Privacy Act of 1974; System of Records, 918-920 [2024-00104]
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Federal Register / Vol. 89, No. 5 / Monday, January 8, 2024 / Notices
Commenters are encouraged to submit
comments by the Federal eRulemaking
Portal or email, if possible. You may
submit comments by any of the
following methods:
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Attn: Lori Schuster, Management and
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In general, the ASC will enter all
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FOR FURTHER INFORMATION CONTACT:
Regeane Frederique, Grants Director, at
(202) 792–1168 or Regeane@asc.gov,
Appraisal Subcommittee, 1325 G Street
NW, Suite 500, Washington, DC 20005.
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The ASC
is responsible for monitoring its
grantees on the use of Federal funds.
The ASC developed this progress report
for both interim and final reports for
grants issued under the ASC authority.
The progress report is submitted to the
ASC semi-annually as an attachment to
the Standard Form 425, Federal
Financial Report.
OMB Number: 3139–0010.
Current Action: Two semiannual
reports will be submitted rather than
one semiannual report and one annual
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be due April 30 that covers the period
of October 1–March 31. The second
semiannual report will be due on
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Type of Review: Extension of a
currently approved collection.
Affected Public: ASC grantees.
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Frequency of Response: Twice per
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Estimated Total Annual Burden: 110
hours.
*
*
*
*
*
SUPPLEMENTARY INFORMATION:
By the Appraisal Subcommittee.
James R. Park,
Executive Director.
[FR Doc. 2024–00137 Filed 1–5–24; 8:45 am]
BILLING CODE 6700–01–P
FEDERAL LABOR RELATIONS
AUTHORITY
Privacy Act of 1974; System of
Records
Federal Labor Relations
Authority.
ACTION: Notice of a new system of
records.
AGENCY:
SUMMARY: In accordance with the
Privacy Act of 1974, the Federal Labor
Relations Authority (FLRA) is issuing
public notice of an intent to introduce
a new system of records entitled,
‘‘Privacy Act Requests and Appeals.’’
This notice publishes details of the new
system as set forth below.
DATES: This notice action shall be
applicable immediately, which will
become effective February 7, 2024.
Comments will be accepted on or
before: February 7, 2024.
ADDRESSES: You may send comments,
which must include the caption ‘‘SORN
PO 00000
Frm 00020
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Sfmt 4703
Notice (Privacy Act),’’ by one of the
following methods:
Email: SolMail@flra.gov. Include
‘‘SORN Notice (Privacy Act)’’ in the
subject line of the message.
Mail: Thomas Tso, Senior Agency
Official for Privacy, Federal Labor
Relations Authority, 1400 K Street NW,
Washington, DC 20424–0001.
Instructions: Do not mail written
comments if they have been submitted
via email. Interested persons who mail
written comments must submit an
original and 4 copies of each written
comment, with any enclosures, on 81⁄2
x 11 inch paper. Do not deliver
comments by hand.
FOR FURTHER INFORMATION CONTACT: If
you have any questions, please contact
Thomas Tso, Solicitor, Senior Agency
Official for Privacy, at (771) 444–5779.
SUPPLEMENTARY INFORMATION: The
Privacy Act of 1974 requires that each
agency publish notice of all the systems
of records that it maintains. This
document proposes the introduction of
a new system of records. The ‘‘Freedom
of Information Act Request and Appeal
Files’’ is the system that the FLRA uses
to provide the public with a single
location to submit and track Freedom of
Information Act (FOIA) and related
requests and appeals filed with the
FLRA. The FLRA had used this single
system to track Privacy Act requests,
which are often combined with FOIA
requests, see 82 FR 49813 (October 27,
2017). Other agencies have also treated
Privacy Act and FOIA requests as a
singular system of records. E.g.,
Department of Treasury, Freedom of
Information Act/Privacy Act Request
Records, 81 FR 78266 (Nov. 7, 2016).
The FLRA now proposes a new
system of records, titled ‘‘Privacy Act
Requests and Appeals,’’ to separate
Privacy Act request records as an
independent system of records.
