Privacy Act of 1974; System of Records, 5925-5926 [2024-01766]

Download as PDF Federal Register / Vol. 89, No. 20 / Tuesday, January 30, 2024 / Notices khammond on DSKJM1Z7X2PROD with NOTICES subpoena or to a prosecution request when such records to be released are specifically approved by a court provided order. Disclosures made pursuant to this routine use are limited to when HUD determines that use of such records is relevant and necessary to the litigation, provided, however, that in each case, HUD determines that the disclosure of the records is a use of the information contained in the records that is compatible with the purpose for which the records were collected. (12) To the Department of Justice (DOJ) when seeking legal advice for a HUD initiative or in response to DOJ’s request for the information, after either HUD or DOJ determine that such information relates to DOJ’s representatives of the United States or any other components in legal proceedings before a court or adjudicative body, provided that, in each case, the agency also determines before disclosure that disclosure of the records to DOJ is a use of the information in the records that is compatible with the purpose for which HUD collected the records. HUD on its own may disclose records in this system of records in legal proceedings before a court or administrative body after determining that disclosing the records to the court or administrative body is a use of the information in the records that is compatible with the purpose for which HUD collected the records. (13) To the U.S. Treasury for transactions such as disbursements of funds and related adjustments; (14) To the IRS for reporting payments for goods and services and for reporting of discharge indebtedness; (15) Disclosures under 5 U.S.C. 552a(b)(12). Disclosures may be made from the system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 U.S.C. 3701(a)(3)). The disclosure is limited to information to establish the identity of the individual, including name, social security number, and address; the amount, status, history of the claim, and the agency or program under which the claim arose solely to allow the consumer reporting agency to prepare a credit report. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Electronic files are stored on servers. Paper printouts or original input documents are stored in locked file cabinets at HUD or as imaged documents on magnetic media. VerDate Sep<11>2014 17:23 Jan 29, 2024 Jkt 262001 POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records are retrieved by business partner name, tax ID number, schedule number, voucher number, and contract number. POLICIES AND PRACTICIES FOR RENTENTION AND DISPOSAL OF RECORDS: General Records Schedule 1:1; Financial Management and Reporting Records. This schedule covers records created by Federal agencies in carrying out the work of financial management. Temporary. Destroy 6 years after final payment or cancellation, but longer retention is authorized if required for business use. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: All HUD employees have undergone background investigations. HUD buildings are guarded and monitored by security personnel, cameras, ID checks, and other physical security measures. Access is restricted to authorized personnel or contractors whose responsibilities require access. System users must take the mandatory security awareness training annually as mandated by the Federal Information Security Modernization Act (FISMA) (44 U.S.C. 3541, et seq.). Users must also sign a Rules of Behavior form certifying that they agree to comply with the requirements before they are granted access to the system. LOCCS resides on the Microsoft Azure Cloud, a FedRAMP certified Infrastructure-as-a-Service (IaaS). The system is limited to those with a business need to know. LOCCS Authorizing Officials authorize LOCCS access for users, and OCFO ensures the user is eligible for access (e.g. suitability, System Security Administrator approval), which allow for segregation of duties. Also, system user recertifications is conducted semiannually for external users and quarterly for internal users. RECORD ACCESS PROCEDURES: Individuals requesting records of themselves should address written inquiries to the Department of Housing Urban and Development 451 7th Street SW, Washington, DC 20410–0001. For verification, individuals should provide their full name, current address, and telephone number. In addition, the requester must provide either a notarized statement or an unsworn declaration made under 24 CFR 16.4. CONTESTING RECORD PROCEDURES: The HUD rule for accessing, contesting, and appealing agency determinations by the individual concerned are published in 24 CFR part PO 00000 Frm 00071 Fmt 4703 Sfmt 4703 5925 16 or may be obtained from the system manager. NOTIFICATION PROCEDURES: Individuals requesting notification of records of themselves should address written inquiries to the Department of Housing Urban Development, 451 7th street SW, Washington, DC 20410–0001. For verification purposes, individuals should provide their full name, office or organization where assigned, if applicable, and current address and telephone number. In addition, the requester must provide either a notarized statement or an unsworn declaration made under 24 CFR 16.4. EXEMPTIONS PROMULGATED FOR THE SYSTEM: NONE. HISTORY: 87 FR 50640. LaDonne L. White, Chief, Privacy Officer. [FR Doc. 2024–01768 Filed 1–29–24; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–7092–N–14] Privacy Act of 1974; System of Records Office of Housing, HUD. Notice of a rescindment of a system of records. AGENCY: ACTION: Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Housing and Urban Development (HUD), the Office of Housing, the Office of Lender Activities and Program Compliance is issuing a public notice of its intent to rescind the Institution Master File (IMF) System, because the system was decommissioned effective June 1, 2017. DATES: Comments will be accepted on or before February 29, 2024. This proposed action will be effective immediately upon publication. ADDRESSES: You may submit comments, identified by one of the following methods: Federal e-Rulemaking Portal: https:// www.regulations.gov. Follow the instructions provided on that site to submit comments electronically. Fax: 202–619–8365. Email: www.privacy@hud.gov. Mail: Attention: Privacy Office; LaDonne White, Chief