Privacy Act of 1974; System of Records, 1587-1589 [2024-00277]
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Federal Register / Vol. 89, No. 7 / Wednesday, January 10, 2024 / Notices
FR–5693–N–02], on February 6, 2013, at
78 FR 8552.
Ladonne White,
Chief Privacy Officer, Office of
Administration.
[FR Doc. 2024–00275 Filed 1–9–24; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–7092–N–07]
Privacy Act of 1974; System of
Records
Office of the Chief Financial
Officer, HUD.
ACTION: Notice of a new system of
records.
AGENCY:
Pursuant to the provisions of
the Privacy Act of 1974, as amended,
the Department of the Housing and
Urban Development (HUD), Office of the
Chief Financial Officer (OCFO)
Accounting Operations Center, is
issuing a public notice of its intent to
create a new system of records titled,
‘‘HUD Remittance and Debt Collection.’’
The purpose of the HUD Remittance and
Debt Collection (HRDC) is to provide
OCFO with the ability to track debts and
remittances.
DATES: Comments will be accepted on or
before February 8, 2024. This proposed
action will be effective on the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number or by one
of the following methods:
Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions provided on that site to
submit comments electronically.
Fax: 202–619–8365.
Email: www.privacy@hud.gov.
Mail: Attention: Privacy Office;
LaDonne White, Chief Privacy Officer;
The Executive Secretariat; 451 Seventh
Street SW, Room 10139; Washington,
DC 20410–0001.
Instructions: All submissions received
must include the agency name and
docket number for this rulemaking. All
comments received will be posted
without change to https://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received go to https://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT:
LaDonne White; 451 Seventh Street SW,
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SUMMARY:
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16:40 Jan 09, 2024
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Room 10139; Washington, DC 20410–
0001; telephone number (202) 708–3054
(this is not a toll-free number). HUD
welcomes and is prepared to receive
calls from individuals who are deaf or
hard of hearing, as well as individuals
with speech or communication
disabilities. To learn more about how to
make an accessible telephone call,
please visit https://www.fcc.gov/
consumers/guides/telecommunicationsrelay-service-trs.
SUPPLEMENTARY INFORMATION: HUD,
Office of the Chief Financial Officer
(OCFO) maintains the ‘‘HUD Remittance
and Debt Collection (HRDC)’’ system of
records. HRDC allows data from
multiple sources to be integrated into a
single store. It tracks remittances and
debts along with debtor information to
facilitate debt servicing and posting
transactions in the general ledger.
Information is collected from multiple
sources. OCFO Accounting Operations
Center collects via encrypted email,
paper/mail, official form (sent via mail/
encrypted email), and/or federal
(public) information system. The
gathered researched data is then entered
into the Remittance Management and
Debt Tracking database.
The Debt Tracking sources are
Program Office Action Officials
(Repayment Agreements), Office of the
Inspector General, District Courts
(Judgment in a Criminal Case), and the
Public Access to Court Electronic
Records (PACER) System.
The Remittance Management sources
are Treasury’s Collection Information
Repository (CIR) which includes
Fedwire—Federal Reserve Bank of New
York, Electronic Check Processing
(ECP)—Lockboxes, and Pay.gov; and
Treasury’s Intra-governmental Payments
and Collections (IPAC) System.
SYSTEM NAME AND NUMBER:
HUD Remittance and Debt Collection
(HRDC), HUD/CFO–05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at the HUD
OCFO, Accounting Operations Center,
307 W 7th St., Suite 1000, Fort Worth,
TX 76102–5100.
SYSTEM MANAGER(S):
Mary L. Dominguez, Director, Office
of the Chief Financial Officer,
Accounting Operations Center, 307 W
7th St., Suite 1000, Fort Worth, TX
76102–5100; Phone (817) 978–5669.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Debt Collection Act of 1982,
Public Law 97–365, 96 Stat. 1749
PO 00000
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Fmt 4703
Sfmt 4703
1587
(1982), as amended by the Debt
Collection Improvement Act of 1996, 31
U.S.C. 3701–3720E (original version at
Pub. L. 104–134, 110 Stat. 132 (1996)),
the Federal Debt Collection Procedures
Act of 1990, 28 U.S.C. 3001–3308
(original version at Pub. L. 101–647, 104
Stat. 4789 (1990)) and chapter 31 of title
44, United States Code, and HUD Debt
Collection Handbook, 1900.25 Rev–5.
PURPOSE(S) OF THE SYSTEM:
The HRDC database allows HUD
OCFO to track remittances and debts.