Pursuant to the Creating Advanced
Streamlined Electronic Services for
Constituents Act of 2019 (‘‘CASES
Act’’), Public Law 116–50, 133 Stat.
1073 (2019), the Office of Management
and Budget’s M–21–04, ‘‘Modernizing
Access to and Consent for Disclosure of
Records Subject to the Privacy Act,’’
asks agencies to ‘‘provide a digital
service option to ensure that individuals
have the ability to digitally request
access to or consent to disclosure of
their records’’ covered by the Privacy
Act. M–21–04 also asks agencies to
‘‘review SORNs governing systems of
records that include Privacy Act
requests for access to and consent to
disclosure of records, and, if necessary,
modify those SORNs, as well.’’ The
FLRA determined that a separate system
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Federal Register / Vol. 89, No. 5 / Monday, January 8, 2024 / Notices
of records should be used to track the
documents generated by requests under
the Privacy Act, which may include
different information or use different
forms than requests under FOIA.
SYSTEM NAME AND NUMBER:
Privacy Act Request and Appeal Files,
FLRA/Internal–18.
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
FLRA Headquarters, Office of the
Solicitor.
SYSTEM MANAGER(S):
Senior Agency Official for Privacy,
Office of the Solicitor, Federal Labor
Relations Authority, 1400 K St. NW,
Washington, DC 20424.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Privacy Act, 5 U.S.C. 552a.
PURPOSE(S) OF THE SYSTEM:
To provide the public with portals to
submit and track Privacy Act requests
and appeals filed with the FLRA and to
manage internal Privacy Act
administration activities.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All persons requesting information or
filing appeals under the Privacy Act.
CATEGORIES OF RECORDS IN THE SYSTEM:
A copy of each Privacy Act request
received by the FLRA and a copy of all
correspondence related to the request,
including the requesters’ names, mailing
addresses, email addresses, phone
numbers, Social Security Numbers,
birth certificates, evidence of
guardianship or parentage, dates of
birth, any aliases used by the requesters,
alien numbers assigned to travelers
crossing national borders, requesters’
parents’ names, user names and
passwords for registered users, Privacy
Act tracking numbers, dates requests are
submitted and received, related appeals,
and agency responses. Records also
include communications with
requesters, internal Privacy Act
administrative documents (e.g., billing
invoices) and responsive records.
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RECORD SOURCE CATEGORIES:
Information in this system of records
is provided by FLRA employees and
Privacy Act requesters.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to the disclosure generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act, these records or
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information in these records may be
used pursuant to 5 U.S.C. 552a(b)(3):
a. To disclose pertinent information to
the appropriate Federal, State, or local
agency responsible for investigating,
prosecuting, enforcing, or implementing
a statute, rule, regulation, or order,
when the FLRA becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation.
b. To provide information to a
congressional office from the record of
an individual in response to an inquiry
from that congressional office made at
the request of that individual.
c. In an appropriate proceeding before
a court, grand jury, or administrative or
adjudicative body, when the FLRA
determines that the records are arguably
relevant to the proceeding, or in an
appropriate proceeding before an
administrative or adjudicative body
when the adjudicator determines the
records to be relevant to the proceeding.
d. To a Federal, State, local, or foreign
agency or entity for the purpose of
consulting with that agency or entity to
enable the FLRA to make a
determination as to the propriety of
access to or correction of information, or
for the purpose of verifying the identity
of an individual or the accuracy of
information submitted by an individual
who has requested access to or
amendment of information.
e. To a Federal agency or entity that
furnished the record or information for
the purpose of permitting that agency or
entity to make a decision as to access to
or correction of the record or
information, or to a Federal agency or
entity for purposes of providing
guidance or advice regarding the
handling of particular requests.
f. To a submitter or subject of a record
or information in order to obtain
assistance to the FLRA in making a
determination as to access or
amendment.
g. To a Member of Congress or staff
acting upon the Member’s behalf when
the Member or staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
h. To disclose information to the
National Archives and Records
Administration, the Office of
Government Information Services
(OGIS), only when there is overlap
between Privacy Act and FOIA requests,
to the extent necessary to fulfill its
responsibilities in 5 U.S.C. 552(h), to
review administrative agency policies,
procedures and compliance with FOIA,
and to facilitate OGIS’s offering of
mediation services to resolve disputes
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919
between persons making FOIA requests
and administrative agencies.