Privacy Officer; The Executive Secretariat; 451 Seventh Street SW, Room 10139; Washington, DC 20410–0001. Instructions: All submissions received must include the agency name and SUMMARY: E:\FR\FM\30JAN1.SGM 30JAN1 5926 Federal Register / Vol. 89, No. 20 / Tuesday, January 30, 2024 / Notices docket number for this rulemaking. All comments received will be posted without change to https:// www.regulations.gov including any personal information provided. Docket: For access to the docket to read background documents or comments received go to https:// www.regulations.gov. FOR FURTHER INFORMATION CONTACT: LaDonne White, Chief Privacy Officer; 451 Seventh Street SW, Room 10139; Washington, DC 20410–0001; telephone number (202) 708–3054 (this is not a toll-free number). HUD welcomes and is prepared to receive calls from individuals who are deaf or hard of hearing, as well as individuals with speech or communication disabilities. To learn more about how to make an accessible telephone call, please visit https://www.fcc.gov/consumers/guides/ telecommunications-relay-service-trs. The Institution Master File (IMF) System formerly maintained a file of institutions (Title I lenders and Title II mortgagees) which have been approved by HUD to participate in the Federal Housing Administration (FHA) Mortgage Insurance Programs. The principal objective of the IMF was to consolidate information on the approval status of mortgagees and lenders participating in FHA’s insurance program. The Leader Electronic Assessment Portal (LEAP) has replaced IMF’s role as the system of records and IMF no longer processes lender institution information. The active records for IMF were transferred to LEAP. Any records past its retention time were sent to the Records Warehouse. SUPPLEMENTARY INFORMATION: SYSTEM NAME AND NUMBER: Institution Master File (IMF). HISTORY: khammond on DSKJM1Z7X2PROD with NOTICES The previously published notice in the Federal Register [Docket Number FR–5291–N–05], on August 25, 2009, at 74 FR 42910. Ladonne White, Chief Privacy Officer, Office of Administration. [FR Doc. 2024–01766 Filed 1–29–24; 8:45 am] BILLING CODE 4210–67–P VerDate Sep<11>2014 17:23 Jan 29, 2024 Jkt 262001 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT comments received go to https:// www.regulations.gov. [Docket No. FR–7092–N–12] FOR FURTHER INFORMATION CONTACT: Privacy Act of 1974; System of Records Office of Chief Information Officer (OCIO) and Infrastructure and Operations (IOO), HUD. ACTION: Notice of a new system of records. AGENCY: Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Housing and Urban Development (HUD), Office of Chief Information Officer (OCIO) and Infrastructure and Operations (IOO) is issuing a public notice of its intent to create a Privacy Act System of Records titled ‘‘Active Directory (a component of the Local Area Network (LAN) File Server system—LFS)’’. The purpose of the LFS is to provide the infrastructure needed to support internal HUD systems locally at all HUD locations. This technology includes Active Directory. Active Directory (AD) stores information about objects on the network and makes this information easy for administrators and users to find and use. Active Directory uses a structured data store as the basis for a logical, hierarchical organization of directory information. The information in Active Directory originates from the Digital Identity and Access Management System (DIAMS). DATES: Comments will be accepted on or before February 29, 2024. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination. SUMMARY: You may submit comments, identified by docket number or by one of the following methods: Federal e-Rulemaking Portal: https:// www.regulations.gov. Follow the instructions provided on that site to submit comments electronically. Fax: 202–619–8365. Email: www.privacy@hud.gov. Mail: Attention: Privacy Office; LaDonne White, Chief Privacy Officer; Office of the Executive Secretariat; 451 Seventh Street SW, Room 10139; Washington, DC 20410–0001. Instructions: All submissions received must include the agency name and docket number for this rulemaking. All comments received will be posted without change to https:// www.regulations.gov. including any personal information provided. Docket: For access to the docket to read background documents or ADDRESSES: PO 00000 Frm 00072 Fmt 4703 Sfmt 4703 LaDonne White; 451 Seventh Street SW, Room 10139; Washington, DC 20410– 0001; telephone number 202–708–3054 (this is not a toll-free number). HUD welcomes and is prepared to receive calls from individuals who are deaf or hard of hearing, as well as individuals with speech or communication disabilities. To learn more about how to make an accessible telephone call, please visit https://www.fcc.gov/ consumers/guides/telecommunicationsrelay-service-trs. SUPPLEMENTARY INFORMATION: HUD maintains the Active Directory (AD) system of records. Active Directory Domain Services (ADDS) are the foundation of every Windows domain network. It stores information about domain members, including devices and users, verifies their credentials, and defines their access rights. The server running this service is called a domain controller. A domain controller is contacted when a user logs into a device, accesses another device across the network, or runs a line-of-business Metro-style app sideloaded into a machine. Other Active Directory services and most Microsoft server technologies rely on or use Domain Services. SYSTEM NAME AND NUMBER: Active Directory (a component of P209 LAN File Server) HUD/CIO–03. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Records are maintained at the U.S Housing of Urban and Development 451 7th Street SW, Washington, DC 20410– 1000. HUD Data Center locations include the Mid-Atlantic Data Center at 250 Burlington Drive, Clarksville Virginia, 23927 and and the Stennis Data Center at 9300 Building Complex, Stennis, Mississippi 35929. SYSTEM MANAGER(S): Jacquelyn Rosales, Network Services Branch Chief, Unified Communication Services Division, 451 7th Street SW, Washington DC, 20410–1000. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Information Technology Management Reform Act of 1996 (Pub. L. 104–106, 40 U.S.C. 11101 et seq.), EGovernment Act (Pub. L. 107–347, sec. 203, 44 U.S.C. 3501 note), Federal Information Security Management Act, as amended (Pub. L. 107–347, 44 U.S.C. 3554), Paperwork Reduction Act of 1995 E:\FR\FM\30JAN1.SGM 30JAN1

