Privacy Act of 1974; System of Records, 17506-17508 [2024-05100]
Download as PDF
<![CDATA[
17506
Federal Register / Vol. 89, No. 48 / Monday, March 11, 2024 / Notices
record in SEVIS to enable the F–1
nonimmigrant student with TPS to
reduce the course load without any
further action or application. No other
EAD needs to be issued for the F–1
nonimmigrant student to have
employment authorization.
Can a noncitizen who has been granted
TPS apply for reinstatement of F–1
nonimmigrant student status after the
noncitizen’s F–1 nonimmigrant student
status has lapsed?
Yes. Regulations permit certain
students who fall out of F–1
nonimmigrant student status to apply
for reinstatement. See 8 CFR
214.2(f)(16). This provision may apply
to students who worked on a TPSrelated EAD or dropped their course
load before publication of this notice,
and therefore fell out of student status.
These students must satisfy the criteria
set forth in the F–1 nonimmigrant
student status reinstatement regulations.
How long will this notice remain in
effect?
This notice grants temporary relief
until September 10, 2025,40 to eligible
F–1 nonimmigrant students. DHS will
continue to monitor the situation in
Venezuela. Should the special
provisions authorized by this notice
need modification or extension, DHS
will announce such changes in the
Federal Register.
Paperwork Reduction Act (PRA)
ddrumheller on DSK120RN23PROD with NOTICES1
An F–1 nonimmigrant student seeking
off-campus employment authorization
due to severe economic hardship
resulting from the situation in
Venezuela must demonstrate to the DSO
that this employment is necessary to
avoid severe economic hardship. A DSO
who agrees that a nonimmigrant student
should receive such employment
authorization must recommend an
application approval to USCIS by
entering information in the remarks
field of the student’s SEVIS record. The
authority to collect this information is
in the SEVIS collection of information
currently approved by the Office of
Management and Budget (OMB) under
OMB Control Number 1653–0038.
40 Because the suspension of requirements under
this notice applies throughout an academic term
during which the suspension is in effect, DHS
considers an F–1 nonimmigrant student who
engages in a reduced course load or employment (or
both) after this notice is effective to be engaging in
a ‘‘full course of study,’’ see 8 CFR 214.2(f)(6), and
eligible for employment authorization, through the
end of any academic term for which such student
is matriculated as of Sept. 10, 2025, provided the
student satisfies the minimum course load
requirements in this notice.
VerDate Sep<11>2014
18:24 Mar 08, 2024
Jkt 262001
This notice also allows an eligible F–
1 nonimmigrant student to request
employment authorization, work an
increased number of hours while the
academic institution is in session, and
reduce their course load while
continuing to maintain F–1
nonimmigrant student status.
To apply for employment
authorization, certain F–1
nonimmigrant students must complete
and submit a currently approved Form
I–765 according to the instructions on
the form. OMB has previously approved
the collection of information contained
on the current Form I–765, consistent
with the PRA (OMB Control Number
1615–0040). Although there will be a
slight increase in the number of Form I–
765 filings because of this notice, the
number of filings currently contained in
the OMB annual inventory for Form I–
765 is sufficient to cover the additional
filings. Accordingly, there is no further
action required under the PRA.
Alejandro Mayorkas,
Secretary, U.S. Department of Homeland
Security.
[FR Doc. 2024–04820 Filed 3–8–24; 4:15 pm]
BILLING CODE 9111–28–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–7092–N–25]
Privacy Act of 1974; System of
Records
Office of Multi-Family Housing
Office, Office of Housing, HUD.
ACTION: Notice of a modified system of
records.
AGENCY:
Pursuant to the provisions of
the Privacy Act of 1974, as amended,
the Department of the Housing and
Urban Development (HUD), Office of
Multifamily Housing Office, is
modifying the system of records notice
(SORN) titled ‘‘Active Partners
Performance System (APPS)’’. The
Active Partners Performance System
(APPS) handles web-based applications
for the Business Relationships and
Support Contracts Division. The
modification makes clarifying changes
to migration of SORN to a new template,
the Privacy Office contact information,
system location, categories of
individuals, routine uses and retrieval
of records. The updates are explained in
the ‘‘Supplementary Section’’ of this
notice. This Notice supersedes the
previously published on.
DATES: Comments will be accepted on or
before April 10, 2024. This proposed
action will be effective on the date
SUMMARY:
PO 00000
Frm 00135
Fmt 4703
Sfmt 4703
following the end of the comment
period unless comments are received
which result in a contrary
determination.
