is
required to determine eligibility for and
receipt of a benefit payment(s), or denial
of such claims.
(g) Documentation of enrollment and/
or change in enrollment for health and
life insurance benefits/eligibility.
(h) Designation(s) of a beneficiary(ies)
for a life insurance benefit and/or an
unpaid benefit payment.
(i) Court orders submitted by former
spouses or domestic partners in support
of claims to a benefit payment(s).
(j) Records relating to under- and/or
over-payments of benefit payments.
(k) Records relating to the refunds of
employee contributions.
(l) Records relating to child support
orders, bankruptcies, tax levies, and
garnishments.
(m) Records used to determine a total
benefit payment and/or if the benefit
payment is a District or Federal liability.
(n) Correspondence received from
individuals covered by the system.
(o) Records relating to time served on
behalf of a recognized labor
organization.
(p) Records relating to benefit
payment enrollment and/or change to
enrollment for direct deposit to an
individual’s financial institution.
(q) Records relating to educational
program enrollments of age 18 and older
children of former police officers,
firefighters, teachers, and judges.
(r) Records relating to the mental or
physical disability condition of age 18
and older children of former police
officers, firefighters, teachers, and
judges.
(s) Records relating to a debtor’s
financial information, including
financial disclosure forms, credit
reports, tax filings, bank statements, and
financial obligations.
RECORD SOURCE CATEGORIES:
The information in this system is
obtained from:
a. The individual, or their
representative, to whom the information
pertains.
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b. District pay, leave, and allowance
records.
c. Health benefits and life insurance
plan records maintained by the Office of
Personnel Management, the District, and
health and life insurance carriers.
d. Federal civilian retirement systems.
e. Military retired pay system records.
f. Social Security Old Age, Survivor,
and Disability Insurance and Medicare
Programs.
g. Official personnel folders.
h. Health professionals who have
examined or treated the individual.
i. Surviving spouse, domestic
partners, child(ren), former spouse(s),
former domestic partner(s), and/or
dependent parent(s) of the individual to
whom the information pertains.
j. State courts or support enforcement
agencies.
k. Credit bureaus and financial
institutions.
l. Government Offices of the District
of Columbia, including the District of
Columbia Retirement Board.
m. The General Services
Administration National Payroll Center.
n. The Department of the Interior
Payroll Office.
o. Educational institutions.
p. Other components of the
Department of the Treasury.
q. The Department of Justice.
r. Death reporting sources.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under the Privacy
Act of 1974, 5 U.S.C. 552a(b) records
and/or information or portions thereof
maintained as part of this system may
be disclosed outside Treasury as a
routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
(1) To the United States Department
of Justice (‘‘DOJ’’), for the purpose of
representing or providing legal advice to
the Department in a proceeding before
a court, adjudicative body, or other
administrative body before which the
Department is authorized to appear,
when such proceeding involves:
(a) The Department or any component
thereof;
(b) Any employee of the Department
in his or her official capacity;
(c) Any employee of the Department
in his or her individual capacity where
the Department of Justice or the
Department has agreed to represent the
employee; or
(d) The United States, when the
Department determines that litigation is
likely to affect the Department or any of
its components; and the use of such
records by the DOJ is deemed by the
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DOJ or the Department to be relevant
and necessary to the litigation provided
that the disclosure is compatible with
the purpose for which records were
collected.
(2) To an appropriate Federal, State,
local, Tribal, foreign, or international
agency, if the information is relevant
and necessary to a requesting agency’s
decision concerning the hiring or
retention of an individual, or issuance
of a security clearance, background
investigation, license, contract, grant, or
other benefit, or if the information is
relevant and necessary to a DC Pension
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the reporting of
an investigation of an employee, the
letting of a contract, or the issuance of
a license, grant or other benefit and
when disclosure is appropriate to the
proper performance of the official duties
of the person making the request.