i. To appropriate agencies, entities,
and persons when (1) the FLRA
suspects or has confirmed that there has
been a breach of the system of records;
(2) the FLRA has determined that as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the FLRA (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the FLRA’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
j. To another Federal agency or
Federal entity, when the FLRA
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
k. To contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for the Federal
Government, when necessary to
accomplish an agency function related
to this system of records.
l. To such recipients and under such
circumstances and procedures as are
mandated by Federal statute, regulation,
or treaty.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
All Privacy Act records are
maintained in a secure, passwordprotected FedRAMP-certified thirdparty cloud environment, which utilizes
security hardware and software,
including multiple firewalls, active
intruder detection, and role-based
accessed controls. Any paper records
are stored in secure FLRA offices and/
or lockable file cabinets. Given the
common overlap between FOIA and
Privacy Act requests, Privacy Act
request records in this system may be
maintained within a related FLRA
system of records, ‘‘Freedom of
Information Act Request and Appeal
Files, FLRA/Internal-17.’’
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Requests are retrieved from the
system by numerous data elements and
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Federal Register / Vol. 89, No. 5 / Monday, January 8, 2024 / Notices
HISTORY:
key word searches, including name,
agency, dates, subject, Privacy Act
request tracking number, and other
information retrievable with full-text
searching capability.
Approved: January 3, 2024.
Thomas Tso,
Solicitor and Senior Agency Official for
Privacy, Federal Labor Relations Authority.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
[FR Doc. 2024–00104 Filed 1–5–24; 8:45 am]
Privacy Act records are maintained
for three years or longer, in accordance
with item 001 of General Records
Schedule 4.2, as approved by the
Archivist of the United States. Disposal
is by shredding and/or by deletion of
the electronic record.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Computer records are maintained in a
secure, password-protected computer
system. Paper records are maintained in
secure offices or lockable file cabinets.
All records are maintained in secure,
access-controlled areas or buildings.
RECORD ACCESS PROCEDURES:
Individuals wishing access to records
about them should contact the System
Manager. Individuals must furnish the
following information for their records
to be located and identified:
a. Full name.
b. Approximate date of the Privacy
Act request or appeal.
Individuals requesting access must
comply with the FLRA’s Privacy Act
regulations regarding access to records
(5 CFR 2412).
CONTESTING RECORD PROCEDURES:
Individuals wishing to request
amendment of records about them
should contact the System Manager.
Individuals must furnish the following
information for their records to be
located and identified:
a. Full name.
b. Approximate date of the Privacy
Act request or appeal.
Individuals requesting amendment
must follow the FLRA’s Privacy Act
regulations regarding amendment of
records (5 CFR 2412).
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NOTIFICATION PROCEDURES:
Individuals wishing to determine
whether this system of records contains
information about them should contact
the System Manager. Individuals must
furnish the following for their records to
be located and identified:
a. Full name.
b. Approximate date of the Privacy
Act request or appeal.
Individuals making inquiries must
comply with the FLRA’s Privacy Act
regulations regarding the existence of
records (5 CFR 2412).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
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16:46 Jan 05, 2024
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Kelly.morrison@gsa.gov by January 17,
2024.
None.
BILLING CODE 7627–01–P
GENERAL SERVICES
ADMINISTRATION
[Notice–PBS–2024–01; Docket No. 2024–
0002; Sequence No. 1]
Notice of Intent To Prepare an
Environmental Impact Statement for
the Modernization of the Land Port of
Entry in Norton, Vermont
Public Buildings Service (PBS),
General Services Administration (GSA).
ACTION: Notice of Intent (NOI);
Announcement of meeting.
