Privacy Act of 1974; System of Records, 11281-11283 [2024-03007]
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Federal Register / Vol. 89, No. 31 / Wednesday, February 14, 2024 / Notices
Lois Mandell,
Director, Regulatory Secretariat Division,
General Services Administration.
Officer at 202–969–5830 and
gsa.privacyact@gsa.gov.
SUPPLEMENTARY INFORMATION: GSA
proposes to modify a system of records
subject to the Privacy Act of 1974, 5
U.S.C. 552a, to update its routine uses
pertaining to breach notification and to
coordinate with the Office of the
Inspector General when conducting an
audit. GSA is also making technical
changes to GSA/OAP–3 consistent with
OMB Circular No. A–108. Accordingly,
GSA has made technical corrections and
non-substantive language revisions to
the following sections: ‘‘Policies and
Practices for Storage of Records,’’
‘‘Policies and Practices for Retrieval of
Records,’’ ‘‘Policies and Practices for
Retention and Disposal of Records,’’
‘‘Administrative, Technical and
Physical Safeguards,’’ ‘‘Record Access
Procedures,’’ ‘‘Contesting Record
Procedures,’’ and ‘‘Notification
Procedures.’’ GSA has also created the
following new sections: ‘‘Security
Classification’’ and ‘‘History.’’
[FR Doc. 2024–03049 Filed 2–13–24; 8:45 am]
SYSTEM NAME:
BILLING CODE 6820–WY–P
Federal Procurement Data System
(FPDS).
estimate of the public burden of this
collection of information is accurate,
and based on valid assumptions and
methodology; ways to enhance the
quality, utility, and clarity of the
information to be collected; and ways in
which we can minimize the burden of
the collection of information on those
who are to respond, through the use of
appropriate technological collection
techniques or other forms of information
technology.
Obtaining Copies of Proposals:
Requesters may obtain a copy of the
information collection documents from
the General Services Administration,
Regulatory Secretariat Division (MVCB),
1800 F Street NW, Washington, DC
20405, telephone 202–501–4755. Please
cite OMB Control No. 3090–0292,
FFATA Subaward and Executive
Compensation Reporting Requirements,
in all correspondence.
GENERAL SERVICES
ADMINISTRATION
SYSTEM NUMBER:
GSA/OAP–3.
[Notice–IE–2024–02; Docket No. 2024–002;
Sequence No. 6]
SECURITY CLASSIFICATION:
Privacy Act of 1974; System of
Records
SYSTEM LOCATION:
General Services
Administration (GSA).
ACTION: Notice of a modified system of
records.
AGENCY:
GSA reviewed its Privacy Act
systems to ensure that they are relevant,
necessary, accurate, up-to-date, covered
by the appropriate legal or regulatory
authority, and in response to OMB M–
07–16. This notice is a compilation of
the updated Privacy Act system of
record notices.
DATES: This system of records will go
into effect without further notice on
March 15, 2024 unless otherwise
revised pursuant to comments received.
ADDRESSES: Comments may be
submitted to the Federal eRulemaking
Portal, https://www.regulations.gov.
Submit comments by searching for
‘‘GSA/OAP–3’’, Notice of Revised
System of Records.
Comments may also be submitted by
mail at, General Services
Administration, Regulatory Secretariat
Division (MVCB), 1800 F Street NW,
Washington, DC 20405.
FOR FURTHER INFORMATION CONTACT: Call
or email Richard Speidel, Chief Privacy
ddrumheller on DSK120RN23PROD with NOTICES1
SUMMARY:
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Unclassified.
GSA Privacy Act Officer, General
Services Administration, 1800 F Street
NW, Washington, DC 20405.
SYSTEM MANAGER(S):
Arda Odabasio, System Owner—
General Services Administration, 1800 F
Street NW, Washington, DC 20405.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 93–400 Office of Federal
Procurement Policy Act, as amended; 41
U.S.C. 405, 417, and 1122(a)(4)(A).
PURPOSE(S) OF THE SYSTEM:
To establish and maintain a system
for assembling, organizing, and
presenting contract procurement data
for the Federal Government and the
public sector.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
FPDS includes information on
individuals who are sole proprietors
who have or had contracts with the
Federal Government. Those individuals
include government users and public
users. Authentication of Government
and Public users are provided by
Login.gov which maintains all the
related user information.