(3) To a Congressional office in
response to an inquiry made at the
request of the individual to whom the
record pertains;
(4) To the National Archives and
Records Administration Archivist (or
Archivist’s designee) pursuant to
records management inspections being
conducted under the authority of 44
U.S.C. 2904 and 2906;
(5) To appropriate agencies, entities,
and persons when (1) the Department of
the Treasury suspects or has confirmed
that there has been a breach of the
system of records; (2) the Department of
the Treasury has determined that as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the Department of the
Treasury (including its information
systems, programs, and operations), the
Federal Government, or national
security; and (3) the disclosure made to
such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department of the
Treasury’s efforts to respond to the
suspected or confirmed breach or to
prevent, minimize, or remedy such
harm;
(6) To another Federal agency or
Federal entity, when the Department of
the Treasury determines that
information from this system of records
is reasonably necessary to assist the
recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach;
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(7) To disclose information to another
Federal agency, to a court, or to a party
in litigation before a court or in an
administrative proceeding being
conducted by a Federal agency, when
the Federal Government is a party to the
judicial or administrative proceeding. In
those cases where the Federal
Government is not a party to the
proceeding, records may not be
disclosed unless the party complies
with the requirements of 31 CFR 1.11;
(8) To disclose information to
contractors, subcontractors, financial
agents, grantees, auditors, actuaries,
interns, or volunteers performing or
working on a contract, service, grant,
cooperative agreement, or job for the
Department, or the District;
(9) To disclose information needed to
adjudicate a claim for benefit payments
or information needed to conduct an
analytical study of benefits being paid
under such programs as: Social Security
Administration’s Old Age, Survivor, and
Disability Insurance and Medical
Programs; military retired pay programs;
and Federal civilian employee
retirement programs (Civil Service
Retirement System, Federal Employees
Retirement System, and other Federal
retirement systems);
(10) To disclose to the U.S. Office of
Personnel Management (OPM) and to
the District, information necessary to
verify the election, declination, or
waiver of basic and/or optional life
insurance coverage, or coordinate with
contract carriers the benefit provisions
of such coverage;
(11) To disclose to health insurance
carriers contracting with OPM to
provide a health benefits plan under the
Federal Employees Health Benefits
Program or health insurance carriers
contracting with the District to provide
a health benefits plan under the health
benefits program for District employees,
Social Security numbers and other
information necessary to identify
enrollment in a plan, to verify eligibility
for payment of a claim for health
benefits, or to carry out the coordination
for benefits provisions of such contracts;
(12) To disclose health insurance
enrollment information to OPM. OPM
provides this enrollment information to
their health care carriers who provide a
health benefits plan under the Federal
Employees Health Benefits Program, or
health insurance carriers contracting
with the District to provide a health
benefits plan under the health benefits
program for District employees, Social
Security numbers and other information
necessary to identify enrollment in a
plan, to verify eligibility for payment of
a claim for health benefits, or to carry
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out the coordination for benefits
provisions of such contracts;
(13) To disclose to certain people
possibly entitled to a benefit payment
information that is contained in the
record of a deceased current or former
police officer, firefighter, teacher, or
judge to assist in properly determining
the eligibility and amount of a benefit
payment to a surviving recipient, or
information that results from such
determination;
(14) To disclose to any person who is
legally responsible for the care of an
individual to whom a record pertains, or
who otherwise has an existing, faciallyvalid power of attorney, including care
of an individual who is mentally
incompetent or under other legal
disability, information necessary to
assure application or payment of
benefits to which the individual may be
entitled;
(15) To disclose to the Parent Locator
Service of the Department of Health and
Human Services, upon its request, the
present address of an individual
covered by the system needed for
enforcing child support obligations of
such individual;
(16) In connection with an
examination ordered by the District or
the Department under:
(a) Medical examination procedures;
or
(b) Involuntary disability retirement
procedures to disclose to the
representative of an employee, notices,
decisions, other written
communications, or any other pertinent
medical evidence other than medical
evidence about which a prudent health
professional would hesitate to inform
the individual; such medical evidence
will be disclosed only to a health
professional, designated in writing for
that purpose by the individual or his or
her representative. The health
professional must be capable of
explaining the contents of the medical
record(s) to the individual and be
willing to provide the entire record(s) to
the individual;
(17) To disclose information to any
source from which the Department
seeks additional information that is
relevant to a determination of an
individual’s eligibility for, or
entitlement to, coverage under the
applicable retirement, life insurance,
and health benefits program, to the
extent necessary to obtain the
information requested;
(18) To disclose information to the
Office of Management and Budget
(OMB) at any stage of the legislative
coordination and clearance process in
connection with private relief
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legislation as set forth in OMB Circular
No. A–19;
(19) To disclose to Federal, State, and