You may submit comments,
identified by docket number or by one
of the following methods:
Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions provided on that site to
submit comments electronically.
Fax: 202–619–8365.
Email: www.privacy@hud.gov.
Mail: Attention: Privacy Office; Mr.
LaDonne White, Chief Privacy Officer;
Office of the Executive Secretariat; 451
Seventh Street SW, Room 10139;
Washington, DC 20410–0001.
Instructions: All submissions received
must include the agency name and
docket number for this rulemaking. All
comments received will be posted
without change to https://
www.regulations.gov including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received go to https://
www.regulations.gov .
FOR FURTHER INFORMATION CONTACT:
LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410–
0001; telephone number (202) 708–3054
(this is not a toll-free number). HUD
welcomes and is prepared to receive
calls from individuals who are deaf or
hard of hearing, as well as individuals
with speech or communication
disabilities. To learn more about how to
make an accessible telephone call,
please visit https://www.fcc.gov/
consumers/guides/telecommunicationsrelay-service-trs.
SUPPLEMENTARY INFORMATION: HUD,
Office of Multifamily Housing Office,
maintains the APPS system. HUD is
publishing this notice to include these
changes reflecting the modified items
listed below:
1. System Location: Updated to reflect
the current locations, which was
previously in South Charleston, WV.
2. Categories of Individuals covered
by the System: Updated to reflect
records collected to a comprehensive
list of participants to include general
public and their participation in HUD
programs.
3. Routine Uses for Records
Maintained in the System: Updated to
bring it to current applicable routine
uses. Routine Use (1) was removed as
obsolete. Routine Use (2) was removed
to comply with OMB Circular A–108.
Routine Use (3) was updated to comply
with OMB M–17–12. Routine Use (4)
was removed as redundant of exception
(b)(6) of the Privacy Act and replaced by
ADDRESSES:
E:\FR\FM\11MRN1.SGM
11MRN1
Federal Register / Vol. 89, No. 48 / Monday, March 11, 2024 / Notices
the second routine use required by OMB
M–17–12. Routine Use (5) was moved to
what is now Routine Use (1) and
replaced with a routine use to allow for
disclosures for law enforcement
purposes. Routine Use (6) is added to
provide for litigation needs. Routine Use
(6) is added to allow HUD to receive
effective representation during litigation
(such as to the Department of Justice).
Routine Use (7) was added to fulfill
responsibilities in in 5 U.S.C. 552(h), to
review administrative agency policies.
Routine Use (7) was added to allow for
contractor support.
4. Policies and Practices for Retrieval
of Records: Removed the ‘‘submission
ID’’ and replaced it with ‘‘Social
Security Number’’. Submission ID
brings up the 2530 submission whereas
if you must retrieve individuals, you
should use SSN.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Active Partners Performance System
(APPS), HUD/MFH–01.
General public who participate in
HUD multifamily/healthcare programs
as owners, general contractors,
management agents, consultants, facility
operators and master tenants.
SECURITY CLASSIFICATION:
CATEGORIES OF RECORDS IN THE SYSTEM:
SYSTEM NAME AND NUMBER:
Unclassified.
SYSTEM LOCATION:
HUD Headquarters at 451 Seventh
Street SW, Room 6176, Washington, DC
20410–0001. APPS is maintained and
backed up on servers housed at the
National Center for Critical Information
Processing and Storage located at 9325
Cypress Loop Road, Stennis Space
Center, MS 39529.
SYSTEM MANAGER:
Devasia Karimpanal, Program
Specialist, Office of Housing, Business
Relationships and Support Contracts
Division, HUD Headquarters, 451 7th
Street SW, Rm. 6176, Washington, DC
20410–0001, telephone number (202)
402–7682.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 7(d), Department of Housing
and Urban Development Act, 79 Stat.
670, (42 U.S.C. 3535(d)). HUD is
authorized to collect the Social Security
Number (SSN) by section 165(a) of the
Housing and Community Development
Act of 1987, Public Law 100–242 (42
U.S.C. 3543).
PURPOSES OF THE SYSTEM:
ddrumheller on DSK120RN23PROD with NOTICES1
their track record in carrying out
financial, legal, and contractual
obligations in previous projects, in a
satisfactory and timely manner. An
approved HUD–2530 is a prerequisite
for industry partners to participate in
HUD projects. APPS contains data
concerning principal participants in
multifamily housing projects, including
their previous participation with HUD
or other housing agencies. APPS also
tracks non-compliance of multifamily
project participants’ by flagging the
participants for non-compliance with
regulatory and contractual agreements.