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11281
For both public and government
users, valid email-identification is
maintained in the FPDS system to
authorize the access control list within
FPDS.
For System Users, only System ID and
valid Government Agency POC details
are maintained.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system collects, processes, and
maintains official statistical data on
Federal contracting, including:
a. Information on individual federal
contractors that may include name, and
Unique Entity Identifier (UEI).
FPDS receives and displays/shares
UEI and Contractor Name details. The
Taxpayer Identification Number (TIN) is
not used anywhere in the FPDS system.
Rather, FPDS receives the TIN from
SAM and extracts it, but it is not used
anywhere else in the FPDS application.
b. Contracts that are unclassified but
may be considered sensitive due to
insight they may provide into federal
government activities in conjunction
with data from other federal contracts.
RECORD SOURCE CATEGORIES:
Information is obtained from federal
agencies who report federal contracts
after award according to the reporting
requirements included in the Federal
Acquisition Regulation Subpart 4.6—
Contract Reporting. These records may
contain the names of individuals, their
Unique Entity Identifier (UEI), and TIN.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed to authorized entities, as is
determined to be relevant and
necessary, outside GSA as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
a. In any legal proceeding, where
pertinent, to which GSA is a party
before a court or administrative body.
b. To a Federal, State, local, or foreign
agency responsible for investigating,
prosecuting, enforcing, or carrying out a
statute, rule, regulation, or order when
GSA becomes aware of a violation or
potential violation of civil or criminal
law or regulation.
c. To an authorized appeal or
grievance examiner, formal complaints
examiner, equal employment
opportunity investigator, arbitrator, or
other duly authorized official engaged
in investigation or settlement of a
grievance, complaint, or appeal filed by
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Federal Register / Vol. 89, No. 31 / Wednesday, February 14, 2024 / Notices
an individual to whom the information
pertains.
d. To the Office of Management and
Budget (OMB) and the Government
Accountability Office (GAO) in
accordance with their responsibilities
for evaluating Federal programs.
e. To a Member of Congress or his or
her staff on behalf of and at the request
of the individual who is the subject of
the record.
f. To authorized officials of the agency
that provided the information for
inclusion in the system.
g. To an expert, consultant, or
contractor in the performance of a
Federal duty to which the information
is relevant.
h. To provide recurring or special
reports to the President, Congress, the
Government Accountability Office,
Federal Executive agencies, and the
general public.
i. As a means of measuring and
assessing the impact of Federal
contracting on the nation’s economy
and the extent to which small, veteranowned small, service-disabled veteranowned small, HUBZone small, small
disadvantaged and woman-owned small
business concerns are sharing in Federal
contracts.
j. To provide information for policy
and management control purposes.
k. To appropriate agencies, entities,
and persons when (1) the Agency
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (2) the Agency has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by
GSA or another agency or entity) that
rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with GSA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
l. To another Federal agency or
Federal entity, when GSA determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
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security, resulting from a suspected or
confirmed breach.
m. To agencies, to compare such
records to other agencies’ systems of
records or to non-Federal records, in
coordination with an Office of Inspector
General (OIG) in conducting an audit,
investigation, inspection, evaluation, or
some other review as authorized by the
Inspector General Act.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Information may be collected
electronically and may be stored on
electronic media, as appropriate.
Electronic records are kept on server
hard drives and electronic backup
devices.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrievable by a variety of
fields, the key for individual records
being the unique Procurement
Instrument Identifier (PIID).
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records in this system are used to
generate annual reports that are sent to
Congress and posted publicly. This
compiled annual report follows the
following GSA records retention
schedule:
269.11/020 Annual Significant
Reports And Studies.
This series includes documents
created in reporting on management
improvement goals, progress reports,
and accomplishments for GSA internal
and external Governmentwide
programs. Also included in this series
are special studies conducted at the
request of the Congress, the Office of
Management and Budget (OMB), or the
Office of Personnel Management (OMB),
and the GSA Annual Report issued by
the Administrator’s Office and related
records.
Retention Instructions: Permanent.
Cut off at the end of the fiscal year that
the report has been issued. Transfer to
NARA 15 years after cutoff.
Legal Disposition Authority: DAA–
0269–2016–0006–0003 (269.11/020).
Date NARA Approved: 8/17/2018.
Records accumulated from agencies
are stored under the following schedule:
GRS 05.2/020 Intermediary Records.