local government agencies responsible
for the collection of income taxes the
information required to implement
voluntary income tax withholdings from
benefit payments;
(20) To disclose to the Social Security
Administration the names and Social
Security numbers of individuals
covered by the system when necessary
to determine (1) their vital status as
shown in the Social Security Master
Records and (2) whether retirees
receiving benefit payments under the
District’s retirement plan for police
officers and firefighters with post-1956
military service credit are eligible for or
are receiving old age or survivors
benefits under section 202 of the Social
Security Act based upon their wages
and self-employment income;
(21) To disclose to Federal, State, and
local government agencies information
to help eliminate fraud and abuse in a
benefits program administered by a
requesting Federal, State, or local
government agency; to ensure
compliance with Federal, State, and
local government tax obligations by
persons receiving benefits payments;
and/or to collect debts and
overpayments owed to the requesting
Federal, State, or local government
agency;
(22) To disclose to a Federal agency,
or a person or an organization under
contract with a Federal agency to render
collection services for a Federal agency
as permitted by law, in response to a
written request from the head of the
agency or his designee, or from the debt
collection contractor, data concerning
an individual owing a debt to the
Federal Government;
(23) To disclose, as permitted by law,
information to a State court or
administrative agency in connection
with a garnishment, attachment, or
similar proceeding to enforce alimony
or a child support obligation;
(24) To disclose information
necessary to locate individuals who are
owed money or property by a Federal,
State, or local government agency, or by
a financial institution or similar
institution, to the government agency
owing or otherwise responsible for the
money or property (or its agent);
(25) To disclose information
necessary in connection with the review
of a disputed claim for health benefits
to a health plan provider participating
in the Federal Employees Health
Benefits Program or the health benefits
program for District employees, and to
a program enrollee or covered family
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member or an enrollee or covered family
member’s authorized representative;
(26) To disclose information to
another Federal agency for the purpose
of effecting administrative or salary
offset against a person employed by that
agency, or who is receiving or eligible
to receive benefit payments from the
agency when the Department as a
creditor has a claim against that person
relating to benefit payments;
(27) To disclose information
concerning delinquent debts relating to
benefit payments to other Federal
agencies for the purpose of barring
delinquent debtors from obtaining
Federal loans or loan insurance
guarantees pursuant to 31 U.S.C. 3720B;
(28) To disclose to Federal, State, and
local government agencies information
used for collecting debts relating to
benefit payments;
(29) To disclose to appropriate
agencies, entities, and persons when:
(a) The Department suspects or has
confirmed that the security or
confidentiality of information in the
system of records has been
compromised; or
(b) The Department has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by the Department or
another agency or entity) that rely upon
the compromised information; and
(c) The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm;
(30) To disclose to a former spouse
information necessary to explain how
his/her former spouse’s benefit was
computed;
(31) To disclose to a surviving spouse,
domestic partner, surviving child,
dependent parent, and/or legal guardian
information necessary to explain how
his/her survivor benefit was computed;
and
(32) To disclose to a spouse, domestic
partner, or dependent child (or courtappointed guardian thereof) of an
individual covered by the system, upon
request, whether the individual:
(a) changed his/her health insurance
coverage and/or changed life insurance
benefit enrollment, or
(b) received a lump-sum refund of
his/her retirement contributions.
VerDate Sep<11>2014
17:07 Mar 15, 2024
Jkt 262001
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper records in this system are
stored in secure facilities in a locked
drawer, behind a locked door.
Electronic records are stored on
magnetic disc, tape, digital media, and
CD–ROM in secure facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records may be retrieved by various
combinations of name; date of birth;
Social Security number; and/or an
automatically assigned, systemgenerated number of the individual to
whom they pertain.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
In accordance with National Archives
and Records Administration (NARA)
retention schedule, N1–056–09–001,
certain records will be destroyed after
115 years from the date of the former
police officer’s, firefighter’s, teacher’s or
judge’s birth; or 30 years after the date
of his/her death, if no application for
benefits is received. Under that
retention schedule, if a survivor or
former spouse receives a benefit
payment, such record will be destroyed
after his/her death. All other records
covered by this system will be destroyed
in accordance with approved Federal
and Department guidelines. Paper
records will be destroyed by shredding
or burning. Records in electronic media
will be electronically erased using
NARA guidelines.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Records in this system are
safeguarded in accordance with
applicable rules and policies, including
all applicable Treasury automated
systems security and access policies.
Strict controls have been imposed to
minimize the risk of compromising the
information that is being stored. Access
to the computer system containing the
records in this system is limited to those
who ‘‘need-to-know’’ the information
for the performance of their official
duties and who have appropriate
clearances or permissions.
See ‘‘Notification Procedures’’ below.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedures’’ below.