Agencies

[Federal Register Volume 89, Number 20 (Tuesday, January 30, 2024)]
[Notices]
[Pages 5925-5926]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-01766]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-7092-N-14]


Privacy Act of 1974; System of Records

AGENCY: Office of Housing, HUD.

ACTION: Notice of a rescindment of a system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of the Housing and Urban Development (HUD), the 
Office of Housing, the Office of Lender Activities and Program 
Compliance is issuing a public notice of its intent to rescind the 
Institution Master File (IMF) System, because the system was 
decommissioned effective June 1, 2017.

DATES: Comments will be accepted on or before February 29, 2024. This 
proposed action will be effective immediately upon publication.

ADDRESSES: You may submit comments, identified by one of the following 
methods:
    Federal e-Rulemaking Portal: https://www.regulations.gov. Follow 
the instructions provided on that site to submit comments 
electronically.
    Fax: 202-619-8365.
    Email: [email protected].
    Mail: Attention: Privacy Office; LaDonne White, Chief Privacy 
Officer; The Executive Secretariat; 451 Seventh Street SW, Room 10139; 
Washington, DC 20410-0001.
    Instructions: All submissions received must include the agency name 
and

[[Page 5926]]

docket number for this rulemaking. All comments received will be posted 
without change to https://www.regulations.gov including any personal 
information provided.
    Docket: For access to the docket to read background documents or 
comments received go to https://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: LaDonne White, Chief Privacy Officer; 
451 Seventh Street SW, Room 10139; Washington, DC 20410-0001; telephone 
number (202) 708-3054 (this is not a toll-free number). HUD welcomes 
and is prepared to receive calls from individuals who are deaf or hard 
of hearing, as well as individuals with speech or communication 
disabilities. To learn more about how to make an accessible telephone 
call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.

SUPPLEMENTARY INFORMATION: The Institution Master File (IMF) System 
formerly maintained a file of institutions (Title I lenders and Title 
II mortgagees) which have been approved by HUD to participate in the 
Federal Housing Administration (FHA) Mortgage Insurance Programs. The 
principal objective of the IMF was to consolidate information on the 
approval status of mortgagees and lenders participating in FHA's 
insurance program. The Leader Electronic Assessment Portal (LEAP) has 
replaced IMF's role as the system of records and IMF no longer 
processes lender institution information. The active records for IMF 
were transferred to LEAP. Any records past its retention time were sent 
to the Records Warehouse.

SYSTEM NAME AND NUMBER:
    Institution Master File (IMF).

HISTORY:
    The previously published notice in the Federal Register [Docket 
Number FR-5291-N-05], on August 25, 2009, at 74 FR 42910.

Ladonne White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2024-01766 Filed 1-29-24; 8:45 am]
BILLING CODE 4210-67-P
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