Records that meet the following
conditions:
• They exist for the sole purpose of
creating a subsequent record and
• They are not required to meet legal
or fiscal obligations, or to initiate,
sustain, evaluate, or provide evidence of
decision-making.
This includes certain analog and
electronic source records for electronic
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systems that are not otherwise excluded.
For specific examples, see the GRS 5.2
Frequently Asked Questions (FAQs).
Exclusion: Source records that have
been digitized. GRS 4.5, item 010,
covers these records.
Note: The GRS provides disposition
authority for copies of electronic records
from one system that are used as source
records to another system, for example
an extracted data set. The GRS does not
apply to either the originating system or
the final system in which the final
records reside. These systems must be
disposed of per an agency-specific
schedule, or if appropriate, another
GRS. It is possible that sometimes
information is moved from one system
to another without the creation of an
intermediary copy.
Retention Instructions: Temporary.
Destroy upon creation or update of the
final record, or when no longer needed
for business use, whichever is later.
Legal Disposition Authority: DAA–
GRS–2022–0009–0002 (GRS 05.2/020)
Date Approved by NARA: 6/30/2023.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
System records are safeguarded in
accordance with the requirements of the
Privacy Act, the Computer Security Act,
and the FPDS System Security Plan.
Technical, administrative, and
personnel security measures are
implemented to ensure confidentiality
and integrity of the system data that is
stored, processed, and transmitted.
Electronic records are protected by
passwords and other appropriate
security measures.
Data entry is limited to authorized
users whose names and levels of access
are maintained by federal agencies and
the information is securely stored
online. Unclassified but sensitive
contract data in the system is restricted
to those who have access within the
federal agency. Agencies determine
when their contract information may be
made available for viewing by other
agencies and the public.
RECORD ACCESS PROCEDURES:
If an individual wishes to access any
data or record pertaining to him or her
in the system after it has been
submitted, that individual should
consult the GSA’s Privacy Act
implementation rules available at 41
CFR part 105–64.2.
CONTESTING RECORD PROCEDURES:
If an individual wishes to contest the
content of any record pertaining to him
or her in the system after it has been
submitted, that individual should
consult the GSA’s Privacy Act
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Federal Register / Vol. 89, No. 31 / Wednesday, February 14, 2024 / Notices
implementation rules available at 41
CFR part 105–64.4.
NOTIFICATION PROCEDURES:
If an individual wishes to be notified
at his or her request if the system
contains a record pertaining to him or
her after it has been submitted, that
individual should consult the GSA’s
Privacy Act implementation rules
available at 41 CFR part 105–64.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This system was previously published
in the Federal Register at 73 FR 22388,
April 24, 2008.
Richard Speidel,
Chief Privacy Officer, Office of the Deputy
Chief Information Officer, General Services
Administration.
[FR Doc. 2024–03007 Filed 2–13–24; 8:45 am]
BILLING CODE 6820–AB–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Administration for Children and
Families
Proposed Information Collection
Activity: Risk Determination Hearings
for Unaccompanied Children (New
Collection)
Office of Refugee Resettlement,
Administration for Children and
Families, U.S. Department of Health and
Human Services.
ACTION: Request for public comments.
AGENCY:
The Office of Refugee
Resettlement (ORR), Administration for
Children and Families (ACF), U.S.
Department of Health and Human
Services (HHS), is inviting public
comments on the proposed collection.
The request consists of several forms
that will allow the Unaccompanied
Children (UC) Program to implement a
new set of hearings (‘‘Risk
Determination Hearings’’), which will
serve as due process protections for
children in ORR care.
DATES: Comments due within 60 days of
publication. In compliance with the
requirements of the Paperwork
ddrumheller on DSK120RN23PROD with NOTICES1
SUMMARY:
Reduction Act of 1995, ACF is soliciting
public comment on the specific aspects
of the information collection described
in this notice.
ADDRESSES: You can obtain copies of the
proposed collection of information and
submit comments by emailing
infocollection@acf.hhs.gov. Identify all
requests by the title of the information
collection.
SUPPLEMENTARY INFORMATION:
Description: ORR plans to create a
new information collection containing
five instruments in order to implement
risk determination hearings for
unaccompanied children. This new
information collection will replace the
Flores bond hearing process. The new
instruments will not take effect until the
underlying regulations at 45 CFR part
410 on which they are based take effect.