Flags are used to evaluate the risk of the
participants prior to approval for future
participation.
APPS automates the submission and
review of HUD previous participation
certification process (Form HUD–2530),
which initiates the review and approval
process for industry entities who would
participate in a HUD project. The data
collected through the HUD–2530
process is used by HUD employees to
assess applicant’s suitability to
participate in HUD projects considering
VerDate Sep<11>2014
18:24 Mar 08, 2024
Jkt 262001
(1) Contact Information: Full Name
(first/last), Social Security Number
(SSN), Address (work/personal),
telephone number (work/personal),
Email (work/personal) and Tax
Identification Number (TIN). (2)
Previous Participation Information:
Social Security number (SSN), tax
identification number (TIN), and entity
type and their legal structure. (3) Project
Level Information: Lists of prior HUD
projects: Summary of financial,
management, or operational difficulties
with prior HUD projects (if any);
indication of whether principals are or
have been the subject of a government
investigation; other information relevant
to the standards for previous
participation approval; minutes of
deliberative meetings; flags and the
reason for the flag on an external
individual or company participant.
RECORD SOURCE CATEGORIES:
Industry partners who are
participating in the HUD project and
their associates. The following internal
application systems access APPS data
from a shared repository/server:
• Integrated Real Estate Management
System (iREMS).
• Web Access Security System
(WASS).
• HUD–2530 eForms.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
(1) Congressional Inquiries Disclosure
Routine Use: To a congressional office
from the record of an individual, in
response to an inquiry from the
PO 00000
Frm 00136
Fmt 4703
Sfmt 4703
17507
congressional office made at the request
of that individual.
(2) Data Breach Remediation
Purposes Routine Use: To appropriate
agencies, entities, and persons when (1)
HUD suspects or has confirmed that
there has been a breach of the system of
records; (b) HUD has determined that as
a result of the suspected or confirmed
breach there is a risk of harm to
individuals, HUD (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (c) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with [the agency’s] efforts
to respond to the suspected or
confirmed breach or to prevent,
minimize, or remedy such harm.
(3) Data Breach Assistance Routine
Use: To another Federal agency or
Federal entity, when HUD determines
that information from this systems of
record is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal government, or national security
resulting from a suspected or confirmed
breach.
(4) Disclosures for Law Enforcement
Investigations Routine Uses: To
appropriate Federal, State, local, tribal,
or other governmental agencies or
multilateral governmental organizations
responsible for investigating or
prosecuting the violations of, or for
enforcing or implementing, a statute,
rule, regulation, order, or license, where
HUD determines that the information
would assist in the enforcement of civil
or criminal laws and when such
records, either alone or in conjunction
with other information, indicate a
violation or potential violation of law.
(5) Court or Law Enforcement
Proceedings Disclosure Routine Uses:
To a court, magistrate, administrative
tribunal, or arbitrator in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, mediation, or
settlement negotiations; or in
connection with criminal law
proceedings; or in response to a
subpoena or to a prosecution request
when such records to be released are
specifically approved by a court
provided order and when HUD
determines that use of such records is
relevant and necessary to the litigation
and when any of the following is a party
to the litigation or have an interest in
E:\FR\FM\11MRN1.SGM
11MRN1
17508
Federal Register / Vol. 89, No. 48 / Monday, March 11, 2024 / Notices
such litigation: (1) HUD, or any
component thereof; or (2) any HUD
employee in his or her official capacity;
or (3) any HUD employee in his or her
individual capacity where HUD has
agreed to represent the employee; or (4)
the United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
(6) Office of Government Information
Services Disclosure Routine Use: To the
National Archives and Records
Administration (NARA), Office of
Government Information Services
(OGIS), to the extent necessary to fulfill
its responsibilities in 5 U.S.C. 552(h), to
review administrative agency policies.
(7) Information Sharing Environment
Disclosure Routine Uses: To contractors,
grantees, experts, consultants and their
agents, or others performing or working
under a contract, service, grant,
cooperative agreement, or other
agreement with HUD, when necessary to
accomplish an agency function related
to a system of records. Disclosure
requirements are limited to only those
records data elements considered
relevant to accomplishing an agency
function.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Temporary. Maintain active office
files for 2 years and then retire to the
Federal Records Center. Destroy when 4
years old. HUD Records Disposition
Schedule, Section 18, item 4(a). NARA
Job No. NC1–207–79–3–4(a).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Access to the system, storage, backup,
and infrastructure equipment is
monitored and by password and code
identification card access and limited to
authorized users.
ddrumheller on DSK120RN23PROD with NOTICES1
RECORD ACCESS PROCEDURES:
Individuals requesting records of
themselves should address written
inquiries to the Department of Housing
Urban and Development 451 7th Street
SW, Washington, DC 20410–0001. For
verification, individuals should provide
their full name, current address, and
18:24 Mar 08, 2024
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
FOR FURTHER INFORMATION CONTACT:
The rule for contesting the content of
any record pertaining to the individual
by the individual concerned is
published in 24 CFR part 16.8 or may
be obtained from the system manager.