NOTIFICATION PROCEDURES:
When seeking records about yourself
from this system of records or any other
Departmental system of records your
request must conform with the Privacy
Act regulations set forth in 31 CFR part
PO 00000
Frm 00104
Fmt 4703
Sfmt 4703
1.36. You must first verify your identity,
meaning that you must provide your full
name, current address and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
In addition, you should provide the
following:
• An explanation of why you believe
the Department would have information
on you;
• Identify which bureau(s) of the
Department you believe may have the
information about you;
• Specify when you believe the
records would have been created;
• Provide any other information that
will help the Bureau or Freedom of
Information Act staff determine which
Treasury Bureau may have responsive
records; and
• If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without this bulleted information the
Office of DC Pensions may not be able
to conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Notice of this system of records was
last published in full in the Federal
Register on March 9, 2021 at 86 FR
13611, as the Department of the
Treasury, Departmental Offices .214—
DC Pensions Retirement Records.
[FR Doc. 2024–05651 Filed 3–15–24; 8:45 am]
BILLING CODE 4810–AK–P
DEPARTMENT OF THE TREASURY
Treasury Tribal Advisory Committee
Department of the Treasury.
Notice.
AGENCY:
ACTION:
The Unfunded Mandates
Reform Act of 1995 (UMRA) provides an
exemption from the Federal Advisory
Committee Act (FACA), for
intergovernmental consultations and
this now applies to the Treasury Tribal
Advisory Committee (TTAC). Therefore,
the TTAC will not operate pursuant to
the requirements of the FACA so long as
this exemption applies.
DATES: This exemption is effective as of
March 18, 2024.
SUMMARY:
RECORD ACCESS PROCEDURES:
19397
E:\FR\FM\18MRN1.SGM
18MRN1
Agencies
[Federal Register Volume 89, Number 53 (Monday, March 18, 2024)]
[Notices]
[Pages 19393-19397]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-05651]
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
Privacy Act of 1974; System of Records
AGENCY: Departmental Offices, Department of the Treasury.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
the Treasury (``Treasury'' or the ``Department''), Departmental Offices
on January 26, 2024, published a notice in the Federal Register
proposing to modify a current Treasury system of records titled,
``Department of the Treasury, Departmental Offices .214--DC Pensions
Retirement Records'' System of Records. This system of records is a
collection of information used by the Office of DC Pensions to
administer certain District of Columbia (``District'') retirement
plans, and the modification of the system of records notice is being
published in order to clarify and update the description of the system
of records. This notice adopts the proposed modified system of records
with minor modifications in response to a public comment.
DATES: The modification of the system of records notice is applicable
on March 18, 2024.
ADDRESSES: Deputy Assistant Secretary for Privacy, Transparency, and
Records, Department of the Treasury, 1500 Pennsylvania Avenue NW,
Washington, DC 20220, Attention: Revisions to Privacy Act Systems of
Records.
FOR FURTHER INFORMATION CONTACT: For general questions, please contact:
[[Page 19394]]
Shalamar Barnes, 202-622-6173, the Office of DC Pensions, Departmental
Offices, 1500 Pennsylvania Avenue NW, Washington, DC 20220. For privacy
issues, please contact: the Deputy Assistant Secretary for Privacy,
Transparency, and Records (202-622-5710), Department of the Treasury,
1500 Pennsylvania Avenue NW, Washington, DC 20220.
SUPPLEMENTARY INFORMATION: On January 26, 2024, the Department of the
Treasury, Departmental Offices, published a modification of a system of
records notice (``SORN'') in the Federal Register, 89 FR 5305,
proposing to modify a current Treasury system of records titled,
``Department of the Treasury, Departmental Offices .214--DC Pensions
Retirement Records'' System of Records.
The modification updated the system of records to reflect current
procedures. The system of records is collecting information under the
Paperwork Reduction Act using the following forms:
Health Benefits Registration Form (SF 2809) OMB No. 3206-0160
(expiration 7/31/2025)
Life Insurance Election-FEGLI (SF 2817) OMB No. 3206-0230
(expiration 9/30/2024)
Designation of Beneficiary Federal Group Life Insurance
(FEGLI) Program (SF 2823) OMB No. 3206-0136 (expiration 12/31/2023)
Withholding Certificate for Pension or Annuity Payments (W-4P)
OMB No. 1545-0074 (expiration 12/31/2023)
Withholding Certificate for Nonperiodic Payments and Eligible
Rollover Distributions (W-4R) OMB No. 1545-0074 (expiration 12/31/2023)
Treasury will include this modified system in its inventory of
record systems.
Below is the description of the Treasury, Departmental Offices
.214--DC Pensions Retirement Records System of Records.