AGENCY:
SUMMARY: Pursuant to the requirements
of the National Environmental Policy
Act of 1969 (NEPA) GSA intends to
prepare an Environmental Impact
Statement (EIS) to analyze the potential
environmental impacts from the
proposed modernization of the Land
Port of Entry (LPOE) in Norton,
Vermont. The proposed project would
allow the U.S. Customs and Border
Protection (CBP) to more efficiently
carry out its agency mission at the
international border crossing between
Norton, Vermont and Stanhope, Quebec.
The project study area is located in an
area susceptible to flooding and
therefore project alternatives will be
reviewed in accordance with Executive
Orders 11988, and 13690. GSA also
intends to initiate consultation as
required by Section 106 of the National
Historic Preservation Act.
DATES: Public Scoping—Interested
parties are encouraged to provide
written comments regarding the scope
of the EIS. Written comments must be
submitted to GSA by March 8, 2024 (see
ADDRESSES section for where to submit
comments).
Meeting Date—A public scoping
meeting will be held on January 30,
2024, from 5:30 p.m. to 7:30 p.m., EST,
with a presentation to begin at 6 p.m.
The meeting will be held at the Norton
Town Office (see ADDRESSES section for
location address). In the event of
inclement weather, the meeting will be
rescheduled, and a new notice will be
posted.
Requests for Accommodations:
Persons requiring accommodations shall
notify Kelly Morrison at
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Public Scoping Comments—
The public is encouraged to provide
written comments regarding the scope
of the EIS at the meeting and throughout
the comment period. Submit comments
by any of the following methods:
In-person: Submit written comments
at the public scoping meeting via
comment forms distributed at the
meeting. There will be a stenographer
present to capture comments voiced at
the meeting.
Email: Send an email to
Norton.LPOE@gsa.gov and reference
‘‘Norton LPOE EIS’’ in the subject line.
Mail: U.S. General Services
Administration, Attention: U.S General
Services Administration, Attention:
Adam Hunter, Norton Project Manager,
Thomas P. O’Neill, Jr. Federal Building,
10 Causeway Street, 11th Floor, Boston,
MA 02222–1077.
Meeting Location—A public scoping
meeting will be held at the Norton
Town Office, 12 VT–114 East, Norton,
VT 05907.
FOR FURTHER INFORMATION CONTACT:
Adam Hunter, Norton Project Manager,
(347) 255–7483, adam.hunter@gsa.gov.
SUPPLEMENTARY INFORMATION:
ADDRESSES:
Background
The project scope consists of the
modernization of a LPOE in order to
meet the U.S. Customs and Border
Protection (CBP) current Program of
Requirements to carry out their agency
mission at the international border
crossing between Norton, Vermont and
Stanhope, Quebec. The existing LPOE
was constructed in 1933, with a truck
facility constructed in 1961. Two
additional garages were built in 2003.
The main building is listed on the
National Register of Historic Places. The
current facilities are significantly
outdated and do not meet the CBP’s
current LPOE design standards.
The proposed modernization of the
Norton, Vermont LPOE would help
improve traffic flow, enhance security,
and facilitate trade and travel in the
region. The proposed new facility will
strengthen supply chains, improve
operational capabilities and facility
infrastructure, spur economic growth,
and bolster the country’s security.
Alternatives Under Consideration
GSA intends to prepare an EIS to
analyze the potential environmental
impacts resulting from the proposed
modernization of the Norton, Vermont
LPOE. The EIS will consider at a
minimum, one ‘‘action’’ alternative and
one ‘‘no action’’ alternative. The action
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]]>Agencies
[Federal Register Volume 89, Number 5 (Monday, January 8, 2024)]
[Notices]
[Pages 918-920]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-00104]
=======================================================================
-----------------------------------------------------------------------
FEDERAL LABOR RELATIONS AUTHORITY
Privacy Act of 1974; System of Records
AGENCY: Federal Labor Relations Authority.
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Federal Labor
Relations Authority (FLRA) is issuing public notice of an intent to
introduce a new system of records entitled, ``Privacy Act Requests and
Appeals.'' This notice publishes details of the new system as set forth
below.
DATES: This notice action shall be applicable immediately, which will
become effective February 7, 2024.
Comments will be accepted on or before: February 7, 2024.