NOTIFICATION PROCEDURES:
None.
HISTORY:
Docket No: 81 FR 50000, Agency/Doc
No: FR–5921–N–10, July 29, 2016.
BILLING CODE 4210–67–P
POLICIES AND PRACTICIES FOR RETENTION AND
DISPOSAL OF RECORDS:
Jkt 262001
Comments Due Date: May 10,
2024.
Individuals requesting notification of
records of themselves should address
written inquiries to the Department of
Housing Urban Development, 451 7th
Street SW, Washington, DC 20410–0001.
For verification purposes, individuals
should provide their full name, office or
organization where assigned, if
applicable, and current address and
telephone number. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
[FR Doc. 2024–05100 Filed 3–8–24; 8:45 am]
Name, SSN, and TIN.
DATES:
Interested persons are
invited to submit comments regarding
this proposal. Written comments and
recommendations for the proposed
information collection can be sent
within 60 days of publication of this
notice to www.reginfo.gov/public/do/
PRAMain. Find this particular
information collection by selecting
‘‘Currently under 60-day Review—Open
for Public Comments’’ or by using the
search function.
Interested persons are also invited to
submit comments regarding this
proposal and comments should refer to
the proposal by name and/or OMB
Control Number and should be sent to:
Anna P. Guido, Clearance Officer, REE,
Department of Housing and Urban
Development, 451 7th Street SW, Room
8210, Washington, DC 20410–5000;
email PaperworkReductionActOffice@
hud.gov.
LaDonne White,
Chief Privacy Officer, Office of
Administration.
Electronic Records.
VerDate Sep<11>2014
telephone number. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made under 24 CFR 16.4.
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–7087–N–04]
60-Day Notice of Proposed Information
Collection: Lead Hazard Control and
Healthy Homes Grant Programs Data
Collection—Progress Reporting; OMB
Control No.: 2539–0008
Office of Lead Hazard Control
and Healthy Homes, HUD.
ACTION: Notice.
AGENCY:
HUD is seeking approval from
the Office of Management and Budget
(OMB) for the information collection
described below. In accordance with the
Paperwork Reduction Act, HUD is
requesting comment from all interested
parties on the proposed collection of
information. The purpose of this notice
is to allow for 60 days of public
comment.
SUMMARY:
PO 00000
Frm 00137
Fmt 4703
Sfmt 4703
ADDRESSES:
Anna P. Guido, PRA Compliance
Officer, Reports Management Officer,
REE, Department of Housing and Urban
Development, 451 7th Street SW,
Washington, DC 20410; email at
Anna.P.Guido@hud.gov, telephone 202–
402–5535. This is not a toll-free number.
HUD welcomes and is prepared to
receive calls from individuals who are
deaf or hard of hearing, as well as
individuals with speech or
communication disabilities. To learn
more about how to make an accessible
telephone call, please visit https://
www.fcc.gov/consumers/guides/
telecommunications-relay-service-trs.
Copies of available documents
submitted to OMB may be obtained
from Ms. Anna P. Guido].
SUPPLEMENTARY INFORMATION: This
notice informs the public that HUD is
seeking approval from OMB for the
information collection described in
Section A.
A. Overview of Information Collection
Title of Information Collection: Lead
Hazard Control and Healthy Homes
Grant Programs Data Collection—
Progress Reporting.
OMB Approval Number: 2539–0008.
Type of Request: New Collection.
Description of the need for the
information and proposed use: Collect
data on the progress of grantees’
programs.