Treasury has provided a report of this system of records to the
Committee on Oversight and Government Reform of the House of
Representatives, the Committee on Homeland Security and Governmental
Affairs of the Senate, and the Office of Management and Budget (OMB),
pursuant to 5 U.S.C. 552a(r) and OMB Circular A-108, ``Federal Agency
Responsibilities for Review, Reporting, and Publication under the
Privacy Act,'' dated December 23, 2016.
Public Comments
Treasury received one comment on the SORN. The comment stated, ``We
respectfully request that the Department of the Treasury update these
regulations to replace the term `physician' with `licensed health care
professional.' This will maintain the privacy protection that is in
place, while also ensuring that an individual who selects a nurse
practitioner, or other licensed health care professional, as their
provider of choice, is authorized to designate that clinician as the
recipient of their medical records.''
In response to the comment, in this notice, Treasury replaced
references to ``physician'' with ``health professional.''
Ryan Law,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
SYSTEM NAME AND NUMBER:
Department of the Treasury, DO .214--DC Pensions Retirement Records
SECURITY CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
The records are maintained at the Office of DC Pensions, Department
of the Treasury, in Washington, DC and the Bureau of the Fiscal Service
in Parkersburg, WV, Kansas City, MO, and privately run secure storage
facilities in various States.
SYSTEM MANAGER(S):
Director, Office of DC Pensions, U.S. Department of the Treasury,
1500 Pennsylvania Avenue NW, Washington, DC 20220.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Title XI, subtitle A, chapters 1 through 9, and subtitle C, chapter
4, subchapter B of the Balanced Budget Act of 1997, Public Law 105-33
(as amended); 31 U.S.C 321; and 5 U.S.C. 301.
PURPOSE(S) OF THE SYSTEM:
These records may provide information on which to base
determinations of (1) eligibility for, and computation of, benefit
payments and refund of contribution payments; (2) direct deposit
elections into a financial institution; (3) eligibility and premiums
for health insurance and group life insurance; (4) withholding of
income taxes; (5) under- or over-payments to recipients of a benefit
payment (6) the recipient's ability to repay an overpayment; (7) the
Federal payment made from the General Fund to the District of Columbia
Teachers, Police Officers and Firefighters Federal Pension Fund and the
District of Columbia Judicial Retirement and Survivors Annuity Fund;
(8) the impact on benefit payments due to proposed Federal and/or
District legislative changes; (9) the District or Federal liability for
benefit payments to former District police officers, firefighters,
teachers, and judges, including survivors, dependents, and
beneficiaries who are receiving a Federal and/or District benefit; (10)
whether someone committed fraud; and (11) the reliability of financial
statements.
Consistent with Treasury's information sharing mission, information
stored in DO .214--DC Retirement Records may be shared with other
Treasury Bureaus, as well as appropriate Federal, State, local, Tribal,
foreign, or international government agencies. This sharing will only
occur after Treasury determines that the receiving Bureau or agency
needs to know the information to carry out national security, law
enforcement, intelligence, or other functions consistent with the
routine uses set forth in this system of records notice.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(A) Current and former District of Columbia police officers,
firefighters, teachers, and judges.
(B) Surviving spouses, domestic partners, children, and/or
dependent parents of current and former District of Columbia police
officers, firefighters, teachers, or judges, as applicable.
(C) Former spouses and domestic partners of current and former
District of Columbia police officers, firefighters, teachers, or
judges, as applicable.
(D) Designated beneficiaries of items A, B, and C.
(E) Non-annuitant debtors.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records include, but are not limited to,
identifying information such as: name(s); contact information; mailing
address; Social Security number; employee identification number;
service beginning and end dates; annuity beginning and end dates; date
of birth; sex; retirement plan; base pay; average base pay; final
salary; type(s) of service and dates used to compute length of service;
military base pay amount; purchase of service calculation and amount;
and/or benefit payment amount(s). The types of records in the system
may be:
(a) Documentation comprised of service history/credit, personnel
data, retirement contributions, and/or a refund claim upon which a
benefit payment(s) may be based.
(b) Medical records and supporting evidence for disability
retirement applications and continued eligibility,
[[Page 19395]]
and documentation regarding the acceptance or rejection of such
applications.
(c) Records submitted by a surviving spouse, a domestic partner, a
child(ren), and/or a dependent parent(s) in support of claims to a
benefit payment(s).
(d) Records related to the withholding of income tax from a benefit
payment(s).
(e) Retirement applications, including supporting documentation,
and acceptance or denial of such applications.