The UC Program issued a notice of
proposed rulemaking in October 2023,
which aims to adopt and replace
regulations relating to key aspects of the
placement, care, and services provided
to unaccompanied children referred to
ORR. The UC Program is currently
adjudicating public comments received
and preparing to publish the Final Rule
in the second quarter of calendar year
2024; the Final Rule will take effect 30
days after publishing.
Risk Determination Hearing Forms
These forms are provided to
unaccompanied children placed in ORR
custody by their case manager or by
individuals associated with the HHS
Departmental Appeals Board (DAB),
which is responsible for the actual dayto-day logistical operations of these
hearings. These instruments are
provided to all unaccompanied children
placed in a restrictive setting (i.e.,
secure facilities [including residential
treatment facilities] and heightened
supervision facilities), and to
unaccompanied children placed in
other types of facilities upon request.
They will be translated into Spanish
and other languages, as necessary.
• Request for Risk Determination
Hearing (Form RDH–1): The
unaccompanied child, the child’s
parent/legal guardian, or the child’s
representative may use this instrument
to request a Risk Determination hearing.
Children in heightened security
placements who initially waive a
hearing may use this form to later
request a hearing; the form may also be
used by children in non-restrictive
settings to request a hearing.
• Risk Determination Hearing OptOut (Form RDH–2): The unaccompanied
child or the child’s representative may
use this instrument to opt out of a Risk
Determination hearing.
• Appointment of Representation for
Risk Determination hearing (Form RDH–
3): The unaccompanied child or the
child’s parent/legal guardian may use
this instrument to appoint a
representative to act on the child’s
behalf throughout the Risk
Determination hearing process and
consent to the release of any records
that are related to the child’s case to that
representative.
• Risk Determination Hearing
Transcript Request (Form RDH–4): The
unaccompanied child, the child’s
parent/legal guardian, or the child’s
representative may use this instrument
to request a written transcript of the
Risk Determination hearing.
• Request for Appeal of Risk
Determination Hearing (Form RDH–5):
The unaccompanied child, the child’s
parent/legal guardian, or the child’s
representative may use this instrument
to appeal the decision of the hearing
officer.
Once the new risk determination
hearing forms are in effect, the UC
Program will prepare a non-substantive
change request to the Office of
Management and Budget (OMB) to
discontinue the use of three instruments
currently approved under the Legal
Services for Unaccompanied Children
information collection (OMB# 0970–
0565). The forms to be replaced by the
Risk Determination Hearing forms
described above include the following:
• Request for a Flores Bond Hearing
(Form LRG–7)
• Motion Requesting a Bond Hearing—
Secure or Staff Secure (Form LRG–8A)
• Motion Requesting a Bond Hearing—
Non-Secure (Form LRG–8B)
Respondents: ORR grantee and
contractor staff, unaccompanied
children, parents/legal guardians of
unaccompanied children, attorneys of
record, and legal service providers.
ANNUAL BURDEN ESTIMATES
Annual total
number of
respondents
Instrument
Request for Risk Determination Hearing (Form RDH–1) ................................
Risk Determination Hearing Opt-Out (Form RDH–2) ......................................
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Annual total
number of
responses per
respondent
435
435
E:\FR\FM\14FEN1.SGM
1
1
14FEN1
Average
burden hours
per response
0.17
0.17
Annual total
burden hours
72.5
72.5
]]>Agencies
[Federal Register Volume 89, Number 31 (Wednesday, February 14, 2024)]
[Notices]
[Pages 11281-11283]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-03007]
-----------------------------------------------------------------------
GENERAL SERVICES ADMINISTRATION
[Notice-IE-2024-02; Docket No. 2024-002; Sequence No. 6]
Privacy Act of 1974; System of Records
AGENCY: General Services Administration (GSA).
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are
relevant, necessary, accurate, up-to-date, covered by the appropriate
legal or regulatory authority, and in response to OMB M-07-16. This
notice is a compilation of the updated Privacy Act system of record
notices.
DATES: This system of records will go into effect without further
notice on March 15, 2024 unless otherwise revised pursuant to comments
received.
ADDRESSES: Comments may be submitted to the Federal eRulemaking Portal,
https://www.regulations.gov. Submit comments by searching for ``GSA/OAP-
3'', Notice of Revised System of Records.
Comments may also be submitted by mail at, General Services
Administration, Regulatory Secretariat Division (MVCB), 1800 F Street
NW, Washington, DC 20405.