OCFO Accounting Operations Centers
collects and maintains debtors’
information to locate and correspond
with them to collect/resolve their debts.
The information is used to perform
legal, financial, and administrative
services associated with the collection
of debts due to the United States,
ultimately posting to debtor accounts
(general ledger) and for financial
reporting.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals or grantees that have been
adjudicated to owe a debt or criminal
restitution to the United States.
CATEGORIES OF RECORDS IN THE SYSTEM:
Debtor’s full name, social security
number (SSN), Home address and
telephone number.
RECORD SOURCE CATEGORIES:
The Debt Tracking sources are
Program Office Action Officials
(Repayment Agreements), Office of the
Inspector General (Form 15–G), District
Courts (Judgment in a Criminal Case),
and the Public Access to Court
Electronic Records (PACER) System.
The Remittance Management sources
are Treasury’s Collection Information
Repository (CIR) which includes
Fedwire—Federal Reserve Bank of New
York, Electronic Check Processing
(ECP)—Lockboxes, and Pay.gov; and
Treasury’s Intra-governmental Payments
and Collections (IPAC) System.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
(1) To the Department of Treasury,
Bureau of Fiscal Service, who provides
debt and cash collection services for
HUD as follows:
(a) Administrative Offset (Debt
Collection): offsets Federal tax refund
payments and non-tax payments
certified for disbursement to the debtor
to recover a delinquent debt.
(b) Cross-servicing (Debt Collection):
pursues recovery of delinquent debts on
behalf of Federal agencies using debt
collection tools authorized by statute,
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10JAN1
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Federal Register / Vol. 89, No. 7 / Wednesday, January 10, 2024 / Notices
such as private collection agencies,
administrative wage garnishment, or
public dissemination of an individual’s
delinquent indebtedness; or any other
legitimate debt collection purpose.
(2) To the Department of Treasury,
Internal Revenue Services (IRS) for the
purposes of reporting canceled debt on
form IRS 1099–C.
(3) To appropriate agencies, entities,
and persons when (1) HUD suspects or
has confirmed that there has been a
breach of the system of records, (2) HUD
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, HUD’s
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with HUD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
(4) To another Federal agency or
Federal entity, when HUD determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
(5) To appropriate Federal, State,
local, tribal, or other governmental
agencies or multilateral governmental
organizations responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where HUD
determines that the information would
assist in the enforce civil or criminal
laws, when such records, either alone or
in conjunction with other information,
indicate a violation or potential
violation of law.
(6) To a court, magistrate,
administrative tribunal, or arbitrator in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, mediation, or
settlement negotiations; or in
connection with criminal law
proceedings; when HUD determines that
use of such records is relevant and
necessary to the litigation and when any
of the following is a party to the
litigation or have an interest in such
litigation: (1) HUD, or any component
thereof; or (2) any HUD employee in his
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16:40 Jan 09, 2024
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or her official capacity; or (3) any HUD
employee in his or her individual
capacity where HUD has agreed to
represent the employee; or (4) the
United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
(7) To any component of the
Department of Justice or other Federal
agency conducting litigation or in
proceedings before any court,
adjudicative, or administrative body,
when HUD determines that the use of
such records is relevant and necessary
to the litigation and when any of the
following is a party to the litigation or
have an interest in such litigation: (1)
HUD, or any component thereof; or (2)
any HUD employee in his or her official
capacity; or (3) any HUD employee in
his or her individual capacity where the
Department of Justice or agency
conducting the litigation has agreed to
represent the employee; or (4) the
United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
(8) To contractors, grantees, experts,
consultants and their agents, or others
performing or working under a contract,
service, grant, cooperative agreement, or
other agreement with HUD, when
necessary to accomplish an agency
function related to a system of records.
Disclosure requirements are limited to
only those data elements considered
relevant to accomplishing an agency
function.
(9) To a congressional office from the
record of an individual, in response to
an inquiry from the congressional office
made at the request of that individual.
Pursuant to 31 U.S.C. 3711(e) that
information contained in this system of
records may also be disclosed to a
consumer reporting agency when trying
to collect a claim owed on behalf of the
government.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper and Electronic.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Debtor’s Full Name, SSN, Home
Address, Telephone number, and
Assigned Account Number.