(f) Death benefit applications, including supporting documentation,
submitted by a surviving spouse, domestic partner, child(ren), former
spouse, and/or beneficiary, that is required to determine eligibility
for and receipt of a benefit payment(s), or denial of such claims.
(g) Documentation of enrollment and/or change in enrollment for
health and life insurance benefits/eligibility.
(h) Designation(s) of a beneficiary(ies) for a life insurance
benefit and/or an unpaid benefit payment.
(i) Court orders submitted by former spouses or domestic partners
in support of claims to a benefit payment(s).
(j) Records relating to under- and/or over-payments of benefit
payments.
(k) Records relating to the refunds of employee contributions.
(l) Records relating to child support orders, bankruptcies, tax
levies, and garnishments.
(m) Records used to determine a total benefit payment and/or if the
benefit payment is a District or Federal liability.
(n) Correspondence received from individuals covered by the system.
(o) Records relating to time served on behalf of a recognized labor
organization.
(p) Records relating to benefit payment enrollment and/or change to
enrollment for direct deposit to an individual's financial institution.
(q) Records relating to educational program enrollments of age 18
and older children of former police officers, firefighters, teachers,
and judges.
(r) Records relating to the mental or physical disability condition
of age 18 and older children of former police officers, firefighters,
teachers, and judges.
(s) Records relating to a debtor's financial information, including
financial disclosure forms, credit reports, tax filings, bank
statements, and financial obligations.
RECORD SOURCE CATEGORIES:
The information in this system is obtained from:
a. The individual, or their representative, to whom the information
pertains.
b. District pay, leave, and allowance records.
c. Health benefits and life insurance plan records maintained by
the Office of Personnel Management, the District, and health and life
insurance carriers.
d. Federal civilian retirement systems.
e. Military retired pay system records.
f. Social Security Old Age, Survivor, and Disability Insurance and
Medicare Programs.
g. Official personnel folders.
h. Health professionals who have examined or treated the
individual.
i. Surviving spouse, domestic partners, child(ren), former
spouse(s), former domestic partner(s), and/or dependent parent(s) of
the individual to whom the information pertains.
j. State courts or support enforcement agencies.
k. Credit bureaus and financial institutions.
l. Government Offices of the District of Columbia, including the
District of Columbia Retirement Board.
m. The General Services Administration National Payroll Center.
n. The Department of the Interior Payroll Office.
o. Educational institutions.
p. Other components of the Department of the Treasury.
q. The Department of Justice.
r. Death reporting sources.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under the
Privacy Act of 1974, 5 U.S.C. 552a(b) records and/or information or
portions thereof maintained as part of this system may be disclosed
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
(1) To the United States Department of Justice (``DOJ''), for the
purpose of representing or providing legal advice to the Department in
a proceeding before a court, adjudicative body, or other administrative
body before which the Department is authorized to appear, when such
proceeding involves:
(a) The Department or any component thereof;
(b) Any employee of the Department in his or her official capacity;
(c) Any employee of the Department in his or her individual
capacity where the Department of Justice or the Department has agreed
to represent the employee; or
(d) The United States, when the Department determines that
litigation is likely to affect the Department or any of its components;
and the use of such records by the DOJ is deemed by the DOJ or the
Department to be relevant and necessary to the litigation provided that
the disclosure is compatible with the purpose for which records were
collected.
(2) To an appropriate Federal, State, local, Tribal, foreign, or
international agency, if the information is relevant and necessary to a
requesting agency's decision concerning the hiring or retention of an
individual, or issuance of a security clearance, background
investigation, license, contract, grant, or other benefit, or if the
information is relevant and necessary to a DC Pension decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant or other
benefit and when disclosure is appropriate to the proper performance of
the official duties of the person making the request.