ADDRESSES: You may send comments, which must include the caption ``SORN
Notice (Privacy Act),'' by one of the following methods:
Email: [email protected]. Include ``SORN Notice (Privacy Act)'' in
the subject line of the message.
Mail: Thomas Tso, Senior Agency Official for Privacy, Federal Labor
Relations Authority, 1400 K Street NW, Washington, DC 20424-0001.
Instructions: Do not mail written comments if they have been
submitted via email. Interested persons who mail written comments must
submit an original and 4 copies of each written comment, with any
enclosures, on 8\1/2\ x 11 inch paper. Do not deliver comments by hand.
FOR FURTHER INFORMATION CONTACT: If you have any questions, please
contact Thomas Tso, Solicitor, Senior Agency Official for Privacy, at
(771) 444-5779.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974 requires that each
agency publish notice of all the systems of records that it maintains.
This document proposes the introduction of a new system of records. The
``Freedom of Information Act Request and Appeal Files'' is the system
that the FLRA uses to provide the public with a single location to
submit and track Freedom of Information Act (FOIA) and related requests
and appeals filed with the FLRA. The FLRA had used this single system
to track Privacy Act requests, which are often combined with FOIA
requests, see 82 FR 49813 (October 27, 2017). Other agencies have also
treated Privacy Act and FOIA requests as a singular system of records.
E.g., Department of Treasury, Freedom of Information Act/Privacy Act
Request Records, 81 FR 78266 (Nov. 7, 2016).
The FLRA now proposes a new system of records, titled ``Privacy Act
Requests and Appeals,'' to separate Privacy Act request records as an
independent system of records. Pursuant to the Creating Advanced
Streamlined Electronic Services for Constituents Act of 2019 (``CASES
Act''), Public Law 116-50, 133 Stat. 1073 (2019), the Office of
Management and Budget's M-21-04, ``Modernizing Access to and Consent
for Disclosure of Records Subject to the Privacy Act,'' asks agencies
to ``provide a digital service option to ensure that individuals have
the ability to digitally request access to or consent to disclosure of
their records'' covered by the Privacy Act. M-21-04 also asks agencies
to ``review SORNs governing systems of records that include Privacy Act
requests for access to and consent to disclosure of records, and, if
necessary, modify those SORNs, as well.'' The FLRA determined that a
separate system
[[Page 919]]
of records should be used to track the documents generated by requests
under the Privacy Act, which may include different information or use
different forms than requests under FOIA.
SYSTEM NAME AND NUMBER:
Privacy Act Request and Appeal Files, FLRA/Internal-18.
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
FLRA Headquarters, Office of the Solicitor.
SYSTEM MANAGER(S):
Senior Agency Official for Privacy, Office of the Solicitor,
Federal Labor Relations Authority, 1400 K St. NW, Washington, DC 20424.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Privacy Act, 5 U.S.C. 552a.
PURPOSE(S) OF THE SYSTEM:
To provide the public with portals to submit and track Privacy Act
requests and appeals filed with the FLRA and to manage internal Privacy
Act administration activities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All persons requesting information or filing appeals under the
Privacy Act.
CATEGORIES OF RECORDS IN THE SYSTEM:
A copy of each Privacy Act request received by the FLRA and a copy
of all correspondence related to the request, including the requesters'
names, mailing addresses, email addresses, phone numbers, Social
Security Numbers, birth certificates, evidence of guardianship or
parentage, dates of birth, any aliases used by the requesters, alien
numbers assigned to travelers crossing national borders, requesters'
parents' names, user names and passwords for registered users, Privacy
Act tracking numbers, dates requests are submitted and received,
related appeals, and agency responses. Records also include
communications with requesters, internal Privacy Act administrative
documents (e.g., billing invoices) and responsive records.