FOR FURTHER INFORMATION CONTACT: Call or email Richard Speidel, Chief
Privacy Officer at 202-969-5830 and [email protected].
SUPPLEMENTARY INFORMATION: GSA proposes to modify a system of records
subject to the Privacy Act of 1974, 5 U.S.C. 552a, to update its
routine uses pertaining to breach notification and to coordinate with
the Office of the Inspector General when conducting an audit. GSA is
also making technical changes to GSA/OAP-3 consistent with OMB Circular
No. A-108. Accordingly, GSA has made technical corrections and non-
substantive language revisions to the following sections: ``Policies
and Practices for Storage of Records,'' ``Policies and Practices for
Retrieval of Records,'' ``Policies and Practices for Retention and
Disposal of Records,'' ``Administrative, Technical and Physical
Safeguards,'' ``Record Access Procedures,'' ``Contesting Record
Procedures,'' and ``Notification Procedures.'' GSA has also created the
following new sections: ``Security Classification'' and ``History.''
SYSTEM NAME:
Federal Procurement Data System (FPDS).
SYSTEM NUMBER:
GSA/OAP-3.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
GSA Privacy Act Officer, General Services Administration, 1800 F
Street NW, Washington, DC 20405.
SYSTEM MANAGER(S):
Arda Odabasio, System Owner--General Services Administration, 1800
F Street NW, Washington, DC 20405.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 93-400 Office of Federal Procurement Policy Act, as
amended; 41 U.S.C. 405, 417, and 1122(a)(4)(A).
PURPOSE(S) OF THE SYSTEM:
To establish and maintain a system for assembling, organizing, and
presenting contract procurement data for the Federal Government and the
public sector.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
FPDS includes information on individuals who are sole proprietors
who have or had contracts with the Federal Government. Those
individuals include government users and public users. Authentication
of Government and Public users are provided by Login.gov which
maintains all the related user information.
For both public and government users, valid email-identification is
maintained in the FPDS system to authorize the access control list
within FPDS.
For System Users, only System ID and valid Government Agency POC
details are maintained.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system collects, processes, and maintains official statistical
data on Federal contracting, including:
a. Information on individual federal contractors that may include
name, and Unique Entity Identifier (UEI).
FPDS receives and displays/shares UEI and Contractor Name details.
The Taxpayer Identification Number (TIN) is not used anywhere in the
FPDS system. Rather, FPDS receives the TIN from SAM and extracts it,
but it is not used anywhere else in the FPDS application.
b. Contracts that are unclassified but may be considered sensitive
due to insight they may provide into federal government activities in
conjunction with data from other federal contracts.
RECORD SOURCE CATEGORIES:
Information is obtained from federal agencies who report federal
contracts after award according to the reporting requirements included
in the Federal Acquisition Regulation Subpart 4.6--Contract Reporting.
These records may contain the names of individuals, their Unique Entity
Identifier (UEI), and TIN.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities, as is determined to be relevant and necessary, outside GSA as
a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
a. In any legal proceeding, where pertinent, to which GSA is a
party before a court or administrative body.
b. To a Federal, State, local, or foreign agency responsible for
investigating, prosecuting, enforcing, or carrying out a statute, rule,
regulation, or order when GSA becomes aware of a violation or potential
violation of civil or criminal law or regulation.
c. To an authorized appeal or grievance examiner, formal complaints
examiner, equal employment opportunity investigator, arbitrator, or
other duly authorized official engaged in investigation or settlement
of a grievance, complaint, or appeal filed by
[[Page 11282]]
an individual to whom the information pertains.
d. To the Office of Management and Budget (OMB) and the Government
Accountability Office (GAO) in accordance with their responsibilities
for evaluating Federal programs.
e. To a Member of Congress or his or her staff on behalf of and at
the request of the individual who is the subject of the record.
f. To authorized officials of the agency that provided the
information for inclusion in the system.
g. To an expert, consultant, or contractor in the performance of a
Federal duty to which the information is relevant.
h. To provide recurring or special reports to the President,
Congress, the Government Accountability Office, Federal Executive
agencies, and the general public.
i. As a means of measuring and assessing the impact of Federal
contracting on the nation's economy and the extent to which small,
veteran-owned small, service-disabled veteran-owned small, HUBZone
small, small disadvantaged and woman-owned small business concerns are
sharing in Federal contracts.