(3) To a Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(4) To the National Archives and Records Administration Archivist
(or Archivist's designee) pursuant to records management inspections
being conducted under the authority of 44 U.S.C. 2904 and 2906;
(5) To appropriate agencies, entities, and persons when (1) the
Department of the Treasury suspects or has confirmed that there has
been a breach of the system of records; (2) the Department of the
Treasury has determined that as a result of the suspected or confirmed
breach there is a risk of harm to individuals, the Department of the
Treasury (including its information systems, programs, and operations),
the Federal Government, or national security; and (3) the disclosure
made to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Department of the Treasury's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm;
(6) To another Federal agency or Federal entity, when the
Department of the Treasury determines that information from this system
of records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach;
[[Page 19396]]
(7) To disclose information to another Federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency, when the Federal
Government is a party to the judicial or administrative proceeding. In
those cases where the Federal Government is not a party to the
proceeding, records may not be disclosed unless the party complies with
the requirements of 31 CFR 1.11;
(8) To disclose information to contractors, subcontractors,
financial agents, grantees, auditors, actuaries, interns, or volunteers
performing or working on a contract, service, grant, cooperative
agreement, or job for the Department, or the District;
(9) To disclose information needed to adjudicate a claim for
benefit payments or information needed to conduct an analytical study
of benefits being paid under such programs as: Social Security
Administration's Old Age, Survivor, and Disability Insurance and
Medical Programs; military retired pay programs; and Federal civilian
employee retirement programs (Civil Service Retirement System, Federal
Employees Retirement System, and other Federal retirement systems);
(10) To disclose to the U.S. Office of Personnel Management (OPM)
and to the District, information necessary to verify the election,
declination, or waiver of basic and/or optional life insurance
coverage, or coordinate with contract carriers the benefit provisions
of such coverage;
(11) To disclose to health insurance carriers contracting with OPM
to provide a health benefits plan under the Federal Employees Health
Benefits Program or health insurance carriers contracting with the
District to provide a health benefits plan under the health benefits
program for District employees, Social Security numbers and other
information necessary to identify enrollment in a plan, to verify
eligibility for payment of a claim for health benefits, or to carry out
the coordination for benefits provisions of such contracts;
(12) To disclose health insurance enrollment information to OPM.
OPM provides this enrollment information to their health care carriers
who provide a health benefits plan under the Federal Employees Health
Benefits Program, or health insurance carriers contracting with the
District to provide a health benefits plan under the health benefits
program for District employees, Social Security numbers and other
information necessary to identify enrollment in a plan, to verify
eligibility for payment of a claim for health benefits, or to carry out
the coordination for benefits provisions of such contracts;
(13) To disclose to certain people possibly entitled to a benefit
payment information that is contained in the record of a deceased
current or former police officer, firefighter, teacher, or judge to
assist in properly determining the eligibility and amount of a benefit
payment to a surviving recipient, or information that results from such
determination;
(14) To disclose to any person who is legally responsible for the
care of an individual to whom a record pertains, or who otherwise has
an existing, facially-valid power of attorney, including care of an
individual who is mentally incompetent or under other legal disability,
information necessary to assure application or payment of benefits to
which the individual may be entitled;
(15) To disclose to the Parent Locator Service of the Department of
Health and Human Services, upon its request, the present address of an
individual covered by the system needed for enforcing child support
obligations of such individual;
(16) In connection with an examination ordered by the District or
the Department under:
(a) Medical examination procedures; or
(b) Involuntary disability retirement procedures to disclose to the
representative of an employee, notices, decisions, other written
communications, or any other pertinent medical evidence other than
medical evidence about which a prudent health professional would
hesitate to inform the individual; such medical evidence will be
disclosed only to a health professional, designated in writing for that
purpose by the individual or his or her representative. The health
professional must be capable of explaining the contents of the medical
record(s) to the individual and be willing to provide the entire
record(s) to the individual;
(17) To disclose information to any source from which the
Department seeks additional information that is relevant to a
determination of an individual's eligibility for, or entitlement to,
coverage under the applicable retirement, life insurance, and health
benefits program, to the extent necessary to obtain the information
requested;
(18) To disclose information to the Office of Management and Budget
(OMB) at any stage of the legislative coordination and clearance
process in connection with private relief legislation as set forth in
OMB Circular No. A-19;
(19) To disclose to Federal, State, and local government agencies
responsible for the collection of income taxes the information required
to implement voluntary income tax withholdings from benefit payments;
(20) To disclose to the Social Security Administration the names
and Social Security numbers of individuals covered by the system when
necessary to determine (1) their vital status as shown in the Social
Security Master Records and (2) whether retirees receiving benefit
payments under the District's retirement plan for police officers and
firefighters with post-1956 military service credit are eligible for or
are receiving old age or survivors benefits under section 202 of the
Social Security Act based upon their wages and self-employment income;
(21) To disclose to Federal, State, and local government agencies