RECORD SOURCE CATEGORIES:
Information in this system of records is provided by FLRA employees
and Privacy Act requesters.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to the disclosure generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information in these
records may be used pursuant to 5 U.S.C. 552a(b)(3):
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, when
the FLRA becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual.
c. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body, when the FLRA determines that the
records are arguably relevant to the proceeding, or in an appropriate
proceeding before an administrative or adjudicative body when the
adjudicator determines the records to be relevant to the proceeding.
d. To a Federal, State, local, or foreign agency or entity for the
purpose of consulting with that agency or entity to enable the FLRA to
make a determination as to the propriety of access to or correction of
information, or for the purpose of verifying the identity of an
individual or the accuracy of information submitted by an individual
who has requested access to or amendment of information.
e. To a Federal agency or entity that furnished the record or
information for the purpose of permitting that agency or entity to make
a decision as to access to or correction of the record or information,
or to a Federal agency or entity for purposes of providing guidance or
advice regarding the handling of particular requests.
f. To a submitter or subject of a record or information in order to
obtain assistance to the FLRA in making a determination as to access or
amendment.
g. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
h. To disclose information to the National Archives and Records
Administration, the Office of Government Information Services (OGIS),
only when there is overlap between Privacy Act and FOIA requests, to
the extent necessary to fulfill its responsibilities in 5 U.S.C.
552(h), to review administrative agency policies, procedures and
compliance with FOIA, and to facilitate OGIS's offering of mediation
services to resolve disputes between persons making FOIA requests and
administrative agencies.
i. To appropriate agencies, entities, and persons when (1) the FLRA
suspects or has confirmed that there has been a breach of the system of
records; (2) the FLRA has determined that as a result of the suspected
or confirmed breach there is a risk of harm to individuals, the FLRA
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the FLRA's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
j. To another Federal agency or Federal entity, when the FLRA
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
k. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government, when
necessary to accomplish an agency function related to this system of
records.
l. To such recipients and under such circumstances and procedures
as are mandated by Federal statute, regulation, or treaty.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
All Privacy Act records are maintained in a secure, password-
protected FedRAMP-certified third-party cloud environment, which
utilizes security hardware and software, including multiple firewalls,
active intruder detection, and role-based accessed controls. Any paper
records are stored in secure FLRA offices and/or lockable file
cabinets. Given the common overlap between FOIA and Privacy Act
requests, Privacy Act request records in this system may be maintained
within a related FLRA system of records, ``Freedom of Information Act
Request and Appeal Files, FLRA/Internal-17.''
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Requests are retrieved from the system by numerous data elements
and
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key word searches, including name, agency, dates, subject, Privacy Act
request tracking number, and other information retrievable with full-
text searching capability.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Privacy Act records are maintained for three years or longer, in
accordance with item 001 of General Records Schedule 4.2, as approved
by the Archivist of the United States. Disposal is by shredding and/or
by deletion of the electronic record.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Computer records are maintained in a secure, password-protected
computer system. Paper records are maintained in secure offices or
lockable file cabinets. All records are maintained in secure, access-
controlled areas or buildings.
RECORD ACCESS PROCEDURES:
Individuals wishing access to records about them should contact the
System Manager. Individuals must furnish the following information for
their records to be located and identified:
a. Full name.
b. Approximate date of the Privacy Act request or appeal.
Individuals requesting access must comply with the FLRA's Privacy
Act regulations regarding access to records (5 CFR 2412).
CONTESTING RECORD PROCEDURES:
Individuals wishing to request amendment of records about them
should contact the System Manager. Individuals must furnish the
following information for their records to be located and identified:
a. Full name.
b. Approximate date of the Privacy Act request or appeal.
Individuals requesting amendment must follow the FLRA's Privacy Act
regulations regarding amendment of records (5 CFR 2412).
NOTIFICATION PROCEDURES:
Individuals wishing to determine whether this system of records
contains information about them should contact the System Manager.
Individuals must furnish the following for their records to be located
and identified:
a. Full name.
b. Approximate date of the Privacy Act request or appeal.
Individuals making inquiries must comply with the FLRA's Privacy
Act regulations regarding the existence of records (5 CFR 2412).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Approved: January 3, 2024.
Thomas Tso,
Solicitor and Senior Agency Official for Privacy, Federal Labor
Relations Authority.
[FR Doc. 2024-00104 Filed 1-5-24; 8:45 am]
BILLING CODE 7627-01-P