POLICIES AND PRACTICIES FOR RETENTION AND
DISPOSAL OF RECORDS:
Record retention is in conformance
with National Archives and Records
Administration (NARA) General
Records Schedule (GRS) 1.1: Financial
Management and Reporting Records;
DAA–GRS–2013–0003. Financial
transaction records related to procuring
PO 00000
Frm 00080
Fmt 4703
Sfmt 4703
goods and services, paying bills,
collecting debts and accounting records.
Destroy 6 years after final payment or
cancellation, but longer if required for
business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Only authorized users in the OCFO,
Accounting Operations Center will have
access to system data. Entities outside of
the Accounting Operations Center do
not have direct access to the database.
All OCFO employees are required to
complete information systems security
training annually and are reminded
periodically about policies and
procedures in this area.
Other safeguards are implemented.
Paper records are stored in locked file
cabinets.
Administrative Safeguards: Paper
records are stored in locked file
cabinets.
Technical Safeguards:
Comprehensive electronic records are
maintained and stored on a shared drive
in an electronic encryption database
system. These records can only be
accessed based off the user’s rights and
privileges to the system. Electronic
records are stored on the Shared Drive
environment, which runs on the
Department’s network (HUD). This
environment complies with the security
and privacy controls and procedures as
described in the Federal Information
Security Management Act (FISMA),
National Institute of Standards and
Technology (NIST) Special Publications,
and Federal Information Processing
Standards (FIPS). A valid HSPD–12 ID
Credential, access to HUD’s LAN, a
valid User ID and Password and a
Personalized Identification Number
(PIN) is required to access the records.
These records are restricted to only
those persons with a role in the AntiHarassment Program, having a need to
access them in the performance of their
official duties.
For Electronic Records (cloud based):
Comprehensive electronic records are
secured and maintained on a cloudbased software server and operating
system that resides in Federal Risk and
Authorization Management Program
(FedRAMP) and Federal Information
Security Management Act (FISMA)
Moderate dedicated hosting
environment. All data located in the
cloud-based server is firewalled and
encrypted at rest and in transit. The
security mechanisms for handing data at
rest and in transit are in accordance
with HUD encryption standards.
E:\FR\FM\10JAN1.SGM
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Federal Register / Vol. 89, No. 7 / Wednesday, January 10, 2024 / Notices
RECORD ACCESS PROCEDURES:
Individuals requesting records of
themselves should address written
inquiries to the Department of Housing
Urban and Development, 451 7th Street
SW, Washington, DC 20410–0001. For
verification, individuals should provide
their full name, current address, and
telephone number. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The HUD rule for contesting the
content of any record pertaining to the
individual by the individual concerned
is published in 24 CFR 16.8 or may be
obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of
records of themselves should address
written inquiries to the Department of
Housing Urban Development, 451 7th
Street SW, Washington, DC 20410–0001.
For verification purposes, individuals
should provide their full name, office or
organization where assigned, if
applicable, and current address and
telephone number. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made under 24 CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
N/A.
HISTORY:
N/A.
LaDonne White,
Chief Privacy Officer, Office of
Administration.
[FR Doc. 2024–00277 Filed 1–9–24; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
[FWS–R1–ES–2023–N087;
FXES11140400000–234–FF04E00000]
Restoration Planning To Address 1999
Oregon-Washington Coast Mystery Oil
Spill
Fish and Wildlife Service,
Interior.
ACTION: Notice of intent to conduct
restoration planning.
lotter on DSK11XQN23PROD with NOTICES1
AGENCY:
Notice is hereby given of the
trustees’ (Department of the Interior,
and Washington Department of Fish and
Wildlife) intent to proceed with
restoration planning actions to address
injuries to natural resources resulting
from the discharge of oil associated with
SUMMARY:
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16:40 Jan 09, 2024
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a 1999 mystery spill along the northern
Oregon and southern Washington
coastline. The purpose of this
restoration planning effort is to assess
injuries to natural resources resulting
from the spill and develop and
implement a plan for the restoration of
these injured resources.
FOR FURTHER INFORMATION CONTACT: For
further information, contact the
following trustee representatives: Mike
Szumski (U.S. Fish and Wildlife
Service), via email at Mike_Szumski@
fws.gov or via phone at 541–867–4550,
or Donald Noviello (Washington
Department of Fish and Wildlife), via
email at Donald.Noviello@dfw.wa.gov or
via phone at 360–280–9376. Individuals
in the United States who are deaf,
deafblind, hard of hearing, or have a
speech disability may dial 711 (TTY,
TDD, or TeleBraille) to access
telecommunications relay services.
Individuals outside the United States
should use the relay services offered
within their country to make
international calls to the point-ofcontact in the United States.