information to help eliminate fraud and abuse in a benefits program
administered by a requesting Federal, State, or local government
agency; to ensure compliance with Federal, State, and local government
tax obligations by persons receiving benefits payments; and/or to
collect debts and overpayments owed to the requesting Federal, State,
or local government agency;
(22) To disclose to a Federal agency, or a person or an
organization under contract with a Federal agency to render collection
services for a Federal agency as permitted by law, in response to a
written request from the head of the agency or his designee, or from
the debt collection contractor, data concerning an individual owing a
debt to the Federal Government;
(23) To disclose, as permitted by law, information to a State court
or administrative agency in connection with a garnishment, attachment,
or similar proceeding to enforce alimony or a child support obligation;
(24) To disclose information necessary to locate individuals who
are owed money or property by a Federal, State, or local government
agency, or by a financial institution or similar institution, to the
government agency owing or otherwise responsible for the money or
property (or its agent);
(25) To disclose information necessary in connection with the
review of a disputed claim for health benefits to a health plan
provider participating in the Federal Employees Health Benefits Program
or the health benefits program for District employees, and to a program
enrollee or covered family
[[Page 19397]]
member or an enrollee or covered family member's authorized
representative;
(26) To disclose information to another Federal agency for the
purpose of effecting administrative or salary offset against a person
employed by that agency, or who is receiving or eligible to receive
benefit payments from the agency when the Department as a creditor has
a claim against that person relating to benefit payments;
(27) To disclose information concerning delinquent debts relating
to benefit payments to other Federal agencies for the purpose of
barring delinquent debtors from obtaining Federal loans or loan
insurance guarantees pursuant to 31 U.S.C. 3720B;
(28) To disclose to Federal, State, and local government agencies
information used for collecting debts relating to benefit payments;
(29) To disclose to appropriate agencies, entities, and persons
when:
(a) The Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; or
(b) The Department has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and
(c) The disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the Department's
efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm;
(30) To disclose to a former spouse information necessary to
explain how his/her former spouse's benefit was computed;
(31) To disclose to a surviving spouse, domestic partner, surviving
child, dependent parent, and/or legal guardian information necessary to
explain how his/her survivor benefit was computed; and
(32) To disclose to a spouse, domestic partner, or dependent child
(or court-appointed guardian thereof) of an individual covered by the
system, upon request, whether the individual:
(a) changed his/her health insurance coverage and/or changed life
insurance benefit enrollment, or
(b) received a lump-sum refund of his/her retirement contributions.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records in this system are stored in secure facilities in a
locked drawer, behind a locked door. Electronic records are stored on
magnetic disc, tape, digital media, and CD-ROM in secure facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by various combinations of name; date of
birth; Social Security number; and/or an automatically assigned,
system-generated number of the individual to whom they pertain.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
In accordance with National Archives and Records Administration
(NARA) retention schedule, N1-056-09-001, certain records will be
destroyed after 115 years from the date of the former police officer's,
firefighter's, teacher's or judge's birth; or 30 years after the date
of his/her death, if no application for benefits is received. Under
that retention schedule, if a survivor or former spouse receives a
benefit payment, such record will be destroyed after his/her death. All
other records covered by this system will be destroyed in accordance
with approved Federal and Department guidelines. Paper records will be
destroyed by shredding or burning. Records in electronic media will be
electronically erased using NARA guidelines.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information that
is being stored. Access to the computer system containing the records
in this system is limited to those who ``need-to-know'' the information
for the performance of their official duties and who have appropriate
clearances or permissions.
RECORD ACCESS PROCEDURES:
See ``Notification Procedures'' below.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedures'' below.
NOTIFICATION PROCEDURES:
When seeking records about yourself from this system of records or
any other Departmental system of records your request must conform with
the Privacy Act regulations set forth in 31 CFR part 1.36. You must
first verify your identity, meaning that you must provide your full
name, current address and date and place of birth. You must sign your
request, and your signature must either be notarized or submitted under
28 U.S.C. 1746, a law that permits statements to be made under penalty
of perjury as a substitute for notarization. In addition, you should
provide the following:
An explanation of why you believe the Department would
have information on you;
Identify which bureau(s) of the Department you believe may
have the information about you;
Specify when you believe the records would have been
created;
Provide any other information that will help the Bureau or
Freedom of Information Act staff determine which Treasury Bureau may
have responsive records; and
If your request is seeking records pertaining to another
living individual, you must include a statement from that individual
certifying his/her agreement for you to access his/her records.
Without this bulleted information the Office of DC Pensions may not
be able to conduct an effective search, and your request may be denied
due to lack of specificity or lack of compliance with applicable
regulations.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Notice of this system of records was last published in full in the
Federal Register on March 9, 2021 at 86 FR 13611, as the Department of
the Treasury, Departmental Offices .214--DC Pensions Retirement
Records.
[FR Doc. 2024-05651 Filed 3-15-24; 8:45 am]
BILLING CODE 4810-AK-P