E:\FR\FM\11MRN1.SGM
11MRN1
]]>Agencies
[Federal Register Volume 89, Number 48 (Monday, March 11, 2024)]
[Notices]
[Pages 17506-17508]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-05100]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7092-N-25]
Privacy Act of 1974; System of Records
AGENCY: Office of Multi-Family Housing Office, Office of Housing, HUD.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Housing and Urban Development (HUD),
Office of Multifamily Housing Office, is modifying the system of
records notice (SORN) titled ``Active Partners Performance System
(APPS)''. The Active Partners Performance System (APPS) handles web-
based applications for the Business Relationships and Support Contracts
Division. The modification makes clarifying changes to migration of
SORN to a new template, the Privacy Office contact information, system
location, categories of individuals, routine uses and retrieval of
records. The updates are explained in the ``Supplementary Section'' of
this notice. This Notice supersedes the previously published on.
DATES: Comments will be accepted on or before April 10, 2024. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number or by
one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: [email protected].
Mail: Attention: Privacy Office; Mr. LaDonne White, Chief Privacy
Officer; Office of the Executive Secretariat; 451 Seventh Street SW,
Room 10139; Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to https://www.regulations.gov including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to https://www.regulations.gov .
FOR FURTHER INFORMATION CONTACT: LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410-0001; telephone number (202) 708-3054
(this is not a toll-free number). HUD welcomes and is prepared to
receive calls from individuals who are deaf or hard of hearing, as well
as individuals with speech or communication disabilities. To learn more
about how to make an accessible telephone call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION: HUD, Office of Multifamily Housing Office,
maintains the APPS system. HUD is publishing this notice to include
these changes reflecting the modified items listed below:
1. System Location: Updated to reflect the current locations, which
was previously in South Charleston, WV.
2. Categories of Individuals covered by the System: Updated to
reflect records collected to a comprehensive list of participants to
include general public and their participation in HUD programs.
3. Routine Uses for Records Maintained in the System: Updated to
bring it to current applicable routine uses. Routine Use (1) was
removed as obsolete. Routine Use (2) was removed to comply with OMB
Circular A-108. Routine Use (3) was updated to comply with OMB M-17-12.
Routine Use (4) was removed as redundant of exception (b)(6) of the
Privacy Act and replaced by
[[Page 17507]]
the second routine use required by OMB M-17-12. Routine Use (5) was
moved to what is now Routine Use (1) and replaced with a routine use to
allow for disclosures for law enforcement purposes. Routine Use (6) is
added to provide for litigation needs. Routine Use (6) is added to
allow HUD to receive effective representation during litigation (such
as to the Department of Justice). Routine Use (7) was added to fulfill
responsibilities in in 5 U.S.C. 552(h), to review administrative agency
policies. Routine Use (7) was added to allow for contractor support.
4. Policies and Practices for Retrieval of Records: Removed the
``submission ID'' and replaced it with ``Social Security Number''.
Submission ID brings up the 2530 submission whereas if you must
retrieve individuals, you should use SSN.
SYSTEM NAME AND NUMBER:
Active Partners Performance System (APPS), HUD/MFH-01.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
HUD Headquarters at 451 Seventh Street SW, Room 6176, Washington,
DC 20410-0001. APPS is maintained and backed up on servers housed at
the National Center for Critical Information Processing and Storage
located at 9325 Cypress Loop Road, Stennis Space Center, MS 39529.
SYSTEM MANAGER:
Devasia Karimpanal, Program Specialist, Office of Housing, Business
Relationships and Support Contracts Division, HUD Headquarters, 451 7th
Street SW, Rm. 6176, Washington, DC 20410-0001, telephone number (202)
402-7682.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 7(d), Department of Housing and Urban Development Act, 79
Stat. 670, (42 U.S.C. 3535(d)). HUD is authorized to collect the Social
Security Number (SSN) by section 165(a) of the Housing and Community
Development Act of 1987, Public Law 100-242 (42 U.S.C. 3543).
PURPOSES OF THE SYSTEM:
APPS automates the submission and review of HUD previous
participation certification process (Form HUD-2530), which initiates
the review and approval process for industry entities who would
participate in a HUD project. The data collected through the HUD-2530
process is used by HUD employees to assess applicant's suitability to
participate in HUD projects considering their track record in carrying
out financial, legal, and contractual obligations in previous projects,
in a satisfactory and timely manner. An approved HUD-2530 is a
prerequisite for industry partners to participate in HUD projects. APPS
contains data concerning principal participants in multifamily housing
projects, including their previous participation with HUD or other
housing agencies. APPS also tracks non-compliance of multifamily
project participants' by flagging the participants for non-compliance
with regulatory and contractual agreements. Flags are used to evaluate
the risk of the participants prior to approval for future
participation.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
General public who participate in HUD multifamily/healthcare
programs as owners, general contractors, management agents,
consultants, facility operators and master tenants.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Contact Information: Full Name (first/last), Social Security
Number (SSN), Address (work/personal), telephone number (work/
personal), Email (work/personal) and Tax Identification Number (TIN).