SUPPLEMENTARY INFORMATION:
Background
On March 4, 1999, Federal and State
natural resource agencies received
reports of tarballs and oiled birds
coming ashore on beaches in northern
Oregon and southern Washington. The
event lasted several days, during which
response crews collected the carcasses
of 272 seabirds, primarily rhinoceros
auklets (Cerorhinca monocerata),
Cassin’s auklets (Ptychoramphus
aleuticus), common murres (Uria aalge),
and northern fulmars (Fulmarus
glacialis). At the time, the trustees were
responding to the New Carissa oil spill,
which had occurred 120 miles to the
south, near Waldport, Oregon. The New
Carissa was initially suspected as the
source of the spill, but chemical
analysis of tarballs and oiled bird
feathers indicated that the oil in the
northern Oregon and southern
Washington area did not match the New
Carissa source samples. The vessel
responsible for the spill was never
identified. Therefore, we are referring to
the northern Oregon/southern
Washington spill as the OregonWashington Coast Mystery Spill (or
incident).
Under the Oil Pollution Act of 1990
(OPA; 33 U.S.C. 2701 et seq.), and in
accordance with the provisions of
regulations in title 15 of the Code of
Federal Regulations (CFR) at §§ 990.42
and 990.44 (15 CFR 990.42 and 990.44),
the trustees are initiating a natural
resource damage assessment (NRDA),
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Frm 00081
Fmt 4703
Sfmt 4703
1589
which will include injury assessment
and restoration planning for the
incident.
The purpose of the OPA is to make
the environment and public whole for
injuries to natural resources and
services resulting from an incident
involving a discharge of oil. Pursuant to
section 1006(b) of OPA (33 U.S.C.
2706(b)), the Department of the Interior
(U.S. Fish and Wildlife Service) and the
State of Washington (Washington
Department of Fish and Wildlife) are
joint trustees (trustees) for natural
resources injured by the incident. Per
section 1006 of OPA (33 U.S.C. 2706),
the trustees are authorized to assess the
type and extent of injury to natural
resources from an oil spill and then
develop a plan that will restore injured
resources back to baseline, a process
known as restoration planning. With
this Federal Register notice, the trustees
announce their intent to assess the
injuries and damages to natural
resources caused by the incident and
prepare a plan for the restoration of
those resources (damage assessment/
restoration plan).
The NRDA process will identify and
quantify the nature and extent (both
temporal and spatial) of injuries to
natural resources and resource services
arising out of the incident, and enable
the trustees to develop plans for the
restoration, replacement, or
rehabilitation of those injured resources,
or for the acquisition of equivalent
resources or resource services. The
assessment will be conducted pursuant
to the regulations for NRDA at 15 CFR
part 990. The NRDA will address
natural resources and resource services,
primarily bird injury, along the northern
Oregon and southern Washington
coastline for which injuries attributable
to the incident have been, or can be,
determined.
Section 1006 of the OPA, 33 U.S.C.
2706, authorizes the trustees to seek
damages from the responsible party to
pay for the implementation of the
restoration plan. In the event that a
viable responsible party cannot be
identified, the trustees are authorized
(33 U.S.C. 1321) to seek funding for
natural resource damage claims for
damage costs from the Oil Spill Liability
Trust Fund (OSLTF), which is
administered by the U.S. Coast Guard
National Pollution Funds Center
(Center). The trustees are proceeding in
accordance with the regulations for
NRDA at 15 CFR part 990, and plan to
seek funding from the Center for costs
associated with the Oregon-Washington
Coast Mystery Spill NRDA and
restoration.
E:\FR\FM\10JAN1.SGM
10JAN1
]]>Agencies
[Federal Register Volume 89, Number 7 (Wednesday, January 10, 2024)]
[Notices]
[Pages 1587-1589]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-00277]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7092-N-07]
Privacy Act of 1974; System of Records
AGENCY: Office of the Chief Financial Officer, HUD.
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Housing and Urban Development (HUD),
Office of the Chief Financial Officer (OCFO) Accounting Operations
Center, is issuing a public notice of its intent to create a new system
of records titled, ``HUD Remittance and Debt Collection.'' The purpose
of the HUD Remittance and Debt Collection (HRDC) is to provide OCFO
with the ability to track debts and remittances.
DATES: Comments will be accepted on or before February 8, 2024. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number or by
one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: [email protected].