j. To provide information for policy and management control
purposes.
k. To appropriate agencies, entities, and persons when (1) the
Agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Agency has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by GSA or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with GSA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
l. To another Federal agency or Federal entity, when GSA determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
m. To agencies, to compare such records to other agencies' systems
of records or to non-Federal records, in coordination with an Office of
Inspector General (OIG) in conducting an audit, investigation,
inspection, evaluation, or some other review as authorized by the
Inspector General Act.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Information may be collected electronically and may be stored on
electronic media, as appropriate. Electronic records are kept on server
hard drives and electronic backup devices.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrievable by a variety of fields, the key for
individual records being the unique Procurement Instrument Identifier
(PIID).
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this system are used to generate annual reports that are
sent to Congress and posted publicly. This compiled annual report
follows the following GSA records retention schedule:
269.11/020 Annual Significant Reports And Studies.
This series includes documents created in reporting on management
improvement goals, progress reports, and accomplishments for GSA
internal and external Governmentwide programs. Also included in this
series are special studies conducted at the request of the Congress,
the Office of Management and Budget (OMB), or the Office of Personnel
Management (OMB), and the GSA Annual Report issued by the
Administrator's Office and related records.
Retention Instructions: Permanent. Cut off at the end of the fiscal
year that the report has been issued. Transfer to NARA 15 years after
cutoff.
Legal Disposition Authority: DAA-0269-2016-0006-0003 (269.11/020).
Date NARA Approved: 8/17/2018.
Records accumulated from agencies are stored under the following
schedule:
GRS 05.2/020 Intermediary Records.
Records that meet the following conditions:
They exist for the sole purpose of creating a subsequent
record and
They are not required to meet legal or fiscal obligations,
or to initiate, sustain, evaluate, or provide evidence of decision-
making.
This includes certain analog and electronic source records for
electronic systems that are not otherwise excluded. For specific
examples, see the GRS 5.2 Frequently Asked Questions (FAQs).
Exclusion: Source records that have been digitized. GRS 4.5, item
010, covers these records.
Note: The GRS provides disposition authority for copies of
electronic records from one system that are used as source records to
another system, for example an extracted data set. The GRS does not
apply to either the originating system or the final system in which the
final records reside. These systems must be disposed of per an agency-
specific schedule, or if appropriate, another GRS. It is possible that
sometimes information is moved from one system to another without the
creation of an intermediary copy.
Retention Instructions: Temporary. Destroy upon creation or update
of the final record, or when no longer needed for business use,
whichever is later.
Legal Disposition Authority: DAA-GRS-2022-0009-0002 (GRS 05.2/020)
Date Approved by NARA: 6/30/2023.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
System records are safeguarded in accordance with the requirements
of the Privacy Act, the Computer Security Act, and the FPDS System
Security Plan. Technical, administrative, and personnel security
measures are implemented to ensure confidentiality and integrity of the
system data that is stored, processed, and transmitted. Electronic
records are protected by passwords and other appropriate security
measures.
Data entry is limited to authorized users whose names and levels of
access are maintained by federal agencies and the information is
securely stored online. Unclassified but sensitive contract data in the
system is restricted to those who have access within the federal
agency. Agencies determine when their contract information may be made
available for viewing by other agencies and the public.
RECORD ACCESS PROCEDURES:
If an individual wishes to access any data or record pertaining to
him or her in the system after it has been submitted, that individual
should consult the GSA's Privacy Act implementation rules available at
41 CFR part 105-64.2.
CONTESTING RECORD PROCEDURES:
If an individual wishes to contest the content of any record
pertaining to him or her in the system after it has been submitted,
that individual should consult the GSA's Privacy Act
[[Page 11283]]
implementation rules available at 41 CFR part 105-64.4.
NOTIFICATION PROCEDURES:
If an individual wishes to be notified at his or her request if the
system contains a record pertaining to him or her after it has been
submitted, that individual should consult the GSA's Privacy Act
implementation rules available at 41 CFR part 105-64.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This system was previously published in the Federal Register at 73
FR 22388, April 24, 2008.
Richard Speidel,
Chief Privacy Officer, Office of the Deputy Chief Information Officer,
General Services Administration.
[FR Doc. 2024-03007 Filed 2-13-24; 8:45 am]
BILLING CODE 6820-AB-P