(2) Previous Participation Information: Social Security number (SSN),
tax identification number (TIN), and entity type and their legal
structure. (3) Project Level Information: Lists of prior HUD projects:
Summary of financial, management, or operational difficulties with
prior HUD projects (if any); indication of whether principals are or
have been the subject of a government investigation; other information
relevant to the standards for previous participation approval; minutes
of deliberative meetings; flags and the reason for the flag on an
external individual or company participant.
RECORD SOURCE CATEGORIES:
Industry partners who are participating in the HUD project and
their associates. The following internal application systems access
APPS data from a shared repository/server:
Integrated Real Estate Management System (iREMS).
Web Access Security System (WASS).
HUD-2530 eForms.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
(1) Congressional Inquiries Disclosure Routine Use: To a
congressional office from the record of an individual, in response to
an inquiry from the congressional office made at the request of that
individual.
(2) Data Breach Remediation Purposes Routine Use: To appropriate
agencies, entities, and persons when (1) HUD suspects or has confirmed
that there has been a breach of the system of records; (b) HUD has
determined that as a result of the suspected or confirmed breach there
is a risk of harm to individuals, HUD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (c) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with [the
agency's] efforts to respond to the suspected or confirmed breach or to
prevent, minimize, or remedy such harm.
(3) Data Breach Assistance Routine Use: To another Federal agency
or Federal entity, when HUD determines that information from this
systems of record is reasonably necessary to assist the recipient
agency or entity in (1) responding to a suspected or confirmed breach
or (2) preventing, minimizing or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal government, or national
security resulting from a suspected or confirmed breach.
(4) Disclosures for Law Enforcement Investigations Routine Uses: To
appropriate Federal, State, local, tribal, or other governmental
agencies or multilateral governmental organizations responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where HUD
determines that the information would assist in the enforcement of
civil or criminal laws and when such records, either alone or in
conjunction with other information, indicate a violation or potential
violation of law.
(5) Court or Law Enforcement Proceedings Disclosure Routine Uses:
To a court, magistrate, administrative tribunal, or arbitrator in the
course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation,
mediation, or settlement negotiations; or in connection with criminal
law proceedings; or in response to a subpoena or to a prosecution
request when such records to be released are specifically approved by a
court provided order and when HUD determines that use of such records
is relevant and necessary to the litigation and when any of the
following is a party to the litigation or have an interest in
[[Page 17508]]
such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where HUD has agreed to represent the
employee; or (4) the United States, or any agency thereof, where HUD
determines that litigation is likely to affect HUD or any of its
components.
(6) Office of Government Information Services Disclosure Routine
Use: To the National Archives and Records Administration (NARA), Office
of Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies.
(7) Information Sharing Environment Disclosure Routine Uses: To
contractors, grantees, experts, consultants and their agents, or others
performing or working under a contract, service, grant, cooperative
agreement, or other agreement with HUD, when necessary to accomplish an
agency function related to a system of records. Disclosure requirements
are limited to only those records data elements considered relevant to
accomplishing an agency function.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic Records.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Name, SSN, and TIN.
POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
Temporary. Maintain active office files for 2 years and then retire
to the Federal Records Center. Destroy when 4 years old. HUD Records
Disposition Schedule, Section 18, item 4(a). NARA Job No. NC1-207-79-3-
4(a).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to the system, storage, backup, and infrastructure equipment
is monitored and by password and code identification card access and
limited to authorized users.
RECORD ACCESS PROCEDURES:
Individuals requesting records of themselves should address written
inquiries to the Department of Housing Urban and Development 451 7th
Street SW, Washington, DC 20410-0001. For verification, individuals
should provide their full name, current address, and telephone number.
In addition, the requester must provide either a notarized statement or
an unsworn declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The rule for contesting the content of any record pertaining to the
individual by the individual concerned is published in 24 CFR part 16.8
or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of records of themselves should
address written inquiries to the Department of Housing Urban
Development, 451 7th Street SW, Washington, DC 20410-0001. For
verification purposes, individuals should provide their full name,
office or organization where assigned, if applicable, and current
address and telephone number. In addition, the requester must provide
either a notarized statement or an unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Docket No: 81 FR 50000, Agency/Doc No: FR-5921-N-10, July 29, 2016.
LaDonne White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2024-05100 Filed 3-8-24; 8:45 am]
BILLING CODE 4210-67-P