Mail: Attention: Privacy Office; LaDonne White, Chief Privacy
Officer; The Executive Secretariat; 451 Seventh Street SW, Room 10139;
Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to https://www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410-0001; telephone number (202) 708-3054
(this is not a toll-free number). HUD welcomes and is prepared to
receive calls from individuals who are deaf or hard of hearing, as well
as individuals with speech or communication disabilities. To learn more
about how to make an accessible telephone call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION: HUD, Office of the Chief Financial Officer
(OCFO) maintains the ``HUD Remittance and Debt Collection (HRDC)''
system of records. HRDC allows data from multiple sources to be
integrated into a single store. It tracks remittances and debts along
with debtor information to facilitate debt servicing and posting
transactions in the general ledger. Information is collected from
multiple sources. OCFO Accounting Operations Center collects via
encrypted email, paper/mail, official form (sent via mail/encrypted
email), and/or federal (public) information system. The gathered
researched data is then entered into the Remittance Management and Debt
Tracking database.
The Debt Tracking sources are Program Office Action Officials
(Repayment Agreements), Office of the Inspector General, District
Courts (Judgment in a Criminal Case), and the Public Access to Court
Electronic Records (PACER) System.
The Remittance Management sources are Treasury's Collection
Information Repository (CIR) which includes Fedwire--Federal Reserve
Bank of New York, Electronic Check Processing (ECP)--Lockboxes, and
Pay.gov; and Treasury's Intra-governmental Payments and Collections
(IPAC) System.
SYSTEM NAME AND NUMBER:
HUD Remittance and Debt Collection (HRDC), HUD/CFO-05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at the HUD OCFO, Accounting Operations
Center, 307 W 7th St., Suite 1000, Fort Worth, TX 76102-5100.
SYSTEM MANAGER(S):
Mary L. Dominguez, Director, Office of the Chief Financial Officer,
Accounting Operations Center, 307 W 7th St., Suite 1000, Fort Worth, TX
76102-5100; Phone (817) 978-5669.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Debt Collection Act of 1982, Public Law 97-365, 96 Stat. 1749
(1982), as amended by the Debt Collection Improvement Act of 1996, 31
U.S.C. 3701-3720E (original version at Pub. L. 104-134, 110 Stat. 132
(1996)), the Federal Debt Collection Procedures Act of 1990, 28 U.S.C.
3001-3308 (original version at Pub. L. 101-647, 104 Stat. 4789 (1990))
and chapter 31 of title 44, United States Code, and HUD Debt Collection
Handbook, 1900.25 Rev-5.
PURPOSE(S) OF THE SYSTEM:
The HRDC database allows HUD OCFO to track remittances and debts.
OCFO Accounting Operations Centers collects and maintains debtors'
information to locate and correspond with them to collect/resolve their
debts. The information is used to perform legal, financial, and
administrative services associated with the collection of debts due to
the United States, ultimately posting to debtor accounts (general
ledger) and for financial reporting.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals or grantees that have been adjudicated to owe a debt or
criminal restitution to the United States.
CATEGORIES OF RECORDS IN THE SYSTEM:
Debtor's full name, social security number (SSN), Home address and
telephone number.
RECORD SOURCE CATEGORIES:
The Debt Tracking sources are Program Office Action Officials
(Repayment Agreements), Office of the Inspector General (Form 15-G),
District Courts (Judgment in a Criminal Case), and the Public Access to
Court Electronic Records (PACER) System.
The Remittance Management sources are Treasury's Collection
Information Repository (CIR) which includes Fedwire--Federal Reserve
Bank of New York, Electronic Check Processing (ECP)--Lockboxes, and
Pay.gov; and Treasury's Intra-governmental Payments and Collections
(IPAC) System.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
(1) To the Department of Treasury, Bureau of Fiscal Service, who
provides debt and cash collection services for HUD as follows:
(a) Administrative Offset (Debt Collection): offsets Federal tax
refund payments and non-tax payments certified for disbursement to the
debtor to recover a delinquent debt.
(b) Cross-servicing (Debt Collection): pursues recovery of
delinquent debts on behalf of Federal agencies using debt collection
tools authorized by statute,
[[Page 1588]]
such as private collection agencies, administrative wage garnishment,
or public dissemination of an individual's delinquent indebtedness; or
any other legitimate debt collection purpose.
(2) To the Department of Treasury, Internal Revenue Services (IRS)
for the purposes of reporting canceled debt on form IRS 1099-C.
(3) To appropriate agencies, entities, and persons when (1) HUD
suspects or has confirmed that there has been a breach of the system of
records, (2) HUD has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, HUD's
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with HUD's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
(4) To another Federal agency or Federal entity, when HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(5) To appropriate Federal, State, local, tribal, or other
governmental agencies or multilateral governmental organizations
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license, where HUD determines that the information would assist in the
enforce civil or criminal laws, when such records, either alone or in
conjunction with other information, indicate a violation or potential
violation of law.
(6) To a court, magistrate, administrative tribunal, or arbitrator
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation,
mediation, or settlement negotiations; or in connection with criminal
law proceedings; when HUD determines that use of such records is
relevant and necessary to the litigation and when any of the following
is a party to the litigation or have an interest in such litigation:
(1) HUD, or any component thereof; or (2) any HUD employee in his or
her official capacity; or (3) any HUD employee in his or her individual
capacity where HUD has agreed to represent the employee; or (4) the
United States, or any agency thereof, where HUD determines that
litigation is likely to affect HUD or any of its components.
(7) To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (4) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
(8) To contractors, grantees, experts, consultants and their
agents, or others performing or working under a contract, service,
grant, cooperative agreement, or other agreement with HUD, when
necessary to accomplish an agency function related to a system of
records. Disclosure requirements are limited to only those data
elements considered relevant to accomplishing an agency function.
(9) To a congressional office from the record of an individual, in
response to an inquiry from the congressional office made at the
request of that individual.
Pursuant to 31 U.S.C. 3711(e) that information contained in this
system of records may also be disclosed to a consumer reporting agency
when trying to collect a claim owed on behalf of the government.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and Electronic.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Debtor's Full Name, SSN, Home Address, Telephone number, and
Assigned Account Number.
POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
Record retention is in conformance with National Archives and
Records Administration (NARA) General Records Schedule (GRS) 1.1:
Financial Management and Reporting Records; DAA-GRS-2013-0003.
Financial transaction records related to procuring goods and services,
paying bills, collecting debts and accounting records. Destroy 6 years
after final payment or cancellation, but longer if required for
business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Only authorized users in the OCFO, Accounting Operations Center
will have access to system data. Entities outside of the Accounting
Operations Center do not have direct access to the database. All OCFO
employees are required to complete information systems security
training annually and are reminded periodically about policies and
procedures in this area.
Other safeguards are implemented. Paper records are stored in
locked file cabinets.
Administrative Safeguards: Paper records are stored in locked file
cabinets.
Technical Safeguards: Comprehensive electronic records are
maintained and stored on a shared drive in an electronic encryption
database system. These records can only be accessed based off the
user's rights and privileges to the system. Electronic records are
stored on the Shared Drive environment, which runs on the Department's
network (HUD). This environment complies with the security and privacy
controls and procedures as described in the Federal Information
Security Management Act (FISMA), National Institute of Standards and
Technology (NIST) Special Publications, and Federal Information
Processing Standards (FIPS). A valid HSPD-12 ID Credential, access to
HUD's LAN, a valid User ID and Password and a Personalized
Identification Number (PIN) is required to access the records. These
records are restricted to only those persons with a role in the Anti-
Harassment Program, having a need to access them in the performance of
their official duties.
For Electronic Records (cloud based): Comprehensive electronic
records are secured and maintained on a cloud-based software server and
operating system that resides in Federal Risk and Authorization
Management Program (FedRAMP) and Federal Information Security
Management Act (FISMA) Moderate dedicated hosting environment. All data
located in the cloud-based server is firewalled and encrypted at rest
and in transit. The security mechanisms for handing data at rest and in
transit are in accordance with HUD encryption standards.
[[Page 1589]]
RECORD ACCESS PROCEDURES:
Individuals requesting records of themselves should address written
inquiries to the Department of Housing Urban and Development, 451 7th
Street SW, Washington, DC 20410-0001. For verification, individuals
should provide their full name, current address, and telephone number.
In addition, the requester must provide either a notarized statement or
an unsworn declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The HUD rule for contesting the content of any record pertaining to
the individual by the individual concerned is published in 24 CFR 16.8
or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of records of themselves should
address written inquiries to the Department of Housing Urban
Development, 451 7th Street SW, Washington, DC 20410-0001. For
verification purposes, individuals should provide their full name,
office or organization where assigned, if applicable, and current
address and telephone number. In addition, the requester must provide
either a notarized statement or an unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
N/A.
HISTORY:
N/A.
LaDonne White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2024-00277 Filed 1-9-24; 8:45 am]
BILLING CODE 4210-67-P
